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September 12, 2022

Hi Everyone,

We survived our first week of school and now gird yourselves for our first full week of school!

Twenty-five items of note for this week:

• Assembly Photos? – If anyone snapped some photos of Friday’s Assembly, please send me your photos. I’d love to post some on our Holt social media.

• Back to School Night (i.e. Curriculum Night) – To better capture our hybrid Curriculum Night / Open House, I’m rebranding our event “Back to School Night.” I’ll send out the linked Back to School Night Flyer to families on Monday. Let me know if you have any suggestions for edits. I’ll include in the Quick News article that specialists (SPED, ELD, Music, PE, and Library) will also be available to meet with families. The schedule will be:

5:30-6:00 Back to School Night Begins
– Kindergarten meetings in classrooms begin
– 1st-3rd grade open house in classrooms (drop in)
– Free pizza & Title1 Annual Meeting in cafeteria:

6:00-6:30
– 4th/5th grade meetings in classrooms begin
– 1st-3rd grade open house in classrooms (drop in)
– Free pizza & Title1 Annual Meeting in cafeteria:

6:30 Back to School Night Ends

• Leadership Survey – Shared at the back-to-school Staff Meeting is the linked Leadership Plan Survey. This will be on the agenda for next week’s Staff Meeting and filling out this form will help focus that discussion.

• Morning Announcements, Monday @8:00 – I’ll start doing Monday morning announcements this week at 8:00. I’ll do them at this time each Monday until we have our usual student news crew in place. I’ll do a few short announcements and end with the Pledge of Allegiance.

• Friday PD, Curriculum – Downtown asked principals to share the following info with teachers:

Geodes PD for grades K-2 (for classroom teachers): Zoom session from 2:25-3:55. This training is a 90 minutes session that goes past the typical work day and teachers will be compensated for the additional and optional 30 minutes that they attend on both Fridays. Teachers will take their 1 hour of preparation time before the PD session.

Social Studies PD for grades 3-5 (classroom teachers): The social studies PD will ONLY run for 1 hour via Zoom, 1:25-2:25.

• Fire Drill, Thursday, Sept 22nd @12:50 – TIME UPDATED – No this week, but next week will be our first Fire Dill of the year, on Thursday, September 22nd at 12:55. Since this is our drill, it’s fine for teachers let students know about the drill ahead of time to do pre-teaching before it happens.

See the Holt Staff Handbook for complete details on Fire Drill Procedures, but highlights are:

• Students and staff clear the building, following the Evacuation Routes.
• Teachers should take their Emergency Binders (let me know if you do not have one).
• Classes walk single file to their marked spot at soft play/playground (see map).
• Students at specialists (PE, Music, Title, ELD, SPED, etc.) return to their homeroom teacher for attendance
• Teachers take attendance and raise their green card once all children are accounted for.
• Notify the admin or designee or of any missing/additional children in your line by raising the red card.
• Admin or designee running the drill will announce the all-clear when classes may return to the building.

On a related note, I’m planning on holding a “Safety Week” the week of Oct. 31st to review all the most common safety drills. Principals are still waiting to hear from downtown what they want us to present to staff on the I Love U Guys standard response protocols, which is replacing the ALICE Drills. I asked if principals could put together our own presentation if we were comfortable, but was told we had wait for downtown to create it.

• Voice Level in Hallways – Student voice levels in the hallway should be zero until you reach the fire doors near the cafeteria, where students should try to keep it to level 1 of volume.

• Classified Computer Access for Email – All staff should check their email at least once each workday. Mornings are the best time to check, since this is when last minute schedule changes get communicated due to unfilled sub jobs. If there are classified staff who’d like a laptop to check email, let me know and we can get you one. There is also a computer available in the office by the copier for staff to use.

• Air Quality Updates & Inside Recess– We had some bad air quality over the weekend and downtown emailed that schools are to do, using AirNow.gov as the official AQI measure.

AQI 150 or higher, keep outdoor activities to a minimum. Students may have recess outside, but activity should be limited—no high-exertion activities like running games.
AQI 200 or higher, all recesses and activities are done indoors.

• 4J Policy Review Highlights – Checklist Due Oct. 30 – Linked here is this year’s District Back-to-School Memo, which covers a variety of district rules, policies and guidelines. Section 1 is the portion that staff are required to review and return to me a singed Staff Orientation Checklist by Oct. 30th. I’ll dedicate the “Building Based” Friday PD on Sept. 23rd to giving staff time to review this on your own. I didn’t spot much that changed since the last 19-20 Policy Memo, but here are some highlights:

GIFTS – Staff cannot accept any gift or gifts with an aggregate value of $50 or more during any calendar year from any single source (person or entity).

REIMBURSEMENTS – Expenditures must be pre-approved, are limited to $250 per reimbursement, per month, and should be submitted and paid through Financial Services within 60 days of when the expenditure was incurred. Per IRS requirements, employee reimbursement requests that are submitted more than 60 days following the expenditure will be considered TAXABLE INCOME to the employee.

RACIAL HARASSMENT POLICY (NEW) – Adopted last spring, Board Policy ACC – Racial Harassment, sets the expectation that staff who have knowledge of racial harassment are responsible for taking action to stop the behavior and report it that day to the school admin. Examples of conduct prohibited by this policy, regardless of intent, include but are not limited to: racial slurs or epithets; unwelcome gestures or acts of physical aggression based on the person’s race or ethnicity; derogatory language about a person’s skincolor, accent, appearance or dress when linked to ethnicity or ancestry; statements or display of graffiti or printed material promoting racial stereotypes; offensive jokes or comments about a religious group when based on actual or perceived shared ancestry, ethnic characteristics or residency in a country with a distinct religious identity; display of symbols of hate; and verbal or nonverbal slights or insults which communicate hostile, derogatory or negative messages to persons based on their race or ethnicity. Students who violate this policy are subject to discipline as provided in the Student Rights and Responsibilities Handbook. Staff members who violate this policy, including by failing to stop or appropriately respond to a report of racial harassment, are subject to discipline.

SEXUAL HARASSMENT – In 2021, the district’s Sexual Harassment policy was revised to distinguish between harassment towards staff and harassment towards students. All incidents of sexual harassment are to be reported to the building administrator. Sexual harassment of students and employees is unacceptable and will not be tolerated.

ATTENDANCE – 4J expects reliable and timely attendance and timely leave notification by all employees. Be sure to review the linked Attendance Expectations and Notice Requirements document.

REPORTING CHILD ABUSE – All staff are mandatory reporters. If you become aware of abuse/neglect, you must notify the building administrator and also complete an Abuse Reporting Form (make a copy and don’t edit the original), which helps me track dates, concerns, and how many calls we’ve made for individual student. To make a report, you can call either:

Oregon Child Abuse Hotline, 1-855-503-7233 (SAFE)
Eugene Police Department Non-Emergency number, (541) 682-5111

GUEST SPEAKERS – Staff must ensure presenters and guest speakers adhere to the following guidelines:

• Information presented must be educational, not promotional.
• Presenters are prohibited from gathering personally identifying information from students.
• Information presented should be age appropriate and relevant to curriculum and classroom instruction.
• Information must be presented in a neutral and nondiscriminatory manner.
• District representatives (Holt staff arranging the presentation or guest speaker) have a responsibility for vetting and supervision of guest speakers and outside presenters. Building administrators have the authority to cancel or stop presentations deemed to be inappropriate.

WELLNESS POLICY – Key elements of the 4J Wellness Policy that may affect you include:

• Soda pop (including no-calorie varieties) will not be sold or distributed at school.
• Use of candy as a reward is strongly discouraged. Certain candies that are largely sugar with minimal nutritional value may not be given to students as a reward.
• Foods of minimal nutritional value that do not conform with the wellness policy (such as soda pop, most candy, candy-coated popcorn, water ices) may not be purchased with a district funs and cannot be reimbursed.

TRANSGENDER & GENDER NONCONFORMING STUDENTS – Students have the right to be addressed and referred to by a name and pronoun that corresponds with the student’s gender identity, consistently asserted by the student at school. Students have the right to keep their transgender status private. Students shall have access to a restroom that corresponds to the gender identity they consistently assert at school.

• Start of the Year Feedback – The first week of school seemed to generally go well, but can you think of anything that would have made it smoother? Let me know your thoughts so I can make note of them for next year. As of now feedback I’ve gotten is:

⁃ Rules Round-Up start time should be later on first day of school.
⁃ Looking up bus route info for new enrollments not on the list yet ahead of time.
⁃ And not really in our control, but I can give downtown the feedback staff should have more time for prep inservice week and to schedule most of the PD until after the school year has started.

• Hall Passes – We are using the pink Hall Pass / Office forms until they run out and have an updated one we’ll use. In the meantime, you can write “C” for Calming Room since it is not listed.

• Friends Riding on Buses – The Transportation Dept. shared with secretaries that they will again allow students from the same school to ride home from school with a friend IF THEY HAVE A NOTE FROM A PARENT/GUARDIAN. The procedure is that students should bring the note to the office (or office staff can write a note if parents call or email), where office staff will initial, stamp or in some way designate that you have seen the note and assessed that it is authentic. Students then show the note to the driver at the end of the day and they will allow the students to ride home together. If students come to the bus without some designation from the office, the driver will send them back to the office.

• CPR/AED/First Aid Training Update – I tried to grab the Oct. 14th PD day for the CPR/AED/First Aid Training, but they are unavailable that day. Instead, they are checking if they can break up the 5.5 hour training into two parts we can do after school or if they can do one long one starting right after school.

• TalentEd Goals and Self Assessment – All staff, both classified and licensed staff, need to complete the self assessment/reflection in TalentEd by October 1st. For licensed staff, I’ll hold an Optional Building SMART Goals Meeting next week on Wednesday, Sept. 21st.

• REPEAT: Principal Visits to Classrooms – Teachers, if you haven’t already, let me know a good 10-minute block of time I can come and visit sometime this month. Thank you!

• REPEAT: Team Sign-Ups – If you’d like to sign-up to be a member of one of our building teams, please add your name to the Team Sign-Up Sheet (2022-2023). Leadership Team (monthly), PBIS Team (monthly), IPBS/SEL Team (twice a month), and I added an Equity Team Meeting (monthly).

• REPEAT: Insurance Open Enrollment Deadline, THURSDAY – A reminder that you need to choose your insurance plan by September 15th or else you will lose your health insurance benefits for this year. See the linked 4J Open Enrollment 2022-23 Website for details.

• REPEAT: Holt Staff Fun Facts – If you haven’t already, be sure to fill out or update your info on the Holt Staff Fun Facts Spreadsheet.

• Human Resources FAQ – HR sent principals an HR FAQ at the start of the year and I wanted to highlight a couple points:

Unpaid Leave Days – If staff request unpaid leave days, either because you’ve run out or unable to use sick or personal leave days, they must request this time, in advance from Human Resources. HR will generally contact the supervisor (me) to discuss any potential hardship on the program, before approving the leave. To request unpaid leave, staff should go to the HR leave webpage: https://www.4j.lane.edu/hr/loa/

Employee Assistance Program (EAP) – All staff are eligible to use the EAP program through Uprise Health. EAP is a free and confidential service to staff and their dependents and provides a wide variety of benefits. To access services, call 866-750-1327 or go online to uprisehealth.com and use the access code: OEBB.

Employee Assistance Program Services include the following:

Counseling Services – 1 to 6 Visits
● Face-to-face counseling
● Counseling by phone
● No copays
● 24-hour crisis assistance

Work-Life Balance Resources
● Legal & Mediation
● Childcare, Adult & Eldercare Services
● Online Will Preparation
● Mediation Services
● Identity Theft
● Financial
● Home Ownership Program
● College Planning Program
● Free Resilience Webinars

• Enrollment Info – Holt is now officially one of the few school overenrolled. Not by a lot, but enough I can make more compelling of arguments with district admin about some of our class sizes and they can’t come back with “change your current configuration to fix it.” Here’s the district Enrollment as of 09/09/22.

• District Leadership Update – Downtown is adding another admin position and also reworking some of the positions. If you’re interested, see the linked email for details and the new district admin organizational chart.

• Sept. Library Connection Choice Board – Easy to miss in Amy Page’s monthly Library Connection is the Student Choice Board, which works great as an early finisher activity for students, particularly at older grades (K/1 would need more help), or can be that extra homework activity a parent might ask for. Check it out!

• Building Strong Foundations With Classroom Routines – Investing time early in the year to establish procedures and expectations lets teachers and students enjoy a classroom that runs more smoothly (almost!) every day. See the Edutopia Video below for some good tips and reminders.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 12 (M)
Pastini Fundraiser Begins (Sept. 12 – Oct. 16)
Fall Benchmarking Window Opens
ELD Begins (Tier 3 Reading Time)
4:00-5:30, Allan to Equity PD (Ed Center)

September 13 (T)
2:45-3:30, PBIS/SEL/Equity Meeting (Kelsey’s Room)

September 14 (W)
Regular Day

September 15 (H)
Deadline for Open Enrollment (Insurance)
9:00, Safety Committee Meeting (Office)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Cafeteria)

September 16 (F)
7:30-9:00, Allan to MAPS Meeting
1:25-2:25, Friday PD, 3-5 – Social Studies (Zoom)
2:25-3:55, Friday PD, K-2 – Geodes (Zoom)

September 19 (M)
International Talk Like a Pirate Day!
Pastini Fundraiser Continues
Fall Benchmarking Continues
4:00-5:30, Allan to All Admin Meeting (Zoom or Ed Center)

September 20 (T)
School IT Professional’s Day (Speech/ELD)
2:45-3:30, Staff Meeting (Library)

September 21 (W)
2:45-3:15, Optional Building SMART Goals Meeting (Library)
7:00-9:00, School Board Meeting (Zoom)

September 22 (H)
12:55, Fire Drill (UPDATED TIME)
1:00-5:00, 4J Flu Shot Clinic (Ed Center)
2:45-3:30, IPBS Meeting (Kelsey’s Room)

September 23 (F)
1:25-2:25, Friday PD – Building Based (4J Policy Review)

Have a good week, everyone!

Allan

June 6, 2022

 

Howdy Bolts,

We’ve almost made it!

Twenty-three items of note for this week:

• Staffing Updates – Three staffing updates:

• Ryan Moving to Washington – Our fabulous Lead Custodian, Ryan Brown, is moving to Washington at the end of the month, which sadly means we are now on the lookout for hiring a new lead. Wish Ryan well on his new adventures!

Facilities will post the position soon, but custodial jobs have been very hard to fill this year, so over the summer we’ll likely have a lead custodian from another building fill in during SEAL and KITS. If you know any good custodians out there, please encourage them to join our awesome school!

• New 2nd Grade Teacher, Myah Rahbourn – We had a strong pool of candidates for our remaining 2nd grade opening and have hired Myah Rabourn. Myah student taught this year with Ashley, but before that was an EA in Lebanon School District and at the end of last year taught 3rd grade on an emergency license. Watch for Myah subbing at Holt this week and welcome her to the team!

• Job Posting Updates – Our Human Services Coordinator position and possibly our 4-hour Title 1 EA position will go up this week. We have two 4-hour opening and HR is likely bumping someone into at least one of these positions. They emailed me one person was bumping into one of the openings, but when I sent that person a “Welcome to Holt” email they told me HR offered her a job at Howard instead of Holt. I emailed HR about this, but haven’t heard back, so at this point I’m not sure if we have one or two openings. If you know anyone good out there though, please encourage them to apply.

• REMINDER: PE/Music On-Time Pick-Up – With PE and Music out on the field, make sure you’re out there on time to pick up your class, so that Alex and Ashley get their breaks.

• ELA Adoption: Wit & Wisdom – Staff were emailed that Wit & Wisdom was officially adopted last week by the school board. Due to delays in the pilot process and delays in obtaining school board approval, we will not have materials until August. However, staff do have digital access if you go the Wit &Wisdom Teacher Review Site and use the password: elafororegon

Scroll down to access a 10-minute “Welcome to the ELA Review Page” video.

Additionally, there is a Wit & Wisdom Introduction Slide Show teachers may want to check out, which goes over what models you will teach, as well as links for further exploration.

• ELA Materials Open House TUESDAY & FRIDAY – If you want to preview materials now, there is an open house this week. Here are the details:

Tuesday, June 7, 2:30-5:00
Friday, June 10, 9:00-4:00

Bailey Hill Instructional Center
2295 Four Oaks Grange Rd.
(off of W 18th, west of Churchill)

• REPEAT: Erin’s Law & Second Step Child Safety Unit, THIS WEEK & NEXT – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are the Child Protection Unit Scans of the teacher guides if that makes things easier.

• Earthquake/Fire Drill, TUESDAY @1:10 – We’ll conduct an Earthquake/Fire Drill this Tuesday at 1:10. I’ll get on the PA an announce the earthquake drill, reviewing Drop, Cover, Hold, and will launch the drill by saying EARTHQUAKE! EARTHQUAKE! EARTHQUAKE! We’ll pull the alarm to signal when to evacuate the building. There are many resources for teaching Drop, Cover, Hold at The Great Oregon Shakeout. Linked here is a copy of the Building Evacuation Map and the Fire Drill Line-Up Map.

• Allan Job Shadow TUESDAY – Beth Kruzki is going to job shadow me on Tuesday. Beth will be the SEAL/KITS principal for the second part of this summer. I’ll be principal for the first couple weeks of summer school to get things going and Beth will take over for the remainder of the program, although I report back a couple weeks later on July 27, so I’ll be around most of the program anyhow. Beth wanted to job shadow me to get a sense of how things look at elementary (she has mostly secondary admin and online admin experience).

• REMINDER: James Brown Award Nominations, DUE WEDNESDAY – See Ashely’s Email for details, but complete your nomination for the 2022 James Brown Award by Wednesday at 9:00pm. Here are the past James Brown winners:

2018 – Jincy and Heidi
2019 – Lisa Goff
2020 – Jenny Potter
2021 – Kelsey Hicks

• REPEAT: Kona Ice, WEDNESDAY at 1:45 – Kona Ice is coming to Holt THIS WEDNESDAY. Bus riders who bring money can be dismissed at 1:45 if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Supervision of students will be provided.

 

• REPEAT: FRIDAY Report Card Grading Day Expectations – This Friday is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating time.

• REPEAT: Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, like normal, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• REPEAT: Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running, and I’d like to teach kids the rules ahead of time. Let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show with your class sometime before Field Day on Wednesday, June 15th. The closer to Field Day the better, but email a time that works well for you.

• EA Help Boxing Materials this FRIDAY & Next Week – Title 1 EAs will be available this Friday and next week to help box up ELA Materials (Journeys & Being A Writer) and also to inventory the SIA Diverse Book Library Kits. Just let Jenny know and she will send someone your way.

• ELA Materials Packing Directions – Linked here is the Full ELA Materials List to Keep or Discard, as well as Eric Anderson’s Email.

• Teachers will get 6 boxes per classroom.
• Most Journeys and Being A Writer materials: Box and attach this Label Template on each box.
• Leveled Readers: Box separately and use the Leveled Reader Label Template ere.
• Trade books and big books: Keep them for 4J use. If your building does not want them, please send them to Bailey Hill using this label.

• REPEAT: Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• REPEAT: End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of an area before you start your summer and need both mine and Ryan’s sign-off. Let me know if you have any questions.

• REMINDER: 3/4/5 Climate Survey  – If you missed the deadline, the survey is still open for 3/4/5 teachers to have students complete the student climate survey. See the email I sent earlier for details, but first show the video and then have students complete the survey.

English version: http://www.surveymonkey.com/r/4jelementaryclimate2022
Spanish version: http://www.surveymonkey.com/r/ambienteprimaria4j2022

• REPEAT: June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• REPEAT: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• 2022 Direction Service Summer Directory – The 2022 Direction Services Resources for Youth and Families is an annual resource containing recreation, respite, support, and service opportunities that families of children with disabilities can access. I’ll share this in the Quick News, but wanted to share with staff as well.

• District Admin Updates – Paula Nolan, current EOA principal, will be the new principal at Spencer Butte Middle School, replacing Peter Tromba who is moving back east. Also, Andrea Belz, Director of Financial Services, Holly Langan, Director of Support Services, and Christine Nesbit, 4J General Counsel, are all leaving 4J at the end of the school year. See this email for full details.

• Is Silent Ball the Best Classroom Management Tool You Never Knew Existed? – I used to play this game all the time when I taught 2nd and 3rd grade, except I called it “Quiet Ball” and this was back in olden times before GoNoodle or even projectors. This WeAreTeachers Article shares why it’s a great tool to have in your classroom-management toolbox.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:00, Allan Teaching Gaga Ball Rules (Ayres)
9:50, Allan Teaching Gaga Ball Rules (Heinrich)
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
Beth Kruzki Job Shadowing Allan
8:00, Allan Teaching Gaga Ball Rules (Parks)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:00-1:00, Allan to KG Transition Meeting (Zoom)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
9:00PM, James Brown Award Nominations Due

June 9 (H)
Last Day for Title 1 & ELD Groups
11:00-12:00, 5th Math Advancement Test (Location TBA)
2:45, Allan to SPED Planning Meeting (Kelsey’s Room)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School – Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
9:50, Allan Teaching Gaga Ball Rules (Lovato)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:15-10:30, 4th & 5th Grade Recess
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

August 26 (F)
Licensed Staff Report Back

August 29 (M)
Classified Staff Report Back

8 1/2 days to go!

Allan

 

May 30, 2022

Greetings Bolts,

That was fun seeing folks on Friday at Roadhouse and at Top Gun: Maverick. My capsule review of the film is that it was the perfect mix of nostalgia (buzzing the tower, Danger Zone, shirtless beach sports, etc.) and an entertaining original story that was able to stand on its own. No deep subtext. Just a fun summer popcorn flick. 3 1/2 starts out of 5. 

Twenty-five items of note for this week:

• Safety Reminders (Doors & Visitors) – For those not at Friday’s Staff Meeting, a few key safety reminders:

• Doors – All exterior doors are to remain locked at all times. Do not prop doors open. Also remember that this time of year the doors don’t always properly close on their own due to pressure differentials, so make sure they are fully latched shut behind you.

• Visitors – All visitors need to go through the main office entrance. Do not let anyone in through a side door, even if they are a 4J employee.

• TUESDAY Staff Meeting – Not exactly a standard Staff Meeting, but as shared earlier, we will meet in the library this Tuesday at 2:45 for sending and receiving grade level teams to discuss students of note (not enough time to discuss all students).

• 2nd Grade Interviews, WEDNESDAY (Avoid Staff Room) – We’re holding interviews for our 2nd grade classroom this Wednesday at 2:40 in the Staff Room. Please avoid the Staff Room after school that afternoon if possible. If you’d like to join Lesli, Kim, Jenna, Ashley R., and Lisa Z. when we interview, just let me know and I’ll share applications and interview materials.

• Bricks & Minifigs Fundraiser, THURSDAY – I forgot to put this in the Quick News last week if you can share this with kids, but Bricks & Minifigs is doing a fundraiser for Holt this Thursday. Just bring the flyer, which I’ll include in Monday’s Quick News, and Holt get’s 20% of all sales!

 

• FRIDAY PD Cancelled – Double Prep – To make up for the missed hour of weekly prep next week on the Grading Day, there is no meeting this Friday, which will instead be a “Double Prep” Friday.

• End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of a school area before you start your summer and needs both mine and Ryan’s sign-off. It’s the same as last year with the following exceptions:

• ELA Materials Boxed-Up – Downtown is sending all classroom teachers six boxes to pack up ELA materials (Journeys and Being a Writer). Teachers can keep any books or pieces you want to keep for future use. Classified staff can help with packing on the June 10th, Grading Day. Leave the boxes outside your classroom for Warehouse Staff to pick-up in August.

• Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• Friends/Family Allowed to Help End of Year Packing – For the last week of school, when students are not in session, downtown is allowing friends and family of staff members to be “essential visitors” to help with end of year packing. The only requirement is they check-in at the Raptor Kiosk in the office (if  you’re packing on a weekday) and limit their movement throughout the building.

• Report Card Grading Day Expectations – Friday, June 10th is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating trade time.

• Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• CORRECTION: Kona Ice, June 15th 8TH at 1:45 – Kona Ice is coming to Holt the SECOND TO last week of school and this time, as we discussed at a Staff Meeting a few months ago, bus riders who bring money will be dismissed early if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Kona Ice will be here Wednesday, June 15th 8TH at 1:45, so teachers can send out at that time, where they will be supervised.

• UDPATE: “Grab & Go” Sack Lunch DELIVERY – To simplify some scheduling issues and I think also to make it easier on teachers, Deb agreed to deliver Grab & Go Lunches to each wing at 10:45 the last day of school instead of the schedule I shared last week. 

• June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• End-of-Cycle Goals Reflection;- I’m hoping to finish everyone’s observations over the next two weeks, but one final step probationary licensed staff need to complete in TalentEd is the End-of-Cycle Goals Reflection. You do not need to write a novel. A few sentences reflecting on how you did towards your goals is fine, but please complete these before the end of the school year. Let me know if you have any questions.

• YMCA/BEST iPads Stay at School – Starting this week, students who attend YMCA/BEST can begin leaving their iPads in class and no longer need to take them home each night.

• Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running. I’d like to teach kids the rules ahead of time, so let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show ahead of June 15th.. The closer to Field Day the better, but email me a time that works well for you.

• Summer SEAL Update – Downtown emailed principals and Title 1 Coordinators an update on SEAL, which included a count of the current number of students enrolled by grade level and region. Looking at these low numbers, it doesn’t seem likely we’ll use many classrooms. We’ll also host at least two middle school classes and one classroom for KITS. I’ll keep staff posted on how many classrooms are needed, but I estimate it’ll be no more than 8-9 classrooms at most. Stay tuned!

• UPDATED: 22-23 Classroom Map – Semi related to the above, linked here is the 22-23 Classroom Map (Dynamos & Calming Room change over summer) we came up with a couple months ago. I’d actually forgotten some of our shifts, so I figured others may want a reminder as well. I’ve also updated the map with some of our new hires.

In order to help the Calming Room with alternative recesses and to also find a spot for our new Human Services Coordinator, I’d like to move:

Dynamos (Title 1) stay where they are this year instead of Stimler’s room.
Calming Room moves to Stimler’s room.
0.5 SPED (Whitney) moves to the Calming Room (this year’s location)

The back grass area by Stimler’s old class would work well for alternative recesses and the exterior door allows one person to supervise both the outside area and also the Calming Room. That room is also large enough to house our new Human Services Coordinator

 

 

• REMINDER: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• ELA Updates (Adoption, SIA Kits, PD Options) – The district ELA TOSA’s shared the linked ELA Update Slide Show with principals last week. They are going to email teachers additional details, but here it is is you’re curious.

• Wellness Policy Reminders – Nutrition Services emailed principals a reminder about food at end-of-year parties. For quick resources and answers, see the 4J Wellness Policy, including guidelines for snacks and parties. Note that families can provide special foods, but make sure they are commercially prepared and are not served at the same time as school meals. Kitchen staff need at least two weeks advance notice if students will not eat school breakfast or lunch. Shellfish or nut products are discouraged.

• REPEAT: Erin’s Law & Second Step Child Safety Unit – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• Safety & Lagging Skill Planning Resources – 4J Behavioral Safety Assessment Coordinator, Sheri Hoyland, emailed principals a reminder about the 4J Safety & Lagging Skills Planning webpage, which lists safety interventions and educational components for a student’s safety plan. I’m not sure staff were aware of this page or the larger Student Wellness & Safety Resources website, which has some useful resources and tips for creating plans for students with unsafe behaviors. 

• REPEAT: Summer Reading Staff Picks! – Email or let me know in person any summer book recommendations you have for colleagues and I’ll post everyone’s picks in my final weekly announcements of the year. Another book I’m considering reading this summer is Consumed by weirdo horror movie filmmaker David Cronenberg (The Fly, Dead Ringers, Scanners, Videodrome). Let me know your summer reading picks!

• HANDBOOK HIGHLIGHT: Staff Mailboxes – This week’s highlight from the Holt Staff Handbook, is on Staff Mailboxes:

Housekeeping:

• Students should pick up scraps, books, pencils, etc. off the floor before being dismissed each afternoon.
• Similarly, chairs should be stacked each afternoon and all trash cans should be placed outside your door.
• No stickers should be placed on desks, chairs, books, cubbies, etc.
• Student work habits often reflect their surroundings. Maintaining a neat and tidy classroom serves as a positive model for children to emulate.
• While seemingly unimportant, housekeeping details can make a difference in school appearance and students’ respect and attitude toward learning.
• Trash cans should be placed outside the room each night.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

May 30 (M)
No School – Memorial Day

May 13 (T)
Kinder Staff Room Duty
3/4/5 Climate Survey DEADLINE
8:45-9:25, 4th Grade OSAS
1:50-2:05, K/5 Buddy Recess
2:45-3:25, Staff Meeting (Library)
6:00-7:30, Parent PD: Teen Substance Use & Coping (Churchill)

June 1 (W)
Monthly Walk+Roll to School Day
8:45-9:25, 4th Grade OSAS
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
1:35-1:50, 1/3 Buddy Recess, Barton/Gori/Talley, Longoria
1:50-2:05, 1/3 Buddy Recess, Cobb/Benevides
2:40-5:00, 2nd Grade Interviews (Staff Room)
7:00, School Board Meeting (Zoom)

June 2 (H)
8:45-9:25, 4th Grade OSAS
1:50-2:05, 2/4 Buddy Recess
2:45-3:25, Allan to IEP Meeting (Zoom)
6:30-7:30, 4J Math Education Parent Information Session (Zoom)

June 3 (F)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD Cancelled – Double Prep

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:45-9:25, 4th Grade OSAS
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
11:00-12:00, 5th Math Advancement Test (Location TBA)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)

June 9 (H)
11:00-12:00, 5th Math Advancement Test (Location TBA)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School — Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

 

12 1/2 days to go!

Allan

 

May 16, 2022

 

Hello Holt Bolts,

Fourteen items of note for this week:

• 2nd Grade & CLC Hiring Updates – Last week we interviewed candidates from the 4J Early Hire Pool. The are external hires by HR done early this year to secure experienced teachers before other districts hire them. Schools with openings first interview from this pool and then have the option to hire someone or to post external. I’m pleased to say we did find one strong candidate for our full-time CLC position and one strong candidate for one of our two 2nd grade opening. I’ve notified HR to make a job offer and hope to announce these folks soon!

• Bruce Hale, Virtual Author Visit, TUESDAY @1:10 – Author of the Bruce the Shark series of books, Bruce Hale, is doing a virtual author visit at Holt on Tuesday at 1:10. If you’d like to get kids excited, he has on his website some Fun Activities and Curriculum Tie-ins.

• Holt Bolt, THURSDAY – The Holt Bolt is this Thursday (weather contingent). See Lesli’s Email for details, but here are the highlights:

Times – K/1/2, 8:45-9:45 and 3/4/5, 10:30-11:30. Classes report to hard play 10 minutes before running begins.

Holt Bolt Shirts – Shirts will be put into mailboxes on Monday. Fabric markers are in the Staff Room if you’d like for your kids to decorate their Holt Bolt shirts. See Ashley’s Emails for details. And remember, DO NOT send shirts home. Keep them until the Holt Bolt.

Map/Supervision – Kids will follow the path on the map below. We’ll have staff strategically stationed along the path to supervise/cheer students.

Recess Changes – All morning recesses are canceled. 1st-5th grade teachers are welcome to take their morning break during their jogathon time. Kinder and 1st grade lunch recesses will be in the gym. Kids should move through the hallway to get to the gym. K/1 teachers need to pick up from the gym. 2nd grade lunch recess will have to be soft play only while things get finished and cleaned up.

Prizes – PAHS is providing a number of prize drawings. Kids will enter their name into different buckets, which will be stationed around hard play. Winners will be announced after running and prizes will be announced later in the day.

QR Codes – Teachers will receive the lanyards with the QR codes early this week. These lanyards will be reused please ask students to take care of them. There will be a video coming from Jackie that you can share with kids on how to scan their badge.

No Spectators – If parents ask, we’re not allowed to have spectators.

Extra Fun – PAHS is also going to have a mister for kids to run through if they choose. At the end of the run, PAHS will have Otter Pops for everyone. Also, we’ll have Electa AND Sluggo at the run!

 

• Friday PD, Class List Prep – We’ll discuss and decide the 22-23 Class List process at Tuesday’s Staff Meeting, but this Friday will be time for teachers begin entering students on the 22-23 Class List Spreadsheet.

• Staff Social, Movie Night, Friday, May 27th – Stay tuned for details from the Sunshine Committee, but there’s a Staff Movie Night Social a week from this Friday. And if I might be so bold as to make a suggestion, maybe we should get together this Friday and order tickets to watch Top Gun: Maverick! And maybe stop at Original Roadhouse before to get a beverage.

 

• Last Day of School Dismissal @11:10 – Principals were told this week the dismissal time for early start schools this year will be at 11:10, which is what it has been in the past during normal times.

• 4J Science Kit Update – STEM TOSA Jamie Tait emailed principals the following email and Science Kit Slide Show Update regarding some changes how kits will be handled next year. Rather than read the slide show to you at a meeting, I’ll let folks read it here on your own and find me if you have questions. The main points are:

• Each classroom teacher with have their full year of science curriculum (3 modules).
• Science kits will no longer be returned and restocked at the district level.
• Storage and maintenance of science kits will be managed at the building level.
• District will support restocking of consumables and live materials.
• Teachers Submit a Spring 2022 Restocking Form to replenish consumables.
• Continue to uee the 4J Science website for the prioritized lessons & standards (since there’s not enough time to teach ALL lessons).
• Additional kits will be delivered to schools over the summer.
• Kits need to be cared for as if you were passing them along to another teacher.
• Keep items in the boxes that they belong in. Use the list on the front of each box to keep track.
• Kits are stocked for multiple uses, but you will have the opportunity after each use to fill out a Kit Restock form.

 

• No Reimbursements for Teacher Pay Teachers – The Finance Department emailed secretaries they were told by the Instruction Department they may not reimburse teachers for any purchases made from Teachers Pay Teachers. I’m planning to ask about this at the next principals’ meeting. I understand there’s a lot of garbage on TpT, but there’s also some really good stuff there as well. I’m failing to see how this is any different from being reimbursed for an Amazon purchase, which also has some terrible quality teaching materials as well as some excellent materials.

• No Helium Balloons in Gym or Cafeteria – Facilities figured out there was a helium ballon in the gym that set off our hale alarms last week, so be sure you never take any balloons in there.

• REMINDER: School Supplies for Fall 2022 – A reminder the 4J is again purchasing supplies for all students next year, but if there are additional items your grade levels needs, let Melanie know ASAP. Linked here is what is being ordered.

• Summer SEAL Update – As of last Wednesday, only 205 K-5 students signed up for SEAL out of 840 spots districtwide. The program continues to be understaffed, but downtown is forging ahead as planning. I will keep staff posted if they decide to combine the Holt and River Road SEAL programs. If that happens Holt will host the ESD Migrant Ed Program.

• HANDBOOK HIGHLIGHT: Staff Mailboxes – This week’s highlight from the Holt Staff Handbook, is on Staff Mailboxes:

Staff Mailboxes
• Staff mailboxes are found in the main IMC (workroom). District, classroom, office mail, notices for families will be placed here. Flyers to go home in Monday mailers are to be placed in boxes before noon on Friday; understanding that occasional exceptions will need to be made
[DURING NORMAL TIMES] PAHS has a work request box. Staff can fill out a form for volunteers to help with copying, stapling, etc.

• Moments of Zen – If you and/or your students need a little Zen in your lives these days, here are some live streams that might help:

Monterey Bay Aquarium Sea Otters
All of Monteray Bay Aquarium’s Live Cams
Multiple live cams of different areas in an African nature reserves
San Diego Zoos Live Cams
Smithsonian Zoo Live Cams
Aquarium of the Pacific Live Cams

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

May 16 (M)
SPED/PE Staff Room Duty
8:30, Allan Meeting w/Garden Way Church
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
11:00-12:00, 4th Grade O Heroes Program Visit
11:30-12:30, 5th Grade OSAS
4:00-5:30, Allan to All Admin Meeting (Zoom)

May 17 (T)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
11:00, Allan to SEAL Admin Interviews (Zoom)
11:30-12:30, 5th Grade OSAS
1:10-1:55, Bruce Hale, Virtual Author Visit (Zoom)
2:45-3:25, Staff Meeting (Library)

May 18 (W)
8:45-9:25, 4th Grade OSAS
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS
11:30-12:30, 5th Grade OSAS
12:45-2:25, Storyteller, 4th Grade
7:00, School Board Meeting (Zoom)

May 19 (H)
8:45-9:25, 4th Grade OSAS
8:45-9:45, K-2 Holt Bolt (Hard Play, arrive 10 min. early)
9:05-9:50, 3rd Grade OSAS
10:30-11:30, 3-5 Holt Bolt (Hard Play, arrive 10 min. early)
11:30-12:30, 5th Grade OSAS

May 20 (F)
8:45-9:25, 4th Grade OSAS
11:30-12:30, 5th Grade OSAS, Math CAT
1:30-2:25, Friday PD – 22-23 Class List Prep

May 23 (M)
Office/Library/Music Staff Room Duty
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS, ELA PT
4:30-6:00, Allan to Conscious Discipline PD (Zoom)

May 24 (T)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
2:45-3:25, Leadership Team Meeting (Debbi’s Room)

May 25 (W)
Towel Day
8:45-9:25, 4th Grade OSAS
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS
12:45-2:25, Storyteller, 4th Grade
2:45-3:25, IPBS Team Meeting (Kelsey’s Room)
4:30-6:00, 4J Annual Retirement Celebration (ATA)

May 26 (H)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:30-4:30, 2nd Grade Interviews (In-Person & Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

May 27 (F)
Holt Spirit Day – Superhero Day!
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
7:40-8:10, Spirit Day – Virtual Assembly (Zoom)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD
1:30-3:30, SPED Teacher Interviews (In-Person & Zoom)
~5:00, Staff Social, Movie Night (Cinemark 17)

May 30 (M)
No School – Memorial Day

22 1/2 kid days left!

Allan

May 9, 2022

 

Hi Everyone,

My 91-year-old father-in-law had to go to the hospital Friday afternoon and has been in the ICU with intestinal bleeding since then, so I didn’t get as much time to get school work done this weekend as normal. He’s stable now and I hope to get the Site Council agenda and Draft School Improvement Plan out by Monday, as well as a draft plan to Leadership for the 22-23 Class List Process. Stay tuned!

Fourteen items of note for this week:

• Staffing & Expo Updates – Four updates:

• 0.5 SPED Position – Whitney Oliver has been hired as our 0.5 SPED Teacher (shared with 0.5 SPED at Gilham). She’s an experienced special education teacher who is currently the CLC teacher at Chavez. She had excellent references and should make a great addition to our school! Please welcome Whitney to to Team Holt!

• 1.0 SPED Interviews Friday – Our 1.0 SPED Teaching job was not filled at the Expo, but Kelsey and are conducting interviews this Friday at 1:30 to try to hire someone from the 4J Early Hire Pool. Let me know if any of you would like to volunteer your time to join us.

• 2nd Grade Interviews Thursday – Our two 2nd grade classroom positions are also both unfilled. HR wants us to interview some of their early hire candidates before posting externally (I do know of some strong external candidates), so I’m conducting interviews this Thursday at 2:30. Let me know if you’d like to join me for these interviews.

• New School Nurse – Please welcome our new school nurse, Jill Klinko. He schedule isn’t set just yet, but we are sharing her with and Cal Young, so she’ll hopefully be there three days a week like our prior school nurses. Please welcome Jill to the team!

• Region Equity Manager Visit Tuesday – Alma Reyes Guillen, the Sheldon Region Equity Manager emailed principals she is planning to visit all schools in our region this week. She’s visiting Holt on Tuesday at 11:00, so don’t be surprised if you see her in your classroom or around the school.

• Friday PD – Watch for a separate email for this Friday’s PD, which will be async so I can conduct SPED teacher interviews.

• Bruce Hale, Virtual Author Visit, May 17th – Author of the Clark the Shark series of books, Bruce Hale, is doing a virtual author visit at Holt on Tuesday, May 17th at 1:10. I don’t have a Zoom link but will add it to the calendar once I get it. We’ve ordered some books for the library by Bruce, so hopefully we’ll get those this week. If you’d like to get kids excited, he has on his website some Fun Activities and Curriculum Tie-ins.

• Holt Bolt, Thursday, May 19th – The Holt Bolt is on the calendar for Thursday, May 19th at the following times:

K/1/2, 8:45-9:45
3/4/5, 10:30-11:30

The event this year is a “Fun Run” and not a fundraiser. PAHS is going to test out a new digital tool for counting laps, where all students will have a QR code sticker, which volunteer will scan with an app on their phones that keeps track of all participating students. If it works well, we may try it for the Fundraiser Holt Bolt next school year. Students will run around the building. We’ll have a map we will share soon. There will be prizes (TBA on details) and also Otter Pops (or something similar) for kids at the end of the event. There will also be t-shirts for all students and staff! This is my first jog-a-thon at Holt, so let me know if I’m missing anything or if you have any questions.

• CORRECTION (times were swapped): Field Day, Wednesday, June 15th – Holt’s annual end-of-year Field Day will be Wednesday, June 15th. Grades 3-5 will be 8:45-10:15. Grades K-2 will be 12:00-1:30. Linked here is the 2022 Field Day Plan, including station direction, where classes will start, and map of the stations. Thank you, Alex, for coordinating all of this!

• COVID Updates – Two COVID updates:

• When to Stay Home w/Symptoms – We are almost back to regular-times standards for when staff need to stay home, which is fever or vomiting. The only new wrinkle is if you have symptoms on the COVID list you need to have a negative test, which I can administer to you here at school. The HR COVID person said staff, “need to stay home if they are sick – that goes without question. If it is congestion and runny nose, and they test negative they can come to work. As always, they must be fever-free for 24 hours before returning to work (if they had a fever).” COVID symptoms are:

• Fever of 100.4º or higher
• Chills
• Cough (non-persistent, dry coughs are okay, but congested coughs are not)
• Shortness of breath or difficulty breathing
• Fatigue
• Muscle or body aches
• Headache
• New loss of taste or smell
• Sore throat
• Congestion or runny nose
• Nausea or vomiting
• Diarrhea

• iHealth Rapid Test Expiration Dates – If families ask about the expiration date on the iHealth tests that were sent home with all students, the date have been extended to 9 months instead of the 6 currently listed on the boxes. Also, the date is likely to be extended to 12 months. Also, we still have extra tests if you know of any families needing rapid tests.

• G.I. Outbreak Update – Unfortunately the barfing continues, so we aren’t able to lift the LCPH safety measures just yet. Keep washing those hands!

• ELA Adoption Update – The ELA Adoption Team meet last Friday to review their independent scoring of the two pilot programs. If you’re interested in seeing the final scores, see the linked LA/ Literacy Materials Adoption Pilot Wrap Up & Celebrations Slide Show. I checked in with Robin S. and she said the team is moving forward with recommending Wit & Wisdom for adoption.

• TSPC PDU/PEER Form Temp Change – TSPC is suspending PDU Reporting through the end of next year, December 2023. HR is not requiring licensed staff to turn anything in, but continue to track PDUs, since you’ll need to have those ready for any renewals for January 2024 and beyond (if nothing else changes). Let me know if you have any questions on this.

• Self-Harm Event Recording – Linked here is the Self-Harm Video Recording from the community event about self-harm that was held April 25th at Sheldon. It could be a good resource if families reach out about self-harming behaviors.

• Asian American and Pacific Islander Heritage Month Activities – May is Asian American and Pacific Islander Heritage Month. If you are looking for activities to recognize the challenges the AAPI community has faced and celebrate their part in the American story, see these resources at Houghton Mifflin, NEA, Education Northwest, and the official Asian Pacific American Heritage Month website.

• 5 Super Common End-of-Year Behavior Issues (Plus How to Address Them!) – This WeAreTeachers Article was already shared by Kim, but I wanted to highlight it. Excessive talking, incomplete work, defiance, drama, and no motivation. Read on for tips how to handle these situations.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

May 9 (M)
Yellow Day
ELD/Speech/Title/Counselor Staff Room Duty
TAG Testing Window Opens
8:30, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT

May 10 (T)
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT
2:45-3:25, PBIS Meeting (Kelsey’s Room)
6:00-7:00, Conscious Discipline Parent Night (Zoom)
6:00-7:00, ACE Awards Celebration (Facebook)

May 11 (W)
School Nurse Day (Office)
8:30-1:30, Allan to Superintendent Interviews (Ed Center)
9:00-11:00, Allan skipping Elem Principals’ Meeting
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT
12:45-2:25, Storyteller, 4th Grade
5:00-6:00, Site Council (Zoom)

May 12 (H)
9:05-9:50, 3rd Grade OSAS, ELA PT
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
11:30-12:30, 5th Grade OSAS, ELA CAT
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:30-4:30, 2nd Grade Interviews (In-Person & Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

May 13 (F)
11:30-12:30, 5th Grade OSAS, ELA CAT
1:30-2:25, Friday PD
1:30-3:30, SPED Teacher Interviews (In-Person & Zoom)

May 16 (M)
SPED/PE Staff Room Duty
8:30, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:00-12:00, 4th Grade O Heroes Program Visit
11:30-12:30, 5th Grade OSAS, Math CAT
4:00-5:00, Allan to All Admin Meeting (Zoom)

May 17 (T)
9:05-9:50, 3rd Grade OSAS – Math CAT
11:30-12:30, 5th Grade OSAS, Math CAT
1:10-2:10, Bruce Hale, Virtual Author Visit (Zoom)
2:45-3:25, Staff Meeting (Library)

May 18 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS – Math CAT
11:30-12:30, 5th Grade OSAS, Math CAT
12:45-2:25, Storyteller, 4th Grade
7:00, School Board Meeting (Zoom)

May 19 (H)
8:45-9:45, K-2 Holt Bolt
9:05-9:50, 3rd Grade OSAS – Math CAT
10:30-11:30, 3-5 Holt Bolt
11:30-12:30, 5th Grade OSAS, Math CAT

May 20 (F)
11:30-12:30, 5th Grade OSAS, Math CAT
1:30-2:25, Friday PD

Just 27.5 kid days left. Here’s a link to some Summer Countdown Actives to relish your final days with your kids. You’ve got this, people!

Allan

 

April 25, 2022

Hello Holt Bolts,

This Wednesday is Administrative Professional’s Day, formerly known as Secretary’s Day, so a HUGE shout out to our AMAZING front office staff, Melanie and Sharon! Be sure to let them know how appreciated they are, because we all know that the above image is true.

And if you need a reminder that Holt is a pretty great school, I had two different visitors on two different days last week remark how Holt has such a welcoming, positive, and calm feel to it compared to other schools they’ve been. This is a nice reminder since it’s sometimes easy to lose perspective, especially this time of year when it’s easy to get frustrated with things, so although you may not always realize it, you all have created a pretty rad school here!

Fourteen items of note for this week:

• Staffing Updates – Two staffing updates:

• Expo Updates – Shared at last week’s Staff Meeting, SJ took at job at Adams and Ashley Wolf took a job at Gilham. Since that announcement, Elizabeth Cobb is moving into the 3rd grade vacancy, which means Holt will have two 2nd openings and 1.5 SPED openings at this week’s Job Expo.

• COVID Utility EA Update – Rosie is no longer with 4J, so we will have subs in this position for the remainder of the year since building are not be staffed with COVID Utility EAs next school year. Our sub from this past week, Carol Eicher, has agreed to be our regular sub for the remainder of the school year Mondays through Thursdays, so please welcome Carol to Team Holt!

• REPEAT: Allan Out MONDAY – I’m attending a COSA Conference and will be out of the building this Monday, but I’ve asked the Monroe principal, Sun Saeteurn, to be on call if anything out of the ordinary comes up.

• UPDATE: Fire Drill, TUESDAY @1:10 – We got rained out last week, so we’ll try again for this Tuesday at 1:10. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

Kona Shave Ice Fundraiser THURSDAY – Kona Ice it coming to Holt this Thursday at dismissal, so remember,  shave ice is always free to all staff members! Remind your students and start thinking about what flavor you want (Lavender Lemonade is my fav)!

• K/1 Hearing Screening, THURSDAY & FRIDAY (hallway closed) – Kindergarten and 1st grade students have their hearing screening this Thursday and Friday. UO speech language pathologists will run the tests out of the Speech and ELD classroom, which means classes should not use this hallways as an entrance/exit Thursday and Friday during testing, which is scheduled for the following times:

Thursday
10:30-11:00 Barton
11:30-12:00 Harmon
12:00-12:30 Seno

Friday
8:30-9:00 Gulewich
9:30-10:00 Vaughan
10:00-10:30 Cobb
10:30-11:00 Gori
11:30-12:00 Stimler

• Holt Spirit Day – Wacky Wear Day, FRIDAY! – Start planning your outfits for this Friday’s Wacky Wear Day! Get your kids pumped and don’t forget to log onto the Virtual Assembly at 7:40.

At the assembly we’ll play a game of Pictionary and are also presenting a special Holt Hero Award, which I’m told was something put into place pre-pandemic, but hasn’t been used yet. For folks like me who weren’t here for that discussion, linked here is the Holt Hero Award Nomination Form, explaining how it’s a special award for student community service outside of school that goes above and beyond. Maybe only one or two students a year would get this award, but we had a student who last week alerted their parents to a fire at a neighbor’s house in the middle the night, who was then able to contact the fire department before the fire spread.

• Friday PD: School Improvement Planning – Site Council met last week and have decided upon two umbrella School Improvement Goals; Attendance and Equity/Inclusion. Our next step is to develop strategies and action steps to improve in these areas, which I would like to get staff input on.

Some of the ideas discussed at Site Council for attendance were to focus on more Tier 1 school wide strategies, such as attendance challenges, or to create a strategies to reduce barrier for families, such as partnering with Safe Routes to School for carpools and walking groups. For equity/inclusion, we discussed ideas such as starting affinity groups, reinvigorating parent involvement after two years of mostly virtual parent involvement, and also taking a particularly close look at supporting ELD students, who are stood out when we looked at attendance, discipline, and academic data.

Start brainstorming ideas in these areas and come prepared to share on Friday.

• Friday at 4:00 @PublicHouse – Here’s a great way to end your week! Join colleges for a beverage at PublicHouse in Springfield! There’s pizza, Hawaiian food, Fisherman’s Market, Indian & Latin fare, and all sorts of good food to choose from, as well as a variety of beverages. Bring your family along if you’d like and hope to see you there!

• Staff Pockluck, May 2nd – The Sunshine Committee May Staff Pockluck is happening a week from Monday. Add your name to the Staff Potluck Luncheon Sign-Up! Sunshine will provide Birthday cake for May Birthdays!

• Next Year’s Master Schedule Update – Downtown is providing schools with guidance on master schedules and suggested/required times for content areas, so we need to wait until we get this official guidance before we can begin working on the master schedule for next school year. Principals may get more info this week, which I’ll share out once I get it.

• Digital Access to New ELA Curriculums – I wanted to highlight one item from the FAQ for the ELA Adoption, which is that staff can access everything digitally from for the two programs being considered for adoption starting next school year.

For EL Education, log on to their website. Fill out form to create account. Check email for confirmation. Create password using link from confirmation email.

For Wit & Wisdom, log onto their website and use the password: elafororegon More info on what you can access can be found here. (Shhhh. Insider info leads me to think Wit & Wisdom will be the adopted curriculum)

• HANDBOOK HIGHLIGHT: The School Garden – This week’s highlight from the Holt Staff Handbook, is on the Holt School Garden:

Garden
Schedule:
A Zimbra calendar is created for garden use

Events:
Fourth grade runs a curriculum project with the gardens beds
Buddies classes often sign up for picnics or use at end of the year

Expectations:
Garden tour before garden time
Benches are to be sat on
Brenda’s Rock is meant to be observed

• What Role Does Vulnerability Play in our Classrooms? – I quite liked this Brene Brown video that came from the Spring 4J TAG Newsletter.

It’s hard to find someone in our field completely unfamiliar with shame researcher & author, Dr. Brene Brown. She’s written a good number of books outlining her research on shame, vulnerability, courage, resilience, leadership, and the list goes on. As teachers we know that our students learn best in classrooms where the teacher has created a culture of courage and belonging. Creativity and learning take place when children feel safe to risk and try to learn something new.

Gifted learners are not the only ones who find it especially difficult to appear vulnerable in the classroom, but the truth for all of us is that learning IS inherently vulnerable – by definition. How does our own personal “baggage” effect our teaching? How can we grow as human beings to better serve our learners? Watch this video of Dr. Brene Brown speaking to an audience made up entirely of teachers and see how it makes you feel. Listen to how she describes empathy as the antidote to shame. You just might find yourself inspired and even braver than before.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 25 (M)
4th Grade Staff Room Duty
Allan at COSA Conference
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)
6:00-7:30, Self-Harm Community Event (Sheldon HS)

April 26 (T)
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)
1:10, Fire Drill
2:45-3:25, IPBS Meeting (Kelsey’s Room)

April 27 (W)
Administrative Professionals Day!
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:15-1:45, 5th Grade to Outdoor School (Camp Lutherwood)
12:45-2:25, Storyteller, 4th Grade

April 28 (H)
Max Out, but with Sub Covering
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:30-12:30, K/1 Hearing Screening (SLP & ELD Rooms)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:15-3:00, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
2:45-3:25, Leadership Team Meeting (Debbi’s Room)
4:00-7:00, Allan to Job Expo (Zoom)

April 29 (F)
Max Out through May 6th, but has Sub
Holt Spirit Day, Wacky Wear Day
7:40-8:10, Spirit Day Virtual Assembly (Zoom)
8:30-12:00, K/1 Hearing Screening (SLP & ELD Rooms)
1:30-2:25, Friday PD
1:30-2:20, 4th Grade Data Team Meeting
4:00, Friday at 4:00 @Public House

May 2 (M)
Teacher/School Staff Appreciation Week
May Staff Potluck
5th Grade Staff Room Duty
8:30, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)

May 3 (T)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)
2:45-3:25, Staff Meeting (Library)

May 4 (W)
Monthly Walk+Roll to School Day
8:00, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
12:30-12:55 – Delgani Strings Visit to Longoria
12:45-2:25, Storyteller, 4th Grade
1:00-1:25 – Delgani Strings Visit to Benavides
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)
1:30-1:55 – Delgani Strings Visit to Talley
7:00, School Board Meeting (Zoom)

May 5 (H)
9:05-9:50, 3rd Grade OSAS – ELA CAT

May 6 (F)
School Lunch Hero Day (2nd Grade)
1:30-2:25, Friday PD

It’s the last week of April and then just a month and a half until summer!

Allan

 

 

April 18, 2022

 

Greetings Bolts,

Hope you all had a good semi-three-day weekend.

Twenty items of note for this week:

• Staffing Updates – Two staffing updates:

• Darrin Update – I know lots of folks are concerned and have been asking about Darrin. He’s asked us not to share too much, but we can share that he will be out the rest of the school year for medical reasons, but that he’s getting better daily and plans to come back in the fall. HR is having us put in for subs for the remainder of the school year.

• School Nurse Update – Martin McCarthy, RN has agreed to stay with Holt to support the current illness outbreak as well as providing nursing coverage. We will continue to have Hallie Ritter, LPN continue to be the one to provide on-site nursing services. SSD has already hired a new RN who starts early May and they’ve asked Maxim for another LPN who could help cover for absences, so we will have more staffing options soon.

• Job Expo Update – I was not notified of any changes from round one of last week’s Job Expo, so as of Saturday night, we still have 1.5 FTE special education teaching positions vacant for next year and no other staffing changes.

• REPEAT: Volunteer Appreciation Week, THIS WEEK – This week is Volunteer Appreciation Week. See the linked Sunshine Committee Volunteer Appreciation Doc for details and sign up on the Treat Table Spreadsheet to celebrate our volunteers and student teachers, bringing teats each day this week!

• REPEAT: Fire Drill, TUESDAY @1:10 – As long as the weather cooperates, this Tuesday at 1:10 will be our April Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

• Friday PD – Watch for a separate email regarding this Friday’s PD, which will focus on the ACT area of High Leverage Instructional Strategies.

• Allan Out April 25th – Not this week, but Monday next I’m attending a COSA Conference and will be out of the building, but I’ve asked the Monroe principal, Sun Saeteurn, to be on call if anything out of the ordinary comes up.

• 2022–23 School Calendar Dates Pending Approval – If you didn’t catch it in the 4J Family Email shared with staff, the 22-23 School Calendar for next school year is posted online. Key dates include:

• First Day of School (Except Grades 7 & 8): Wed., September 7
• Winter Break: Mon., Dec. 19–Mon., Jan. 2 + Tue., Jan. 3 (staff work day)
• Spring Break: Mon., March 27–Fri., March 31 + Mon., April 3 (staff work day)
• Last Day: Thu., June 15 (or later if weather makeup days are needed)

• FRIDAY PD Follow-Up – As a follow-up to Friday’s PD, here are links to the:

Second Step Training Modules
Second Step K-5 Pacing Guide
Kelso’s Choice Slide Show
Printable Pocket-Sized Kelso’s Wheel
SB 13 Update for K-5 Slides and Zoom Recording (Passcode: iK56V=S2)
LETRS Introduction Slides and Zoom Recording (Passcode: iK56V=S2)
LETRS Sign-up Form
ELD Adoption FAQ, answering questions from the February ELA Update Video

Lastly, please enjoy the cringy Kelso’s Choice music video.

• SSD Learning For All PD – Related to the above, linked here is the SSD Slide Show shared with licensed SSD staff last Friday, as well as a Recording of the Zoom (access code: 8Uyz9i?Q)and the questions/comments from the chat.

• Kindness Rocks! – See the Kindness Rocks Email for details, but show your kids the Student Council Bertha Holt Kindness Rock Project Video to get the excited.

– Grade level rocks are outside Ashley’s room (B5).
– Paint them anytime. Could be a Buddy Activity!
– Give finished rocks and leftover paints & pens to Ashley by May 11th

https://youtu.be/5DD0CWX7sCk

• Bruce Hale Author Visit, May 11th – Also mentioned at Friday PD, we will have an optional Virtual Author Visit from Bruce Hale, author the the Bruce the Shark series among others. If you want to introduce your kids to Bruce Hale before the visit, here are some Fun Actives & Curriculum Tie Ins with the author visit and also s a collection of Bruce Hale Videos on Writing from his website.

• Fiddle Pictures? – Did anyone get good pictures or videos of Kelly fiddling with your class? If you did, can you email them to me?

• iPad Cords & Charger Order Cancelled – Tech Department got wind of our order, so we do not have our off-the-books extra chargers and cords coming. However, the Tech Department is planning to order additional cables and chargers, so hopefully we’ll get those soon. For now, continue to put in tickets to 4jdesktop@4j.lane.edu if you need additional chargers so you stay on this list, but eventually, COWs will have a full set of chargers.

• Nut Products at Snack Time – I finally got an answer about how to handle nuts and allergies during snack time. Downtown said teachers should have a nut free space for students that require it. Also wipe down before and after any food break. You can say that a room is nut free, especially in a room where there is a significant medical need. You have to look at medical plans so the messaging will be different for different classrooms. Medical staff should weigh in for students with sensitivities to nut products.

• Summer Job Opportunities w/KITS – KITS emailed that they are looking for KITS Site Supervisors, KITS Lead Educators, and KITS Parent Group Facilitators. Job posting close this Sunday, but if you missed that deadline, let me know and I can reach out to the KITS Coordinator on your behalf.

• Self-Harm Community Event – 4J is hosting a Self-Harm: Suicidal/Non-Suicidal Self Injury Community Event on April 25 from 6-7:30pm in the Sheldon Auditorium to learn what to do when your child exhibits signs of cutting, what it means, and where to seek help.

• April is National Poetry Month – This month is National Poetry Month. If you looking for any classroom resources, you can start at Reading Rockets, Read Write Think, or Edutopia.

• District Admin Updates – Coming from Springfield, David Hulbert has been hired at the new principal for Edison starting next school year. Also, Peter Tromba, principal of Spencer Butte Middle School, has accepted a high school principal position in Asheville, North Carolina. See this email for details.

• HANDBOOK HIGHLIGHT: Class Placements – This week’s highlight from the Holt Staff Handbook, is on Class Placements. This topic is going to be revisited at the next Leadership Team Meeting and brought to rest of the staff if we want to tweak or change any parts of this process:

Class Placements
Procedure:
• Each spring our staff works to place students currently in Grades K-4 into balanced classes. Staff uses an electronic matrix to configure classes for the following fall. Point values were assigned to various attributes in an attempt to equalize the classes given a variety of factors. Our Grade 5 teachers work to complete transition paperwork for our middle school. All placements go to the front office and administration at the conclusion of this process. The administrator(s) then review the lists, verifying that there aren’t extenuating variables which need to be considered.
• Kindergarten teachers, along with Administration, meet following the first full week of school in September to configure the classes for the school year.
• Administration makes the final decision on all classroom placements, considering the needs of the teachers, educational assistants, students, parents, and school.

Moving students
Prior to school start and during the year:
• Classroom placements are an administrative decision. We do the best to include teacher feedback in all decisions. Requests for classroom changes by families will not be considered until the second full week of school. All requests should be directed to the building administrators. No classroom changes will be considered until Friday of the second full week of school. If a change can be made it will be made the following Monday. Any changes made after the initial two week request are an administrative decision. Medical and Emergency moves are determined as needed.

Parents:
• Parents MAY NOT make requests for classroom/teachers through you. If parents have information about their student they feel is important for placement for the following grade, the office has a form that is due at the end of May for them to use. Those forms will be given out by office staff to teachers when placement time comes, to the grade level. Please disregard any emails or notes you may have received from parents regarding placements.

Staff Responsibilities:
• Please remember to use neutral comments like “wears glasses”, “seat close to teacher”, or “see me for more information” in the comment section of the grid. Back of the cards are now left blank
• Some students will be assigned to classes based on need (ELD, SPED). These decisions are made by staff in those areas and administration.
• Card comments: please remember anything written on a student card is public record. Please keep comments helpful, but neutral. If you feel you have specific information that a teacher needs to know about a student, mark the “see teacher” field
• Class lists are created using the “green” and “blue” cards, as well as an electronic matrix. As you build each class, it is helpful to keep in mind these characteristics and details:

⁃ SPED- CLC, LC, 504,
⁃ Behavior challenges, CICO, and IEPs
⁃ Academic skills, Title, should be in Title but not enough room
⁃ Speech
⁃ Gender
⁃ Parent volunteers
⁃ Personality conflicts between students
⁃ Parental needs (how frequently does parent contact teacher)
⁃ TAG
⁃ Medical issues

• When your team has finished creating classes:

⁃ Make a master list (ideally alphabetical by last name) of each class created, wrap it around the cards and secure it with a rubber band. These go to Melanie asap.
⁃ NO information about class placements may be shared with families- not even that they have been created.

• A New Resource for Free Digital Field Trips – This Edutopia Article share how the Museums for Digital Learning was developed in partnership with teachers and provides curated material on a variety of subjects. They have resource kits and ebooks sourced from museums across the country. It has materials for kids at all grade levels. Create a free account and check it out!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 18 (M)
Volunteer Appreciation Week
3rd Grade Staff Room Duty
3:00, Allan to IEP Meeting (Zoom)
3:00-5:30, Allan to All Admin Meeting (Zoom)

April 19 (T)
11:30-12:20, 5th Grade OSAS – Science
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)
5:30, 22-23 Kindergarten Orientation (Zoom)

April 20 (W)
Oingo Boingo Day
8:15-9:00, Allan to Retention Meeting (Office)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:30-12:20, 5th Grade OSAS – Science
12:45-2:25, Storyteller, 4th Grade
3:00-4:00, Allan to IEP Meeting (Zoom)
4:00-6:30, School Board Work Session (Zoom)
7:00-9:00, School Board Meeting (Zoom)

April 21 (H)
11:30-12:20, 5th Grade OSAS – Science
5:00-6:00, Site Council Meeting (Zoom)

April 22 (F)
Earth Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:25, Friday PD

April 25 (M)
4th Grade Staff Room Duty
Allan at COSA Conference
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)

April 26 (T)
Allan Potentially Testifying at Custody Hearing
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)
2:45-3:25, IPBS Meeting (Kelsey’s Room)

April 27 (W)
8:00, Allan to Truancy Hearing (Zoom)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:15-1:45, 5th Grade to Outdoor School (Camp Lutherwood)
12:45-2:25, Storyteller, 4th Grade

April 28 (H)
Max Out, but with Sub Covering
K/1 Hearing Screening
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:15-3:00, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
2:45-3:25, Leadership Team Meeting (Debbi’s Room)
4:00-7:00, Allan to Job Expo (Zoom)

April 28 (F)
Max Out, but with Sub Covering
Holt Spirit Day, Wacky Wear Day
K/1 Hearing Screening
7:40-8:10, Spirit Day Virtual Assembly (Zoom)
1:30-2:25, Friday PD
1:30-2:20, 4th Grade Data Team Meeting
4:00, Friday at 4:00 @Public House

Lots of rain in the forecast this week. Fingers crossed it’s not during school hours!

Allan

 

April 4, 2022

 

Greetings Holt Bolts,

Twelve items of note for this week:

• Sunshine Newsletter Highlights – Desiree send a Sunshine Newsletter of Sunshine Committee events coming up:

• Staff Potluck Monday! – I forgot to put this on the calendar way back when Sunshine originally sent this out a couple months ago, but it’s not too late to add your name to the Staff Potluck Luncheon Sign-Up! Sunshine will provide Birthday cake for April Birthdays!

• Volunteer Appreciation Week and Treat Table Sign-Up – Sunshine also shared the April 18-22 Volunteer Appreciation Week Sign-Up to recognize our small but dedicated volunteers, as well as student teachers and practicum students.

• Staff Shout Outs – Click the Shout Outs Link to post a shout out about a staff member who has gone above and beyond! You can also use the shout out notes in the Staff Room table. These will be shared in the next Sunshine Newsletter!

• Holt Openings for Job Expo – Holt Will have one full-time SPED teaching position and one half-time SPED teaching position at the Job Expo later this month if you have any teacher friends you want to recruit to come work here at Holt! SSD is pairing the half-time job with a Gilham half-time SPED job, so it will actually be a full-time position. Spread the word that Holt is the place to be!

• Summer School Classified & Licensed Jobs – The new SEALs Summer School Program has a number of openings if folks are looking for summer work. The 4J Jobs website has postings for Teachers (Elementary and Middle), Counselors, Secretaries, and EAs (Elementary and Middle). There are also job postings for K.I.T.S. (Kids in Transition to School) and E.S.Y. (Extended School Year). Most positions close Wednesday.

• Friday PD – School Improvement Plan Updates – This Friday’s PD time will be an update and chance for input on our School Improvement Plan being worked on by Site Council. We’ve looked at a variety of data and have used the ORIS Tool to examine areas of need. Our next step will be to develop 2-3 goals and I wanted staff to have a chance to share your thoughts on priority areas. If you’d like to review the data, info, and past meeting minutes, you can go the Holt Staff Drive > Meetings > Site Council > 2021-2022 > Minutes.

• April 15 PD/Planning Day – Principals were told last Wednesday that we are in charge of the PD for this day (5.5 hours of PD, 2 hours of prep), though a portion of the day that’s a district led Zoom, but downtown doesn’t know yet what time that will be, so I can’t announce times for the building PD at this time. However, as I shared last week, I will plan on doing an all-staff review of Kelso’s Choice and the Second Step Bully Prevention Unit (which is different from the Erin’s Law Student Safety Unit). Let me know if you have any additional topics you’d like us to cover or if you’d like to help lead or assist with the Kelso or Bully Prevention review. I’m also planning to hold a Classified Meeting this day, but will announce the time of this meeting once downtown figured out the time for their portion of the day.

• SSD Staffing Allocation Update and Clarification – I shared last week how SSD Licensed & Classified Allocations were different this year, with no program identification between LC and CLC staffing. If you are interested, linked here is a Google Slide Show and Google Doc that SSD Admin went over with principals last week, but the elevator speech version is that IDEA tells us special education is NOT a place where students go to receive services, but rather special education services are to follow students as determined by the IEP.

• REPEAT: 2022 Electronics Recycling Competition – Remind kids they can drop off any old electronics at the collection site in front of the office this week. See the Electronics Recycling Competition Flyer for details, but donations can be anything with a plug or that takes batteries (toys, cell phones, monitors, computers, phones, cables, etc.).

• Suspected Norovirus – If you’d didn’t hear through the grapevine, C-Wing had a suspected Norovirus outbreak with half a class out sick with similar symptoms (i.e. barfing). Lane County Public Health ordered nightly deep cleaning for that wing and for classes to use hand wahsing instead of using hand sanitizer, so remember the continued importance of washing hands and not touching your face, even for non-COVID reasons.

• Oregon Blue Book Student Essay Contest – If you’re looking for a writing topic that may grab your kids’ interest, the Oregon Blue Book Student Essay Contest theme for the year is, “Oregon Students Share Their Pandemic Experience.” Students can submit written or video essays. Written essays must be 100-300 words and will include an illustration to go with the essay. Video essays must be two minutes or less. Winners will be featured in the 2023 Blue Book and also invited to the State Capitol for the official Oregon Blue Book Release Party. The contest is open until October 20, 2022.

• HANDBOOK HIGHLIGHT: Hall Passes – This week’s highlight from the Holt Staff Handbook, is on Hall Passes:

Hall Passes:
• Any student coming to the office must have a hall pass (hot pink). Please remember if they are coming for a break you need to note the time that they are able to return. If you need more hall passes, please let the office know.
• Generally, students should have permission to be in the halls with a note, or in some cases, a self-manager badge. All students in halls should follow the regular rules of the halls and walk quietly.

• 100 ways to slightly improve your life without really trying – This Guardian Article has some fabulous tips! Whether it’s taking fruit to work (and to the bedroom!), being polite to rude strangers, or taking up skinny-dipping, here’s a century of ways to make life better, with little effort involved. Some of my favorites were:

22. Laugh shamelessly at your own jokes.
34. Go for a walk without your phone.
60. Drop your shoulders.
91. If in doubt, add cheese.
97. Listen to the albums you loved as a teenager.

But I firmly disagree with this one (utensils MUST be loaded in the same order they go into the drawer):

17. Don’t be weird about how to stack the dishwasher.

And one bonus tip I did a few years ago that was a life changer:

101. Turn off you phone notifications. My phone only has text and phone notifications turned on. All other apps I check when I’m ready to, not when they tell me to.

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 4 (M)
Artist in Residence Continues
School Librarian’s Day (5th Grade)
1st Grade Staff Room Duty
2022 Electronics Recycling Competition Drop-Off Week
8:30, Allan to Truancy Hearing (Zoom)

April 5 (T)
2:45-3:25, Staff Meeting (Library)
6:00-7:00, Conscious Discipline Parent Nights (Zoom)

April 6 (W)
Monthly Walk+Roll to School Day
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-3:30, 2nd Grade Data Team
3:00, Allan Meeting w/SSD Admin (Zoom)

April 7 (H)
Regular Day

April 8 (F)
8:00, Allan to Truancy Hearing (Zoom)
1:30-2:25, Friday PD – School Improvement Plan (Cafeteria)
1:30-2:20, KG Data Team Meeting
2:25-3:15, 1st Grade Data Team Meeting

April 11 (M)
Artist in Residence Continues
2nd Grade Staff Room Duty

April 12 (T)
Allan Potentially Testifying at Custody Hearing
2:45-3:25, PBIS Meeting (Kelsey’s Room)

April 13 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-3:30, 5th Grade Data Team

April 14 (H)
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
4:00-7:00, Allan to Job Expo (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

April 15 (F)
No School — Planning/Professional Development
Times is TBA for All-Staff, Classified, and District Meetings

Just eleven weeks until summer (or is it too soon for that?).

Allan

February 21, 2022

 

Hello Holt Bolts,

Hope you all a good 3-day weekend!

Sixteen items of note for this week:

• Staffing Updates – Four Staffing Updates:

• CLC Staffing Updates – Melanie Pinto (CLC Teacher) and Andy Raasch (CLC EA) have resigned their positions. Andy resigned last weekend and Melanie’s last day in the building was Friday. She’ll be working out of the SSD office downtown to finish paperwork. Both positions should get posted this week on the 4J Jobs website for five days. Regular Holt sub Richard Schminke is taking over for Melanie starting this week and is interested in applying for the CLC teaching position for the rest of the year, so that’s great news! I don’t have any leads for the 5.5 hour CLC EA position, so if you know of anyone out there, please encourage them to apply.

• 22/23 Staffing Info – Principals will get 2022-2023 Staffing Allocaitons for licensed, classified, Title 1 and SSD staff this Wednesday. I’ll email information to staff Wednesday evening and will meet with the Leadership Team on Thursday ahead of meeting with all staff on Friday. I know classified staff do not typically attend the Friday PD, but you’re welcome to attend this meeting and use trade time if the 1:30 meeting is outside of your normal work hours. Linked here is the HR Staffing Timeline sent to principals, but Building Staffing Plans are due to HR by Wednesday, March 16th, so between now and then we’ll process staffing scenarios and discuss different options. As I shard earlier, we are being projected for same number of students as this year, which should mean we’re staffed at a commensurate amount of FTE. Let me know if you have any questions on this.

• 22/23 Staffing Survey – To help me with next year’s staffing plan, I’d like staff to complete the linked 2022-2023 Staffing Survey. I’d like to know staff members’ individual plans and preferences for the future as well as your thoughts on next year’s staffing plan, master schedule, or other thoughts. All answers will be kept confidential and let me know if you have any questions.

• TSS Schedule Update – Brian has already shared that he’s been hired to work as part of the Synergy Team downtown, but he’s continuing here part-time as our TSS until they can hire someone permanent. He will continue to respond to tickets and will be on site Mondays, Wednesday, and Fridays in the afternoon. He’ll be able to do some work remotely when he’s off site and if there’s ever an emergency, other TSS staff will be on call to be dispatched to our building.

 

 

• REPEAT: Gifts of Hope Project – Ashley already emailed details, but note the following dates:

WEDNESDAY = Money Due
THURSDAY = Choose Items to Purchase (with your grade level)
FRIDAY = Announce items at assembly

Remember to record totals on the Gifts of Hope Collection Counter Google Sheet. The 4J Communications Department got wind of this from a Holt International Facebook Post and is working on getting us some media coverage!

• REPEAT: Holt Spirit Day – PJ Day, FRIDAY – This Friday is a Holt Spirit Day and it’s Ultimate Cozy Pajama Day! Get kids excited and remind them they can earn Spirit Tickets for participating. Also, be sure to plan your own PJ Day outfit! I’m pretty excited about my Captain Kirk PJ Onesie that just came in the mail.

• Friday PD – This Friday’s PD time will be dedicated to sharing and discussing 2022-2023 Staffing Information. Staff will have an opportunity to discuss the staffing process, staffing scenarios, and a chance to ask any questions.

• REPEAT: Staff Social, Friday at 5:00! – This Friday is our first Friday at 5:00 at the PublicHouse in Springfield. There’s pizza, Hawaiian food, Fisherman’s Market, Indian & Latin fare, and all sorts of good food to choose from (I’ll be getting a bratwurst from Pig & Turnip), as well as a variety of beverages. Bring your family along if you’d like and hope to see you there!

• Anti-Bullying BMX Virtual Assembly, Feb. 28 @8:30 & 1:15 – Monday, Feb. 28th will be a very cool BMX Virtual Assembly from Guinness World Record Holder, Matt Wilhelm. Zoom links are on the Holt Staff Calendar and times are the same as the prior virtual assembly.

Grades K-2: 8:30-9:15
Grades 3-5: 1:15-2:00

Ashley emailed info about the assembly earlier, but Matt Wilhelm has won three X-Games medals, two World Championship medals, and two United States National Championships. The assembly will include some amazing bike tricks, but more importantly will focus on an anti-bullying message told through Matt sharing his story of beating the odds en route to becoming a BMX National Champion. Linked below are a couple of his appearances on America’s Got Talent if you want to get kids excited ahead of the assembly.

(Short version)

(Longer Version)

• Contact Tracing Resumes for Breakfast/Snack/Lunch – Contact tracing resumes this week for maskless meal times. Teachers, make sure students are not sitting by the same people for both breakfast and snack, which add up to more than 15 minutes and will lead to a quarantine for any unvaccinated students. Also make sure you do not have students sitting by the same people in class and in the cafeteria. Cafeteria Supervisors, continue to have students mask up and dump their trays at the 15 minute mark, so we don’t have any close contacts at lunchtime. Let me know if you have any questions on this.

• Referral Reminder – Whether in the classroom or at recess, when you address student misbehaviors be sure to document incidents with a referral, even if you were able to handle and address the situation in the moment. It’s important we track behavior patterns, as well as ensuring parents are notified. If staff feel parents do not need contacted, write DOCUMENTATION ONLY on the referral.

• Remind Kids “Take Your Coat to Recess” – It’s going to be pretty cold this week, with one day in the teens, so be sure to remind students to bring their coats to recess. Students are not be allowed to go back to class for coats, though we may in rare circumstances escort a younger student back for a coat if temperatures are in the teens, but will otherwise stick with the natural consequence of being cold for a short time.

• FREE Coats in Office – If you know of any students who cannot afford a winter coat, we have a good number in the office they can choose from.

• Responding to Students Making Suicidal Gestures and ideations – If staff ever become aware of a student making a suicidal attempt, gesture, or ideation (i.e expressing statements around wanting to die), whether on or off campus, immediately notify me, Kim, or Max, who will use the Columbia-Suicide Severity Rating Scale to assess the situation before notifying parents.

This is at the process 4J is having schools follows, which helps assess situations and can also help parents see the seriousness of what their child is doing or saying. For student who make flippant comments around wanting to die, this process can also have the impact of conveying to them the seriousness of such word and that it is not a joking matter. See the 4J Suicide Prevention website for full details, but let me know if you have any questions on this

• Kids Not on Library Circulation Computer – A reminder that students are not allowed to use the library circulation computer to check out books themselves. Checkout needs to be done by an adult.

• Sluggo’s Home Run Reading Challenge is Back – I’ll assume all classrooms want to participate in this program and am planning to request materials for all classrooms, but it is optional if your grade level does not want to participate. If you’re unfamiliar, teachers set a reading goal for students and when they meet that goal they receive two FREE tickets to a Eugene Emeralds baseball game. One change this year is schools have to turn in their final totals earlier, by April 15th. I’ve requested Monday, March 7th at the same K-2 and 3-5 times as our BMX assembly, but haven’t gotten confirmation on those date/times yet. See the Ems Email for additional details.

• HANDBOOK HIGHLIGHT: Absences – This week’s highlight from the Holt Staff Handbook, is on Absences:

Absences:

Staff members who will be absent from work due to illness, personal reasons, or to attend training need to use the AESOP website (www.aesoponline.com) to document the absence and request a guest teacher, if needed. Please try to schedule as early as possible to make arrangements. If it is too late to schedule a substitute, contact office staff immediately so arrangements can be made. If a longer term absence is anticipated, please contact the administrator for help with the process. All forms and links can be found on the 4J website.

• Read Across America, March 2nd – NEA’s Read Across America is next week on Wednesday, March 2nd. This is an annual reading motivation and awareness program that calls for every child in every community to celebrate reading with the theme: Celebrating a Nation of Diverse Readers. For some ideas and resources, check out NEA (National Education Association), The Book Wrangler’s Month Long Reading Calendar (which includes Google Slides linked to books on Epic!), and Reading Rockets.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

February 21 (M)
No School – Presidents Day

February 22 (T)
5th Grade Staff Room Duty
9:00, Allan to Truancy Hearing (Zoom)
2:45-3:25, IPBS Team Meeting (Kelsey’s Classroom)

February 23 (W)
Gifts of Hope Money Due
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:30-4:00, Mobile Food Pantry (Ed Center)
5:30-10:30, School Board Meeting (Zoom)

February 24 (H)
Gifts of Hope Grade Level Purchase Decision
2:45-3:25, Leadership Team Meeting (Debbi’s Room)

February 25 (F)
Holt Spirit Day, Ultimate Cozy Pajama Day
7:40-8:10, Gifts of Hope Virtual Assembly (Zoom)
1:30-2:25, Friday PD – 22/23 Staffing Discussion (Cafeteria)
5:00, Staff Social! Friday at 5pm (PublicHouse)

February 28 (M)
ELD/Speech/Title/Counselor Staff Room Duty
8:20, 5th Philosophy with Paul Bodin
8:30-9:15, K- 2 Virtual Assembly – Matt Wilhelm BMX Show (Zoom)
9:20, 5th Philosophy with Paul Bodin
1:15-2:00, 3-5 Virtual Assembly – Matt Wilhelm BMX Show (Zoom)

March 1 (T)
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
2:45-3:25, Staff Meeting (Cafeteria or Library)

March 2 (W)
NEA’s Read Across America
Monthly Walk+Roll to School Day
8:20, 5th Philosophy with Paul Bodin
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
7:00, School Board Meeting (Zoom)

March 3 (H)
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin

March 4 (F)
1:10-2:00, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
1:30-2:25, Friday PD – ACT SEL/Self-Care (Async)

18 days until spring break!

Allan

 

February 14, 2022

Howdy Everyone,

Twelve items of note for this week:

• State Mask Updates – Staff were sent the 4J COVID Update, but linked here is the ODE Update if you want to more nitty gritty of the rules that go into place if a school district does eliminate the indoor mask mandate. The short version is we are status quo until March 31st, at which time 4J will work with Lane County Public Health to decide if indoor mask rules will change or not.

• Friday PD – Downtown said they are creating an ELA Adoption Infomercial Video for teachers this Friday. They also said there will be an optional Zoom Q&A with the district ELA Adoption Team for teachers to join if they choose. Principals don’t have the video or the Zoom link or times yet, so I’ll email and post them on the Staff Zimbra Calendar before Friday.

• Gifts of Hope Project – Ashley already emailed details, but the short version is:

1- Collect dollars, along with the slips of paper stating how they earned their dollar.

2 – Keep a record of who has turned in a dollar on the class list on the front of the envelope.

3 – Visit the Gifts of Hope Collection Counter Google Sheet to update the total amount of dollars your class has collected. Ashley will use this to update the fundraiser thermometers on the wall.

4 – On February 24th, your grade level will come up with the gifts of hope item that they would like to purchase.

• Holt Spirit Day – PJ Day, Friday, Feb. 25 – Not this week, but next week on Friday, Feb. 25th is a Holt Spirit Day and hit time it’s Ultimate Cozy Pajama Day! Get your kids excited and start planning your own PJ Day outfit!

• Staff Social, Friday at 5:00, Feb. 25 – The Social Committee emailed info earlier, but Friday next week will be a Friday at 5:00 at the Public House in Springfield. There’s pizza, Hawaiian food, Fisherman’s Market, Indian & Latin fare, and all sorts of good food to choose from (pretty sure I’ll get a bratwurst from Pig & Turnip), as well as a variety of beverages. Hope to see you there!

• Data Team Options for Missed Prep – For Data Team meetings on Fridays, we’d previously given teachers the option to skip the PD in order to make up for the missed prep, but downtown is also offering extended contract. Teachers can choose either of these options. If you choose extended contract, just fill out the linked Extended Contract Form and give it to me to get signed for payroll.

• Free UO Basketball Tickets – Holt had free basketball tickets donated for the UO vs USC men’s game on Saturday, Feb. 26th. I’ll put 10-12 tickets in each teacher’s mailbox teachers can use with students as incentives, rewards, or however you see fit. If you don’t want them, put them in my box and I’ll redistribute them. Thank you, Ashley R., for scoring these!

• K-8 Summer Enrichment and Academic Learning Program – See the linked 4J New Summer Programs Doc if you’d like to learn about some of the new student summer programs being offered this year. If you have questions about programs or summer job opportunities, contact Casandra Kamens at kamens@4j.lane.edu

• Superintendent Search Update – If you didn’t catch it in The Register Guard, The school board last week met with Alma Advisory Group, the firm hired coordinate the superintendent search, who recommended the board extending the timeline, citing board dysfunction as a reason why 4J did receive many quality applicants. The board did not make a decision regarding the timeline, but this will likely be discussed at this week’s board meeting. Linked here is a video of last week’s meeting.

• HANDBOOK HIGHLIGHT: Library – This week’s highlight from the Holt Staff Handbook, is on Library. Teachers, please note it is an expectation to stay with your students to help with supervision during your library time:

Library

Schedule:
• A Library schedule is created each year, posted in the library, and given to staff via paper. Staff sign up for times based on their availability

Expectations:
• All classes will visit the library each week for a story/lesson as well as for check out.
• Some classes will have access to the media specialist and some will not depending on the time their class is scheduled.
• Students are expected to talk with a level 1 voice, walk, use shelf markers, and sit at tables quietly following their check out.
• Class periods are 25 minutes.
• Teachers are expected to monitor students and be present during their scheduled time.
• Classes should arrive and leave at their scheduled time.
• Classes can trade times should a conflict arise. Please notify the media specialist of the change.

• Get Ridiculous! – From Ian Byrd’s blog Birdseed:

I used to aim for “real world” problems when planning lessons. But this was often a pathway to the mundane. I mean, how many times did I ask students to calculate how much paint they’d need for a wall? Real world? Yes. Interesting? Not even close. Our brains are drawn to the unusual and the unexpected. Let’s take advantage of that and purposefully seek out weird outliers, oddball examples, and unexpected constraints. Let’s get ridiculous!

Get ridiculous with Math:

If you’re writing a fraction problem, PLEASE don’t make it about pizza! No one uses fractions when eating pizza. But if your question has to be about a pizza, then make that pizza unbelievably huge. Make it the size of a football stadium. Or have Tiny Tim eat just 2/999 of the pizza. Make the numbers weird!

Get ridiculous with Language Arts:

Rather than pushing kids to write 500 word stories, we’d practice very very very short stories. Or ask students to rewrite sentences or paragraphs without using a particular letter.

See the full Byrdseed Article for more ideas on how to get ridiculous and grab kids’ interest. If you’re intrigued by this, you can subscribe to the Brydseed Newsletter.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

February 14 (M)
4th Grade Staff Room Duty
Winter Benchmark Testing Continues
9:00, Allan to Truancy Hearing (Zoom)
4:00-5:00, All Admin Meeting (Zoom)

February 15 (T)
2:45-3:25, Staff Meeting (Cafeteria or Library)

February 16 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
2:30-4:00, Mobile Food Pantry (Cal Young MS)
2:40-3:25, 4th Grade Data Team
5:30-7:30, School Board Work Session (Zoom)

February 17 (H)
5:30-7:30, 4J/EEA Negotiation Session (Zoom)

February 18 (F)
Winter Benchmark Testing Closes
SJ Visits Her Class!
1:30-2:20, 5th Grade Data Team
1:30-2:25, Classified Staff Meeting (Library)
1:30-2:25, Friday PD – ELA Adoption Update (Async)
2:25-3:25, 3rd Grade Data Team

February 21 (M)
No School – Presidents Day

February 22 (T)
5th Grade Staff Room Duty
1:10, Fire Drill
2:45-3:25, Leadership Team Meeting (Volunteer’s Classroom)

February 23 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:30-4:00, Mobile Food Pantry (Ed Center)

February 24 (H)
2:45-3:25, IPBS Team Meeting (Kelsey’s Room)
5:30-7:30, 4J/EEA Negotiation Session (Zoom)

February 25 (F)
Holt Spirit Day, Ultimate Cozy Pajama Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:25, Friday PD – High Leverage Strategies
5:00, Staff Social! Friday at 5pm (Public House)

Have a good week and an even better 3-day weekend!

Allan