Articles

June 6, 2022

 

Howdy Bolts,

We’ve almost made it!

Twenty-three items of note for this week:

• Staffing Updates – Three staffing updates:

• Ryan Moving to Washington – Our fabulous Lead Custodian, Ryan Brown, is moving to Washington at the end of the month, which sadly means we are now on the lookout for hiring a new lead. Wish Ryan well on his new adventures!

Facilities will post the position soon, but custodial jobs have been very hard to fill this year, so over the summer we’ll likely have a lead custodian from another building fill in during SEAL and KITS. If you know any good custodians out there, please encourage them to join our awesome school!

• New 2nd Grade Teacher, Myah Rahbourn – We had a strong pool of candidates for our remaining 2nd grade opening and have hired Myah Rabourn. Myah student taught this year with Ashley, but before that was an EA in Lebanon School District and at the end of last year taught 3rd grade on an emergency license. Watch for Myah subbing at Holt this week and welcome her to the team!

• Job Posting Updates – Our Human Services Coordinator position and possibly our 4-hour Title 1 EA position will go up this week. We have two 4-hour opening and HR is likely bumping someone into at least one of these positions. They emailed me one person was bumping into one of the openings, but when I sent that person a “Welcome to Holt” email they told me HR offered her a job at Howard instead of Holt. I emailed HR about this, but haven’t heard back, so at this point I’m not sure if we have one or two openings. If you know anyone good out there though, please encourage them to apply.

• REMINDER: PE/Music On-Time Pick-Up – With PE and Music out on the field, make sure you’re out there on time to pick up your class, so that Alex and Ashley get their breaks.

• ELA Adoption: Wit & Wisdom – Staff were emailed that Wit & Wisdom was officially adopted last week by the school board. Due to delays in the pilot process and delays in obtaining school board approval, we will not have materials until August. However, staff do have digital access if you go the Wit &Wisdom Teacher Review Site and use the password: elafororegon

Scroll down to access a 10-minute “Welcome to the ELA Review Page” video.

Additionally, there is a Wit & Wisdom Introduction Slide Show teachers may want to check out, which goes over what models you will teach, as well as links for further exploration.

• ELA Materials Open House TUESDAY & FRIDAY – If you want to preview materials now, there is an open house this week. Here are the details:

Tuesday, June 7, 2:30-5:00
Friday, June 10, 9:00-4:00

Bailey Hill Instructional Center
2295 Four Oaks Grange Rd.
(off of W 18th, west of Churchill)

• REPEAT: Erin’s Law & Second Step Child Safety Unit, THIS WEEK & NEXT – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are the Child Protection Unit Scans of the teacher guides if that makes things easier.

• Earthquake/Fire Drill, TUESDAY @1:10 – We’ll conduct an Earthquake/Fire Drill this Tuesday at 1:10. I’ll get on the PA an announce the earthquake drill, reviewing Drop, Cover, Hold, and will launch the drill by saying EARTHQUAKE! EARTHQUAKE! EARTHQUAKE! We’ll pull the alarm to signal when to evacuate the building. There are many resources for teaching Drop, Cover, Hold at The Great Oregon Shakeout. Linked here is a copy of the Building Evacuation Map and the Fire Drill Line-Up Map.

• Allan Job Shadow TUESDAY – Beth Kruzki is going to job shadow me on Tuesday. Beth will be the SEAL/KITS principal for the second part of this summer. I’ll be principal for the first couple weeks of summer school to get things going and Beth will take over for the remainder of the program, although I report back a couple weeks later on July 27, so I’ll be around most of the program anyhow. Beth wanted to job shadow me to get a sense of how things look at elementary (she has mostly secondary admin and online admin experience).

• REMINDER: James Brown Award Nominations, DUE WEDNESDAY – See Ashely’s Email for details, but complete your nomination for the 2022 James Brown Award by Wednesday at 9:00pm. Here are the past James Brown winners:

2018 – Jincy and Heidi
2019 – Lisa Goff
2020 – Jenny Potter
2021 – Kelsey Hicks

• REPEAT: Kona Ice, WEDNESDAY at 1:45 – Kona Ice is coming to Holt THIS WEDNESDAY. Bus riders who bring money can be dismissed at 1:45 if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Supervision of students will be provided.

 

• REPEAT: FRIDAY Report Card Grading Day Expectations – This Friday is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating time.

• REPEAT: Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, like normal, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• REPEAT: Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running, and I’d like to teach kids the rules ahead of time. Let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show with your class sometime before Field Day on Wednesday, June 15th. The closer to Field Day the better, but email a time that works well for you.

• EA Help Boxing Materials this FRIDAY & Next Week – Title 1 EAs will be available this Friday and next week to help box up ELA Materials (Journeys & Being A Writer) and also to inventory the SIA Diverse Book Library Kits. Just let Jenny know and she will send someone your way.

• ELA Materials Packing Directions – Linked here is the Full ELA Materials List to Keep or Discard, as well as Eric Anderson’s Email.

• Teachers will get 6 boxes per classroom.
• Most Journeys and Being A Writer materials: Box and attach this Label Template on each box.
• Leveled Readers: Box separately and use the Leveled Reader Label Template ere.
• Trade books and big books: Keep them for 4J use. If your building does not want them, please send them to Bailey Hill using this label.

• REPEAT: Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• REPEAT: End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of an area before you start your summer and need both mine and Ryan’s sign-off. Let me know if you have any questions.

• REMINDER: 3/4/5 Climate Survey  – If you missed the deadline, the survey is still open for 3/4/5 teachers to have students complete the student climate survey. See the email I sent earlier for details, but first show the video and then have students complete the survey.

English version: http://www.surveymonkey.com/r/4jelementaryclimate2022
Spanish version: http://www.surveymonkey.com/r/ambienteprimaria4j2022

• REPEAT: June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• REPEAT: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• 2022 Direction Service Summer Directory – The 2022 Direction Services Resources for Youth and Families is an annual resource containing recreation, respite, support, and service opportunities that families of children with disabilities can access. I’ll share this in the Quick News, but wanted to share with staff as well.

• District Admin Updates – Paula Nolan, current EOA principal, will be the new principal at Spencer Butte Middle School, replacing Peter Tromba who is moving back east. Also, Andrea Belz, Director of Financial Services, Holly Langan, Director of Support Services, and Christine Nesbit, 4J General Counsel, are all leaving 4J at the end of the school year. See this email for full details.

• Is Silent Ball the Best Classroom Management Tool You Never Knew Existed? – I used to play this game all the time when I taught 2nd and 3rd grade, except I called it “Quiet Ball” and this was back in olden times before GoNoodle or even projectors. This WeAreTeachers Article shares why it’s a great tool to have in your classroom-management toolbox.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:00, Allan Teaching Gaga Ball Rules (Ayres)
9:50, Allan Teaching Gaga Ball Rules (Heinrich)
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
Beth Kruzki Job Shadowing Allan
8:00, Allan Teaching Gaga Ball Rules (Parks)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:00-1:00, Allan to KG Transition Meeting (Zoom)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
9:00PM, James Brown Award Nominations Due

June 9 (H)
Last Day for Title 1 & ELD Groups
11:00-12:00, 5th Math Advancement Test (Location TBA)
2:45, Allan to SPED Planning Meeting (Kelsey’s Room)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School – Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
9:50, Allan Teaching Gaga Ball Rules (Lovato)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:15-10:30, 4th & 5th Grade Recess
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

August 26 (F)
Licensed Staff Report Back

August 29 (M)
Classified Staff Report Back

8 1/2 days to go!

Allan

 

May 23, 2022

 

Howdy All,

It’s out last 5-day week of the year!

Sixteen items of note for this week:

• Staffing Updates – Four staffing updates:

• 2nd Grade Hire, Michael Dempsey – We hired Michael Dempsey for one of our two 2nd grade opening. Michael is an experienced teacher who’s taught since 2004, starting our teaching high needs primary grade students in the Bronx, New York to teaching at the Hong Kong International School (check out their website to see a SERIOUSLY swank school!) and currently at the Ruamrudee International School in Thailand.

• SPED Hire, Emily Henson – For our full-time SPED teaching position, Emily Henson will join Kelsey and Whitney Oliver (our 0.5 SPED teacher) next year. Emily is coming to us from Utah where she’s taught in a self contained classroom at an autism charter school.

• School Nurse Resignation – And another one bites the dust. Our new school nurse lasted a week before she resigned. Student Health Services is working to hire a replacement, but this is a problem across the district right now, which you can read about on this SSD Email to principals last week.

• CORRECTION (date fixed) 2nd Grade Job Posted (Closes Tuesday) – If you know anyone good, please encourage them to apply for our 2nd Grade Job Posting. The job closes Tuesday. If HR gets me candidates quickly, I’ll plan to hold interviews next week on Wednesday, June 1st, 2:40-5:00. Let me know if any of you (both licensed or classified staff) would like to volunteer your time to help find us a newest staff member!

• Holt Spirit Day – Superhero Day, FRIDAY! – Get your superhero outfits, shirts, or gear ready for this Friday’s Superhero Day! Get kids pumped and don’t forget to log onto the Virtual Assembly at 7:40.

• Friday PD, Class List Input Session – We will meet in the cafeteria this Friday at 1:30, where specialists, prior year teachers, receiving teachers, and other staff will review the draft 2022-23 Class List Placement Form to provide input. Specialists may want to look at the lists ahead of time since you’ll be looking at all of the class lists.

It was suggested we have a schedule, though I’m also fine if we want to keep it looser and staff can just float between teams, which was my original plan. If folks want something more structured, below is my initial thinking, but input is welcome.

1:30-1:35, Review Process

PE/Muisc specialists meet with:
1:35-1:40, KG
1:40-1:45, 1st
1:45-1:50, 2nd
1:50-1:55, 3rd
1:55-2:00, 4th

Interventionists (SPED, Title, ELD) meet with:
1:35-1:40, 4th
1:40-1:45, KG
1:45-1:50, 1st
1:50-1:55, 2nd
1:55-2:00, 3rd

Sending & Receiving Teams will meet:
2:00-2:10, K-1, 2-3, 4-5
2:10-2:20, 1-2, 3-4
*Prior year teachers can also float to other grade levels at this time

2:20-2:25, Wrap-Up, Next Steps, Others

• Friday @4:00 and Top Gun: Maverick! – A reminder the Sunshine Committee has scheduled a Friday at 4;00 this Friday at the Original Roadhouse in Springfield, followed by Top Gun: Maverick across the parking lot at Cinemark 17. Bring your family and order your tickets now!

• REMINDER: 3/4/5 Climate Survey DUE May 31 – A reminder for 3/4/5 teachers to have students complete the student climate survey by the end of the month. See the email I sent earlier for details, but first show the video and then have students complete the survey.

English version: http://www.surveymonkey.com/r/4jelementaryclimate2022
Spanish version: http://www.surveymonkey.com/r/ambienteprimaria4j2022

• Erin’s Law & Second Step Child Safety Unit – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons, which are to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break (within the last two weeks of school). Each grade level has their own kit, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• Report Cards – Grading day is Friday, June 10th and report cards will be sent home with students the last day of school, Friday, June 17th. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• iPad Inventory & Collection – Four iPad related updates:

• BEST Student iPads Stay at School – Students attending BEST/YMCA should keep iPads at school, just like everyone else. The plan for next year will be for BEST to have their own set of iPads.

• Email Melanie if any iPads are missing – If there are any students who have not brought back their iPad email Melanie. 

• Email Melanie Charger/Cord Info (if you have it) – We know that most teachers did not track who returned their iPad charger and cord, but if you happen to have that info, please email it to Melanie. If you don’t have that info, don’t worry about it.

• Inventory Last Week of School – Melanie is planning to begin inventorying iPads the last week of school, so it would be helpful if teachers can have iPads stored in a COW Cart or all in one location.

• Summer Reading Staff Picks! – Since summer is almost here, it’s time for me to put together my annual end-of-the-school-year Summer Reading Staff Picks! Email me or let me know in person what your summer reading list looks like and I’ll post everyone’s picks in my final weekly announcements of the year. I love hearing what other are planning to read and have found some good books this way. For my picks, I’m going old school and thinking I want to read couple 70s pulp classics I never read before, James Clavell’s Shogun and V.C. Andrews’ Flowers In The Attic. Let me know what you’re reading to join the fun!

• HANDBOOK HIGHLIGHT: Staff Mailboxes – This week’s highlight from the Holt Staff Handbook, is on Bicycles, Inline Skates, and Skateboards:

Bicycles, Inline Skates, and Skateboards:

According to Oregon helmet law, any child under the age of 16 must wear a helmet when riding a skateboard, scooter, skates, or a bicycle in a public place. Once on campus, bikes, skates, scooters, or skateboards should be walked to the storage area (classroom keys will open the lock), bicycle racks, or the skateboard/scooter rack. School is not responsible for lost or damaged items.

• District Admin Updates – Linked here is an email with a few district admin updates. Spring Creek principal Sebastian Bolden will be the new Director of Middle School Education. This is a new position and a bit of a restructure. Currently there are two elementary directors and one secondary director for middle and high. Prior to that, there were two directors of K-8 and one director of high schools. Now each level will have their own director or directors. The other admin updates were secondary assistant principals if you’re interested.

• Virtual Public Works Week! – The city isn’t doing an in-person Public Works Day this year, buy they are offering a Virtual Public Works Week instead. If you’d like to show your class, they created a series of eight videos, targeted towards children and from a child’s view. They feature a local kid talking with staff about different public works services.

• Barnes & Noble Summer Reading Program – Sure it’s a marketing ploy, but kids can earn a free book by picking any book to read, completing the linked reading journal (English or Spanish), listing the book title and their favorite part, and after eight books, redeem their journal for a free book at Barns & Noble. See the linked website for more details.

• COVID-19 Free Test Kits – In case you missed it, every home in the U.S. is eligible to order a 3rd round of free at-home tests, 8 kids the time. Order yours here: https://special.usps.com/testkits

• Future-Proofing Students – When they’re adults, more than half of today’s students will work in jobs that don’t yet exist, says author/psychologist Michele Borba in this Educational Leadership article. Her research has identified seven skillsets that are vital to success in this ever-changing world. “These strengths are not fixed nor based on scores, IQs, or ZIP codes,” says Borba, “but teachable abilities that can be woven into daily lessons and help prepare kids for life.” See this ASCD Article for details on the strengths, each with several associated abilities:

• Self-confidence: Self-awareness, strength awareness, finding purpose
• Empathy: Emotional literacy, perspective taking, empathic concern • Self-control: Attentive focus, self-management, healthy decision-making • Integrity: Moral awareness, moral identity, ethical thinking
• Curiosity: Curious mindset, creative problem-solving, divergent thinking
• Perseverance: Growth mindset, goal setting, learning from failure
• Optimism: Optimistic thinking, assertive communication, hope

“Our moral obligation,” Borba concludes, “is to equip this generation with the content and abilities they will need to handle an unpredictable future and thrive. Doing so may be our most important educational task.”

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

May 23 (M)
Office/Library/Music Staff Room Duty
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
4:30-6:00, Allan to Conscious Discipline PD (Zoom)
7:00, 5th Grade Graduation Parent Planning Meeting (Zoom)

May 24 (T)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
2:45-3:25, Leadership Team Meeting (Debbi’s Room)

May 25 (W)
Towel Day
8:45-9:25, 4th Grade OSAS
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS
12:45-2:25, Storyteller, 4th Grade

May 26 (H)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:45-3:25, IPBS Team Meeting (Kelsey’s Room)
4:30-6:00, 4J Annual Retirement Celebration (ATA)

May 27 (F)
Holt Spirit Day – Superhero Day!
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
7:40-8:10, Spirit Day – Virtual Assembly (Zoom)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD – Class List Calibration (Cafeteria)
4:00, Friday at 4:00 (Original Roadhouse)
5:00, Staff Social, “Top Gun: Maverick” (Cinemark 17)

May 30 (M)
No School – Memorial Day

May 13 (T)
Kinder Staff Room Duty
3/4/5 Climate Survey DEADLINE
8:45-9:25, 4th Grade OSAS
2:45-3:25, Staff Meeting (Library)

June 1 (W)
Monthly Walk+Roll to School Day
8:45-9:25, 4th Grade OSAS
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-5:00, 2nd Grade Interviews
7:00, School Board Meeting (Zoom)

June 2 (H)
8:45-9:25, 4th Grade OSAS
2:45-3:25, Allan to IEP Meeting (Zoom)

June 3 (F)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD Cancelled – Double Prep

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration!

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:45-9:25, 4th Grade OSAS

June 7 (T)
11:00-12:00, 5th Math Advancement Test (Location TBA)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade

June 9 (H)
11:00-12:00, 5th Math Advancement Test (Location TBA)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School — Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
Spring Benchmark Testing Closes
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:00, Grab-n-Go Lunches (Cafeteria)

10:00 Kindergarten
10:10 1st grade
10:20 2nd grade
10:30 3rd grade
10:40 4th grade
10:50 5th grade

11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Last day for licensed staff

17 1/2 kid days left!

Allan

May 9, 2022

 

Hi Everyone,

My 91-year-old father-in-law had to go to the hospital Friday afternoon and has been in the ICU with intestinal bleeding since then, so I didn’t get as much time to get school work done this weekend as normal. He’s stable now and I hope to get the Site Council agenda and Draft School Improvement Plan out by Monday, as well as a draft plan to Leadership for the 22-23 Class List Process. Stay tuned!

Fourteen items of note for this week:

• Staffing & Expo Updates – Four updates:

• 0.5 SPED Position – Whitney Oliver has been hired as our 0.5 SPED Teacher (shared with 0.5 SPED at Gilham). She’s an experienced special education teacher who is currently the CLC teacher at Chavez. She had excellent references and should make a great addition to our school! Please welcome Whitney to to Team Holt!

• 1.0 SPED Interviews Friday – Our 1.0 SPED Teaching job was not filled at the Expo, but Kelsey and are conducting interviews this Friday at 1:30 to try to hire someone from the 4J Early Hire Pool. Let me know if any of you would like to volunteer your time to join us.

• 2nd Grade Interviews Thursday – Our two 2nd grade classroom positions are also both unfilled. HR wants us to interview some of their early hire candidates before posting externally (I do know of some strong external candidates), so I’m conducting interviews this Thursday at 2:30. Let me know if you’d like to join me for these interviews.

• New School Nurse – Please welcome our new school nurse, Jill Klinko. He schedule isn’t set just yet, but we are sharing her with and Cal Young, so she’ll hopefully be there three days a week like our prior school nurses. Please welcome Jill to the team!

• Region Equity Manager Visit Tuesday – Alma Reyes Guillen, the Sheldon Region Equity Manager emailed principals she is planning to visit all schools in our region this week. She’s visiting Holt on Tuesday at 11:00, so don’t be surprised if you see her in your classroom or around the school.

• Friday PD – Watch for a separate email for this Friday’s PD, which will be async so I can conduct SPED teacher interviews.

• Bruce Hale, Virtual Author Visit, May 17th – Author of the Clark the Shark series of books, Bruce Hale, is doing a virtual author visit at Holt on Tuesday, May 17th at 1:10. I don’t have a Zoom link but will add it to the calendar once I get it. We’ve ordered some books for the library by Bruce, so hopefully we’ll get those this week. If you’d like to get kids excited, he has on his website some Fun Activities and Curriculum Tie-ins.

• Holt Bolt, Thursday, May 19th – The Holt Bolt is on the calendar for Thursday, May 19th at the following times:

K/1/2, 8:45-9:45
3/4/5, 10:30-11:30

The event this year is a “Fun Run” and not a fundraiser. PAHS is going to test out a new digital tool for counting laps, where all students will have a QR code sticker, which volunteer will scan with an app on their phones that keeps track of all participating students. If it works well, we may try it for the Fundraiser Holt Bolt next school year. Students will run around the building. We’ll have a map we will share soon. There will be prizes (TBA on details) and also Otter Pops (or something similar) for kids at the end of the event. There will also be t-shirts for all students and staff! This is my first jog-a-thon at Holt, so let me know if I’m missing anything or if you have any questions.

• CORRECTION (times were swapped): Field Day, Wednesday, June 15th – Holt’s annual end-of-year Field Day will be Wednesday, June 15th. Grades 3-5 will be 8:45-10:15. Grades K-2 will be 12:00-1:30. Linked here is the 2022 Field Day Plan, including station direction, where classes will start, and map of the stations. Thank you, Alex, for coordinating all of this!

• COVID Updates – Two COVID updates:

• When to Stay Home w/Symptoms – We are almost back to regular-times standards for when staff need to stay home, which is fever or vomiting. The only new wrinkle is if you have symptoms on the COVID list you need to have a negative test, which I can administer to you here at school. The HR COVID person said staff, “need to stay home if they are sick – that goes without question. If it is congestion and runny nose, and they test negative they can come to work. As always, they must be fever-free for 24 hours before returning to work (if they had a fever).” COVID symptoms are:

• Fever of 100.4º or higher
• Chills
• Cough (non-persistent, dry coughs are okay, but congested coughs are not)
• Shortness of breath or difficulty breathing
• Fatigue
• Muscle or body aches
• Headache
• New loss of taste or smell
• Sore throat
• Congestion or runny nose
• Nausea or vomiting
• Diarrhea

• iHealth Rapid Test Expiration Dates – If families ask about the expiration date on the iHealth tests that were sent home with all students, the date have been extended to 9 months instead of the 6 currently listed on the boxes. Also, the date is likely to be extended to 12 months. Also, we still have extra tests if you know of any families needing rapid tests.

• G.I. Outbreak Update – Unfortunately the barfing continues, so we aren’t able to lift the LCPH safety measures just yet. Keep washing those hands!

• ELA Adoption Update – The ELA Adoption Team meet last Friday to review their independent scoring of the two pilot programs. If you’re interested in seeing the final scores, see the linked LA/ Literacy Materials Adoption Pilot Wrap Up & Celebrations Slide Show. I checked in with Robin S. and she said the team is moving forward with recommending Wit & Wisdom for adoption.

• TSPC PDU/PEER Form Temp Change – TSPC is suspending PDU Reporting through the end of next year, December 2023. HR is not requiring licensed staff to turn anything in, but continue to track PDUs, since you’ll need to have those ready for any renewals for January 2024 and beyond (if nothing else changes). Let me know if you have any questions on this.

• Self-Harm Event Recording – Linked here is the Self-Harm Video Recording from the community event about self-harm that was held April 25th at Sheldon. It could be a good resource if families reach out about self-harming behaviors.

• Asian American and Pacific Islander Heritage Month Activities – May is Asian American and Pacific Islander Heritage Month. If you are looking for activities to recognize the challenges the AAPI community has faced and celebrate their part in the American story, see these resources at Houghton Mifflin, NEA, Education Northwest, and the official Asian Pacific American Heritage Month website.

• 5 Super Common End-of-Year Behavior Issues (Plus How to Address Them!) – This WeAreTeachers Article was already shared by Kim, but I wanted to highlight it. Excessive talking, incomplete work, defiance, drama, and no motivation. Read on for tips how to handle these situations.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

May 9 (M)
Yellow Day
ELD/Speech/Title/Counselor Staff Room Duty
TAG Testing Window Opens
8:30, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT

May 10 (T)
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT
2:45-3:25, PBIS Meeting (Kelsey’s Room)
6:00-7:00, Conscious Discipline Parent Night (Zoom)
6:00-7:00, ACE Awards Celebration (Facebook)

May 11 (W)
School Nurse Day (Office)
8:30-1:30, Allan to Superintendent Interviews (Ed Center)
9:00-11:00, Allan skipping Elem Principals’ Meeting
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT
12:45-2:25, Storyteller, 4th Grade
5:00-6:00, Site Council (Zoom)

May 12 (H)
9:05-9:50, 3rd Grade OSAS, ELA PT
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
11:30-12:30, 5th Grade OSAS, ELA CAT
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:30-4:30, 2nd Grade Interviews (In-Person & Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

May 13 (F)
11:30-12:30, 5th Grade OSAS, ELA CAT
1:30-2:25, Friday PD
1:30-3:30, SPED Teacher Interviews (In-Person & Zoom)

May 16 (M)
SPED/PE Staff Room Duty
8:30, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:00-12:00, 4th Grade O Heroes Program Visit
11:30-12:30, 5th Grade OSAS, Math CAT
4:00-5:00, Allan to All Admin Meeting (Zoom)

May 17 (T)
9:05-9:50, 3rd Grade OSAS – Math CAT
11:30-12:30, 5th Grade OSAS, Math CAT
1:10-2:10, Bruce Hale, Virtual Author Visit (Zoom)
2:45-3:25, Staff Meeting (Library)

May 18 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS – Math CAT
11:30-12:30, 5th Grade OSAS, Math CAT
12:45-2:25, Storyteller, 4th Grade
7:00, School Board Meeting (Zoom)

May 19 (H)
8:45-9:45, K-2 Holt Bolt
9:05-9:50, 3rd Grade OSAS – Math CAT
10:30-11:30, 3-5 Holt Bolt
11:30-12:30, 5th Grade OSAS, Math CAT

May 20 (F)
11:30-12:30, 5th Grade OSAS, Math CAT
1:30-2:25, Friday PD

Just 27.5 kid days left. Here’s a link to some Summer Countdown Actives to relish your final days with your kids. You’ve got this, people!

Allan

 

May 2, 2022

 

Hello Holt Staff,

It’s Teacher Appreciation Week, but let’s take time to appreciate ALL Holt staff members and everything you do each and every day. To honor everyone, our fabulous parent group, PAHS, is organizing a food train for Holt Staff on Monday and Wednesday (I’ll bring donuts on Tuesday and Thursday). You all are a RAD staff to work with, who make me glad to be part of Team Holt!

Fifteen items of note for this week:

• Expo Updates – No updates yet from HR regarding last week’s Job Expo. Stay tuned!

• REPEAT: Staff Pockluck, Monday – The Sunshine Committee May Staff Pockluck is happening this Monday, though PAHS is also feeding us. Feel free your name to the Staff Potluck Luncheon Sign-Up. Sunshine will provide Birthday cake for May Birthdays!

• Friday PD: 22-23 Master Schedule Planning – This Friday’s PD time will be for staff wanting to give input on next year’s Master Schedule. If you’d rather share your input over email or before the meeting, that’s fine too.

• 2022-2023 Elem Content Minutes Schedule Guide – Related to the above, downtown made a 2022-2023 Elementary Content Minutes Schedule Guide, which has the suggested (not required) amount of minutes for each content area for when schools develop their master schedules. Holt is already pretty aligned with these guidelines, with the exception that the guide lacks a math intervention period and the ELA times vary a bit. Also, the guide has a 15 minute morning recess instead of 20 minutes, which I pointed out is different from 4J’s Standard School Schedule. District admins said that was a mistake and 5 minutes will have to be pulled from somewhere else.

• 3/4/5 Annual PBIS Student Climate Survey – Traditionally the climate survey has been administered to 3rd-5th grade in early spring. However, this year the Instruction Department revamped the survey to administer to all students in grades 3rd-12th and it is almost ready to share all the details, including the link. 3rd-5th grade teachers will need to pick a date and time to administer the survey during the month of May. Be on the lookout for additional details, coming out soon.

• GI Outbreak Update – See the linked email for an update on our suspected Norovirus / GI outbreak from the head of 4J’s Health Services. The short version is cases are down by a lot and we may be able to lift current protocols this week. A big shout out to Ryan and Ritchie who’ve had A LOT of work added to their plates as a result of this outbreak.

In related news, this stomach thing seems to be making the rounds as I got a notification my own kids’ school about an outbreak at their schools.

• No Toys or Other Items at Recess – Outside of book (but not a library book), kids are not to bring toys or other items out to recess. We’re starting to see more items snuck out to recess if staff can remind students and keep an eye out for smuggled items.

• Gaga Ball Update – Facilities came out last week to survey our Gaga Ball Pit FIP (Facilitates Improvement Proposal). It’s not official until the Facilities Team meets, but it sounds like they will approve our plan. They’re a bit reluctant about it because they know that as soon as one school gets a Gaga Ball Pit, then ALL elementary schools will want one, but I like laying claim that we’re THE FIRST school in 4J with a Gaga Ball Pit. They did make a couple changes to our original proposal. One, the location needs to be on a hard surface, so it will be on hard-play next to the covered play area (see map below). The second change is we need to add rubber matting below the pit, which makes sense to avoid scraped knuckles. Facilities will install the pit, but that probably won’t happen until over the summer. However, we’ll plan to bring out the Gaga Ball Pit as a Field Day stations so kids will at least have one day with it this year. If you’re interested, linked here is a Gaga Ball Rules Slide Show I made and got classified staff input on.

• Field Day Updates – We got an okay from downtown last week to do K-2 and 3-5 Field Day, complete with parent volunteers to help run stations. We’ll hold Field Day the last week of school Monday, Tuesday, or Wednesday. We’ll decide on a date a a future Staff Meeting.

• 4J Summer Seal Program Updates – Downtown is hoping to add an incentive to get more staff to fill summer school vacancies. Class sizes will be increased if they do not have enough staffing and the Sheldon/North regions will be combined. I volunteered Holt to NOT host the SEAL program and to instead host Migrant Ed, which ends earlier and operated fewer days in the building.

I also asked about the summer cleaning schedule for schools hosting the SEAL program. District admin were not sure, but believed Facilities is planning on cleaning these buildings prior to the summer use, but are going to confirm that.

• Library Media Services Info – District Librarian, Amy Page, shared the linked Library Media Services Slide Show with principals, which links out to a wealth of resources for teachers, including safe search engines, the district digital book collection Sora (USER: 4J username, PASS: 4J email password), and the underused research website PebbleGo (USER: holt1 PASS: school). She also shared that she is available to create curated research sites, such as the one on slide #4 about Exploring Penguins. Just contact her at page_a@4j.lane.edu

• Next Level Sports Flag Football Staff DiscountNext Level Sports partners with the University of Oregon to bring a co-ed youth Flag Football league to Eugene  June through July for grades K-7. I share this here because they are offering a coupon code for staff, so let me know if you’d like that code. 

• Teacher Appreciation Week Freebies – Check these RetailMeNot and WeAreTeachers articles containing lists of all the freebies and discounts educators can get this week. Applebee’s free lunch or dinner, 20% off at Buffalo Wild Wings, 15% off J.Crew, 15% off at Michaels, 20% off at Pieology Pizza, or a free cheeseburger with any purchase at Sonic! I’m bummed Insomnia Cookies isn’t on there, but there’s some good stuff here. Also, McDonald’s has free coffee or soda if you show your ID, but wasn’t on either list.

• Celebrating Inclusive Mother’s Day & Father’s Day – As we celebrate and honor caregivers in schools, Mother’s Day and Father’s Day can be opportunities to recognize the diversity of family structures. See this Welcoming Schools Article for how to inclusively celebrate these holidays.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

May 2 (M)
Teacher/School Staff Appreciation Week
May Staff Potluck
5th Grade Staff Room Duty
8:30, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)

May 3 (T)
9:05-9:50, 3rd Grade OSAS – ELA CAT
10:00-11:30, Allan to Superintendent Interview Panel Meeting (Zoom)
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)
2:45-3:25, Staff Meeting (Library)

May 4 (W)
Star Wars Day!
Monthly Walk+Roll to School Day
8:00, Allan to Truancy Hearing (Zoom)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
12:30-12:55 – Delgani Strings Visit to Longoria
12:45-2:25, Storyteller, 4th Grade
1:00-1:25 – Delgani Strings Visit to Benavides
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)
1:30-1:55 – Delgani Strings Visit to Talley
7:00, School Board Meeting (Zoom)

May 5 (H)
9:05-9:50, 3rd Grade OSAS – ELA CAT

May 6 (F)
School Lunch Hero Day (2nd Grade)
9:00-10:00, Allan to Superintendent Interview Panel Meeting (Zoom)
10:10-12:00, 5th Grade Monroe Visit
1:30-2:25, Friday PD

May 8 (SU)
Mother’s Day

May 9 (M)
ELD/Speech/Title/Counselor Staff Room Duty
TAG Testing Window
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT

May 10 (T)
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT
2:45-3:25, PBIS Meeting (Kelsey’s Room)
6:00-7:00, Conscious Discipline Parent Night (Zoom)
6:00-7:00, ACE Awards Celebration (Facebook)

May 11 (W)
School Nurse Day (Office)
8:30-1:30, Allan to Superintendent Interviews (Ed Center)
9:05-9:50, 3rd Grade OSAS, ELA PT
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
11:30-12:30, 5th Grade OSAS, ELA CAT
12:45-2:25, Storyteller, 4th Grade

May 12 (H)
9:05-9:50, 3rd Grade OSAS, ELA PT
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
11:30-12:30, 5th Grade OSAS, ELA CAT
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
5:00-6:00, Site Council (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

May 13 (F)
11:30-12:30, 5th Grade OSAS, ELA CAT
1:30-2:25, Friday PD

And May the 4th be with you, always…

Allan

 

April 25, 2022

Hello Holt Bolts,

This Wednesday is Administrative Professional’s Day, formerly known as Secretary’s Day, so a HUGE shout out to our AMAZING front office staff, Melanie and Sharon! Be sure to let them know how appreciated they are, because we all know that the above image is true.

And if you need a reminder that Holt is a pretty great school, I had two different visitors on two different days last week remark how Holt has such a welcoming, positive, and calm feel to it compared to other schools they’ve been. This is a nice reminder since it’s sometimes easy to lose perspective, especially this time of year when it’s easy to get frustrated with things, so although you may not always realize it, you all have created a pretty rad school here!

Fourteen items of note for this week:

• Staffing Updates – Two staffing updates:

• Expo Updates – Shared at last week’s Staff Meeting, SJ took at job at Adams and Ashley Wolf took a job at Gilham. Since that announcement, Elizabeth Cobb is moving into the 3rd grade vacancy, which means Holt will have two 2nd openings and 1.5 SPED openings at this week’s Job Expo.

• COVID Utility EA Update – Rosie is no longer with 4J, so we will have subs in this position for the remainder of the year since building are not be staffed with COVID Utility EAs next school year. Our sub from this past week, Carol Eicher, has agreed to be our regular sub for the remainder of the school year Mondays through Thursdays, so please welcome Carol to Team Holt!

• REPEAT: Allan Out MONDAY – I’m attending a COSA Conference and will be out of the building this Monday, but I’ve asked the Monroe principal, Sun Saeteurn, to be on call if anything out of the ordinary comes up.

• UPDATE: Fire Drill, TUESDAY @1:10 – We got rained out last week, so we’ll try again for this Tuesday at 1:10. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

Kona Shave Ice Fundraiser THURSDAY – Kona Ice it coming to Holt this Thursday at dismissal, so remember,  shave ice is always free to all staff members! Remind your students and start thinking about what flavor you want (Lavender Lemonade is my fav)!

• K/1 Hearing Screening, THURSDAY & FRIDAY (hallway closed) – Kindergarten and 1st grade students have their hearing screening this Thursday and Friday. UO speech language pathologists will run the tests out of the Speech and ELD classroom, which means classes should not use this hallways as an entrance/exit Thursday and Friday during testing, which is scheduled for the following times:

Thursday
10:30-11:00 Barton
11:30-12:00 Harmon
12:00-12:30 Seno

Friday
8:30-9:00 Gulewich
9:30-10:00 Vaughan
10:00-10:30 Cobb
10:30-11:00 Gori
11:30-12:00 Stimler

• Holt Spirit Day – Wacky Wear Day, FRIDAY! – Start planning your outfits for this Friday’s Wacky Wear Day! Get your kids pumped and don’t forget to log onto the Virtual Assembly at 7:40.

At the assembly we’ll play a game of Pictionary and are also presenting a special Holt Hero Award, which I’m told was something put into place pre-pandemic, but hasn’t been used yet. For folks like me who weren’t here for that discussion, linked here is the Holt Hero Award Nomination Form, explaining how it’s a special award for student community service outside of school that goes above and beyond. Maybe only one or two students a year would get this award, but we had a student who last week alerted their parents to a fire at a neighbor’s house in the middle the night, who was then able to contact the fire department before the fire spread.

• Friday PD: School Improvement Planning – Site Council met last week and have decided upon two umbrella School Improvement Goals; Attendance and Equity/Inclusion. Our next step is to develop strategies and action steps to improve in these areas, which I would like to get staff input on.

Some of the ideas discussed at Site Council for attendance were to focus on more Tier 1 school wide strategies, such as attendance challenges, or to create a strategies to reduce barrier for families, such as partnering with Safe Routes to School for carpools and walking groups. For equity/inclusion, we discussed ideas such as starting affinity groups, reinvigorating parent involvement after two years of mostly virtual parent involvement, and also taking a particularly close look at supporting ELD students, who are stood out when we looked at attendance, discipline, and academic data.

Start brainstorming ideas in these areas and come prepared to share on Friday.

• Friday at 4:00 @PublicHouse – Here’s a great way to end your week! Join colleges for a beverage at PublicHouse in Springfield! There’s pizza, Hawaiian food, Fisherman’s Market, Indian & Latin fare, and all sorts of good food to choose from, as well as a variety of beverages. Bring your family along if you’d like and hope to see you there!

• Staff Pockluck, May 2nd – The Sunshine Committee May Staff Pockluck is happening a week from Monday. Add your name to the Staff Potluck Luncheon Sign-Up! Sunshine will provide Birthday cake for May Birthdays!

• Next Year’s Master Schedule Update – Downtown is providing schools with guidance on master schedules and suggested/required times for content areas, so we need to wait until we get this official guidance before we can begin working on the master schedule for next school year. Principals may get more info this week, which I’ll share out once I get it.

• Digital Access to New ELA Curriculums – I wanted to highlight one item from the FAQ for the ELA Adoption, which is that staff can access everything digitally from for the two programs being considered for adoption starting next school year.

For EL Education, log on to their website. Fill out form to create account. Check email for confirmation. Create password using link from confirmation email.

For Wit & Wisdom, log onto their website and use the password: elafororegon More info on what you can access can be found here. (Shhhh. Insider info leads me to think Wit & Wisdom will be the adopted curriculum)

• HANDBOOK HIGHLIGHT: The School Garden – This week’s highlight from the Holt Staff Handbook, is on the Holt School Garden:

Garden
Schedule:
A Zimbra calendar is created for garden use

Events:
Fourth grade runs a curriculum project with the gardens beds
Buddies classes often sign up for picnics or use at end of the year

Expectations:
Garden tour before garden time
Benches are to be sat on
Brenda’s Rock is meant to be observed

• What Role Does Vulnerability Play in our Classrooms? – I quite liked this Brene Brown video that came from the Spring 4J TAG Newsletter.

It’s hard to find someone in our field completely unfamiliar with shame researcher & author, Dr. Brene Brown. She’s written a good number of books outlining her research on shame, vulnerability, courage, resilience, leadership, and the list goes on. As teachers we know that our students learn best in classrooms where the teacher has created a culture of courage and belonging. Creativity and learning take place when children feel safe to risk and try to learn something new.

Gifted learners are not the only ones who find it especially difficult to appear vulnerable in the classroom, but the truth for all of us is that learning IS inherently vulnerable – by definition. How does our own personal “baggage” effect our teaching? How can we grow as human beings to better serve our learners? Watch this video of Dr. Brene Brown speaking to an audience made up entirely of teachers and see how it makes you feel. Listen to how she describes empathy as the antidote to shame. You just might find yourself inspired and even braver than before.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 25 (M)
4th Grade Staff Room Duty
Allan at COSA Conference
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)
6:00-7:30, Self-Harm Community Event (Sheldon HS)

April 26 (T)
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)
1:10, Fire Drill
2:45-3:25, IPBS Meeting (Kelsey’s Room)

April 27 (W)
Administrative Professionals Day!
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:15-1:45, 5th Grade to Outdoor School (Camp Lutherwood)
12:45-2:25, Storyteller, 4th Grade

April 28 (H)
Max Out, but with Sub Covering
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:30-12:30, K/1 Hearing Screening (SLP & ELD Rooms)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:15-3:00, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
2:45-3:25, Leadership Team Meeting (Debbi’s Room)
4:00-7:00, Allan to Job Expo (Zoom)

April 29 (F)
Max Out through May 6th, but has Sub
Holt Spirit Day, Wacky Wear Day
7:40-8:10, Spirit Day Virtual Assembly (Zoom)
8:30-12:00, K/1 Hearing Screening (SLP & ELD Rooms)
1:30-2:25, Friday PD
1:30-2:20, 4th Grade Data Team Meeting
4:00, Friday at 4:00 @Public House

May 2 (M)
Teacher/School Staff Appreciation Week
May Staff Potluck
5th Grade Staff Room Duty
8:30, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)

May 3 (T)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)
2:45-3:25, Staff Meeting (Library)

May 4 (W)
Monthly Walk+Roll to School Day
8:00, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
12:30-12:55 – Delgani Strings Visit to Longoria
12:45-2:25, Storyteller, 4th Grade
1:00-1:25 – Delgani Strings Visit to Benavides
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)
1:30-1:55 – Delgani Strings Visit to Talley
7:00, School Board Meeting (Zoom)

May 5 (H)
9:05-9:50, 3rd Grade OSAS – ELA CAT

May 6 (F)
School Lunch Hero Day (2nd Grade)
1:30-2:25, Friday PD

It’s the last week of April and then just a month and a half until summer!

Allan

 

 

April 18, 2022

 

Greetings Bolts,

Hope you all had a good semi-three-day weekend.

Twenty items of note for this week:

• Staffing Updates – Two staffing updates:

• Darrin Update – I know lots of folks are concerned and have been asking about Darrin. He’s asked us not to share too much, but we can share that he will be out the rest of the school year for medical reasons, but that he’s getting better daily and plans to come back in the fall. HR is having us put in for subs for the remainder of the school year.

• School Nurse Update – Martin McCarthy, RN has agreed to stay with Holt to support the current illness outbreak as well as providing nursing coverage. We will continue to have Hallie Ritter, LPN continue to be the one to provide on-site nursing services. SSD has already hired a new RN who starts early May and they’ve asked Maxim for another LPN who could help cover for absences, so we will have more staffing options soon.

• Job Expo Update – I was not notified of any changes from round one of last week’s Job Expo, so as of Saturday night, we still have 1.5 FTE special education teaching positions vacant for next year and no other staffing changes.

• REPEAT: Volunteer Appreciation Week, THIS WEEK – This week is Volunteer Appreciation Week. See the linked Sunshine Committee Volunteer Appreciation Doc for details and sign up on the Treat Table Spreadsheet to celebrate our volunteers and student teachers, bringing teats each day this week!

• REPEAT: Fire Drill, TUESDAY @1:10 – As long as the weather cooperates, this Tuesday at 1:10 will be our April Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

• Friday PD – Watch for a separate email regarding this Friday’s PD, which will focus on the ACT area of High Leverage Instructional Strategies.

• Allan Out April 25th – Not this week, but Monday next I’m attending a COSA Conference and will be out of the building, but I’ve asked the Monroe principal, Sun Saeteurn, to be on call if anything out of the ordinary comes up.

• 2022–23 School Calendar Dates Pending Approval – If you didn’t catch it in the 4J Family Email shared with staff, the 22-23 School Calendar for next school year is posted online. Key dates include:

• First Day of School (Except Grades 7 & 8): Wed., September 7
• Winter Break: Mon., Dec. 19–Mon., Jan. 2 + Tue., Jan. 3 (staff work day)
• Spring Break: Mon., March 27–Fri., March 31 + Mon., April 3 (staff work day)
• Last Day: Thu., June 15 (or later if weather makeup days are needed)

• FRIDAY PD Follow-Up – As a follow-up to Friday’s PD, here are links to the:

Second Step Training Modules
Second Step K-5 Pacing Guide
Kelso’s Choice Slide Show
Printable Pocket-Sized Kelso’s Wheel
SB 13 Update for K-5 Slides and Zoom Recording (Passcode: iK56V=S2)
LETRS Introduction Slides and Zoom Recording (Passcode: iK56V=S2)
LETRS Sign-up Form
ELD Adoption FAQ, answering questions from the February ELA Update Video

Lastly, please enjoy the cringy Kelso’s Choice music video.

• SSD Learning For All PD – Related to the above, linked here is the SSD Slide Show shared with licensed SSD staff last Friday, as well as a Recording of the Zoom (access code: 8Uyz9i?Q)and the questions/comments from the chat.

• Kindness Rocks! – See the Kindness Rocks Email for details, but show your kids the Student Council Bertha Holt Kindness Rock Project Video to get the excited.

– Grade level rocks are outside Ashley’s room (B5).
– Paint them anytime. Could be a Buddy Activity!
– Give finished rocks and leftover paints & pens to Ashley by May 11th

https://youtu.be/5DD0CWX7sCk

• Bruce Hale Author Visit, May 11th – Also mentioned at Friday PD, we will have an optional Virtual Author Visit from Bruce Hale, author the the Bruce the Shark series among others. If you want to introduce your kids to Bruce Hale before the visit, here are some Fun Actives & Curriculum Tie Ins with the author visit and also s a collection of Bruce Hale Videos on Writing from his website.

• Fiddle Pictures? – Did anyone get good pictures or videos of Kelly fiddling with your class? If you did, can you email them to me?

• iPad Cords & Charger Order Cancelled – Tech Department got wind of our order, so we do not have our off-the-books extra chargers and cords coming. However, the Tech Department is planning to order additional cables and chargers, so hopefully we’ll get those soon. For now, continue to put in tickets to 4jdesktop@4j.lane.edu if you need additional chargers so you stay on this list, but eventually, COWs will have a full set of chargers.

• Nut Products at Snack Time – I finally got an answer about how to handle nuts and allergies during snack time. Downtown said teachers should have a nut free space for students that require it. Also wipe down before and after any food break. You can say that a room is nut free, especially in a room where there is a significant medical need. You have to look at medical plans so the messaging will be different for different classrooms. Medical staff should weigh in for students with sensitivities to nut products.

• Summer Job Opportunities w/KITS – KITS emailed that they are looking for KITS Site Supervisors, KITS Lead Educators, and KITS Parent Group Facilitators. Job posting close this Sunday, but if you missed that deadline, let me know and I can reach out to the KITS Coordinator on your behalf.

• Self-Harm Community Event – 4J is hosting a Self-Harm: Suicidal/Non-Suicidal Self Injury Community Event on April 25 from 6-7:30pm in the Sheldon Auditorium to learn what to do when your child exhibits signs of cutting, what it means, and where to seek help.

• April is National Poetry Month – This month is National Poetry Month. If you looking for any classroom resources, you can start at Reading Rockets, Read Write Think, or Edutopia.

• District Admin Updates – Coming from Springfield, David Hulbert has been hired at the new principal for Edison starting next school year. Also, Peter Tromba, principal of Spencer Butte Middle School, has accepted a high school principal position in Asheville, North Carolina. See this email for details.

• HANDBOOK HIGHLIGHT: Class Placements – This week’s highlight from the Holt Staff Handbook, is on Class Placements. This topic is going to be revisited at the next Leadership Team Meeting and brought to rest of the staff if we want to tweak or change any parts of this process:

Class Placements
Procedure:
• Each spring our staff works to place students currently in Grades K-4 into balanced classes. Staff uses an electronic matrix to configure classes for the following fall. Point values were assigned to various attributes in an attempt to equalize the classes given a variety of factors. Our Grade 5 teachers work to complete transition paperwork for our middle school. All placements go to the front office and administration at the conclusion of this process. The administrator(s) then review the lists, verifying that there aren’t extenuating variables which need to be considered.
• Kindergarten teachers, along with Administration, meet following the first full week of school in September to configure the classes for the school year.
• Administration makes the final decision on all classroom placements, considering the needs of the teachers, educational assistants, students, parents, and school.

Moving students
Prior to school start and during the year:
• Classroom placements are an administrative decision. We do the best to include teacher feedback in all decisions. Requests for classroom changes by families will not be considered until the second full week of school. All requests should be directed to the building administrators. No classroom changes will be considered until Friday of the second full week of school. If a change can be made it will be made the following Monday. Any changes made after the initial two week request are an administrative decision. Medical and Emergency moves are determined as needed.

Parents:
• Parents MAY NOT make requests for classroom/teachers through you. If parents have information about their student they feel is important for placement for the following grade, the office has a form that is due at the end of May for them to use. Those forms will be given out by office staff to teachers when placement time comes, to the grade level. Please disregard any emails or notes you may have received from parents regarding placements.

Staff Responsibilities:
• Please remember to use neutral comments like “wears glasses”, “seat close to teacher”, or “see me for more information” in the comment section of the grid. Back of the cards are now left blank
• Some students will be assigned to classes based on need (ELD, SPED). These decisions are made by staff in those areas and administration.
• Card comments: please remember anything written on a student card is public record. Please keep comments helpful, but neutral. If you feel you have specific information that a teacher needs to know about a student, mark the “see teacher” field
• Class lists are created using the “green” and “blue” cards, as well as an electronic matrix. As you build each class, it is helpful to keep in mind these characteristics and details:

⁃ SPED- CLC, LC, 504,
⁃ Behavior challenges, CICO, and IEPs
⁃ Academic skills, Title, should be in Title but not enough room
⁃ Speech
⁃ Gender
⁃ Parent volunteers
⁃ Personality conflicts between students
⁃ Parental needs (how frequently does parent contact teacher)
⁃ TAG
⁃ Medical issues

• When your team has finished creating classes:

⁃ Make a master list (ideally alphabetical by last name) of each class created, wrap it around the cards and secure it with a rubber band. These go to Melanie asap.
⁃ NO information about class placements may be shared with families- not even that they have been created.

• A New Resource for Free Digital Field Trips – This Edutopia Article share how the Museums for Digital Learning was developed in partnership with teachers and provides curated material on a variety of subjects. They have resource kits and ebooks sourced from museums across the country. It has materials for kids at all grade levels. Create a free account and check it out!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 18 (M)
Volunteer Appreciation Week
3rd Grade Staff Room Duty
3:00, Allan to IEP Meeting (Zoom)
3:00-5:30, Allan to All Admin Meeting (Zoom)

April 19 (T)
11:30-12:20, 5th Grade OSAS – Science
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)
5:30, 22-23 Kindergarten Orientation (Zoom)

April 20 (W)
Oingo Boingo Day
8:15-9:00, Allan to Retention Meeting (Office)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:30-12:20, 5th Grade OSAS – Science
12:45-2:25, Storyteller, 4th Grade
3:00-4:00, Allan to IEP Meeting (Zoom)
4:00-6:30, School Board Work Session (Zoom)
7:00-9:00, School Board Meeting (Zoom)

April 21 (H)
11:30-12:20, 5th Grade OSAS – Science
5:00-6:00, Site Council Meeting (Zoom)

April 22 (F)
Earth Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:25, Friday PD

April 25 (M)
4th Grade Staff Room Duty
Allan at COSA Conference
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)

April 26 (T)
Allan Potentially Testifying at Custody Hearing
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)
2:45-3:25, IPBS Meeting (Kelsey’s Room)

April 27 (W)
8:00, Allan to Truancy Hearing (Zoom)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:15-1:45, 5th Grade to Outdoor School (Camp Lutherwood)
12:45-2:25, Storyteller, 4th Grade

April 28 (H)
Max Out, but with Sub Covering
K/1 Hearing Screening
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:15-3:00, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
2:45-3:25, Leadership Team Meeting (Debbi’s Room)
4:00-7:00, Allan to Job Expo (Zoom)

April 28 (F)
Max Out, but with Sub Covering
Holt Spirit Day, Wacky Wear Day
K/1 Hearing Screening
7:40-8:10, Spirit Day Virtual Assembly (Zoom)
1:30-2:25, Friday PD
1:30-2:20, 4th Grade Data Team Meeting
4:00, Friday at 4:00 @Public House

Lots of rain in the forecast this week. Fingers crossed it’s not during school hours!

Allan

 

April 11, 2022

Hello Everyone,

Although we have many deserving staff members, I wanted to congratulate our Holt ACE Award Nominees; Elizabeth Cobb, Kelsey Hicks, Ashley Reich, Desiree Talley, and Lisa Zluticky. Thank you for making us look good!

Fifteen items of note for this week:

• Staffing Updates – Two staffing updates

• REPEAT: Holt SPED Openings for Job Expo – Spread the word that Holt is the place to be to your teacher friends! Let’s find someone good for our 1.0 and 0.5 SPED jobs for next year!

• School Nurse Update – I’ve honestly lost count of how many school nurses we’ve had this year, but our latest nurse, Awbree Cardwell, has taken another job outside of 4J, but Hallie Ritter is coming back to fill in until SSD can hire another school nurse for us and Martin McCarthy is taking over duties on our suspected Norovirus outbreak. Welcome back, Hallie!

• Caesar the Llama Visit, THURSDAY @12:45– You may have seen this llama on some educator friends’ social media around 4J, but we finally nailed down the owner of Caesar the Llama for a visit at Holt. Cesar will come at 12:45 and will visit each wing for classrooms to come out to pet, visit, and take photos with Cesar. I’m thinking the schedule will be as below, but let me know if you see any issues:

12:45-1:15, D-Wing
1:15-1:40 C Wing
1:40-2:00, B Wing
2:00-2:20, A Wing

• Friday PD/Planning Day – Downtown still doesn’t know the time for the district PD portion of the day or if they do know they haven’t told principals, so watch for a separate email with my guess at what the schedule for this Friday will be. We’ll focus on Second Step, Kelso’s Choice, and I’ll also hold a separate Classified Staff Meeting following the all-staff meeting.

• Kindness Rocks! – I’ll add this to Friday’s agenda, but we received a Kindness Mini Grant for the Kindness Rocks! Holt Rock Project 2022. Participation will be optional since this grant was written before our staff agreement regarding grants that impact the entire staff, but coming out of the Holt Student Council, the idea is to create our very own painted rock garden with messages of kindness. Students will decorate their very own rock with kind words or colorful images. See the above linked file for additional details and we can talk logistics on Friday.

• CPR/AED/First Aid Training Available Friday – If you’d rather attend a CPR/AED/First Aid Training at Edison (the swing school location next to Market of Choice) this Friday, 9:00-2:30, which had 14 last minute cancellations, let me know ASAP before those slots get filled. The training is free of charge. See this email for details.

• 4J Login Change, DUE FRIDAY – Be sure to follow up on 4J Technology’s emails about claiming your 4J account with the new RapidIdentity system. Linked here are the directions. You’ll need to use your 4J email and password to view the file. I’ll add this to the end of the agenda for Friday’s PD so walk anyone through this who may need help. I know it’s tripped up a few people.

• Volunteer Appreciation Week, NEXT WEEK – Not this week but next week is Volunteer Appreciation Week. See the above linked file from the Sunshine Committee for details and sign up on the Treat Table Google Doc to celebrate our volunteers and student teachers!

• Fire Drill, 4/19 @1:10– Not this week, but next week on Tuesday, April 19th at 1:10 will be our April Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

• Earth Day is April 22nd – Not this week, but next week is Earth Day, which is annually observed around the world on April 22nd. If you’d like ideas for this day, linked here are Edutopia Resources, Education World, the EPA Website, and Tana’s Earth Day Email from last year.

• Suspected Norovirus Updates – It’s still called a “suspected” outbreak until someone ill gets a stool sample tested, but since it quacks like a duck, and acts like a duck… so Lane County Public Health (LCPH) and 4J are treating it as if it were confirmed Norovirus. I shared these updates at the end of our Friday PD Meeting, but to update everyone here is an email summary and here are the highlights:

• Drinking Fountains Closed Again – Any drinking fountains that were uncapped and flushed have to be closed again.

• Additional Cleaning Measures – The short version is custodial staff are doing the types of nightly deep cleaning we did last spring, using electrostatic disinfection nightly, using a stronger disinfectant in restrooms, and replacing and re-testing the sanitizer solution used to wipe down cafeteria tables.

• PE/Music Restroom Re-Opened – LCPH said we can re-open these restrooms as long as common touch points are cleaned twice a day, which Ryan started doing on Friday.

• Student Lunch Service Changes – Student cannot reach into common areas for food, so the mild cooler closed and will be passed out by staff, extra fruit & veggies cannot be out and additional food will be added to trays instead, eating utensils will be provided on trays instead of in a bin, and the “No Thank You” bin is closed.

• COVID Updates – Two COVID related updates:

• Badging In Still? YES! – I asked downtown if we still need to bad since we’re no longer contact tracing and the answer was, yes, we still need to badge in.

• Volunteer Message to Families – Downtown is sending the following message to families about volunteers being allowed in schools again, so heads-up you may have parents reaching out to you:

Volunteers are essential!

In non-pandemic circumstances, thousands of parents and community members volunteer to support 4J schools each year. While visitors and volunteers in schools are limited due to the pandemic, dedicated volunteers are providing a variety of essential supports this school year.

Volunteers are serving in 4J schools to support essential needs for health and safety and critical instructional supports such as small group instruction. Volunteers also are needed to help outdoors with landscape maintenance.

Each school has identified different needs and volunteer opportunities. If you would like to volunteer to provide essential supports, please ask your school about available volunteer opportunities. Volunteers who may have contact with students or may go into a school building must be fully vaccinated and complete a background check process.

• Outdoor School Staff Volunteers – 5th Grade is going on day trips for outdoors school this year (overnight was cancelled when Coyote Outdoor School couldn’t hire enough staff), but we are looking for any interested staff members to help chaperone on Monday, April 25th. Subs are being offered by downtown to help with outdoor school.

• Mental Health Events and Training Opportunities – There are several upcoming events and training opportunities around grief, mental health, and suicide.

• Applied Suicide Intervention Skills Training (ASIST) April 12 & 13ASIST is a 2-day, in-person, April 12-13th, advanced training appropriate for people responsible for suicide interventions, safety planning and follow-up care within their school or organization. This training is offered by Lane County Public Health and Lane Education Service District.

• Community Resilience Forum, April 14th – Community members are invited to join a conversation about how we navigate losses and strategies for supporting each other. Spanish and ASL interpreters will be available on site. The event will be recorded and can be viewed the following day on preventionlane.org. Child care will also be available.

• Question, Persuade, Refer (QPR)– QPR is a 1.5 hour virtual training for anyone interested in learning more about suicide prevention and how they can play a part in helping others in distress. QPR workshops are facilitated by members of the Suicide Prevention Coalition of Lane County and are appropriate for all audiences. We’re always adding new dates which you can find by going to the Services tab on suicidepreventlane.org.

• Youth Mental Health First Aid Two-Part Course – Youth Mental Health First Aid (YMHFA) is a 6 hour virtual training for anyone who would like to learn more about mental health issues among youth and how they can provide support and navigation of services. YMHFA is offered by the Oregon Family Support Network in cooperation with LCPH and is open to all people who live in Lane County. There is an April 27th and June 16th training.

• Assessing and Managing Suicide Risk (AMSR), June 22 – AMSR provides participants with the core competencies to screen, assess, safety plan and manage the care of people at risk of suicide. No previous training is required, however AMSR provides advanced skills for professionals who have already taken QPR or ASIST. Click flyer or website to learn more about AMSR content and objectives.

• Strategies for Managing Challenging Student Behaviors – Student misbehavior has been particularly agonizing for teachers this year, but this Edutopia Article covers proactive steps educators can take to remedy it, including:

• Taking a closer look
• Displaying curiosity and humility
• Building Connections
⁃ Survey students with academic and nonacademic questions
⁃ Observe more, talk less
⁃ Partner with students
⁃ Compliment students
⁃ Support students
⁃ Elevate students
⁃ Collaborate for students on their behalf
• Celebrating Success

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 11 (M)
Artist in Residence Final Week
2nd Grade Staff Room Duty
4:00-5:00, Optional SEAL Program Info Meeting (Zoom)

April 12 (T)
Allan Potentially Testifying at Custody Hearing
2:45-3:25, PBIS Meeting (Kelsey’s Room)

April 13 (W)
8:00, Allan to Truancy Hearing (Zoom)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-3:30, 5th Grade Data Team

April 14 (H)
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:20-12:25, Caesar the Llama Visit
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
12:30-2:25 Cesar the Llama Visit
4:00-7:00, Allan to Job Expo (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

April 15 (F)
No School — Planning/Professional Development
8:00-1:30, Staff Meeting (Cafeteria)
1:30-2:20, 3rd Grade Data Team Meeting
2:25-3:15, 4th Grade Data Team Meeting

April 18 (M)
Volunteer Appreciation Week
3rd Grade Staff Room Duty
3:00, Allan to IEP Meeting (Zoom)
4:00, Allan to All Admin Meeting (Zoom)

April 19 (T)
11:30-12:20, 5th Grade OSAS – Science
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)
5:30, 22-23 Kindergarten Orientation (Zoom)

April 20 (W)
Oingo Boingo Day
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:30-12:20, 5th Grade OSAS – Science
12:45-2:25, Storyteller, 4th Grade
3:00-4:00, Allan to IEP Meeting (Zoom)
7:00-9:00, School Board Meeting (Zoom)

April 21 (H)
11:30-12:20, 5th Grade OSAS – Science
5:00-6:00, Site Council Meeting (Zoom)

April 22 (F)
Earth Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:25, Friday PD

And if you’re a snow-watcher like me, stay turned for that unexpected blizzard Sunday night!

Allan

April 4, 2022

 

Greetings Holt Bolts,

Twelve items of note for this week:

• Sunshine Newsletter Highlights – Desiree send a Sunshine Newsletter of Sunshine Committee events coming up:

• Staff Potluck Monday! – I forgot to put this on the calendar way back when Sunshine originally sent this out a couple months ago, but it’s not too late to add your name to the Staff Potluck Luncheon Sign-Up! Sunshine will provide Birthday cake for April Birthdays!

• Volunteer Appreciation Week and Treat Table Sign-Up – Sunshine also shared the April 18-22 Volunteer Appreciation Week Sign-Up to recognize our small but dedicated volunteers, as well as student teachers and practicum students.

• Staff Shout Outs – Click the Shout Outs Link to post a shout out about a staff member who has gone above and beyond! You can also use the shout out notes in the Staff Room table. These will be shared in the next Sunshine Newsletter!

• Holt Openings for Job Expo – Holt Will have one full-time SPED teaching position and one half-time SPED teaching position at the Job Expo later this month if you have any teacher friends you want to recruit to come work here at Holt! SSD is pairing the half-time job with a Gilham half-time SPED job, so it will actually be a full-time position. Spread the word that Holt is the place to be!

• Summer School Classified & Licensed Jobs – The new SEALs Summer School Program has a number of openings if folks are looking for summer work. The 4J Jobs website has postings for Teachers (Elementary and Middle), Counselors, Secretaries, and EAs (Elementary and Middle). There are also job postings for K.I.T.S. (Kids in Transition to School) and E.S.Y. (Extended School Year). Most positions close Wednesday.

• Friday PD – School Improvement Plan Updates – This Friday’s PD time will be an update and chance for input on our School Improvement Plan being worked on by Site Council. We’ve looked at a variety of data and have used the ORIS Tool to examine areas of need. Our next step will be to develop 2-3 goals and I wanted staff to have a chance to share your thoughts on priority areas. If you’d like to review the data, info, and past meeting minutes, you can go the Holt Staff Drive > Meetings > Site Council > 2021-2022 > Minutes.

• April 15 PD/Planning Day – Principals were told last Wednesday that we are in charge of the PD for this day (5.5 hours of PD, 2 hours of prep), though a portion of the day that’s a district led Zoom, but downtown doesn’t know yet what time that will be, so I can’t announce times for the building PD at this time. However, as I shared last week, I will plan on doing an all-staff review of Kelso’s Choice and the Second Step Bully Prevention Unit (which is different from the Erin’s Law Student Safety Unit). Let me know if you have any additional topics you’d like us to cover or if you’d like to help lead or assist with the Kelso or Bully Prevention review. I’m also planning to hold a Classified Meeting this day, but will announce the time of this meeting once downtown figured out the time for their portion of the day.

• SSD Staffing Allocation Update and Clarification – I shared last week how SSD Licensed & Classified Allocations were different this year, with no program identification between LC and CLC staffing. If you are interested, linked here is a Google Slide Show and Google Doc that SSD Admin went over with principals last week, but the elevator speech version is that IDEA tells us special education is NOT a place where students go to receive services, but rather special education services are to follow students as determined by the IEP.

• REPEAT: 2022 Electronics Recycling Competition – Remind kids they can drop off any old electronics at the collection site in front of the office this week. See the Electronics Recycling Competition Flyer for details, but donations can be anything with a plug or that takes batteries (toys, cell phones, monitors, computers, phones, cables, etc.).

• Suspected Norovirus – If you’d didn’t hear through the grapevine, C-Wing had a suspected Norovirus outbreak with half a class out sick with similar symptoms (i.e. barfing). Lane County Public Health ordered nightly deep cleaning for that wing and for classes to use hand wahsing instead of using hand sanitizer, so remember the continued importance of washing hands and not touching your face, even for non-COVID reasons.

• Oregon Blue Book Student Essay Contest – If you’re looking for a writing topic that may grab your kids’ interest, the Oregon Blue Book Student Essay Contest theme for the year is, “Oregon Students Share Their Pandemic Experience.” Students can submit written or video essays. Written essays must be 100-300 words and will include an illustration to go with the essay. Video essays must be two minutes or less. Winners will be featured in the 2023 Blue Book and also invited to the State Capitol for the official Oregon Blue Book Release Party. The contest is open until October 20, 2022.

• HANDBOOK HIGHLIGHT: Hall Passes – This week’s highlight from the Holt Staff Handbook, is on Hall Passes:

Hall Passes:
• Any student coming to the office must have a hall pass (hot pink). Please remember if they are coming for a break you need to note the time that they are able to return. If you need more hall passes, please let the office know.
• Generally, students should have permission to be in the halls with a note, or in some cases, a self-manager badge. All students in halls should follow the regular rules of the halls and walk quietly.

• 100 ways to slightly improve your life without really trying – This Guardian Article has some fabulous tips! Whether it’s taking fruit to work (and to the bedroom!), being polite to rude strangers, or taking up skinny-dipping, here’s a century of ways to make life better, with little effort involved. Some of my favorites were:

22. Laugh shamelessly at your own jokes.
34. Go for a walk without your phone.
60. Drop your shoulders.
91. If in doubt, add cheese.
97. Listen to the albums you loved as a teenager.

But I firmly disagree with this one (utensils MUST be loaded in the same order they go into the drawer):

17. Don’t be weird about how to stack the dishwasher.

And one bonus tip I did a few years ago that was a life changer:

101. Turn off you phone notifications. My phone only has text and phone notifications turned on. All other apps I check when I’m ready to, not when they tell me to.

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 4 (M)
Artist in Residence Continues
School Librarian’s Day (5th Grade)
1st Grade Staff Room Duty
2022 Electronics Recycling Competition Drop-Off Week
8:30, Allan to Truancy Hearing (Zoom)

April 5 (T)
2:45-3:25, Staff Meeting (Library)
6:00-7:00, Conscious Discipline Parent Nights (Zoom)

April 6 (W)
Monthly Walk+Roll to School Day
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-3:30, 2nd Grade Data Team
3:00, Allan Meeting w/SSD Admin (Zoom)

April 7 (H)
Regular Day

April 8 (F)
8:00, Allan to Truancy Hearing (Zoom)
1:30-2:25, Friday PD – School Improvement Plan (Cafeteria)
1:30-2:20, KG Data Team Meeting
2:25-3:15, 1st Grade Data Team Meeting

April 11 (M)
Artist in Residence Continues
2nd Grade Staff Room Duty

April 12 (T)
Allan Potentially Testifying at Custody Hearing
2:45-3:25, PBIS Meeting (Kelsey’s Room)

April 13 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-3:30, 5th Grade Data Team

April 14 (H)
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
4:00-7:00, Allan to Job Expo (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

April 15 (F)
No School — Planning/Professional Development
Times is TBA for All-Staff, Classified, and District Meetings

Just eleven weeks until summer (or is it too soon for that?).

Allan

March 28, 2022

 

Hello Team,

Hope you all had a good spring break. The highlight of my break was FINALLY getting/forcing my children to watch the first Star Wars film. I’ve earlier tried to get them to willingly watch, but I gave up on that and announced to them that they had no choice and that we were watching whether they liked it or not whether they liked it or not. And if you were wondering, I had them watch the non-special edition versions where Han shoots first. They still preferred “Turning Red” but whatever.

Twenty-one items of note for this week:

• Staffing Updates – Five staffing updates:

• 22-23 Staffing Spreadsheet – Linked here this the complete classified and licensed 22-23 Staffing Plan. Custodial and Nutrition Services staffing are done by downtown, so that is not included here. Let me know if anything looks off or if you have any questions.

• Teaching Assignment Change – One change you may notice in the above linked staffing plan is that Lisa Z. and Elizabeth swapped grade levels, so for next year, Lisa will move back to 1st grade and Elizabeth will move up to 2nd grade.

• New CLC Staff – Joining Richard and Darren in the upper grade CLC is Julie McWhorter as our new CLC EA. Julie is a Holt parent and a former middle school teacher who took time off from teaching to be with her newborn child. She was our first choice for the position, so please say HI to Julie when you see her on Monday. Welcome to the team!

• SSD Staffing Info – I shared earlier Holt’s SSD Allocations, but one thing SSD has done differently this year is they no longer differentiate between LC and CLC allocations. As part of the “Learning for All” initiative, where students regardless of need (excluding Life Skills) stay at their neighborhood school. They have also eliminated 1:1 EA staffing and instead have a section noting “Students needing more intensive adult support.” Holt already does a pretty good job of offering a flexible continuum of services, with students receiving support in the LC or CLC regardless of placement, though for our SPED team this may complicate case management, but I’m sure we’ll figure things out.

• Student Service Coordinator – 4J added this 8-hour classified position to Howard, Chavez, and River Road the year and is now expanding it to Holt and a few other schools. If you’re a 4J old timer, this position is similar to the old Family Resource Center Coordinators, who supported families by directing them to community services, resources, and agencies. If you’re curious, this is the Job Description.

• UPDATED: Artist Schedule – Any classroom teacher who had changes already knows, but linked here is the Updated Artist in Residence Schedule for The Art of Fiddling and the Mystique of Louisiana with Kelly Thibodeaux. Session will be in the Music Room and regular Music classes will be in classrooms during the three week residency.

• Recess Rules Review Monday – A reminder we’re reviewing recess expectations this Monday according to the schedule below. Teachers should come out your class during the review, which will focus less on “Rules” and more on getting along, communication, and problem solving, which is where most of our playground issues stem from.

8:10-8:25 KG Recess Rules Review (Hard-Play)
8:35-8:50 2nd Recess Rules Review (Hard-Play)
9:00-9:15 1st Recess Rules Review (Hard-Play)
1:05-1:20 4th Recess Rules Review (Hard-Play)
1:30-1:45 3rd Recess Rules Review (Hard-Play)
1:55-2:10 5th Recess Rules Review (Hard-Play)

• Recess Pick-Up Reminder – Speaking of recess, teachers, a reminder from classified staff, is to be sure you’re ready to pick-up your classes at the end of your grade level recess times. Many EAs have groups right after recess duty and end up having to start groups late if lines are not picked up on time. Also remember that morning and lunch recess are 5-minutes shorter on Fridays.

• Holt Spirit Day, FRIDAY, Sports Day & Assembly! – This Friday is a Holt Spirit Day and this time it’s Sports Day! Wear your favorite team gear or simply wear your Holt spirit gear. I’m planning to wear my “Furies” baseball jersey and if you know what that’s from without using Google, you are seriously rad.

Linked here is the Sports Day Assembly Agenda. Teachers should log on at 7:40 and then turn on your cameras once kids come to school. Festivities begin at 7:55. 

 

• FRIDAY PD – OSAS Testing Security Training – Gloria will give the annual OSAS test security training this Friday at 1:30. Teachers and EAs who will be in 3/4/5 classrooms or SPED classrooms when testing occurs should attend. EAs can bank trade time for coming to this training. K/1/2 teachers will have a separate async PD activity I’ll share by email.

• COVID Rapid Tests Going Home with Students 4/4 – ODE has sent rapid tests to school districts with directions to distribute to all students at Title I schools. We’ll count these out for classrooms to send home next week on Monday, April 4th. I’ll include info in the next Quick News, along with the linked Home Kit Instructions (English and Spanish) and the linked videos (English and Spanish) on ​​how to use the iHealth COVID-19 Antigen Rapid Tests.

• 2022 Electronics Recycling Competition – Remind kids we’re in the middle of the 2022 Electronics Recycling Competition and to drop off any old electronics at NextStep (245 Jackson St.) during March and April (making sure they tell them it’s for Holt) OR drop them off at the collection site in front of the office we’ll set up the week of April 4-8. The school with the most “e-waste” collected wins a $500 gift certificate and a Next Step Robot made by a local artist. Holt won this competition in the past, so let’s see if we can win again!

• April 15 PD/Planning Day – As of the week before spring break, Instruction Department leadership had not met or shared out the plan for the April 15th PD/Planning Day. This day is supposed to be 5.5 hour of PD and 2 hours of prep. We asked at the last principal meeting if the PD would be district based or building based, but they did not not at that point. If it is building based, I am planning on doing an all-staff review of Kelso’s Choice, since we have many new staff and many since we didn’t have to use it for a couple years there. I’d also like to review the Second Step Bully Prevention Unit (which is different from the Erin’s Law Student Safety Unit). I’ll keep folks posted once I know the district plan for this date.

• McKinney-Vento Program Updates – Four updates regarding the 4J McKinney-Vento (Homeless) Program from an email sent to principals:

• 4J McKinney-Vento Referral Form – There is a new online referral option for staff and community members to refer students for McKinney-Vento supports. The 4J McKinney-Vento Referral Form works best, but referrals can also be made by email or phone (541-790-6888). This link is also on the Holt Staff Dashboard.

• Who Qualifies for McKinney-Vento? – Students are eligible if their housing situation isn’t fixed, regular, or adequate. Examples of living situations include:

• living in a trailer or RV
• staying with others (extended family/friends) due to financial or other hardship
• living in a motel/hotel
• living in substandard housing (electricity/water turned off, over-crowded)
• sleeping in a vehicle, tent, RV, public space or other space not meant for habitation

If you become aware of any students in one of these situations, let me know and we can notify the McKinney-Vento Team to reach out to the family for support.

• New McKinney-Vento Website – The McKinney-Vento team as created a new user friendly 4J McKinney-Vento Website that includes resources, eligibility information, and a link to the above referral form for staff, students, families, or community member to make referrals to the team.

• Current District McKinney-Vento Count – Linked here is the current 4J McKinney-Vento Count through March. Holt has more homeless students than any elementary or middle school in the Sheldon Region and has the fifth highest count for any elementary school in 4J.

• No Student iPad Sharing – Although student iPads are staying at school, they are still checked out to individual students, so it’s important students are not using other studnets’ iPads. This is important because the personal liability rules still apply for damaged iPads (we may not know who damaged the iPad if they are sharing) and also for privacy reasons (so students are not getting access to others’ personal files or log-in information).

On a related note, I heard from a Tech Department buddy it was decided right before spring break that all of 4J will start keeping iPads at school, but they’re waiting to announce this change until they figure out the logistics of carts, chargers, and securing iPads at school, so we only went rogue for a few days there. ;)

• Post Mask Policy Transfers – Following the change of mask policy, Holt only had 3 students change pathways and it was 3 students moving from K-5 Connect back to in-person.

• Nut Free Lunch Table – Mentioned at last week’s Staff and Classified Staff Meeting was that for liability reasons, downtown is no longer allowing schools to be “nut free” and instead telling families we will offer “nut free tables” at lunchtime, which they believe will be easier to guarantee as nut free. I’ll be sharing the following article in the next Quick News:

Nut-Free Table In the Cafeteria

In the past, we have designated our cafeteria and school as nut free. School District 4J has determined schools do not have the ability to guarantee that eating areas are completely nut free. The health and safety of students is exceptionally important to us. We can guarantee that we have a nut-free eating area in our cafeteria that guarantees that students eating at that table have nut-free meals. Students sitting at a nut-free table must have a documented nut allergy and may be joined by students who have school provided meals, as we can guarantee that all school provided meals are nut-free.

 

• Safety Planning (i.e. Risk Assessment) Resources – Mostly for our IPBS Team, but maybe be of interest to others, the 4J Safety & Lagging Skills Planning Webpage lists resources to create a safety plan for a student going through a Behavioral Safety Assessment (BSA). This email provides additional info how 4J is trying to shift focus in plans to identifying the lagging skills driving a student’s behavior and providing an opportunity for learning, modeling, and practicing those skills.

• Sluggo’s Reading Challenge Video – If you want to show a video to kids about the reading challenge, the Ems sent a pretty entertaining 2-minute video explaining the bookmarks.

• District Admin Updates – Downtown emailed principals several admin updates over the break. The Charlemagne principal for next year is Joe Hadley, current South Eugene HS assistant principal. The Camas Ridge principal for next year is Hobie Blackhorn, current assistant principal at Shasta Middle School, The Awbrey Park for next year is Jared Tiecke, current principal at Mt. Angel School Middle School.

• New Resource: Care Solace – 4J has partnered with Care Solace, a new mental health service that matches students, staff, and families in need to verified, local service providers, securing appointments in days, not weeks or months. Principals or counselors can make referrals (don’t ask Max yet, counselors haven’t been trained just yet), so let us know if there are situations that could use a referral.

• Lane County Schools – Suicide Alert Meeting Info – Most of this is geared towards older students, but there is some info in this email from Lane County that does apply to students as young as 4-years old. There’s a Slide Show, Resources (including crisis support, counseling, support groups, bereavement services, and general websites), and a Toolkit for Schools.

• HANDBOOK HIGHLIGHT: Translating – This week’s highlight from the Holt Staff Handbook is on Translating. Most school wide communication falls on me, but for those occasions anyone is sending something out school wide, DeepL is a more accurate translation service than Google Translate.

Translating:
We will translate school-wide correspondence in Spanish, if possible.

• Intervening Early to Improve Students’ Math Self-Efficacy – This Theory Into Practice Article say that self-efficacy (students’ belief that their efforts will produce success) “is arguably the most powerful motivational resource that drives individuals to engage, persevere, and accomplish goals in various domains.” In classrooms, self-efficacy is “the strongest predictor of students’ academic achievement.” But self-efficacy in math declines during the elementary grades. The authors say it’s urgent to counteract this negative trend before students reach adolescence, and suggest communicating these core messages to all students:

• Anyone can get smart and do well at math.
• My brain is like a muscle, and I can train my math muscles.
• I can do math better by working hard, using good strategies, and getting help.
• Overcoming difficulty is part of doing well in math.
• Girls can perform just as well at math as boys.

Conveying these messages well can change students’ fixed mindsets and gender stereotypical beliefs. The messages are most effective if they are presented in engaging classroom activities and that it’s better to conduct these activities with a classroom of students rather than individually, because some of the beliefs being counteracted are social in nature. See the above link for details.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

March 28 (M)
Classes Resume
Artist in Residence Begins
Kinder Staff Room Duty
8:10-8:25 KG Recess Rules Review (Hard-Play)
8:35-8:50 2nd Recess Rules Review (Hard-Play)
9:00-9:15 1st Recess Rules Review (Hard-Play)
1:05-1:20 4th Recess Rules Review (Hard-Play)
1:30-1:45 3rd Recess Rules Review (Hard-Play)
1:55-2:10 5th Recess Rules Review (Hard-Play)
2:45, Allan to Transiiton Meeting
6:00-8:00, Allan to 4J Equity Action Team Meeting (Zoom)

March 29 (T)
Regular Day

March 30 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
5:30, School Board Work Session (Zoom)
6:00-8:00, Allan to 4J Equity Action Team Meeting (Zoom)

March 31 (H)
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
6:00-7:00, Mental Health Parent Night: Suicide Prevention & Awareness (Zoom)

April 1 (F)
Holt Spirit Day, Sports Day
April Fools’ Day!
7:30-9:00, Allan to 4JMAPS Meeting (Zoom)
7:40-8:10, Sports Day, Virtual Assembly (Zoom)1:30-2:25, Friday PD – OSAS Test Security Training (Cafeteria)

April 4 (M)
School Librarian’s Day (5th Grade)
1st Grade Staff Room Duty
2022 Electronics Recycling Competition Drop-Off Week
8:30, Allan to Truancy Hearing (Zoom)

April 5 (T)
2:45-3:25, Staff Meeting (Library)
6:00-7:00, Conscious Discipline Parent Nights (Zoom)

April 6 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-3:30, 2nd Grade Data Team
5:30, School Board Meeting (Zoom)

April 7 (H)
Regular Day

March 8 (F)
8:00, Allan to Truancy Hearing (Zoom)
1:30-2:25, Friday PD – School Improvement Plan (Cafeteria)
1:30-2:20, KG Data Team Meeting
2:25-3:15, 1st Grade Data Team Meeting

 

Have a good week and remember, lots of review and reteaching!

Allan

March 7, 2022

 

Hi Everyone,

This week marks the celebration of Classified Employees Appreciation Week! Contributions by classified staff to our school, students, and families are immeasurable! Not only would our school be unable to operate without our classified staff, our school is by far a better place for the classified folks we have here at Holt. Your dedication and hard work, whether it’s helping a student you don’t normally work with, covering a classroom or group at the last minute, or any number of things where folks go above and beyond, know that your efforts have not gone unnoticed. Holt is a better place for having you all here!

In recognition of your hard work, licensed staff are serving up a pot luck put on Monday. Our parent group, PAHS, on Tuesday is putting on a Nacho Bar, on Thursday is setting up a “Bagel Break,” and is planning on serving up some treats on the other days.

Seventeen items of note for this week:

• Staffing Updates – Three staffing updates:

• CLC Teacher Update – Please welcome Richard Schminke as Holt’s new CLC Teacher! HR got me the candidate list quicker than I expected, so Kelsey and I interviewed Richard last week and we’re happy to announce he accepted the temporary position for the remainder of the school year. We’re glad to have you on the team, Richard!

• CLC EA Interviews, WEDNESDAY – Interviews for our 5.5-hour CLC EA vacancy are this Wednesday right after school. Darren and Richard will be part of the interview team, but other staff are welcome to join if you would like. Just let me know and I’ll share applications and interview materials.

• Staff Allocation Updates – Kim’s Student Success Coordinator (SSC) position and Gloria’s Essential Skills Coordinator (ESC) are both being funded the same as this year. We’re still waiting for Student Service Department (SSD, i.e. special education classified and licensed staffing) and for English Language Development (ELD) allocations.

• REPEAT: Classified Appreciation Potluck, MONDAY! – A reminder for licensed staff, The Sunshine Committee has organized a Classified Appreciation Week “Potato Bar” Luncheon. See the linked Sign-Up Sheet for details.

K – grated cheddar, butter, sour cream, Greek yogurt
1 – baked potatoes (70) 50 regular/20 sweet potato
2 – desserts
3 – chopped green onions, diced tomatoes, steamed/roasted broccoli, guacamole, salsa, sliced olives,
4 – salads and/or slaws
5 – fruit platter or fruit salad
Specialists – chili (in crock pot), black beans (in crock pot), chopped bacon or bacon bits or diced ham

• REPEAT: Sluggo’s Reading Challenge Assembly, TUESDAY – Tuesday (Grades K-2 @8:30-9:15 and Grades 3-5 @1:15-2:00) is our virtual Kick-Off Assembly for Sluggo’s Home Run Reading Challenge. See prior announcements or the Ems Email for details on how kids can earn 2 FREE tickets to an Ems Game. I signed up all classroom to receive tickets.

• Friday PD: 22/23 Staffing Discussion & Survey Results – This Friday’s PD will be our final all staff discussion regarding next year’s staffing plan. Shared at last week’s Staff Meeting, the OSAS portion of this meeting has been rescheduled. Please complete the 22-23 Staffing Survey by Wednesday so results can be shared at Friday’s Staff Meeting as a starting point for our discussion.

• OSAS Training Date Change, 4/1 – Related to the above, the new OSAS Test Security Training will be on Friday, April 1st (no joke). SAVE THIS DATE because there will not be the usual opportunities for make up trainings in other buildings. EAs who will be in 3/4/5 classrooms or SPED classrooms when testing occurs need to attend as well. I’m working on arranging a tech training for grades K/1/2 during this same time.

• Fire Drill, 3/15 @1:10 – Not this week, but next week on Tuesday, March 15th at 1:10 will be our March Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

• Lockdown Instruction Before Fire Drill – Related to the above, downtown is requiring schools to review Lockdown and Evacuation Drills with students. ALICE is no longer being used in 4J and it’s replacement is not in place yet, so in the meantime, teachers should simply do a short review with students off of the 4J Safety Poster (below), which says the following for each drill:

LOCKDOWN! Locks, lights, out of sight.

STUDENTS
Move away from sight
Maintain silence
Do not open the door

ADULTS
Recover student form the hallway if possible
Lock the classroom door
Turn out the lights
Move away from sight
Maintain silence
Do not open the door
Prepare to evade or defend

EVACUATE! (A location may be specified)

STUDENTS
Leave stuff behind if required to
If possible, bring your phone
Follow instructions

ADULTS
Lead students to evacuation location
Account for students and adults
Notify if missing, extra or injured students or adults.

• REPEAT: Erin’s Law, Lesson #5 BEFORE SPRING BREAK – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons, which are to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break. 4J purchased only one kit per grade level, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• COVID Updates – Big changes are coming and it’ll be important to respect staff, student, and parent responses to these changes, which will range from stress and worry to relief and excitement. See the 4J Email, 4J Webpage, or the School Board Presentation for specifics on protocol changes. Here are FIVE highlights:

• Face Mask Change – Mask will be optional for both students and staff starting Monday, March 14th.

• 3-Feet Distance (to the extent possible) Continues – The latest version of Ready Schools, Safe Learners Resiliency Framework says we are to continue to strive to maintain 3-feet distance as a mitigation strategy, so no change there.

• Contact Tracing & Quarantine Ending – Because omicron spreads so fast, by the time a COVID exposure is identified, transmission has already occurred, so no one has to quarantine for being a close contact starting March 14th. However, anyone who test positive or anyone displaying symptoms, will need to isolate.

• iPads Stay at School and Snacks at Recess? – With changes in protocols, I’m thinking we could now keep iPads at school instead of sending them home and we could also go back to students eating snacks at morning recess, if staff want to do these. I’ll add these as topics for Friday’s Meeting.

• Lingering COVID Questions – Principals are supposed to get more information on Wednesday, but I have a number of questions I’m planning to ask. Here’s what I’ve come up with so far, but let me know if there are others I should ask:

• Are we still cohorting? If not, can we resume breakfast in the cafeteria?
• Without contact tracing, can we stop tracking seating charts for lunch, classrooms, and specialists?
• Are masks optional for volunteers?
• Do we still need to fill out the HR Volunteer Google Form or can we go back to volunteers simply filling out the volunteer background check?
• Are parent in-person meetings allowed? IEP meetings? Parent group meetings?
• Would an outdoor and/or indoor school carnival be allowed?
• For COVID positive staff or students, is isolation 5 days or just until they are symptom-free without meds?
• If an unvaccinated student is a close contact with a positive household member, do they have to quarantine if they show no symptoms?

 

 

• March 18th Expectations – This is a teacher work day. Teachers may work from the building or in another location. If teachers are not going to be in the building they need to let me know where they will conduct business that day. Downtown has not given this flexibility to classified staff, but classified folks can utilize trade time this day to shorten your work day. I’ve scheduled a Classified Staff Meeting at 9:00 for this day, so let me know if you have any agenda items you’d like discussed.

• REMINDER: Quiet Lines in the Hallways – Keep student lines quiet when walking through the hallways. Classes tend to get loud especially at lunchtime or on their way to recess. Make sure students use a Voice Level 0 (i.e. no talking) in the hallways and remind them that other students are still in class.

• ACE Award Nominations Open – It’s ACE Awards season! Holt has an exceptional staff who make a difference for students every day and are worthy of recognition. Now is the time to recognize them! Nominations can be made in four categories: teachers and licensed specialists, administrators and supervisors, classified staff, and volunteers. Nominations are due by March 31st. Going by past experience, winners are usually selected when a staff gets together to nominate an individual with a flood of nominations, so feel free to start a campaign. Linked here is the ACE Awards Webpage and the ACE Awards Nomination Form. There is no limit on the number of people you can nominate!

• REMINDER: Holt Bolt Shirt Time – Don’t forgot get put your shirt size down for the Staff Holt Bolt Shirt Orders. See Ashely’s Email for details.

• REMINDER: Digital Being a Writer Sign-Up – Teachers, remember to register for your Being a Writing Online Account. Just follow the above link (and leave the employee ID field blank). Here’s the original email if you want all the details.

• HANDBOOK HIGHLIGHT: Early Release of Students – This week’s highlight from the Holt Staff Handbook, is on Early Release of Students:

Early Release of students:

To maintain the flow of instruction, leaving school early is discouraged. We realize, however, there are times when leaving early is unavoidable. If an early dismissal is required, students must be picked up by a parent and signed out in the office. Teachers are instructed not to release a child unless told to do so by the office. Students may be released only to parents or an authorized representative of the parents. Authorization must be in writing or via phone call to the office. Adults picking up students during the regular school day are asked to do so through the school office. Office personnel will call the child’s classroom and the student will be dismissed to meet the adult in the office.

• Did you know there’s a “Moon Tree” in Eugene? – I knew about this but had forgotten until I saw this Atlantic Article, “We Almost Forgot About the Moon Trees,” which reminded me there’s a Moon Tree on the UO Campus at the EMU, which might impress students if you ever happen to be talking about space. In 1971, 500 lucky seeds were taken aboard the Apollo 14 mission and into orbit around the Moon. Once the seeds returned to Earth, they were planted in various places around the world. No noticeable differences have been detected between the Moon Trees and trees grown from seeds that have never left planet Earth, but the story behind them is rad nonetheless.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

March 7 (M)
Classified Employee Appreciation Week
SPED/PE Staff Room Duty
Erin’s Law Lesson #5
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin

March 8 (T)
8:20, 5th Philosophy with Paul Bodin
8:30-9:15, K- 2 Virtual Assembly – Sluggo’s Home Run Reading Challenge (Zoom)
9:20, 5th Philosophy with Paul Bodin
1:15-2:00, 3-5 Virtual Assembly – Sluggo’s Home Run Reading Challenge (Zoom)
2:45-3:25, PBIS Team Meeting (Volunteer’s Classroom)
6:00-7:00, Parent Education Series – Conscious Discipline (Zoom)

March 9 (W)
8:20, 5th Philosophy with Paul Bodin
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
11:30-12:30, Allan Covering Classroom
2:45, CLC EA Interviews (TBA)

March 10 (H)
8:20, 5th Philosophy with Paul Bodin
8:30, Allan to Title 1 Budget Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
3:15-5:00, Outdoor School Teacher/Principal Meeting (Zoom)
5:00-6:00, Site Council (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

March 11 (F)
Melanie Out, Katie Covering
1:30-2:25, Friday PD – Final 22-23 Staffing Discussion (Cafeteria)

March 14 (M)
Melanie Out, Katie Covering
Office/Library/Music Staff Room Duty
Erin’s Law Lesson #5
National Pi Day
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
4:00-5:00, Allan to All Admin Meeting (Zoom)

March 15 (T)
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)

March 16 (W)
Dental Clinic (varnish and sealants) – Time/Location TBA
Staffing Plans Due to HR
8:20, 5th Philosophy with Paul Bodin
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
7:00, School Board Meeting (Zoom)

March 17 (H)
St Patrick’s Day
Dental Clinic (sealants) – Time/Location TBA
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
2:45-3:25, Leadership Meeting (Debbi’s Room)
5:00, Staff Bowling! (Emerald Lanes)

March 18 (F)
No School — Staff Work Day
9:00, Classified Staff Meeting (Library)

March 19 –  27
No School — Spring Break

March 28 (M)
Classes Resume

It’s out last 5-day week until spring break!

Allan