Science

June 13, 2022

 

Hello Holt Staff,

We’re almost at the finish line! 

Twenty-four items of note for this final week:

• Two Staffing Updates – Two staffing updates:

• 4-hour Title EA Updates – HR has filled our two 4-hour EA vacancies. Lori Tingue, who was a Title 1 EA at Holt last year before taking a temporary 2nd grade classroom position at Gilham this year, is filling one, and Lisa Neeley, a Title 1 EA from Family School, is filling the other. Please welcome Lori and Lisa to Holt, though both are applying for teaching positions, so we may have vacancies to fill later on.

• Want to be the Holt Summer School Admin Intern? – Downtown can’t find any assistant principals interested in doing the second part the summer SEAL program, so they changed the job to a licensed position, so teachers or any licensed employees can apply. I’ll be principal the first two weeks to get things started, July 12 – 22, also working with this person, and after that they would be in charge though August 12th (though I actually report back to work the following Wednesday, so there’s only two days where I’m not there). If any of your are interested in some extra summer mad money, feel free to find me and here’s the Job Posting.

• SEAL Room Assignments – SEAL officially need 12 classrooms and the Music Room, and KITS needs two kinder classrooms. I’ve come up with the following Summer School Classroom Map, which doesn’t require us to move desks and chair to match the different sized students and also allows Holt teachers teaching summer school to remain in their classrooms. However, I am open to discussion, so let me know if you have other ideas or if you can twist the arm of a colleague to volunteer their room.

• General Summer Cleaning Schedule – I’ve only gotten general details that the summer deep cleaning will happen before summer school and a quick refresh clean will happen after summer programs. I’ll add details to the calendar once I know of any off-limits days. I’ve heard the hold up is the carpet cleaner vehicles are being fixed up in Portland right now and they don’t know for sure when they’ll be ready to start.

• 22-23 Master Schedule Coming Soon – The schedule is still being worked on, but we should have a draft ready to share out with staff before the end of the week. Stay tuned!

• REPEAT: Schedule Your Gaga Ball Rules Lesson – If you haven’t already, let me know a good 10-minute block to go over the Gaga Ball Rules Slideshow with your class sometime before Field Day.

• REPEAT: Erin’s Law & Second Step Child Safety Unit, THIS WEEK – If you haven’t already, teach lesson 6 of the Second Step Child Protection unit this week. Linked here are Child Protection Unit Scans of the teacher guides.

• UPDATED – REMINDER: Field Day Details – See the linked Schedule for Field Day for details and the Field Day Map for the layout of the event, which Alex emailed out earlier. UPDATE: There are no PE or Music classes this day. 

There will be 8 minute rotations. Teachers, see the schedule where you will start and be sure to have your students divided into 4 color groups before field day:

• Red
• Blue
• Green
• Yellow

• Keep or Send Home Reusable School Supplies – Since 4J paid for school supplies, we can keep any reusable or unused school supplies, but it’s also okay to send stuff home with kids. Do note we’re not ordering more book bins or pencil boxes replacements, so hold onto those if you want them for next year.

• End of Year BBQ Sign-Up – Don’t forget to sign up for the Staff End of Year BBQ happening this Friday.

• Return School Radios to Office FRIDAY – All school radios should be returned to the front office on Friday, so Facilities can do their yearly maintenance.

• REMINDER: Consumable Ordering – Teachers should place orders for Math and Science Consumables you (or your replacement if you are leaving your grade or classroom) this week:

2022-2023 Math Consumables Order (Due Wednesday)Jamie’s Email

2022-2023 Science Kit Consumables Restocking (Due Friday)Jamie’s Email

• REPEAT: Report Cards Go Home Friday – Report cards are to be send home with students this Friday. If any students are absent, you can bring their report card and belongings to the office.

• Technology Checkout Contract 2022-23 – If you are taking home your school laptop, iPad, or other equipment over the summer, complete the linked 4J Technology Equipment Checkout Contract 2022-23.

• REPEAT: End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of an area before you start your summer and need both mine and Ryan’s sign-off. Let me know if you have any questions.

 

• REPEAT: ELA Materials Packing Directions – Linked here is the list of ELA Materials to Keep or Discard, as well as Eric Anderson’s Email.

• Teachers will get 6 boxes per classroom.
• Most Journeys and Being A Writer materials: Box and attach this Label Template on each box.
• Leveled Readers: Box separately and use the Leveled Reader Label Template ere.
• Trade books and big books: Keep them for 4J use. If your building does not want them, please send them to Bailey Hill using this label.

• REPEAT: Diverse Classroom Libraries Inventory – Teachers (or Title staff if you connect with Jenny) will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• UPDATE: June 20th, Juneteenth Expectations – This HR Email sent to staff explains how Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not work this day OR you can take June 20th off and work on Tuesday, June 21st instead.

 

• 22-23 Arrival Plan – For anyone who missed it at the Staff Meeting or in the minutes, the morning arrival plan for next year (assuming we are no longer cohorting) will have students eating breakfast back in the cafeteria. 7:25, buses arrive and students are supervised in the cafeteria. 7:35, students are release to line up at the same grade level entrances we used this year and K/1 going out to hard play (they like to run). Students arriving late who want breakfast can go to the cafeteria until 7:50, when the first bell rings for students to go to class, with all doors closing at the tardy bell at 7:55.

• Fall PD Plan – If you’re wondering what the PD plan is for when teacher report back early, so are principals. I asked about this at a principals’ meeting a couple weeks ago and still haven’t gotten an answer what the plan is yet.

• No “Huggy Wuggy” Talk – I’m old and uncool and did not know about this, but if you hear kids talking about Huggy Wuggy, it’s a fairly scary and inappropriate character from a horror survivor video game, so tell kids that’s not something to talk about at school.

• EOA School Choice Process for Next Year – The back and forth between online and brick-and-mortar has been frustrating to say the least, but next year downtown has made the decision to treat EOA as it’s own school and that parents will have to go through the regular school choice process, which will hopefully cut back on the back and forth we’ve seen this year.

• Fox Hollow Redesign – SSD’s Fox Hollow program is being redesigned to be more of a temporary placement and not as much of a permanent placement. Linked here is the Fox Hollow 2.0 Redesign Slideshow that was presented ot principals last week if you are interested.

• FREE Summer Camps – I’ll share this in the Quick News but feel free to share this list of FREE 2022 Summer Camps with kids and families.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6
8:00, Allan Teaching Gaga Ball Rules (Ayres)
8:15, Allan Teaching Gaga Ball Rules (Barton)
8:30, Allan Teaching Gaga Ball Rules (Gori)

June 14 (T)
8:00, Allan Teaching Gaga Ball Rules (Vaughan)
8:15, Allan Teaching Gaga Ball Rules (Seno)
8:50, Allan Teaching Gaga Ball Rules (Reich)
9:50, Allan Teaching Gaga Ball Rules (Lovato)
11:45, Allan Teaching Gaga Ball Rules (Harmon)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
10:30-10:50, Kinder Lunch Outside (Bike Cage Area)
1:15-2:15, Kinder Bubble Party (Hard Play)
1:30, Allan to BEST Meeting (Office)

June 17 (F)
Summertime Tie-Dye Day
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:15-10:30, 4th & 5th Grade Recess
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)

June 21 (T)
8:00-4:00, Allan to I Love U Guys Training (Ed Center)

June 26 (SU)
4:00-8:00, “Holt Night” at the Ems!

August 26 (F)
Licensed Staff Report Back

August 29 (M)
Classified Staff Report Back

Have a fabulous summer, everyone!

Allan

 

 

 

STAFF SUMMER READING PICKS

 

JENNY

The Overstory by Richard Powers – It was recommended by two different friends, who don’t know each other, so it must be good!

 

 

MANDRA

Memphis by Tara M. Stringfellow

The Kite Runner by Khaled Husseini

The Inheritance of Loss by Kiran Desai

 

 

ALLAN

Shogun by James Clavell – I loved the Richard Chamberlain 1980s TV mini-series, but am curious to read to the book

V.C. Andrews’ Flowers in the Attic – A horror staple I never read, though I did see the terrible movie version, but feel I should read it since it’s such a pop culture icon of horror. 

Consumed by David Cronenberg – David Cronenberg has made some of the most seriously weird movies you’ll ever watch (The Fly, Dead Ringers, Videodrome, Scanners, etc.), so when he’s not limited by budgets or special effects, I’m curious what kind of story he’ll tell. 

Chaos: Charles Manson, the CIA, and the Secret History of the Sixties by Tom O’Neill – I’m not usually a true crime kind of guy, but this is supposed to be THE definitive book on Manson, so I have to read this. 

Mark Harris Books on films of the 50s, 60s, and 70s – I heard Quentin Tarantino talk about Mark Harris as a terrific writer on the behind the scenes history of Hollywood, which piqued my interest, so I bought a few of his books. I’m planning to start with Pictures at a Revolution: Five Movies and the Birth of the New Hollywood.

June 6, 2022

 

Howdy Bolts,

We’ve almost made it!

Twenty-three items of note for this week:

• Staffing Updates – Three staffing updates:

• Ryan Moving to Washington – Our fabulous Lead Custodian, Ryan Brown, is moving to Washington at the end of the month, which sadly means we are now on the lookout for hiring a new lead. Wish Ryan well on his new adventures!

Facilities will post the position soon, but custodial jobs have been very hard to fill this year, so over the summer we’ll likely have a lead custodian from another building fill in during SEAL and KITS. If you know any good custodians out there, please encourage them to join our awesome school!

• New 2nd Grade Teacher, Myah Rahbourn – We had a strong pool of candidates for our remaining 2nd grade opening and have hired Myah Rabourn. Myah student taught this year with Ashley, but before that was an EA in Lebanon School District and at the end of last year taught 3rd grade on an emergency license. Watch for Myah subbing at Holt this week and welcome her to the team!

• Job Posting Updates – Our Human Services Coordinator position and possibly our 4-hour Title 1 EA position will go up this week. We have two 4-hour opening and HR is likely bumping someone into at least one of these positions. They emailed me one person was bumping into one of the openings, but when I sent that person a “Welcome to Holt” email they told me HR offered her a job at Howard instead of Holt. I emailed HR about this, but haven’t heard back, so at this point I’m not sure if we have one or two openings. If you know anyone good out there though, please encourage them to apply.

• REMINDER: PE/Music On-Time Pick-Up – With PE and Music out on the field, make sure you’re out there on time to pick up your class, so that Alex and Ashley get their breaks.

• ELA Adoption: Wit & Wisdom – Staff were emailed that Wit & Wisdom was officially adopted last week by the school board. Due to delays in the pilot process and delays in obtaining school board approval, we will not have materials until August. However, staff do have digital access if you go the Wit &Wisdom Teacher Review Site and use the password: elafororegon

Scroll down to access a 10-minute “Welcome to the ELA Review Page” video.

Additionally, there is a Wit & Wisdom Introduction Slide Show teachers may want to check out, which goes over what models you will teach, as well as links for further exploration.

• ELA Materials Open House TUESDAY & FRIDAY – If you want to preview materials now, there is an open house this week. Here are the details:

Tuesday, June 7, 2:30-5:00
Friday, June 10, 9:00-4:00

Bailey Hill Instructional Center
2295 Four Oaks Grange Rd.
(off of W 18th, west of Churchill)

• REPEAT: Erin’s Law & Second Step Child Safety Unit, THIS WEEK & NEXT – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are the Child Protection Unit Scans of the teacher guides if that makes things easier.

• Earthquake/Fire Drill, TUESDAY @1:10 – We’ll conduct an Earthquake/Fire Drill this Tuesday at 1:10. I’ll get on the PA an announce the earthquake drill, reviewing Drop, Cover, Hold, and will launch the drill by saying EARTHQUAKE! EARTHQUAKE! EARTHQUAKE! We’ll pull the alarm to signal when to evacuate the building. There are many resources for teaching Drop, Cover, Hold at The Great Oregon Shakeout. Linked here is a copy of the Building Evacuation Map and the Fire Drill Line-Up Map.

• Allan Job Shadow TUESDAY – Beth Kruzki is going to job shadow me on Tuesday. Beth will be the SEAL/KITS principal for the second part of this summer. I’ll be principal for the first couple weeks of summer school to get things going and Beth will take over for the remainder of the program, although I report back a couple weeks later on July 27, so I’ll be around most of the program anyhow. Beth wanted to job shadow me to get a sense of how things look at elementary (she has mostly secondary admin and online admin experience).

• REMINDER: James Brown Award Nominations, DUE WEDNESDAY – See Ashely’s Email for details, but complete your nomination for the 2022 James Brown Award by Wednesday at 9:00pm. Here are the past James Brown winners:

2018 – Jincy and Heidi
2019 – Lisa Goff
2020 – Jenny Potter
2021 – Kelsey Hicks

• REPEAT: Kona Ice, WEDNESDAY at 1:45 – Kona Ice is coming to Holt THIS WEDNESDAY. Bus riders who bring money can be dismissed at 1:45 if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Supervision of students will be provided.

 

• REPEAT: FRIDAY Report Card Grading Day Expectations – This Friday is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating time.

• REPEAT: Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, like normal, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• REPEAT: Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running, and I’d like to teach kids the rules ahead of time. Let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show with your class sometime before Field Day on Wednesday, June 15th. The closer to Field Day the better, but email a time that works well for you.

• EA Help Boxing Materials this FRIDAY & Next Week – Title 1 EAs will be available this Friday and next week to help box up ELA Materials (Journeys & Being A Writer) and also to inventory the SIA Diverse Book Library Kits. Just let Jenny know and she will send someone your way.

• ELA Materials Packing Directions – Linked here is the Full ELA Materials List to Keep or Discard, as well as Eric Anderson’s Email.

• Teachers will get 6 boxes per classroom.
• Most Journeys and Being A Writer materials: Box and attach this Label Template on each box.
• Leveled Readers: Box separately and use the Leveled Reader Label Template ere.
• Trade books and big books: Keep them for 4J use. If your building does not want them, please send them to Bailey Hill using this label.

• REPEAT: Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• REPEAT: End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of an area before you start your summer and need both mine and Ryan’s sign-off. Let me know if you have any questions.

• REMINDER: 3/4/5 Climate Survey  – If you missed the deadline, the survey is still open for 3/4/5 teachers to have students complete the student climate survey. See the email I sent earlier for details, but first show the video and then have students complete the survey.

English version: http://www.surveymonkey.com/r/4jelementaryclimate2022
Spanish version: http://www.surveymonkey.com/r/ambienteprimaria4j2022

• REPEAT: June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• REPEAT: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• 2022 Direction Service Summer Directory – The 2022 Direction Services Resources for Youth and Families is an annual resource containing recreation, respite, support, and service opportunities that families of children with disabilities can access. I’ll share this in the Quick News, but wanted to share with staff as well.

• District Admin Updates – Paula Nolan, current EOA principal, will be the new principal at Spencer Butte Middle School, replacing Peter Tromba who is moving back east. Also, Andrea Belz, Director of Financial Services, Holly Langan, Director of Support Services, and Christine Nesbit, 4J General Counsel, are all leaving 4J at the end of the school year. See this email for full details.

• Is Silent Ball the Best Classroom Management Tool You Never Knew Existed? – I used to play this game all the time when I taught 2nd and 3rd grade, except I called it “Quiet Ball” and this was back in olden times before GoNoodle or even projectors. This WeAreTeachers Article shares why it’s a great tool to have in your classroom-management toolbox.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:00, Allan Teaching Gaga Ball Rules (Ayres)
9:50, Allan Teaching Gaga Ball Rules (Heinrich)
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
Beth Kruzki Job Shadowing Allan
8:00, Allan Teaching Gaga Ball Rules (Parks)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:00-1:00, Allan to KG Transition Meeting (Zoom)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
9:00PM, James Brown Award Nominations Due

June 9 (H)
Last Day for Title 1 & ELD Groups
11:00-12:00, 5th Math Advancement Test (Location TBA)
2:45, Allan to SPED Planning Meeting (Kelsey’s Room)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School – Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
9:50, Allan Teaching Gaga Ball Rules (Lovato)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:15-10:30, 4th & 5th Grade Recess
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

August 26 (F)
Licensed Staff Report Back

August 29 (M)
Classified Staff Report Back

8 1/2 days to go!

Allan

 

May 30, 2022

Greetings Bolts,

That was fun seeing folks on Friday at Roadhouse and at Top Gun: Maverick. My capsule review of the film is that it was the perfect mix of nostalgia (buzzing the tower, Danger Zone, shirtless beach sports, etc.) and an entertaining original story that was able to stand on its own. No deep subtext. Just a fun summer popcorn flick. 3 1/2 starts out of 5. 

Twenty-five items of note for this week:

• Safety Reminders (Doors & Visitors) – For those not at Friday’s Staff Meeting, a few key safety reminders:

• Doors – All exterior doors are to remain locked at all times. Do not prop doors open. Also remember that this time of year the doors don’t always properly close on their own due to pressure differentials, so make sure they are fully latched shut behind you.

• Visitors – All visitors need to go through the main office entrance. Do not let anyone in through a side door, even if they are a 4J employee.

• TUESDAY Staff Meeting – Not exactly a standard Staff Meeting, but as shared earlier, we will meet in the library this Tuesday at 2:45 for sending and receiving grade level teams to discuss students of note (not enough time to discuss all students).

• 2nd Grade Interviews, WEDNESDAY (Avoid Staff Room) – We’re holding interviews for our 2nd grade classroom this Wednesday at 2:40 in the Staff Room. Please avoid the Staff Room after school that afternoon if possible. If you’d like to join Lesli, Kim, Jenna, Ashley R., and Lisa Z. when we interview, just let me know and I’ll share applications and interview materials.

• Bricks & Minifigs Fundraiser, THURSDAY – I forgot to put this in the Quick News last week if you can share this with kids, but Bricks & Minifigs is doing a fundraiser for Holt this Thursday. Just bring the flyer, which I’ll include in Monday’s Quick News, and Holt get’s 20% of all sales!

 

• FRIDAY PD Cancelled – Double Prep – To make up for the missed hour of weekly prep next week on the Grading Day, there is no meeting this Friday, which will instead be a “Double Prep” Friday.

• End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of a school area before you start your summer and needs both mine and Ryan’s sign-off. It’s the same as last year with the following exceptions:

• ELA Materials Boxed-Up – Downtown is sending all classroom teachers six boxes to pack up ELA materials (Journeys and Being a Writer). Teachers can keep any books or pieces you want to keep for future use. Classified staff can help with packing on the June 10th, Grading Day. Leave the boxes outside your classroom for Warehouse Staff to pick-up in August.

• Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• Friends/Family Allowed to Help End of Year Packing – For the last week of school, when students are not in session, downtown is allowing friends and family of staff members to be “essential visitors” to help with end of year packing. The only requirement is they check-in at the Raptor Kiosk in the office (if  you’re packing on a weekday) and limit their movement throughout the building.

• Report Card Grading Day Expectations – Friday, June 10th is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating trade time.

• Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• CORRECTION: Kona Ice, June 15th 8TH at 1:45 – Kona Ice is coming to Holt the SECOND TO last week of school and this time, as we discussed at a Staff Meeting a few months ago, bus riders who bring money will be dismissed early if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Kona Ice will be here Wednesday, June 15th 8TH at 1:45, so teachers can send out at that time, where they will be supervised.

• UDPATE: “Grab & Go” Sack Lunch DELIVERY – To simplify some scheduling issues and I think also to make it easier on teachers, Deb agreed to deliver Grab & Go Lunches to each wing at 10:45 the last day of school instead of the schedule I shared last week. 

• June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• End-of-Cycle Goals Reflection;- I’m hoping to finish everyone’s observations over the next two weeks, but one final step probationary licensed staff need to complete in TalentEd is the End-of-Cycle Goals Reflection. You do not need to write a novel. A few sentences reflecting on how you did towards your goals is fine, but please complete these before the end of the school year. Let me know if you have any questions.

• YMCA/BEST iPads Stay at School – Starting this week, students who attend YMCA/BEST can begin leaving their iPads in class and no longer need to take them home each night.

• Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running. I’d like to teach kids the rules ahead of time, so let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show ahead of June 15th.. The closer to Field Day the better, but email me a time that works well for you.

• Summer SEAL Update – Downtown emailed principals and Title 1 Coordinators an update on SEAL, which included a count of the current number of students enrolled by grade level and region. Looking at these low numbers, it doesn’t seem likely we’ll use many classrooms. We’ll also host at least two middle school classes and one classroom for KITS. I’ll keep staff posted on how many classrooms are needed, but I estimate it’ll be no more than 8-9 classrooms at most. Stay tuned!

• 22-23 Classroom Map – Semi related to the above, linked here is the 22-23 Classroom Map we came up with a couple months ago. I’d actually forgotten some of our shifts, so I figured others may want a reminder as well. I’ve also updated the map with some of our new hires.

 

• REMINDER: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• ELA Updates (Adoption, SIA Kits, PD Options) – The district ELA TOSA’s shared the linked ELA Update Slide Show with principals last week. They are going to email teachers additional details, but here it is is you’re curious.

• Wellness Policy Reminders – Nutrition Services emailed principals a reminder about food at end-of-year parties. For quick resources and answers, see the 4J Wellness Policy, including guidelines for snacks and parties. Note that families can provide special foods, but make sure they are commercially prepared and are not served at the same time as school meals. Kitchen staff need at least two weeks advance notice if students will not eat school breakfast or lunch. Shellfish or nut products are discouraged.

• REPEAT: Erin’s Law & Second Step Child Safety Unit – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• Safety & Lagging Skill Planning Resources – 4J Behavioral Safety Assessment Coordinator, Sheri Hoyland, emailed principals a reminder about the 4J Safety & Lagging Skills Planning webpage, which lists safety interventions and educational components for a student’s safety plan. I’m not sure staff were aware of this page or the larger Student Wellness & Safety Resources website, which has some useful resources and tips for creating plans for students with unsafe behaviors. 

• REPEAT: Summer Reading Staff Picks! – Email or let me know in person any summer book recommendations you have for colleagues and I’ll post everyone’s picks in my final weekly announcements of the year. Another book I’m considering reading this summer is Consumed by weirdo horror movie filmmaker David Cronenberg (The Fly, Dead Ringers, Scanners, Videodrome). Let me know your summer reading picks!

• HANDBOOK HIGHLIGHT: Staff Mailboxes – This week’s highlight from the Holt Staff Handbook, is on Staff Mailboxes:

Housekeeping:

• Students should pick up scraps, books, pencils, etc. off the floor before being dismissed each afternoon.
• Similarly, chairs should be stacked each afternoon and all trash cans should be placed outside your door.
• No stickers should be placed on desks, chairs, books, cubbies, etc.
• Student work habits often reflect their surroundings. Maintaining a neat and tidy classroom serves as a positive model for children to emulate.
• While seemingly unimportant, housekeeping details can make a difference in school appearance and students’ respect and attitude toward learning.
• Trash cans should be placed outside the room each night.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

May 30 (M)
No School – Memorial Day

May 13 (T)
Kinder Staff Room Duty
3/4/5 Climate Survey DEADLINE
8:45-9:25, 4th Grade OSAS
1:50-2:05, K/5 Buddy Recess
2:45-3:25, Staff Meeting (Library)
6:00-7:30, Parent PD: Teen Substance Use & Coping (Churchill)

June 1 (W)
Monthly Walk+Roll to School Day
8:45-9:25, 4th Grade OSAS
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
1:35-1:50, 1/3 Buddy Recess, Barton/Gori/Talley, Longoria
1:50-2:05, 1/3 Buddy Recess, Cobb/Benevides
2:40-5:00, 2nd Grade Interviews (Staff Room)
7:00, School Board Meeting (Zoom)

June 2 (H)
8:45-9:25, 4th Grade OSAS
1:50-2:05, 2/4 Buddy Recess
2:45-3:25, Allan to IEP Meeting (Zoom)
6:30-7:30, 4J Math Education Parent Information Session (Zoom)

June 3 (F)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD Cancelled – Double Prep

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:45-9:25, 4th Grade OSAS
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
11:00-12:00, 5th Math Advancement Test (Location TBA)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)

June 9 (H)
11:00-12:00, 5th Math Advancement Test (Location TBA)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School — Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

 

12 1/2 days to go!

Allan

 

May 16, 2022

 

Hello Holt Bolts,

Fourteen items of note for this week:

• 2nd Grade & CLC Hiring Updates – Last week we interviewed candidates from the 4J Early Hire Pool. The are external hires by HR done early this year to secure experienced teachers before other districts hire them. Schools with openings first interview from this pool and then have the option to hire someone or to post external. I’m pleased to say we did find one strong candidate for our full-time CLC position and one strong candidate for one of our two 2nd grade opening. I’ve notified HR to make a job offer and hope to announce these folks soon!

• Bruce Hale, Virtual Author Visit, TUESDAY @1:10 – Author of the Bruce the Shark series of books, Bruce Hale, is doing a virtual author visit at Holt on Tuesday at 1:10. If you’d like to get kids excited, he has on his website some Fun Activities and Curriculum Tie-ins.

• Holt Bolt, THURSDAY – The Holt Bolt is this Thursday (weather contingent). See Lesli’s Email for details, but here are the highlights:

Times – K/1/2, 8:45-9:45 and 3/4/5, 10:30-11:30. Classes report to hard play 10 minutes before running begins.

Holt Bolt Shirts – Shirts will be put into mailboxes on Monday. Fabric markers are in the Staff Room if you’d like for your kids to decorate their Holt Bolt shirts. See Ashley’s Emails for details. And remember, DO NOT send shirts home. Keep them until the Holt Bolt.

Map/Supervision – Kids will follow the path on the map below. We’ll have staff strategically stationed along the path to supervise/cheer students.

Recess Changes – All morning recesses are canceled. 1st-5th grade teachers are welcome to take their morning break during their jogathon time. Kinder and 1st grade lunch recesses will be in the gym. Kids should move through the hallway to get to the gym. K/1 teachers need to pick up from the gym. 2nd grade lunch recess will have to be soft play only while things get finished and cleaned up.

Prizes – PAHS is providing a number of prize drawings. Kids will enter their name into different buckets, which will be stationed around hard play. Winners will be announced after running and prizes will be announced later in the day.

QR Codes – Teachers will receive the lanyards with the QR codes early this week. These lanyards will be reused please ask students to take care of them. There will be a video coming from Jackie that you can share with kids on how to scan their badge.

No Spectators – If parents ask, we’re not allowed to have spectators.

Extra Fun – PAHS is also going to have a mister for kids to run through if they choose. At the end of the run, PAHS will have Otter Pops for everyone. Also, we’ll have Electa AND Sluggo at the run!

 

• Friday PD, Class List Prep – We’ll discuss and decide the 22-23 Class List process at Tuesday’s Staff Meeting, but this Friday will be time for teachers begin entering students on the 22-23 Class List Spreadsheet.

• Staff Social, Movie Night, Friday, May 27th – Stay tuned for details from the Sunshine Committee, but there’s a Staff Movie Night Social a week from this Friday. And if I might be so bold as to make a suggestion, maybe we should get together this Friday and order tickets to watch Top Gun: Maverick! And maybe stop at Original Roadhouse before to get a beverage.

 

• Last Day of School Dismissal @11:10 – Principals were told this week the dismissal time for early start schools this year will be at 11:10, which is what it has been in the past during normal times.

• 4J Science Kit Update – STEM TOSA Jamie Tait emailed principals the following email and Science Kit Slide Show Update regarding some changes how kits will be handled next year. Rather than read the slide show to you at a meeting, I’ll let folks read it here on your own and find me if you have questions. The main points are:

• Each classroom teacher with have their full year of science curriculum (3 modules).
• Science kits will no longer be returned and restocked at the district level.
• Storage and maintenance of science kits will be managed at the building level.
• District will support restocking of consumables and live materials.
• Teachers Submit a Spring 2022 Restocking Form to replenish consumables.
• Continue to uee the 4J Science website for the prioritized lessons & standards (since there’s not enough time to teach ALL lessons).
• Additional kits will be delivered to schools over the summer.
• Kits need to be cared for as if you were passing them along to another teacher.
• Keep items in the boxes that they belong in. Use the list on the front of each box to keep track.
• Kits are stocked for multiple uses, but you will have the opportunity after each use to fill out a Kit Restock form.

 

• No Reimbursements for Teacher Pay Teachers – The Finance Department emailed secretaries they were told by the Instruction Department they may not reimburse teachers for any purchases made from Teachers Pay Teachers. I’m planning to ask about this at the next principals’ meeting. I understand there’s a lot of garbage on TpT, but there’s also some really good stuff there as well. I’m failing to see how this is any different from being reimbursed for an Amazon purchase, which also has some terrible quality teaching materials as well as some excellent materials.

• No Helium Balloons in Gym or Cafeteria – Facilities figured out there was a helium ballon in the gym that set off our hale alarms last week, so be sure you never take any balloons in there.

• REMINDER: School Supplies for Fall 2022 – A reminder the 4J is again purchasing supplies for all students next year, but if there are additional items your grade levels needs, let Melanie know ASAP. Linked here is what is being ordered.

• Summer SEAL Update – As of last Wednesday, only 205 K-5 students signed up for SEAL out of 840 spots districtwide. The program continues to be understaffed, but downtown is forging ahead as planning. I will keep staff posted if they decide to combine the Holt and River Road SEAL programs. If that happens Holt will host the ESD Migrant Ed Program.

• HANDBOOK HIGHLIGHT: Staff Mailboxes – This week’s highlight from the Holt Staff Handbook, is on Staff Mailboxes:

Staff Mailboxes
• Staff mailboxes are found in the main IMC (workroom). District, classroom, office mail, notices for families will be placed here. Flyers to go home in Monday mailers are to be placed in boxes before noon on Friday; understanding that occasional exceptions will need to be made
[DURING NORMAL TIMES] PAHS has a work request box. Staff can fill out a form for volunteers to help with copying, stapling, etc.

• Moments of Zen – If you and/or your students need a little Zen in your lives these days, here are some live streams that might help:

Monterey Bay Aquarium Sea Otters
All of Monteray Bay Aquarium’s Live Cams
Multiple live cams of different areas in an African nature reserves
San Diego Zoos Live Cams
Smithsonian Zoo Live Cams
Aquarium of the Pacific Live Cams

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

May 16 (M)
SPED/PE Staff Room Duty
8:30, Allan Meeting w/Garden Way Church
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
11:00-12:00, 4th Grade O Heroes Program Visit
11:30-12:30, 5th Grade OSAS
4:00-5:30, Allan to All Admin Meeting (Zoom)

May 17 (T)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
11:00, Allan to SEAL Admin Interviews (Zoom)
11:30-12:30, 5th Grade OSAS
1:10-1:55, Bruce Hale, Virtual Author Visit (Zoom)
2:45-3:25, Staff Meeting (Library)

May 18 (W)
8:45-9:25, 4th Grade OSAS
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS
11:30-12:30, 5th Grade OSAS
12:45-2:25, Storyteller, 4th Grade
7:00, School Board Meeting (Zoom)

May 19 (H)
8:45-9:25, 4th Grade OSAS
8:45-9:45, K-2 Holt Bolt (Hard Play, arrive 10 min. early)
9:05-9:50, 3rd Grade OSAS
10:30-11:30, 3-5 Holt Bolt (Hard Play, arrive 10 min. early)
11:30-12:30, 5th Grade OSAS

May 20 (F)
8:45-9:25, 4th Grade OSAS
11:30-12:30, 5th Grade OSAS, Math CAT
1:30-2:25, Friday PD – 22-23 Class List Prep

May 23 (M)
Office/Library/Music Staff Room Duty
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS, ELA PT
4:30-6:00, Allan to Conscious Discipline PD (Zoom)

May 24 (T)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
2:45-3:25, Leadership Team Meeting (Debbi’s Room)

May 25 (W)
Towel Day
8:45-9:25, 4th Grade OSAS
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS
12:45-2:25, Storyteller, 4th Grade
2:45-3:25, IPBS Team Meeting (Kelsey’s Room)
4:30-6:00, 4J Annual Retirement Celebration (ATA)

May 26 (H)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:30-4:30, 2nd Grade Interviews (In-Person & Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

May 27 (F)
Holt Spirit Day – Superhero Day!
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
7:40-8:10, Spirit Day – Virtual Assembly (Zoom)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD
1:30-3:30, SPED Teacher Interviews (In-Person & Zoom)
~5:00, Staff Social, Movie Night (Cinemark 17)

May 30 (M)
No School – Memorial Day

22 1/2 kid days left!

Allan

March 14, 2022

 

Howdy Bolts,

My crystal ball tells me we will see “interesting” behaviors this week. Between spring break and masks becoming optional, I think it’ll be important staff do A LOT of pre-teaching of behavior expectations this week and not count on “They should know this by now.”

Seventeen items of note for this week:

• Staff Allocation Updates – We’re still waiting for Student Service Department (SSD, i.e. special education classified and licensed staffing) allocations, but we did get our English Language Development (ELD) allocations, whis is the same as this year (0.8 FTE) and we also got our SIA (Student Investment Act) 1st grade EA allocation, which is 3 hours per 1st grade classroom, which downtown projected us for three 1st grade classrooms, meaning 9 hours.

• REPEAT: Fire Drill, TUESDAY @1:10 – Tuesday at 1:10 is our March Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

• REPEAT: Lockdown Instruction Before Fire Drill – Related to the above, downtown is requiring schools to review Lockdown and Evacuation Drills with students. ALICE is no longer being used in 4J and it’s replacement is not in place yet, so in the meantime, teachers should simply do a short review with students off of the 4J Safety Poster (below), which says the following for each drill:

STUDENTS
Move away from sight
Maintain silence
Do not open the door

ADULTS
Recover student form the hallway if possible
Lock the classroom door
Turn out the lights
Move away from sight
Maintain silence
Do not open the door
Prepare to evade or defend

EVACUATE! (A location may be specified)

STUDENTS
Leave stuff behind if required to
If possible, bring your phone
Follow instructions

ADULTS
Lead students to evacuation location
Account for students and adults
Notify if missing, extra or injured students or adults.

 

• TIME UPDATED: Staff Social, Bowling at Emerald Lanes, THURSDAY! – Don’t forget we have a staff social this Thursday at 4:00 at Emerald Lanes! Come visit with work friends, have some beverages, show off your bowling skills (or non-skills if you’re like me, but I can show off my rad bowling shirts). See you there!

• COVID Updates – Five COVID related updates:

• Drinking Fountains & Legionaries Disease – I mentioned at Friday’s Meeting that we’re now allowed to use drinking foundation again. However, do not let students use the classroom drinking fountains until they have been flushed for a full 5-minutes (a good job for a kid). Since that water has sat stagnant for over a year, we don’t want anyone getting Legionaries Disease.

• Mask Up in Nursed Office & Isolations Room – The state has determined that school health rooms and isolation rooms are healthcare settings. This means if staff are interacting with students closely or for a sustained period of time, masks will be required for staff in the health room. If the interaction is brief or contact is not close, masks are only strongly advised. Masks should be offered to students that will be in the health room for a sustained amount of time. If students are symptomatic or sick, they will be required to wear a mask. Examples;

• A student comes into the health room briefly for scheduled medication–no masks required for staff or student.
• A student comes into health room for injury or illness that requires some observation or close contact (observation after a head bump or inhaler use)–Staff required to mask, mask offered to student.
• A student comes into health room not feeling well or is symptomatic–masks required for both student and staff. Student should be moved to isolation space until picked up to go home.

• Rapid Tests if Symptoms at School – Although we’re not doing test-to-stay for close contacts any longer, we can still administer rapid tests for any student or staff who start exhibiting symptoms while at school.

• Teaching Kids to Respect Others’ Mask Choices – If teachers haven’t already, be sure to take some time during your Monday Morning Meeting time to remind students to respect individual choices when it comes to masking or not. If you want a canned slide show about this, the Adams principal shared this Student Masking Slide Show.

• COVID Flowchart – This is more for front office staff, but if you’re interested, linked here is the latest COVID Flowchart for when a student tests positive, shows signs of illness, or is exposed to COVID.

• iPads Staying at School – Starting Monday, most students will leave their iPads at school. Only BEST/YMCA kids will take them home, but please remind those students iPads at dismissal are to be in backpacks and not walking and iPad-ing at the same time.

• Holt Bolt, Thursday, May 18th – PAHS settled on Thursday, May 18th as the date for this year’s Holt Bolt. It’s on the calendar and that’s the date we’ll stick with unless something unexpected comes up.

• Check Lost & Found – Remind kids to check the Lost & Found this week. Anything left at the end of the day Thursday will be bagged and donated.

• Artist in Residence Schedule – Linked here is the Fiddle Artist in Residence Schedule (PDF or XLSX). I believe Lesli has checked in with grade level teams, but let us know if you have any questions. The residency title is The Art of Fiddling and the Mystique of Louisiana and Kelly Thibodeaux is the musician leading the lesson in the Music Room. Regular Music classes will be in classrooms during three week residency.

• ACTION REQUIRED: Claim You 4J Account4J Technology Emailed staff a RapidIdentity Quicksheet how to update your password and account security. The short version is go to this link and follow the directions.

• REPEAT: Erin’s Law, Lesson #5 BEFORE SPRING BREAK – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons, which are to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break. 4J purchased only one kit per grade level, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• REPEAT: ACE Award Nominations Open – Nominate a teachers or licensed specialists, administrator or supervisor, classified staff, or volunteer. Nominations are due by March 31st. See the 4J ACE Awards webpage for more info.

• REPEAT: March 18th Expectations – Teachers may work from the building or in another location. If teachers are not going to be in the building they need to let me know. Downtown has not given this flexibility to classified staff, but classified folks can utilize trade time this day to shorten your work day. I’ve scheduled a Classified Staff Meeting at 9:00 for this day, so let me know if you have any agenda items you’d like discussed.

• HANDBOOK HIGHLIGHT: Recesses – This week’s highlight from the Holt Staff Handbook, is on Recesses:

Recess
• Students are walked by teachers from the building to the asphalt/red curb at the beginning of recess. Students are released once EAs signal readiness. Please be on time, so that students receive a full recess.
• Students are picked up from recess on time. It would be very much appreciated if teachers would please review with students and reward them for staying on their spot in line (on the asphalt) and not move around once line up has begun. A significant percentage of physical aggression issues occur after the recess whistle has blown as kids are lining up.
• Recess supervisors will blow the whistle in soft play a minute prior to the 2 minute warning bell.This gives kids time to walk back from soft play to hard play and line up. The warning bell is a time for hard play students to return equipment and line up.
• Student Classroom Volunteers during recess:There will be NO VOLUNTEERS allowed in the classroom during any of these recess periods. If students approach a teacher about volunteering, the teacher needs to send them back to the appropriate place they need to be at that time. The only exception to this is if volunteering in another room is a part of a designed student support plan.
• Students Inside at Recess: Students are not to be in classrooms during recess. District policy is that students are to be out of the building during recess times. An occasional opportunity (not daily or weekly), is permitted, but students must be SUPERVISED. Students cannot be left alone in classrooms. A reminder also that students cannot be kept from recess for behavioral reasons or work completion.
• All classes need to have an assigned line for the end of recess times. Please work with the teachers/grades to assign class to lines. Consider flow, entrance to buildings etc when determining lines. A copy should be given to the office so that supervision staff can be informed.
Recess Supervisor PBIS Guidelines
PLAYGROUND GUIDELINES – General Rules for all

• ODE Continuing Care and Connection Next School Year – An ODE Announcement to administrators that school districts are next year to continue to focus on care and connection. More info will be coming from ODE, but note they have quite a few resources on the ODE Care and Connection webpage.

• NASA Artemis I, Send Your Name to Space – Artemis I will be the first in a series of increasingly complex missions to build a long-term human presence at the Moon for decades to come. NASA is offering people a chance to have your name included on a flash drive that will fly aboard the space craft to the moon. I thought kids would find this fun and it also might spark an interest in space and science studies if any of you are doing that this spring. I got my NASA Boarding Pass!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

March 14 (M)
Melanie Out, Katie Covering
Office/Library/Music Staff Room Duty
Erin’s Law Lesson #5
National Pi Day
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
4:00-5:00, Allan to All Admin Meeting (Zoom)
6:00-7:00, 5th Grade Outdoor School Family Information Night (Zoom)

March 15 (T)
8:20, 5th Philosophy with Paul Bodin
9:00, Allan to Truancy Hearing (Zoom)
9:20, 5th Philosophy with Paul Bodin
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)

March 16 (W)
Staffing Plans Due to HR
8:20, 5th Philosophy with Paul Bodin
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
5:30, School Board Meeting (Zoom)

March 17 (H)
St Patrick’s Day
Dental Clinic (sealants) – Time/Location TBA
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
2:45-3:25, Leadership Meeting (Debbi’s Room)
5:00, Staff Bowling! (Emerald Lanes)

March 18 (F)
No School — Staff Work Day
9:00, Classified Staff Meeting (Library)
10:00, Optional Classified Staff PD (Zoom)

March 19 –  27
No School — Spring Break

March 28 (M)
Classes Resume
Artist in Residence Begins
Kinder Staff Room Duty
6:00-8:00, Allan to 4J Equity Action Team Meeting (Zoom)

March 29 (T)
Regular Day

March 30 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
5:30, School Board Work Session (Zoom)
6:00-8:00, Allan to 4J Equity Action Team Meeting (Zoom)

March 31 (H)
6:00-7:00, Mental Health Parent Night: Suicide Prevention & Awareness (Zoom)

April 1 (F)
Holt Spirit Day, Sports Day
April Fools’ Day!
1:30-2:25, Friday PD – OSAS Test Security Training (Cafeteria)

Just four kid days until spring break!

Allan

 

March 7, 2022

 

Hi Everyone,

This week marks the celebration of Classified Employees Appreciation Week! Contributions by classified staff to our school, students, and families are immeasurable! Not only would our school be unable to operate without our classified staff, our school is by far a better place for the classified folks we have here at Holt. Your dedication and hard work, whether it’s helping a student you don’t normally work with, covering a classroom or group at the last minute, or any number of things where folks go above and beyond, know that your efforts have not gone unnoticed. Holt is a better place for having you all here!

In recognition of your hard work, licensed staff are serving up a pot luck put on Monday. Our parent group, PAHS, on Tuesday is putting on a Nacho Bar, on Thursday is setting up a “Bagel Break,” and is planning on serving up some treats on the other days.

Seventeen items of note for this week:

• Staffing Updates – Three staffing updates:

• CLC Teacher Update – Please welcome Richard Schminke as Holt’s new CLC Teacher! HR got me the candidate list quicker than I expected, so Kelsey and I interviewed Richard last week and we’re happy to announce he accepted the temporary position for the remainder of the school year. We’re glad to have you on the team, Richard!

• CLC EA Interviews, WEDNESDAY – Interviews for our 5.5-hour CLC EA vacancy are this Wednesday right after school. Darren and Richard will be part of the interview team, but other staff are welcome to join if you would like. Just let me know and I’ll share applications and interview materials.

• Staff Allocation Updates – Kim’s Student Success Coordinator (SSC) position and Gloria’s Essential Skills Coordinator (ESC) are both being funded the same as this year. We’re still waiting for Student Service Department (SSD, i.e. special education classified and licensed staffing) and for English Language Development (ELD) allocations.

• REPEAT: Classified Appreciation Potluck, MONDAY! – A reminder for licensed staff, The Sunshine Committee has organized a Classified Appreciation Week “Potato Bar” Luncheon. See the linked Sign-Up Sheet for details.

K – grated cheddar, butter, sour cream, Greek yogurt
1 – baked potatoes (70) 50 regular/20 sweet potato
2 – desserts
3 – chopped green onions, diced tomatoes, steamed/roasted broccoli, guacamole, salsa, sliced olives,
4 – salads and/or slaws
5 – fruit platter or fruit salad
Specialists – chili (in crock pot), black beans (in crock pot), chopped bacon or bacon bits or diced ham

• REPEAT: Sluggo’s Reading Challenge Assembly, TUESDAY – Tuesday (Grades K-2 @8:30-9:15 and Grades 3-5 @1:15-2:00) is our virtual Kick-Off Assembly for Sluggo’s Home Run Reading Challenge. See prior announcements or the Ems Email for details on how kids can earn 2 FREE tickets to an Ems Game. I signed up all classroom to receive tickets.

• Friday PD: 22/23 Staffing Discussion & Survey Results – This Friday’s PD will be our final all staff discussion regarding next year’s staffing plan. Shared at last week’s Staff Meeting, the OSAS portion of this meeting has been rescheduled. Please complete the 22-23 Staffing Survey by Wednesday so results can be shared at Friday’s Staff Meeting as a starting point for our discussion.

• OSAS Training Date Change, 4/1 – Related to the above, the new OSAS Test Security Training will be on Friday, April 1st (no joke). SAVE THIS DATE because there will not be the usual opportunities for make up trainings in other buildings. EAs who will be in 3/4/5 classrooms or SPED classrooms when testing occurs need to attend as well. I’m working on arranging a tech training for grades K/1/2 during this same time.

• Fire Drill, 3/15 @1:10 – Not this week, but next week on Tuesday, March 15th at 1:10 will be our March Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

• Lockdown Instruction Before Fire Drill – Related to the above, downtown is requiring schools to review Lockdown and Evacuation Drills with students. ALICE is no longer being used in 4J and it’s replacement is not in place yet, so in the meantime, teachers should simply do a short review with students off of the 4J Safety Poster (below), which says the following for each drill:

LOCKDOWN! Locks, lights, out of sight.

STUDENTS
Move away from sight
Maintain silence
Do not open the door

ADULTS
Recover student form the hallway if possible
Lock the classroom door
Turn out the lights
Move away from sight
Maintain silence
Do not open the door
Prepare to evade or defend

EVACUATE! (A location may be specified)

STUDENTS
Leave stuff behind if required to
If possible, bring your phone
Follow instructions

ADULTS
Lead students to evacuation location
Account for students and adults
Notify if missing, extra or injured students or adults.

• REPEAT: Erin’s Law, Lesson #5 BEFORE SPRING BREAK – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons, which are to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break. 4J purchased only one kit per grade level, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• COVID Updates – Big changes are coming and it’ll be important to respect staff, student, and parent responses to these changes, which will range from stress and worry to relief and excitement. See the 4J Email, 4J Webpage, or the School Board Presentation for specifics on protocol changes. Here are FIVE highlights:

• Face Mask Change – Mask will be optional for both students and staff starting Monday, March 14th.

• 3-Feet Distance (to the extent possible) Continues – The latest version of Ready Schools, Safe Learners Resiliency Framework says we are to continue to strive to maintain 3-feet distance as a mitigation strategy, so no change there.

• Contact Tracing & Quarantine Ending – Because omicron spreads so fast, by the time a COVID exposure is identified, transmission has already occurred, so no one has to quarantine for being a close contact starting March 14th. However, anyone who test positive or anyone displaying symptoms, will need to isolate.

• iPads Stay at School and Snacks at Recess? – With changes in protocols, I’m thinking we could now keep iPads at school instead of sending them home and we could also go back to students eating snacks at morning recess, if staff want to do these. I’ll add these as topics for Friday’s Meeting.

• Lingering COVID Questions – Principals are supposed to get more information on Wednesday, but I have a number of questions I’m planning to ask. Here’s what I’ve come up with so far, but let me know if there are others I should ask:

• Are we still cohorting? If not, can we resume breakfast in the cafeteria?
• Without contact tracing, can we stop tracking seating charts for lunch, classrooms, and specialists?
• Are masks optional for volunteers?
• Do we still need to fill out the HR Volunteer Google Form or can we go back to volunteers simply filling out the volunteer background check?
• Are parent in-person meetings allowed? IEP meetings? Parent group meetings?
• Would an outdoor and/or indoor school carnival be allowed?
• For COVID positive staff or students, is isolation 5 days or just until they are symptom-free without meds?
• If an unvaccinated student is a close contact with a positive household member, do they have to quarantine if they show no symptoms?

 

 

• March 18th Expectations – This is a teacher work day. Teachers may work from the building or in another location. If teachers are not going to be in the building they need to let me know where they will conduct business that day. Downtown has not given this flexibility to classified staff, but classified folks can utilize trade time this day to shorten your work day. I’ve scheduled a Classified Staff Meeting at 9:00 for this day, so let me know if you have any agenda items you’d like discussed.

• REMINDER: Quiet Lines in the Hallways – Keep student lines quiet when walking through the hallways. Classes tend to get loud especially at lunchtime or on their way to recess. Make sure students use a Voice Level 0 (i.e. no talking) in the hallways and remind them that other students are still in class.

• ACE Award Nominations Open – It’s ACE Awards season! Holt has an exceptional staff who make a difference for students every day and are worthy of recognition. Now is the time to recognize them! Nominations can be made in four categories: teachers and licensed specialists, administrators and supervisors, classified staff, and volunteers. Nominations are due by March 31st. Going by past experience, winners are usually selected when a staff gets together to nominate an individual with a flood of nominations, so feel free to start a campaign. Linked here is the ACE Awards Webpage and the ACE Awards Nomination Form. There is no limit on the number of people you can nominate!

• REMINDER: Holt Bolt Shirt Time – Don’t forgot get put your shirt size down for the Staff Holt Bolt Shirt Orders. See Ashely’s Email for details.

• REMINDER: Digital Being a Writer Sign-Up – Teachers, remember to register for your Being a Writing Online Account. Just follow the above link (and leave the employee ID field blank). Here’s the original email if you want all the details.

• HANDBOOK HIGHLIGHT: Early Release of Students – This week’s highlight from the Holt Staff Handbook, is on Early Release of Students:

Early Release of students:

To maintain the flow of instruction, leaving school early is discouraged. We realize, however, there are times when leaving early is unavoidable. If an early dismissal is required, students must be picked up by a parent and signed out in the office. Teachers are instructed not to release a child unless told to do so by the office. Students may be released only to parents or an authorized representative of the parents. Authorization must be in writing or via phone call to the office. Adults picking up students during the regular school day are asked to do so through the school office. Office personnel will call the child’s classroom and the student will be dismissed to meet the adult in the office.

• Did you know there’s a “Moon Tree” in Eugene? – I knew about this but had forgotten until I saw this Atlantic Article, “We Almost Forgot About the Moon Trees,” which reminded me there’s a Moon Tree on the UO Campus at the EMU, which might impress students if you ever happen to be talking about space. In 1971, 500 lucky seeds were taken aboard the Apollo 14 mission and into orbit around the Moon. Once the seeds returned to Earth, they were planted in various places around the world. No noticeable differences have been detected between the Moon Trees and trees grown from seeds that have never left planet Earth, but the story behind them is rad nonetheless.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

March 7 (M)
Classified Employee Appreciation Week
SPED/PE Staff Room Duty
Erin’s Law Lesson #5
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin

March 8 (T)
8:20, 5th Philosophy with Paul Bodin
8:30-9:15, K- 2 Virtual Assembly – Sluggo’s Home Run Reading Challenge (Zoom)
9:20, 5th Philosophy with Paul Bodin
1:15-2:00, 3-5 Virtual Assembly – Sluggo’s Home Run Reading Challenge (Zoom)
2:45-3:25, PBIS Team Meeting (Volunteer’s Classroom)
6:00-7:00, Parent Education Series – Conscious Discipline (Zoom)

March 9 (W)
8:20, 5th Philosophy with Paul Bodin
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
11:30-12:30, Allan Covering Classroom
2:45, CLC EA Interviews (TBA)

March 10 (H)
8:20, 5th Philosophy with Paul Bodin
8:30, Allan to Title 1 Budget Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
3:15-5:00, Outdoor School Teacher/Principal Meeting (Zoom)
5:00-6:00, Site Council (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

March 11 (F)
Melanie Out, Katie Covering
1:30-2:25, Friday PD – Final 22-23 Staffing Discussion (Cafeteria)

March 14 (M)
Melanie Out, Katie Covering
Office/Library/Music Staff Room Duty
Erin’s Law Lesson #5
National Pi Day
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
4:00-5:00, Allan to All Admin Meeting (Zoom)

March 15 (T)
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)

March 16 (W)
Dental Clinic (varnish and sealants) – Time/Location TBA
Staffing Plans Due to HR
8:20, 5th Philosophy with Paul Bodin
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
7:00, School Board Meeting (Zoom)

March 17 (H)
St Patrick’s Day
Dental Clinic (sealants) – Time/Location TBA
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
2:45-3:25, Leadership Meeting (Debbi’s Room)
5:00, Staff Bowling! (Emerald Lanes)

March 18 (F)
No School — Staff Work Day
9:00, Classified Staff Meeting (Library)

March 19 –  27
No School — Spring Break

March 28 (M)
Classes Resume

It’s out last 5-day week until spring break!

Allan

 

January 17, 2021

Howdy Everyone,

Nineteen items of note for our 3-day student week:

• COVID Updates – Here are eight COVID reminders and updates:

• Fully Vaccinated Definition Change – The CDC, State of Oregon, and Lane County Public Health now consider “Fully Vaccinated” for adults 18 years and older to mean you’ve received your booster and the two weeks to take effect. This means if a staff member is a close contact, they would need to quarantine if they are not boosted. Fully vaccinated staff DO NOT need to quarantine if they are a close contact, including even if a COVID positive person is in their home, as long as they do not have any COVID symptoms.

• Close Contact & Contact Tracing Change – Schools are not contact tracing at this time for students, but are for any positive staff member. Student grade level cohorts are notified by downtown if a student in their cohort tested positive and to watch their child for symptoms. This also means that Test-to-Stay is also paused until we resume contact tracing.

• Testing for Staff – Schools are now allowed to administer rapid tests to staff members who develop symptoms while at school.

• If you are sick, STAY HOME! – Do not be the person who tests positive and then tells the 4J COVID Team, “I had a sore throat all week, but went to work not thinking it was anything.” If you have any of the following symptoms, STAY HOME:

• Fever of 100.4° F or higher
• Sore Throat
• Chills
• Cough (non-persisten, dry coughs are okay, but congested coughs are not)
• Shortness of breath
• Difficulty breathing
• New loss of taste or loss of smell
• Diarrhea
• Vomiting

• COVID Positive, Same as Vaccinated for 90-day – If a student had COVID in the last 90 days, they are treated as if they’re fully vaccinated, so if they were a close contact to someone positive in that time, as long as they have no symptoms, they can come to school.

• COVID Call Script – If you’re curious, here’s the COVID Call Script schools are using when a parent calls to report their child was either a close contact, tested positive, or their child in sick. It’s more invasive than what we do during normal times, but we do need to collect all this info from families.

• Seesaw Tip for Students in Quarantine – A good idea for managing workload. Send a Seesaw lesson for the first day of a student’s quarantine, but wait to see if they complete it before sending subsequent days. Some kids are too sick to do their work, so don’t create more work for yourself.

• COVID Testing for EducatorsWVT Lab in Corvallis is offering free weekly COVID testing for educators, where they’ll mail you a test each week. With tests in short supply, thought folks may want to sign up. And starting Jan. 19th, Every home in the U.S. can order 4 free at-⁠home COVID-⁠19 tests at covidtests.gov. The tests will be completely free—there are no shipping costs and you don’t need to enter a credit card number.

• Holt Winter Wonderland BINGO Night, Thursday, Jan. 27th – Get your student’s pumped! Not this week, but next week on Thursday, January 27th is a Holt Virtual Event and this time it’s Winter Wonderland BINGO Night!

 

• Report Card Info – Four Report Card items of note:

• Report Card Printing – Teachers are NOT to print report cards until the secretaries work their Synergy magic or else the attendance data on the report cards will not be accurate. I haven’t connected with Melanie or Sharon on this, but I believe teachers can print starting Thursday, Jan. 27th.

• Report Card Completion Deadline – Downtown wanted principals to tell teachers they shared with EEA that teachers will have until 11:00AM on Friday, January 28 to complete report cards, as they want to ensure staff who are interested in attending the Superintendent Staff Forum on their grading day from 9:00-10:30am are able to do so.

• REPEAT: Report Card Dates – See the Report Card Email send earlier for details, but please note the following dates.

• Elementary Grading Day – Friday, January 21
• Elementary Staff Work Day – Friday, January 28
• Elementary Staff Work Day – Friday, January 28
• Report Cards Sent Home – Monday, January 31

• REPEAT: Working from Home – Grading day is a regular work day, but HR allows teachers to work from home if you notify me in advance. Plan ahead if you need to collaborate with any colleagues on grading.

• Science Kit Restocking – Holt has permission to keep out kits and downtown will restock whatever materials we need. Teachers should let me know by Thursday if you need anything for your winter science kits. Jamie Tait said she’ll get us whatever it is we need.

• 2022-2023 Enrollment Projections – We got our budget for next school year and buried in that document is our enrollment projection for next year, which has us at 529 students for next year. That is the same as what we were projected for this year and it looks like downtown did the same for all schools. If downtown sticks with these projections and staffing ratios are kept the same, we shouldn’t see any staffing reductions.

• Student Semester Changes – With the extension of the survey window, downtown anticipates having lists of students transitioning between programs by Wednesday. Buildings that were significantly impacted by additional enrollment have already been communicated with and Holt was not one of those schools, so I expect our numbers to remain relatively the same. I shared this earlier, but this is the count for Holt students who are currently online:

KG: 5
1st: 9
2nd: 7
3rd: 5
4th: 4
5th: 10

• EAs can get a sub on Day #1 – HR is now allowing all EAs to get a sub on the first day of an absence, so please put in for a sub if you are out. In the past, only SPED and Title EAs could get a sub the first day of an absence and Kinder or Building EAs had to be out three days before they could get one.

• Jan. 28 EA Extravaganza – Downtown is putting together some learning for EAs for Friday, Jan. 28th in the morning. Due to limited capacity among presenters, most/all of the offerings will be asynchronous, so stay tuned for more info later.

• Teacher PD Survey – I’ll give teachers time at a future Staff Meeting or a Friday PD to complete the linked PD Survey, but if anyone wants to give their input how, feel free.

• Shoe Donations for PE – I’m putting the article below in the next Quick News about donating used shoes, particularly for KG – 2nd grade sized shoes, but feel free to ask your students and/or include this article in your next classroom newsletter.

Shoe Donations for PE

Holt’s Physical Education teacher, Mr. Alex, is looking for donations of used shoes. We particularly need kindergarten through 2nd grade sized shoes. These shoes are for students who come to PE with shoes that no longer fit, break, or are not the proper shoes for PE activities.

• EEF Grants Due Feb. 4 – EEF is now accepting grants for round two of the school year. See the EEF Email or EEF Website for details. Unlike in the past, staff may directly submit grants without first going through Site Council. This year, after the Feb. 2 deadline, all submitted grants will then go to Site Council for rank ordering.

• BEST Updates – The BEST After School Program at Holt is set to start Monday, February 7th. The program will run Monday – Thursday from 2:25-5:25 and will partner with the YMCA. They will use the gym, cafeteria, playground, and library and Title 1 areas for small group instruction. The academic focus will be on math. Students will have enrichment opportunities in addition to academics. They will also be given dinner. The program will start small with 20 something students, but will hopefully grow from there. Aubrey Bulkeley is the Holt BEST Site Coordinator is you have any questions, though you can check in with me as well.

• ELA Pilot Information – If you’re interested, the ELA adoption team leaders emailed teachers participating on the pilot last week, which included updates to the schedule, info for K-2 EL teachers, and helpful links.

• REPEAT: Fire Drill, Tuesday @1:10 – This Tuesday at 1:10 will be the January Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map. If it’s raining, we’ll reschedule for Tuesday the following week.

• REPEAT: 4J Superintendent Selection – Fill out the Superintendent Selection Survey by Jan. 25th. Make your opinions heard. There’s also a series of staff and community forums you may want to attend:

Community Forums
Thursday January 13, 5–6:30 p.m. — Online via Zoom
Tuesday, January 18, 7–8:30 p.m. — Online via Zoom
Thursday, January 20, 5–6:30 p.m. — Online via Zoom
Saturday, January 22, 1–2:30 p.m. — Online via Zoom
Tuesday January 25, 7–8:30 p.m. — Online via Zoom

Staff Forums
Friday, January 21, 9–10:30 a.m. — Online via Zoom
Friday, January 21, 3:30–5 p.m. — Online via Zoom

• REPEAT: School Choice Tours – I’m holding virtual school presentations and tours starting this Tuesday, Jan. 11th (12:30PM) and later on Jan. 20th (6:00PM), and Jan. 25th (12:30PM), but I did want teachers to know I’m planning a Zoom tour of the school at the end of my presentation, so you may see me walking around hallways and classes Zooming with my iPad or laptop.

• HANDBOOK HIGHLIGHT: Newsletters – This week’s highlight from the Holt Staff Handbook, is on Newsletters:

Principal (Quick News):
Weekly communication sent to families electronically with school news & events. PAHS can contribute their information here as well

Classroom Teacher:
Teachers communicate with either electronic or paper newsletters. Teachers have discretion as to how often communications go home, however, communication with families on some level is the expectation. Some grades coordinate newsletter, others do not. Currently there is not a standard electronic platform.

PAHS:
Our parent group communicates through flyers, Quick News, and Facebook

• A More Equitable (and Engaging) Way to Teach Writing in Elementary School – When teachers tie writing instruction to what students are reading, learners begin with a more level playing field. We discussed some of these ideas back on Jan. 3rd and our adopted writing curriculum, Being A Writer, does tie writing to literature, but see this Edutopia Article for details.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

January 17 (M)
No School — Martin Luther King Jr. Day

January 18 (T)
KG Staff Room Duty
Winter Benchmark Testing Continues
1:10, Fire Drill
2:45-3:25, Staff Meeting (Cafeteria)
7:00-8:30, Superintendent Selection Community Forums (Zoom)
January 19 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)

January 20 (H)
2:45-3:25, Allan to IEP Meeting (Zoom)
5:00-6:30, Superintendent Selection Community Forums (Zoom)6:00-7:00, School Choice Presentation & Tour (Zoom)

January 21 (F)
No School – Grading Day
9:00-10:30, Superintendent Staff Community Forums (Zoom)
3:30-5:00, Superintendent Staff Community Forums (Zoom)

January 22 (SA)
1:00-2:30, Superintendent Selection Community Forums (Zoom)
January 24 (M)
1st Grade Staff Room Duty
Winter Benchmark Testing Continues

January 25 (T)
12:30-1:30, School Choice Presentation & Tour (Zoom)
2:45-3:25, Leadership Team Meeting (Library)
7:00-8:30, Superintendent Selection Community Forums (Zoom)
January 26 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
4:15-5:15, Morning Meeting Professional Learning Opportunity (Zoom)

January 27 (H)
Holt Spirit Day, Winter Wonderland!
2:45-3:25, IPBS Meeting (Library)
6:30, Holt Winter Wonderland BINGO Night! (Zoom)

January 28 (F)
No School – Staff Work Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
9:00, Allan to SSD Meeting (C1)

Enjoy the short week!

Allan

April 19, 2021

 

Greetings Holt Bolts,

This Wednesday is Administrative Professionals’ Day where we recognize the dedicated work of office staff, and Holt is incredibly lucky to have the AMAZING Katie and Melanie on the front lines for our school. From blood, barf, tears, anger, and occasional life coaching, on top of all the typical office duties you’d expect in an office environment, we have a pair of rock stars in the Holt office looking out and taking care of us each an every day. Thank you, Melanie and Katie!

And don’t forget to give your co-workers some SHOUT OUTS! Spread some good vibes so we can recognize some folks at Wednesday’s Staff Meeting!

Thirteen items of note for this week:

• Staffing Updates – Two updates. For next year, Ashley Wolf will teach 2nd grade and Candace will move up to 5th grade. And for this year, we conducted interviews for our new CLC EA and I’ve submitted a candidate to HR for them to make a job offer, but I think we’re getting a good one.

• Fire Drill Tuesday & Friday @9:45 – April Fire Drills will be this week on Tuesday at 9:45 for Cohort A and on Friday at 9:45 for Cohort B. Please review fire drill procedures with your class ahead of time. It is okay to tell your class about the drill ahead of time for this first drill, but not for future drills. Also note the were classes will line up on Evacuation Lines Map that was shared earlier. Lastly, bring your updated Emergency Binder with you when we do the drills.

• Update Sub Binders by End of Month – Note that the Sub Binder and the Emergency Binder are two different things. I think some people were using these interchangeably during our fire drill planning. The Sub Binder is a purple three ring binder with some of the same information, but is something teachers should make sure is up to date. We do not have a Wednesday PD on 4/28, so that may be a good time for teachers to update binders. Please have these updated by the end of the month.

• Hybrid-SSO Handbook Updates – Three hybrid updates and updates made to the Holt Hybrid-SSO Handbook:

• Recess Restroom Access – 2/3 and 4/5 students on soft play may use the crosswalk to access restrooms, which minimized contact with students on hard play. K/1 should still walk around using the sidewalk unless supervised in the crosswalk by an adult.

• No Singing in Class – A brief choral response in instruction is permitted, but whole-class singing must take place outdoors.

• Students in Quarantine Must Not Go To Class – Last week 4J had the first students in quarantine show up at school. Lane County Public Health will NEVER allow a student to end quarantine early. No doctor’s note may shorten quarantine. if a student comes to school during quarantine they are to immediately be moved to the Isolation Room and we will immediately arrange to have them sent home.

• Single Desk Updates – There are two sample desks in the main entrance next to the office. There is a a third style desk, pictured below, that is an option. However, we’ve gotten new information from downtown that all purchase made this year need to have the items received by June 30th, which means we’ll need to place our desk order by the end of this week. And another however, Katie and Melanie were told at a Finance Meeting that downtown is going to purchase desks for schools next year, which I’m reaching out to my directors to confirm, because if that’s the case, I’d rather not spend building money.

I’ll add this to the Staff Meeting Agenda to decide on a style if we do end up ordering them this week. Personally, I lean towards the more traditional desk style with a wire book box (they also have clear plastic slider book boxes, like on the samples, and traditional metal book boxes).

 

 

• SSO Supply Distribution 4/28 – Wednesday next week on 4/28 is the April Supply Distribution for SSO classrooms, from 8:00-3:00. If you are available to help, please add your name to the Supply Distribution Sign-Up Sheet.

• REPEAT: Announcements Wednesday – Since having kids do announcements is a bit of a challenge this year, I’ll start recording weekly announcements for teachers to share on Wednesdays. The announcements will also include Zapp winners, so I’ll upload the video to Google instead of YouTube to keep student names private. I’ll email a link to the video no later than Tuesday.

• REPEAT: Wednesday PD/PLC Time – Shared earlier, there will be an anti-racism PD (2:40-4:00) immediately following Wednesday’s Staff Meeting (1:40-2:40), which is required for licensed staff and is optional, though encouraged, for classified staff. For any part-time staff wanting to attend, I’m open to trade-time or other arrangements if you connect with me ahead of time.

• 4J “Learning for All” SIA Plan – This has been in the works for a while, but starting next fall, all kindergarten students with an IEP will attend their neighborhood school, with the exception of students in Life Skills. This will be the same for any mid-year move-ins at other grade levels. Since Holt currently has a healthy CLC and LC, I’m thinking we may see fewer students in our CLC program over time, with students no longer being transferred to us from other buildings. This will be a big shift for schools without a CLC, but for schools like Holt, I think this will be a good thing.

• District Admin Updates – Larry Williams, current principal at ATA, is moving to the Ed Center for a district role supporting educational equity and inclusion. AJ Hruby, current assistant principal at ATA, will move into the principal role at ATA next year. See the linked Email for full details.

• Earth Day is April 22nd – Earth Day is annually observed around the world on April 22nd. If you’d like ideas for this day, linked here are Edutopia Resources, Education World, the EPA Website, and Tana’s Earth Day Email, and 4J’s Earth Action Week website.

• Anti-Racism for Second Step – Second Step regularly updates their resources and have added an Anti-Racism and Anti-Bias Resources page . This page has materials ranging from lessons to book recommendations with discussion guides to PD. There’s a lot there and that can be overwhelming, so my recommendation is to look through the Resources for Educators for your own learning and Resources for Working with Students for lessons, discussions, and actions with students.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 19 (M)
National Volunteer Appreciation Week
8:00, Allan to Observation Pre-Conference
10:25, Allan to Formal Observation
2:30-3:30, Allan to Elem. Principals’ Meeting (Zoom)
4:00-5:00, Allan to All Admin Meeting (Zoom)

April 20 (T)
9:45, Fire Drill – Cohort A

April 21 (W)
Administrative Professionals’ Day
8:30-9:00, Student Council (Zoom)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
9:00-11:00, Allan to Elem Pool Interviews (Zoom)
9:30-10:00, KG Data Team – Tier 3
10:40-11:10, 1st Grade Data Team – Tier 3
12:00-12:30, 2nd Grade Data Team – Tier 3
12:30, Lunch Bunch w/Ms. Darla (Zoom)
1:00-1:30, Yummy Cookie, Yucky Cookie Assembly Prep (Zoom)
1:40-2:40, Staff Meeting (Library & Zoom)
2:40-4:00, PD/PLC Time – SEL – Anti-Racism Training

April 22 (H)
Earth Day
Take Our Daughters & Sons to Work Day
3:00-7:00, Allan to Job Expo (Zoom)

April 23 (F)
7:30-8:30, Allan to 4JMAPS Board Meeting (Zoom)
9:00, Allan to Observation Pre-Conference
9:45, Fire Drill – Cohort B
10:25, Allan to Formal Observation

April 26 (M)
1:30-3:30, Allan to Elem. Principals’ Meeting (Zoom)

April 27 (T)
Crumbl Cookie – Holt Night Out Fundraiser
2:30-3:15, Allan to Referral Review Meeting

April 28 (W)
8:00-3:00, Supply Distribution – SSO (Front of School)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
9:00-11:00, Allan to Elem Pool Interviews (Zoom)
9:30-10:00, 3rd Grade Data Team (Tier 3)
10:30-11:00, 4th Grade Data Team (Tier 3)
12:00-12:30, 5th Grade Data Team (Tier 3)
12:30, Lunch Bunch w/Ms. Darla (Zoom)
1:40-2:40, Leadership Meeting (Library & Zoom)
1:40-2:40, PBIS/IPBS Meeting (Zoom)
2:40-4:00, PD/PLC Time – Sub Folder Prep

April 29 (H)
Regular Day

April 30 (F)
Superhero Day – SPIRIT DAY
2:45-3:45, Allan to 504 Eligibility Meeting (Zoom)

Just 8 weeks to go! Make them count!

Allan

 

March 29, 2021

 

Hi Everyone,

Hope folks were able to refresh over the break and are ready for kids to finally return to the building.

Twelve items of note for this week:

• Staffing Updates – Four staffing updates:

• CLC EA Vacancy – Clay has left his position and a posting for his replacement should get posted to 4J Jobs sometime this week. We’ll have a sub in the position until someone is hired, but if you know anyone good looking for a 6-hour position, please encourage them to apply. This is not a temp position, so they would be a permanent hire.

• Hybrid Utility EA Position – Our Hybrid Utility 5.5 hour EA position is still vacant, but it was reposted before spring beak and I’m hoping to get candidate names from HR soon.

• ELD Staff – Holt’s ELD staffing will stay the same for next year.

• 2021-2022 Classified Staffing – Good news and bad news. The bad news is Classified Staffing is not finalized, but good news is it’s not finalized because downtown has given schools additional classified hours to support 1st grade reading from state Student Investment Act (SIA). Holt is getting 12 additional hours from SIA funds and principals on Monday will get more information on the rules for how to include these in our classified staffing plans. 

• Week of Mach 29th Notes – Seven notes about this week.

• Badge COVID Sign-In is Ready – All staff have completed the two required forms for staff badges to be reactivated. I’ve let downtown know, but haven’t heard back if they actually reactivated badges for building-wide door access, but even if they haven’t, as of Monday staff no longer need to complete the paper sign-in/sign-out and badging in on a card reader counts as your daily COVID Attestation.

• YMCA After School Beings (tell kids where to go) – Holt’s after school YMCA program surprisingly did not fill up, so it is being combined with Gilham’s program, which also did not fill up. Holt students will be driven by van to Gilham. The YMCA van will park curbside in front of the building on the parking lot corner by the hard play area. Be sure to tell any students attending YMCA this is where they should go. And if this plan causes traffic issues, we’ll change the pick-up spot.

• 2-5 “How Are You Getting Home?” Parent Form for Orientation – Melanie let me know about a Holt form to document how kids plan to get home at the end of each day. She will put copies of the “How are you getting to School?” form in teacher mailboxes. At orientation this week, teachers should give parents the form when they drop kids off and tell them to return it when they return at the end of the orientation.

• Intervention Groups Cancelled this Week– Title, SPED, ELD, and other intervention groups are cancelled this week to focus on the return on K-1 students on-site and for 2-5 orientations. Groups will resume the following week, April 5th.

• 2-5, Async Only on Orientation Day & Sample Lessons – Grade 2-5 teachers are not required to do any synchronous teaching on orientation days, but should provide async lessons, which could be modified versions of the Sample K/1 Hybrid Lessons focused on COVID protocols. 

• Grade 2-5 Attendance – On your orientation day, attendance will be taken paper/pencil for students who attend the on-site orientation. Look for an attendance sheet in your mailbox from Melanie.

• Extra Help for K/1 On-Site Students – With intervention groups cancelled this week, any extra staff able to help with arrival, recess, dismissal, and other times requested by K-1 teachers would be much appreciated. Times we could use help would be:

ARRIVAL, 7:40-8:00 – Helping at buses, at the C and D Wing Entrances, and directing student, adults, and vehicle traffic in front of the building.

K-1 RECESS, 10:20-10:50 – Reminding students stay 6-feet apart and in their designated hard or soft play areas, as well as helping reinforce the typical recess rules and safety practices.

DISMISSAL, 12:50-1:10 – Normally we’ll end supervision at 1:05, but things always take longer the first few days of school. We can use help xtra help assisting students to find their buses, finding their adult, and reminding kids and adults to stay 6-feet apart.

• Week of April 5th Notes – Three notes for next week:

• K-5 Full Hybrid Starts & Extra Help Needed – If any EAs with hours shorter than 5 hours are able to extend you day MTHF, helping with arrival and/or dismissal, you could utilize trade time on Wednesday to compensate for working longer other days. Check in with me if you’re able to do this. Also, any non-classroom licensed staff able to help would also be appreciated. 

• Intervention Groups Resume – Title, SPED, and ELD groups will resume this week.

Comprehensive Learning Center – Service Focused
ELD – Zoom
Learning Center – Service Focused
Speech – Zoom on off-site days
Title 1 – Service Focused

• New Wednesday Meeting Schedule Begins – Building meetings will shift to Wednesdays, 1:40-2:40, starting this week. Staff Meeting will be the 1st and 3rd Wednesday, Leadership the 2nd Wednesday, and PBIS/IPBS the 4th Wednesday of the month.

Wednesday PD/PLC time will continue to be at 2:40-4:00, meaning the workday on Wednesday is continuing with the 8:00-4:00 schedule. The current district Wednesday PD/PLC Calendar has the next three weeks as building based, so unless something comes up that can’t wait for a Staff Meeting, I will plan on not holding any meetings during the Wednesday PD/PLC time until April 21st.

Outside of the morning “Blue” Zoom times and afternoon Staff Meeting times, teams can decide their own Wednesday collaboration times.

 

 

• Hybrid-SSO Handbook & Other Hybrid Updates – Nine hybrid updates, including a few updates to the Holt Hybrid-SSO Handbook:

• New 3-Foot Guideline – Are teachers ready to cut those 6-foot PVC pipes in half? If you missed it, the Friday before the break ODE released a revised Ready Schools, Safe Learners that said students only need to be 3-feet apart (it’s still 6-feet for staff-to-student and staff-to-staff). No word yet from downtown on how 4J will respond to this. Right now it’s optional guidance from the state (my sense is downtown wants to avoid any more radical shifts unless it becomes mandatory, but who knows), so stay tuned.

• Lunch Process Update – For the next two weeks, lunches will be delivered to classrooms by kitchen staff in a paper bag with all the food and a separate container for cold milk. After two weeks, we’ll start a lunch count for how many regular meals, vegetarian meals, and gluten free meals are needed each day. This may be a Google Sheet, but I’m checking with other schools to see how they are handling this.

• Recess Restroom Door Change – If a student needs to use the restroom during recess, they will use either the A or D wing doors in front of the building to access their designated cohort restroom, even if it’s not their regular entrance/exit, which will help with supervision.

• Inside Recess Supervision – There will be at least two staff members supervising classes per wing on rainy days, thought my thinking is unless it’s a downpour, kids can deal with a little bit of rain:

K/1 Recess: Barbara, Connie, Lisa G., Lisa P.
2/3 Recess: Connie, Lisa P. SPED EA (plus Hybrid EA)
4/5 Recess: Kelly, Lisa P., Theresa (plus Hybrid EA)

• Safety Drills & Evacuations – See the Non-COVID Holt Staff Handbook (which is permanently linked on the left column of my blog) for standard evacuation procedures. Below is what we’ll do different during hybrid:

Room Clears: Same procedure as normal, except room clear into your wing’s designated alternative learning space (A02, B01, C02, D02) and not into another classroom.

Fire Drills: Same drill procedure as normal, except classes should use their designated entrance/exit door and K/1, 2/3, and 4/5 cohorts should do their best to stay separate when lining up. We’ll decide line-up spots for classes/grades at the next staff meeting, but let me know if anyone has a proposal before then. 

• Arrival/Dismissal Staff Supervision Assignments – Below is where EAs will be stationed at arrival and dismissal once we are in full hybrid, K-5. At dismissal, classroom teachers will walk their class to their designated area. 

For the week after spring break, when it’s just K-1 in the building, EAs stationed at A and B Wing Doors for arrival should help at C and D wing doors or hallways this week.

ARRIVAL
Buses – Lisa
A Wing Door – Connie & Mandy
B Wing Door – Tasha & Hybrid EA
C Wing Door & Bike Cage – Marilyn, Theresa, Kelly
D Wing Door – Lori & Cheryl
Crossing Guard – Barbara & Jason

DISMISSAL
Library Hallway Area – Theresa
Buses – Lisa, Cheryl, Lori, Connie, Hybrid EA
Crossing Guard – Barbara & Darrin

• No Hand Sanitizer for Classrooms – Schools are now only being provided with the hand sanitizer stands and not sanitizer for individual classrooms. Students in the classroom are now supposed to use the sink for hand sanitizing.

• Separating Classes at Recess Proposal – I mentioned this at the Staff Meeting, but after talking with the district contact tracers, they said keeping classes separate on the playground would not make a difference in terms of potential quarantines, so we will stick with our current plan of just separating grades by soft play and hard play.

• Meals for SSO & Off-Site Students – Since school kitchens are now focused on serving meals to students on-site, 4J is now offering a once-a-week food box delivery on Wednesdays to families. Families can sign up for a free weekly food box delivery for their 4J student or children 18 years old and younger at bit.ly/4Jmealdelivery. More info at 4J Nutrition Services. Feel free to share with families. 

• Coffee Run on Monday! – Want a coffee on Monday? Kim is offering to make a coffee run and here are the deets!

WHAT: Drink run to Starbucks

WHEN: Drinks arrive at 10:30 am on Monday

HOW: Sign up here by 9:00 a.m.: https://docs.google.com/document/d/1lJ-KHSxJrd50gQIPKoDeaAxrUz79zamyacz_RvulcYQ/edit?usp=sharing

MENUhttps://www.starbucks.com/menu

DELIVERY:  Drinks will be in the office. Kim will deliver to K-1 teachers and staff who are working with students in the building. You will note that on the sign up:)

PAYMENT:
• You can pay anytime during the day in the office.
• There will be some change in the envelope, but if you can, bring the exact amount
• Short on cash – no worries. One of Kim’s simple pleasure in life is buying a coffee for a friend!

WHY: ‘Really – we need a reason:)

• PAHS Welcome Back Breakfast Burrito Orders! – From our FABULOUS parent group:

Welcome to hybrid! The parents at Holt want you all to know how grateful and appreciative we are of your hard work and flexibility this year. They want to offer you a hearty breakfast to get your day started just right. Fill out the Quick PAHS Burrito Survey and PAHS will take care of the rest. Thank you for making Holt such a special place for our children. Orders are due Friday, April 2nd. Your burritos will be waiting for you when you arrive Monday, April 5th at 7:15am!

• Food for Lane County Cereal Update – I called Food for Lane County and they are continuing to offer their Cereal for Youth program for schools, but their program coordinator wanted to connect with 4J Nutrition Services before allowing schools to pick-up cereal, so right now I’m waiting to hear back from them once they have the all clear.

• Earth Day Opportunity – April 22nd is Earth Day and 4J offering a “4J Loves Food Not Waste at Home” project. The 4J Loves Food Not Waste at Home project involves:

-Distributing reusable produce bags with waste reduction educational materials
-Love Food Not Waste Challenge/ PSA art contest with prize drawing with prizes
-Connecting to the 4J Climate Justice Earth Week educational opportunity

See the linked Email and the No Time to Waste website for details, but if your class is interested in participating, let me know by Friday.

• Lenovo Teacher Giveaway – Jacque shared this one with me. Every month, teachers can be entered, by themselves or nominated, to win $1,000 to be used toward their AdoptAClassroom.org classroom fundraiser. At the end of 12 months, 1 grand prize winner will win $2,500 + a Lenovo device of their choosing. Visit Lenovo Teacher Appreciation Giveaways for more information.

• When Young Children Return to the Classroom – This Edutopia Article takes a look at how one first grade teacher created routines and fostered a safe, nurturing environment for her students. Below is the short version of the strategies she found helpful (I especially like the last three):

• Make safety protocols fun
• Offer flexible seating
• Provide individual storage tubs
• Use a long rope for moving as a group
• Create a peaceful learning environment
• Focus on social and emotional connection
• Lower your expectations
• Get outdoors

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

March 29 (M)
Grades 2-5 Orientation Week & continue hybrid classes on CDL schedule
7:40, Door Open
7:55, K-1 Begin On-Site Learning (Cohort A)
8:30-10:00, 2nd Grade Orientation (Cohort A)
10:45-12:15, 2nd Grade Orientation (Cohort B)
1:30-3:30, Allan to Elem Principals’ Meeting (Zoom)
5:30-6:00, This Week in Sports w/Mr. Cole (Zoom)

March 30 (T)
9:00-10:00, 3rd Grade Orientation (Cohort A)
10:30-11:30, 3rd Grade Orientation (Cohort B)
3:00-4:00, PBIS Meeting (Zoom)
6:00-7:00, 5th Grade Family Night for ODS (Zoom)

March 31 (W)
8:00-8:45, Virtual Coffee w/the Principal (Zoom)
9:00-11:00, Allan to HR Early Hire Interviews (Zoom)

April 1 (H)
7:40, Door Open
7:55, K-1 Begin On-Site Learning (Cohort B)
9:30-10:30, 4th Grade Orientation (Cohort A)
11:00-12:00, 4th Grade Orientation (Cohort B)
3:00-4:00, Allan to SSD Elem SPED Meeting (Zoom)

April 2 (F)
9:00-10:30, 5th Grade Orientation (Cohort A)
1:00-2:30, 5th Grade Orientation (Cohort B)
3:00-4:00, Allan to Outdoor School Meeting (Zoom)

April 5 (M)
7:40, Door Open
7:55, All Grades in On-Site Learning (Cohort A)

April 6 (T)
School Librarian Appreciation
12:00, Allan to Attendance Meeting (Zoom)

April 7 (W)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
1:40-2:40, Staff Meeting (Library & Zoom)

April 8 (H)
7:40, Door Open
7:55, All Grades in On-Site Learning (Cohort A)
5:00-6:00, Site Council Meeting (Zoom)
6:00-7:00, PAHS Meeting (Zoom)

April 9 (F)
9:00-10:00, Allan to Physical Distancing Coordinator Meeting (Zoom)

 

And Awaaay We Go!

Allan

 

March 15, 2021

 

Hi Everyone,

Kids are finally coming back into the building this week. Guess that means it’s time to put away my “work slippers” and get out my principal ties.

Eight items of note for this week (though the second one is a long one):

• Staffing Updates – Three staffing updates

• Recess/Title 1 EAs – Please welcome Lisa Phillips and Kelly Stapp as our two newest EAs. Lisa and Kelly interviewed for Ben’s old position, but we had enough funds left in our Title 1 budget to hire two new staff members. Lisa comes to us from Utah where she worked as a Title 1 EA and is currently in the process of getting her teaching degree. Lisa is also a new Holt parent this school year. Kelly comes to us from Redmond, OR where she was a Title 1 EA for almost 10 years before moving to the Eugene area. Please welcome Kelly and Lisa to Team Holt!

• Hybrid EA – None of our Hybrid EA candidates worked out, so we’re back to the drawing board. However, I’m wheeling and dealing with HR to get a reliable sub into the position who was not in the original candidate pool, so hopefully I’ll have something to good announce next week.

• 21/22 Secretary Staffing – One bit of upsetting news, which I’m not done pushing back on downtown yet, is that HR informed me they are not staffing Holt with two secretaries next year. Their rationale is this is an equity issue concerning other large elementary schools who only have one secretary. I’d agree this is an equity issues, but there seems to be some even more gross inequities when every middle school gets a program staffed secretary and registrar, when a majority of 4J middle schools are smaller than Holt. Size of school should really determine whether a school gets additional office staff program staffed. I’m not sure I’ll be able to win they battle, but I’m certainly going to try.

 

 
• Hybrid Updates – Several Hybrid related items of note:

• Holt Hybrid & SSO Handbook – Linked here is the Holt Hybrid & SSO Handbook. I don’t expect staff to read this cover-to-cover, but use this as a reference guide if you need to look up something specific. There is no new information in the above plan, outside of the items listed below. It’s really just a consolidation of all the emails, slide shows, meeting minutes, district videos, and various docs that have been shared over the past few months. Let me know if something is missing or wrong or if you have questions on anything.

• Snacks for Grade 2-5 Orientation – Nutrition Services is not providing snacks for the K/1 Orientation this week, but they will provide snacks for the grade 2-5 orientations. Deb said she would bag up a snack to simulate the morning breakfast pick-up when studnets first enter the building and which students can practice the meal protocols in their classroom later.

• Attendance/Contact Tracing – Student attendance is now less about tracking attendance and more about contact tracing. Classroom teachers will meet students at classroom door to complete the Visual Screener, looking for student symptoms of COVID.

• Unusual color
• Unusual behavior (behavior change, lethargy, unusual fatigue)
• New or significant coughing
• Respiratory symptoms not typical for student (noisy breathing, voice changes, nasal dripping)
• Shortness of breath
• Chills (shivering, teeth, goosebumps)
• Appearing ill (sweating, sunken eyes)
• Vomiting

Teachers will then ask ALL students the following two questions:

• Are you feeling okay?
• Have you felt anything that’s different for you in the last few days?

If students answer yes to either question, they are to be escorted by an adult to the office. Call the office if you need assistance.

Classroom teachers are expected to take attendance daily before 8:10. The district is working on logistic if this will be done through Synergy, paper/pencil, email, or other means.

• Routine Cleaning by Teachers – Teachers are responsible for spot cleaning throughout the day within the classroom. This includes items or objects students or adults touch that will then be handled by others, such as shared items or any object students touch that shouldn’t be touched. Teachers will also need to spray down student desks and wipe them down after meals. All classrooms will have disinfectant spray, rags, and “Tech Wipes” for teacher use (not for student use). Place dirty rags on the lip of your garbage can and a clean rag will be left for you near your sink.

• Outside Recess Protocols (UPDATED) – Students will get a daily 30-minute recess with their cohort group. Students are allowed to play all the usual playground games that allow for 6-feet distance (4-Square, Horse, Hopscotch, etc.), minus those where they would come within 6-feet of one another (i.e. soccer, basketball, tag, etc.). Masks will continue to be worn at all times.

Before Recess: Teachers will walk students from the building to either the soft play or hard play if it is their day in that area. Students are released once EAs signal readiness.

During Recess: One grade level will be assigned to soft play and the other to hard play. The next day, the grade levels will rotate.

Restrooms: If a student needs to use the restroom, they will use their wing’s designated entrance/exit and will use their designated cohort restroom.

Equipment: Each cohort will have their own set of balls, jump ropes, hula hoops, etc. which will be sprayed down nightly.

End of Recess: At the end of recess, students on hard play will line up on the tic marks. Students on the soft play will line up on their own sidewalk (up front next to the fence by the parking lot, middle by the tether balls, and next to fence by the buddy bench). Bolts will be painted on the ground where students will stand. Teachers will meet their class to walk them into the building, maintaining 6-feet distance.

All classes need to have an assigned line for the end of recess times. Please work with the teachers/grades to assign class to lines. Consider flow, entrance to buildings, etc. when determining lines. A copy should be given to the office so that supervision staff can be informed.

• Inside Recess – Each class must be supervised by an adult. An indoor recess supervision schedule will be drafted. Students must remain 6-feet apart. Students should not share items. Electronics are allowed.

• Students may not go in the cubbies
• Students should choose a seated activity
• Games and activities should be provided and taught
• Students must stay in their own classroom
• Permission is needed by supervision staff to use the restroom
• When the lights turn off turn and look at the adult by the door
• Classroom expectations/choices should be posted above your classroom door
• In the future we may allow some access for under cover supervision
• Classroom teachers will have expectations in Guest Teacher binder and post on the wall (near or above the door) what room expectations are.
• All certified staff will teach their students what appropriate activities are prior to the first indoor recess.

• Hybrid Meals (Breakfast & Lunch) Process – All students will be provided with a free breakfast and lunch, which they will eat in their classrooms. Students will eat meals at their desks and are allowed to remove their masks while eating. All meals are supervised by their classroom teacher.

Breakfast: Students will receive a bagged breakfast upon entry at their designated entrance.

Lunch: Lunches will be delivered to classrooms on a rolling cart. There will be a box of cold food (milk, fruits, veggie, etc.) and a warmer-bag of the individually packaged hot food (bagged pizza, hamburger, burrito, etc). The teacher will hand students one of each bag.

Extra Food: If there are extra breakfast or lunch bags, these may be given to students to take home. However, do not send home any hot items from breakfast, since that will go past their 4-hour lifespan.

Home Lunches: It’s encouraged that students eat food provided by the school but if students bring food from home, students should be able to open containers and bottles without staff assistance. Of course, we won’t allow a student to not eat because they can’t open their food and we can step in and help but we will want to follow up with the family to ensure they practice with their child so we don’t make a practice of touching students’ food/containers. Home lunches need to be nut-free.

Lost & Found Cohort A & B – We will have two separate lost and found racks. One will be out for Cohort A on Mondays and Tuesday. The other will be out for Cohort B on Thursdays and Fridays. Custodial staff will move the lost and found racks between cohorts.

• Transportation Update – The Transportation Department has contacted all K-1 families eligible for bussing and will soon reach out to grade 2-5 families. The number of students allowed on buses is limited this year, so the Transportation Department is wanting to know who is riding the bus and who is getting to school by another method. Health and safety measures for riding the bus will be:

• Students will receive a visual screening before entering the bus
• Seats by the driver will be reserved for ill students and the school will be contacted
• Green dots will be marking places for students to sit. They are staggered left to right and on each row of seats.
• Drivers will assign a seat to each student
• Students will wear face coverings while on the bus.
• Students may not eat while on the bus.
• Drivers will use windows, fans, and roof vents to increase ventilation.

• REMINDER: IEP/504 Collaboration Log (UPDATED – Left of Unit Info) – The IEP/504 Collaboration Logs are to be completed each Monday by 5:00pm for the previous week of lessons or at the end of a unt. This has been the same all year and will continue into hybrid. You will complete a separate entry each week or unit for reading, writing and math instruction (for the entire week or unit, not for each daily lesson). One response is required for each content area you teach in which students with disabilities are receiving specially designed instruction or 504 accommodations. If you do not have any students with a 504 or IEP related to reading, writing, or math, you do not need to complete this form. Linked here is an SSD Slide Show w/Voiceover on this topic.

504 Documentation – Since 504 Plans are typically not content area specific, if a teacher completed at least one log entry for a student with an IEP in any content area, that will cover the requirement for students with a 504 Plan.

Social Skills Only IEP Goals – If classroom teachers are delivering the Specially Designed Instruction (SDI) to meet social skills goals, they would fill out the log form, but in most cases it is SPED staff delivering social skills instruction and they will be the ones documenting this SDI on their own log.

Grade Level Content Specializing? – If one teacher at a grade level is creating the math lessons for the entire grade level, they can also fill out the log for their entire grade level IF (and this is a big IF), all of the teachers at that grade level are proving the same accommodations (since IEP accommodations can vary widely).

• Contact Tracing and Attestation Google Forms – I will cover this at Tuesday’s Staff Meeting, but if you want a preview, downtown is going to reactivate staff badges to work at all entrances. Swiping your badge will take the place of the paper/pencil sign-in we’re currently doing for contact tracing. For this switchover to happen, all staff will need to complete two Google Forms. One, the COVID-19 Attestation: Daily Screening and Reporting Requirements for Reporting to the Worksite form, and two, the Eugene School District 4J Contact Tracing form. Once all staff have submitted their forms, I will notify downtown, who will activate all of our building’s card reader access pads.

• Monday Mailer Pause – Leadership discussed continuing to primarily use digital communication over using paper. This is for reasons of being a green school, trying to avoid germ transmissions, and also making sure families during hybrid all get the same information at the same time, since we’d have to end up with Monday and Thursday Mailers for each cohort. There will be families with extenuating circumstances where will need to do paper communication, though that should for exceptions and not a family preference. We want families to get used to digital communication.

• Hybrid Master Schedule – Survey feedback on the hybrid schedule was generally supportive, ranging from I can live it (a 3) to it’s the greatest thing ever (a 5) and no 1s or 2s. After discussing with the Leadership Team, we are going to move forward with the Holt Hybrid Schedule. The schedule should be up to date, but let me know if you spot any mistakes or something that needs tweaking.

• Schedule the Next 4 Weeks – Will all the calendar changes, here’s the current plan:

Week of March 15: Kids shift into their new classes but nothing else changes. CDL schedule stays the same. K/1 zooms for blue time and does orientation events. 2nd-5th zoom as a whole group in their new class using the current CDL schedule. Interventionists continue to provide services.

March 22-26: Spring Break

Week of March 29: K/1 shifts into their cohorts and begins following the new hybrid/SSO schedule. 2nd-5th stay in their whole groups and continue to follow the CDL schedule, but each grade has an assigned day where they will do an in-person orientation (no optional Zoom orientation is required, as is for K/1). Grade levels DO NOT have any synchronous time on their orientation day. K-5 groups are canceled this week.

Week of April 5: 2nd-5th shift into their cohorts and begin following the new hybrid/SSO schedule.

• Synergy Rollover – The new hybrid cohort sections became “real” in Synergy Friday night. The SIS staff will be end-dating student class enrollments in the original homeroom sections. That should cause those original classes to drop out of Clever and probably anything that pulls data from Clever. The new cohort sections should be available in Clever as of Saturday. It may take a day or two (or three) for them to find their way into the other online applications that roster from Clever, depending on how often a vendor pulls data.

• Food Box Deliveries – Weekly food box deliveries will continue through the end of the year. Location for pick-up may change. If you become aware of a family needing food assistance, please contact Darla.

• Purell Professional Disinfectant Spray Product Literature – If you’re interest, linked here is an Email and Product Information for the replacement disinfectant products coming to schools. The Oxivir Five-16 Disinfectant spray bottles currently in classrooms will be replaced by Purell Professional Disinfectant Spray and the bottles in restrooms will be replaced by Oxivir Tb Wipes. Directions on using these products are in the above link, but will also be delivered to classrooms when you get your new products.

• Welcome Back Bolts Video – Here’s a short video covering some of the protocols we’ll follow when student return to in-person learning in the coming weeks:

• Erin’s Law & Second Step Child Protection Unit – Even though we are in CDL, the state still requires we cover the child safety lessons required by Erin’s Law. 4J uses the Second Step Child Protection Unit to meet this requirement. For each grade level, there are six lessons, which are to be covered at three points in the school year. The recommendation is to teach lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break.

I’m not sure if each teacher has a copy of your grade level’s Child Protection Unit and since CDL makes sharing more difficult, I’ve posted scanned versions of Child Protection Unit in the Staff Google Drive. Holt Staff Documents > Curriculum/Instruction > Social Emotional Learning (SEL) > Second Step

• Changes to the Staffing Timeline – As an FYI, this year’s Staffing Timeline was revised. The main impact for elementary is the Job Expo dates got moved back a week.

• Single Desk Samples – I went over the Edison to check out the furniture samples they had. There were a couple single desks that kind of worked with Holt’s extra wide chairs. Below are a few pictures. School Specialty is getting me a quote on these to make sure they’re in our price range and will then bring us some physical samples for staff can check out. Ignore the wheels on the one desk. We’d get them without wheels. Also, desks come with different styles of book boxes; clear plastic, solid colored plastic, wire basket, or no basket.

 

• REPEAT: 2021 ACE Award Nominations – How about nominating a fellow Bolt! Nominations can be made in three categories: teachers and licensed specialists, administrators and supervisors, and classified staff. Nominations are due by April 15th. Linked here is the ACE Awards Email and the ACE Awards Nomination webpage.

• Mars landing engineer is Jaime Escalante’s former student – Here’s a cool inspirational education story. Decades before leading a team of more than 100 engineers responsible for The Perseverance Rover that landed on Mars recently, East L.A. native Sergio Valdez was a student of none other than Jaime Escalante at Garfield High. In case you’re too young to remember or so old you forgot, Escalante was such a bad-ass math teacher that they made a movie about him in the ’80s called Stand and Deliver. Guess he’s still got it.

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

 

March 15 (M)
K/1 Distance learning ends for K/1 Orientation Week
Grades 2-5 shift to hybrid class lists, continue following CDL schedule
12:00-1:00, Kindergarten Orientation
2:00-3:00, Kindergarten Orientation
2:00-3:00, 1st Grade Orientation
1:30-3:30, Allan to Elem Principals’ Meeting (Zoom) & KG Orientation
3:15-4:15, 1st Grade Orientation
4:00-5:00, Allan to Admin Meeting (Zoom)

March 16 (T)
12:00-1:00, Kindergarten Orientation
1:00-2:00, 1st Grade Orientation
2:00-3:00, Kindergarten Orientation
3:00-4:00, Staff Meeting (Zoom)

March 17 (W)
St Patrick’s Day
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
10:00, Allan to Title 1 Budget Meeting (Zoom)
12:00-3:00, Bolt Stencil Party (Playground and Sidewalks)
4:00-5:00, Allan to BusinessPLUS Training March (Zoom)
4:30, Poetry Club w/Ms. Katharine (Zoom)

March 18 (H)
12:00-1:00, Kindergarten Orientation
2:00-3:00, Kindergarten Orientation
2:00-3:00, 1st Grade Orientation
3:00-4:00, Allan to SSD Elem SPED Meeting (Zoom) & 1st Orientation
3:15-4:15, 1st Grade Orientation

March 19 (F)
7:30-9:00, Allan to 4JMAPS Board Meeting (Zoom)
10:45-2:00, Food Box Distribution (Cafeteria)
12:00-1:15, Lunch Bunch – KG 12:00, 3/4 12:20, 1/2 12:40, 5th 1:00 (Zoom)
1:00-2:00, 1st Grade Orientation

March 22-26
SPRING BREAK!

March 29 (M)
K/1 Begins Full Hybrid
Grades 2-5 Orientation Week & continue hybrid classes on CDL schedule
2nd Grade Orientation Day (No Zoom this day)
1:30-3:30, Allan to Elem Principals’ Meeting (Zoom)
5:30-6:00, This Week in Sports w/Mr. Cole (Zoom)

March 30 (T)
3rd Grade Orientation Day (No Zoom this Day)
3:00-4:00, PBIS Meeting (Zoom)

March 31 (W)
2:40-4:00, PD/PLC Time – SEL – Trauma Informed Module #3 (Library & Zoom)
4:30, Poetry Club w/Ms. Katharine (Zoom)

April 1 (H)
4th Grade Orientation Day (No Zoom this Day)
3:00-4:00, Allan to SSD Elem SPED Meeting (Zoom)

April 2 (F)
5th Grade Orientation Day (No Zoom this Day)

April 5 (M)
All Grades in Full Hybrid

It’s the first day of school again the last third of the year.

Ready or not, here they come!

Allan