Articles

November 22, 2021

Howdy Bolts,

Fifteen items of note for this week:

• Staffing Updates – Five staffing updates:

• Behavior EA Job Posting & Interviews – Our Behavior Support EA Job Posting is now up and closes Tuesday. Hopefully I’ll get candidates on the 24th and can set up interviews for the following week, most likely on Tuesday, Nov. 30th or possibly Thursday Dec. 2nd if HR is slow getting me the candidate list, so let me know if you’re interested in being part of interviews and I’ll send you candidate applications and interview questions.

• 2.5-hour Title 1 EA (Hannah Connor) – Hannah Connor was offered and accepted our 2.5 hour Title 1 EA job. She currently works and is planning to continue to work as a Behavior Technician at the Center for Autism and Related Disorders and prior to that worked as a Personal Support Worker.

• School Nurse (Lisa West) – Nurse Cathy has been the school nurse for the ENTIRE Sheldon Region, but she is getting some relief. Lisa West has joined 4J and will be taking over at Holt and Monroe. She was at Health Screening last week, so some of you may have already met her. I actually met her about 30 years ago, because we went to high school together (Go, Highlanders!).

• BEST Coordinator (Lily Hamilton) – I realized I hadn’t included in prior announcements Ben decided to decline the BEST Coordinator position in favor of retaining his building hours, which he would have had to give up job rights to, so downtown has been conducting interviews for a while and has hired a new coordinator for Holt, Lily Hamilton. She’s a recent graduate from the UO and has worked as a Garden Educator, a Summer Program Leader at Willamalane, and as a Preschool Teacher. Downtown is still hiring BEST EAs for Holt and once they are hired, we’ll be able start things up.

• Holt Same Name Fun! – If you’re keeping track, we now we have Ashley & Ashley, Debbie & Deb, Jackie & Jacque, Jeff & Geoff, Katie, Katherine & Kathy, Kelly & Kelly, Liz & Elizabeth, Melanie & Melanie, Robert & Robbie, and Robin & Robin. Most impressively, we now have Lisa, Lisa, Lisa & Lisa, who should really start their own band.

Please give a big welcome to all our new folks!

• Artist in Residence Survey 2021 (Term 2) – For our Term 2 Artist in Residence, teachers should take a look at the LaneArts Residency Descriptions to pick your top five artists. Then fill out the linked Artist in Residence Survey 2021 (Term 2), which will help facilitate our discussion and decision at our December 7 Staff Meeting. Please complete the survey by Friday, December 3rd.

• Fire Marshall Inspection Results – Ryan is connecting with folks who had items the Fire Marshal flagged as needed correcting. If you’re interested, linked here is the complete Fire Marshal Inspection Report, which also including additional emails and documentation. The two main items we got dinged for were:

• Combustable items hanging from ceilings
• Door egress width (3-feet) blocked by rolling carts and other items

Door egress is something they’ve always been stickers for, but items hanging from ceilings is a new one to me. The Marshall will be coming the first week of December to make sure we have corrected items on the report.

• Staff Meetings, Library or Cafeteria? – It was asked last week if we need to continue to meet in the cafeteria or if we could move back to the library. I checked with downtown and even though staff are vaccinated and we are wearing masks, we still need to maintain 3-feet distance, which we cannot do with a staff our size in the library, so for now we’ll continue holding Staff Meetings in the cafeteria.

• Timeline for Potential Staffing Shifts at Semester – It was asked at last week’s Staff Meeting what the timeline would be for potential staffing shifts as a result of students changing pathway from online to in-person or vice versa. I asked at a principals’ meeting and was told they should have more information following the middle and high school shifts, which are happening now at their trimester break. They’ve realized a lot of survey data need cleaning up, with duplicate, incomplete, and/or conflicting submissions. Once that is cleaned up, the process should move fairly quickly, but as of right now, we were not given any firm dates outside of January 10th is the deadline for elementary families to submit a change request and that second semester, when students would start their new pathway, is only twenty-one days later on January 31st.

• Current Online & In-Person Numbers – Related to the above, linked here Enrollment as of 11-01-21. Holt has 486 total students, including both online and in-person. 25 are in K-5 Connect, 15 in EOA, and 446 are in-person. The grade breakdown for online students is:

KG: 5
1st: 9
2nd: 7
3rd: 5
4th: 4
5th: 10

• FREE Students CoatsJessica Cristobal, wife of UO Football Coach Mario Cristobal, donated a bunch of student sized coats to Holt. If you know of students in need of a winter coat, please check in with Melanie if we have coats in their size.

• Seesaw Family Connect – Downtown backed off on saying ALL school communication must go through Seesaw, but teachers should try to use Seesaw as a way for families to see what students are doing in class (recording videos of themselves or taking pictures of their work). This will hopefully build a connection with families, which is more challenging right now due to safety protocols. A short video message now and then can be another method for families to feel more connected to their child’s teacher.

• K-5 Health Curriculum Adoption/Pilot Opportunity – Let me know if any of you are interested in being on the adoption team to help select a new 4J Elementary Health Curriculum. See the linked email for details, but let me know by the end of the week if you’d like me to submit your name.

• Student Quarantine Change – Lane County Public Health notified 4J they are changing the 14-day quarantine for student close contacts to a 10-day quarantine. See this email for details. Another state change coming next month is a test-to-stay option.

• Reminder: Heath and Safety Protocols – HR asked principals to share a few reminders about face masks:

• Our team does not anticipate ODE or Lane County Public Health changing the requirement that face masks are required indoors for all students and staff.
• Masks should be worn at all times unless actively eating or drinking or if you are in a room with the door closed.
• Many staff have elected for an increased level of protection and use an N95 or KN95 mask. It is not appropriate to assume this means they are not vaccinated. If you recall, last year many of our employees were fit tested for N95 masks.

If you have any concerns about colleagues not following current protocols, please contact me.

• HANDBOOK HIGHLIGHT: Toys – This week’s highlight from the Holt Staff Handbook, is on Toys, which are supposed to stay home:

Toys
Toys are to be left at home. If a student brings a toy, it is teacher discretion to remove and hold if it becomes a distraction. Toys for after school programs or events should remain in a student backpack

• Computer Science Education Week / Hour of Code Dec. 6-12– December 6-12 is Computer Science Education Week, which include the Hour of Code, which was started as a one-hour introduction to computer science, designed to demystify “code”, to show that anybody can learn the basics, and to broaden participation in the field of computer science. It has since become a worldwide effort to celebrate computer science, starting with 1-hour coding activities but expanding to all sorts of community efforts. Check out the tutorials and activities at Hour of CodeComputer Science Education WeekKhan Academy, and these Edutopia Articles. Let me know if any of you are doing something cool for the Hour of Code. I’d love to see if we can get some media coverage for some of our activities during Computer Science Education Week.

• JUST FOR FUN: What to Watch! – Ever wonder what’s new and good to watch on the streaming services? Check out Variety’s What to Watch page, which is updated weekly. They cover new and recommended shows on the major streaming platforms. I can usually find one or two new shows or movies that interests me.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 22 (M)
3rd Grade Staff Room Duty
9:00, Allan to Truancy Hearing (Zoom)
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

November 23 (T)
1:00-3:00, Holiday Food Box Pick-Up
2:45-3:25, Leadership Team Meeting (Library)

November 24 (W)
Regular Day (maybe)

November 25 (H)
No School — Thanksgiving Break

November 26 (F)
No School — Thanksgiving Break

November 29 (M)
4th Grade Staff Room Duty

November 30 (T)
2:35-4:00, Behavior Support EA Interviews (potential)

December 1 (W)
Monthly Walk+Roll to School Day
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, KG Data Team Meeting
7:00-10:00, School Board Meeting (Zoom)

December 2 (H)
9:45-10:45, Elem Director of Elementary Visit
2:35-4:00, Behavior Support EA Interviews (potential)
5:30-8:00, Holt Staff Annual Gingerbread House Event (Katie’s House)

December 3 (F)
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:30, Classified Staff Meeting (Library)
1:30-2:20, 1st Grade Data Team Meeting
2:25-3:15, 2nd Grade Data Team Meeting
2:30-4:00, Allan to New Teacher Mentor Meeting (Zoom)

Fingers crossed for a nice and quiet short week.

Allan

November 15, 2021

Hi Everyone,

Eight items of note for this week:

• Staffing Updates – Two staffing updates:

• CLD EA (Andrew Raasch) – SSD and HR have hired Andrew Raasch as our new CLC EA, filling the vacancy left by Jason. Andrew has worked as a Direct Support Professional in a group home setting as well as worked as recreation staff at River House Outdoor Center. Andrew had to give two weeks notice to his current employer, so he’ll start with us December 1st, but please welcome Andrew to the team!

• 2.5-hour Title 1 EA Update – We interviewed three solid candidates last week and have forwarded a name to HR. Hopefully they will make a job offer soon.

• Rescheduling Missed Conferences – We’ll treat no-shows for conferences the same as we treat missed IEP meetings, which is make at least two documented attempts to reschedule, either by phone or email, though doing one of each is best.

• Holiday Food Boxes – Only about 20 families have signed up for Food Boxes if teacher can share the following blurb with families if you’re sending a newsletter out before Friday. I’ll also send a Seesaw announcement on Monday. Staff can also reach out to individual families or mention it to your class as a whole. The link can also be found on the front page of the Holt website.

Holiday Food Boxes: Garden Way Church is offering 40 Holt families a holiday food box for Thanksgiving Break. If your family is in need of a holiday food box over Thanksgiving break, please complete the Food Box Sign-Up Form by noon on Friday, November 19th. Family will be able to pick up Food Boxes Tuesday, November 23rd between 1:00-3:00. If more than 40 families apply, we will conduct a lottery. Families will be notified the afternoon of Friday, Nov. 19th. https://forms.gle/ogsCBXp4JEmFc3w29

• REPEAT: November Fire Drill, TUESDAY @1:10 – Tuesday at 1:10 will be our November Fire Drill. Linked here is theBuilding Evacuation Map and the Fire Drill Line Map. If it’s raining, we’ll reschedule for Tuesday the following week.

• Nov. 24th School Day Status – If I were a betting man, I think there WILL be school this day. This Calendar Change was proposed earlier this month to address workload, but the school board response was not positive. An official vote will be held this Wednesday regarding November 24 and January 14.

• HANDBOOK HIGHLIGHT: Electronic Devices – This week’s highlight from the Holt Staff Handbook, is on Electronic Devices. The short version if student may have them at school, but they must be off and out of sight during school hours:

Electronic devices:
To prevent distractions to student learning, cell phones, all electronic devices, and toys are prohibited during school hours. The school is not responsible for lost or stolen devices. Staff is not able to investigate lost or stolen devices. Students may have a cell phone/electronic device, or toys on their person that is turned off and out of sight from 7:30 a.m. to 2:25 p.m. Students who need to contact a parent/guardian, must use the school phone in the main office. If an electronic device makes itself evident visually or auditorily, the consequences will be the following:

Upon the first infraction, the cell phone and/or electronic device or toy will be confiscated and held in the main office. A parent or guardian must pick it up. If a second infraction occurs, administration will determine the consequence. Multiple infractions can result in a permanent banning of a cell phone or the need for the student to check in their phone with the office each day.

Watches with cellular capabilities are considered to be under the same parameters as cell phones. They should be off or away during the school day. They may not be worn in class or out to recesses

• How to Avoid Common Classroom Management Problems – In this Edutopia Article, Youki Terada says that when Steve Jobs was in elementary school, he was bored in school and became (in his own words) “a little terror,” constantly playing pranks in class. Punishments made him defiant and even more disruptive, and the school ended up expelling him. This dynamic is the first of seven that Terada describes, with research-based strategies for avoiding them:

Mistake #1: Responding to surface-level behavior and not the underlying cause – In the case of the young Steve Jobs, the lack of challenging work was the problem. With another student, it might be trauma at home, for another a learning disability that makes classroom assignments extremely challenging. “If teachers can figure out what a student’s goals are,” says Terada, “they can address the misbehavior in a more-productive way.”

Mistake #2: Assuming it’s not an academic issue – One study found that 20 percent of classroom misbehavior stemmed from students not understanding the assignment or finding it too difficult.

Mistake #3: Verbally confronting every minor infraction – The injunction to “sweat the small stuff” can be taken too far, says Terada. Constantly reprimanding students who aren’t paying attention or who are having side conversations can create a “negative reinforcement pattern,” sparking defiance and making the problem worse. Nonverbal tactics such as “the look” or an agreed-upon hand signal can be much more effective.

Mistake #4: Using time-out corners – Sending students away from the group as a punishment “can cause feelings of shame or embarrassment,” says Terada, “undermining your relationship with them and jeopardizing the trust you’ll need for productive learning.” An alternative is a time-out “peace corner” that’s explained as a space where students can calm down, reflect on their emotions, and practice self-regulation. The key is taking the stigma away from the time-out area and encouraging students to sit there anytime they feel the need to pull themselves together.

Mistake #5: Writing names on the board and other public shaming – Some schools post the names of students who’ve had detentions and low test scores in the halls, and a common classroom practice is tracking behavior with color-coded stickers – red for bad behavior, blue for good. Practices like these, say researchers, fail to deter misbehavior and may make things worse. Far better is dealing with misbehavior in private conversations, after determining the root causes.

Mistake #6: Demanding obedience – “It’s a losing battle to expect compliance from students without putting in the emotional work,” says Terada. “Demand it and many students will simply rebel, test boundaries, or engage in power struggles.” The alternative is building relationships, warmly greeting students at the door, co-creating classroom norms, and working continuously to develop social and emotional skills.

Mistake #7: Not checking the biases we all have – Study after study has shown how implicit bias can lead teachers to give African-American students fewer disciplinary warnings before imposing consequences, as well as expecting less of them academically. “Such perceived unfairness can contribute to a ‘trust gap’ among students of color,” says Terada. Teachers and schools need to track data, he says, looking for patterns, raising educators’ consciousness, and working toward an equitable environment for all students.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 15 (M)
Holt Annual (Virtual) Book Fair Continues!
2nd Grade Staff Room Duty
Melanie Out – Katie Subbing
9:00, Allan to Truancy Hearing (Zoom)
4:00-5:00, Allan to All Admin Meeting (Zoom)

November 16 (T)
Darla’s Last Day
District Science Kit Pick-Up
1:10, Fire Drill
2:45-3:25, Staff Meeting (Cafeteria)

November 17 (W)
Picture Retakes (Library)
Ruby Bridge Walk to School Day
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
7:00-10:00, School Board Meeting (Zoom)

November 18 (H)
9:00-12:00, K-3 Vision Screening/K-5 Dental Screening (Gym)
5:00-6:00, Site Council (Zoom)
6:00-7:00 PAHS (Parents at Holt School) Meeting (Zoom)

November 19 (F)
Holt Spirit Day, Team Color Day!
7:50-8:10, Holt Spirit Day, Color Day – Virtual Assembly

November 22 (M)
1st Grade Staff Room Duty
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

November 23 (T)
1:00-3:00, Holiday Food Box Pick-Up
2:45-3:25, Leadership Team Meeting (Library)

November 24 (W)
Possible Work Day
Probably Regular Day

November 25 (H)
No School — Thanksgiving Break

November 26 (F)
No School — Thanksgiving Break

Heads-up! Full moon this Friday!

Allan

 

November 8, 2021

 

Greetings Bolts,

Thirteen items of note for this week:

• Staffing Updates – Three staffing updates:

• School Counselor Update – Max Taylor, our Behavior EA, was selected to take over as our school counselor for the rest of the school year. He’s already made great connections with some of our toughest kids and should be a great match for the position and for our school!

The transition plan is for Darla to stay on at Holt through conferences and to use the following Monday to have some closure with students and pass the torch to Max.

• 2.5-hour Title 1 EA Interviews, Wednesday – Let me know if you are interested (and available) in being part of interviews for a small 2.5-hour Title 1 EA Position we’ve created with our remaining Title funds. Interviews will be the Wednesday, 10:10-12:00 in the library.

• CLD EA Vacancy – We’re still waiting on HR to get back regarding their job offer to a candidate to fill Jason’s vacant CLC EA position.

• November Fire Drill, 11/16 @1:10 – Not this week, but next week on Tuesday, November 16th at 1:10 will be our November Fire Drill. Linked here is theBuilding Evacuation Map and the Fire Drill Line Map.

• Conferences Updates & Reminders – Seven parent/teacher conferences updates and reminders:

• Conference Schedules to Office – If you haven’t already, send a copy of your schedule to Melanie.

• Seesaw and Families – Make sure families are signed up with Seesaw Family at conferences. You can see which family members are connected by logging into your Seesaw account and clicking on the ADD families button.

 

 

• Resources for Families – Should any families request tutoring, the Eugene Rotary (WEBSITE and FLYER) offers free virtual tutoring and the NAACP (WEBSITE and FLYER) also offers a free in person tutoring program for all BIPOC students. Teachers should NOT suggest tutoring, because that puts the district on the hook to provide or pay for tutoring.

• Allan’s Conference Tips – Parents generally just want to see that teachers “know” their child and care about them. If you can convey that at your conference, usually by sharing a story or two, mission accomplished! My other advice is to start conferences off with “How do things look on your end?” or other open ended question so parents to share anything that’s on their mind, rather than making them wait until the end and possibly running out of time.

• REPEAT: EA Extravaganza, WEDNESDAY – Educational Assistants should attended the EA Extravaganza on Wednesday from 8:00-12:00 via Zoom. See the above link for sessions, times, descriptions, and Zoom links, and see Marlee Litten’s Email for additional details.

• REPEAT: Title 1 Compacts & Conferences – Title 1 Compacts (English and Spanish) should be reviewed with all families at conferences. For the signatures, the teacher and student should sign the form and for parents review the permission section at conferences and then just date the form in the parent signature line that the parents agreed to do their part.

• REPEAT: Wednesday PAHS Lunch – PAHS is planning to provide a big lunch for staff on Wednesday, with enough to be left over for dinner if staff are still working in the building then, so I’ll need to get a head count at Tuesday’s Staff Meeting of how many people will be in the building this day.

• Recess and New Kickball Rules – Linked here is the Recess Equipment and Activity Rules Doc, which is a living document of the most current recess rules. Most recently we added Kickball Rules to the doc, which Kim and I will come around to review with grades 3, 4, and 5. Teachers should email us a good date and time to come in for a 10-15 minute block of time to go over the “official” kickball rules.

• Referral Reminders – When writing a referral remember to:

• Press Hard with a Pen – Minor and Major referrals are on NCR paper, so use a pen and press hard so what you write goes all the way through the three layers.

• No Student Names in Description – Major referrals are sent home to parents, so do not include other student names in the description section. On major referrals, there is a spot on the second page of the NCR paper to include this information.

• List Just One Behavior Type – SWIS, the system we enter minor referrals, only allows for one violation/behavior type, so check off the most egregious behavior if an incident has multiple offense types (i.e. if a student called someone a name and then pushed them, check off just “Physical Aggression”).

• Parent Requests for SPED Eval – Any time a parent requests their child get an IEP or wants them tested, make sure you notify me or our school psychologist, Kelly Kirk, immediately. A legally mandated timeline starts from the moment parents make that initial request.
• Artist in Residence – Our first Artist in Residence, Glass Fusing Fun with Rachell Jarvis, is finally set-up and will be Nov. 29 through Dec. 17. See Lesli’s Email if you have any scheduling requests (though no promises).

• Staff Directory Photos Update? – Anyone hate their picture on the Staff Directory Webpage? Let me know and I can update it with this year’s photo. If you don’t have a photo on the school website, be sure sure to get your picture taken on Picture Retake Day next week on Wednesday, November 17th. BONUS FUN: If you log onto Adobe with your school email and password, you can have some fun removing your school picture background to make some much more fun of backgrounds.

 

• Language Arts Adoption Updates – If you’re interested, Expeditionary Learning (EL) and Wit & Wisdom are the two curriculums that will be piloted this year. One of them will be adopted for implementation next school year. Linked here is an Adoption Update Email that gives an overview of what’s happed so far in the adoption process as well as a timeline for next steps.

• Franz Bakery Virtual Field Trip – Franz Baker is offering a virtual field trip and will give classes bakers’ hats and a voucher per. If you’re interested, linked here is their Franz Bakery Virtual Field Trip Email, but you just need to email a few dates and time to Jodie Kelly FranzBakeryTours@usbakery.com

• HANDBOOK HIGHLIGHT: Head Injuries – This week’s highlight from the Holt Staff Handbook, is on Head Injuries. See the 4J Students with Concussions Webpage for additional details, including the letter that is to go home with students who’ve had a head injury:

Head Injuries:
• Any students who has incurred a head injury must be sent to the office for evaluation.
• Students should be escorted
• Parents must be informed of any head injuries, even if minor

• Thanksgiving Lessons Reminder  – Here’s my annual reminder about the upcoming Thanksgiving holiday. Staff should keep in mind that student conceptions of Native Americans often come from classroom activities around the First Thanksgiving. These conception of Native Americans gained from such early exposure is often both inaccurate and potentially damaging. When planning activities, be aware that what most of us learned in school about the “Pilgrims” and “Squanto” and the “First Thanksgiving” is a mixture of both history and myth. Thanksgiving activities should avoid reinforcing historical myths and should also avoid stereotypes (ie. NO warbonnets!) It’s often best to shift the focus away from the “First Thanksgiving” and instead focus on items children can be thankful for in their own lives and on their families’ celebrations of Thanksgiving at home. Some resources on what to avoid and what to teach can be found at the National Museum of the American Indian, Learning for Justice (formerly Teaching Tolerance), and Education World. This Google Doc links to a ton of read aloud stories, primary sources, site, and other information about Native and Indigenous People. Here is a good article with a Native American Perspective on Thanksgiving as well as one on The True Story of the First Thanksgiving. Also, the 4J Natives Program is available for classroom presentations year-round and can offer an accurate picture of Native American culture.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 8 (M)
1st Grade Staff Room Duty
2:30-3:30, Allan to Care Team Meeting (Zoom)

November 9 (T)
3:25-7:35, Parent/Teacher Conferences (Zoom)
4:00-8:00, Holt Night Out Fundraiser – Chipotle Mexican Grill4:05, Allan to Conference (Zoom)
5:30-6:30, 4J Parent Info Session: COVID-19 & Schools (Zoom)
November 10 (W)
No School – Conferences
8:00-12:00, EA Extravaganza (Zoom)8:00-8:00, Parent/Teacher Conferences (Zoom)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
10:10-12:00, Title EA Interviews (Library)

November 11 (H)
No School — Veterans Day

November 12 (F)
No School — Parent/Teacher Conferences Comp Day

November 15 (M)
2nd Grade Staff Room Duty
Melanie Out – Katie Subbing
Darla’s Last Day
9:00, Allan to Truancy Hearing (Zoom)
4:00-5:00, Allan to All Admin Meeting (Zoom)

November 16 (T)
1:10, Fire Drill
2:45-3:25, Staff Meeting (Cafeteria)

November 17 (W)
Picture Retakes
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
7:00-10:00, School Board Meeting (Zoom)

November 18 (H)
K-3 Vision Screening
K-5 Dental Screening
5:00-6:00, Site Council (Zoom)
6:00-7:00 PAHS (Parents at Holt School) Meeting (Zoom)
4:00-5:00, Allan to ELA Adoption Meeting (Zoom)

November 19 (F)
Regular Day

And remind students about the Holt Night Out Fundraiser at Chipotle this Thursday, 4:00-8:00!

Allan

November 1, 2021

 

Hello Friends,

We survived a week of Halloween excitement, so now we just need to survive this week’s sugar crash.

Eleven items of note for this week:

• Staffing Updates – Three staffing updates:

• Molly Beick (CLC EA) – Molly has been subbing in the CLC most all of this year, but she has now officially been hired to fill Ganell’s 6.5 CLC EA vacancy, so please welcome Molly as our newest Holt Bolt!

• School Counselor Update – We interviewed three candidates for our Temp School Counselor opening this past Friday and will hopefully have a job offer out from HR by the end of the week.

• CLD EA Vacancy – The person HR offered Jason Martinez’s 5-hour CLC EA position never responded, so SSD had HR make the job offer to another candidate. Darrin has taken over Jason’s morning crossing guard duties, but hopefully we’ll get someone for the rest of the position soon. In related news, Jason is now working online with K-5 Connect.

 

 

• Conferences Updates – Five parent/teacher conferences updates:

• EA Extravaganza, Wednesday, Nov. 10th – Educational Assistants should attended the EA Extravaganza on November 10th between 8:00-12:00 via Zoom. See the above link for sessions, times, descriptions, and Zoom links, and see Marlee Litten’s Email for additional details.

• Title 1 Compacts & Conferences – Title 1 Compacts (English and Spanish) should be reviewed with all families at conferences. For the signatures, the teacher and student should sign the form and for parents review the permission section at conferences and then just date the form in the parent signature line that the parents agreed to do their part. This should be less work than sending the forms home for parent signatures and then having to collect and track them again. Title 1 staff will put class sets in teacher mailboxes this week.

• Wednesday PAHS Lunch – PAHS is planning to provide a big lunch for staff on Wednesday, with enough to be left over for dinner if staff are still working in the building then, so I’ll need to get a head count at Tuesday’s Staff Meeting of how many people will be in the building this day.

• Allan Available to Attend Conferences – Teachers can let me know if you have any tricky conferences you’d like me to attend. Send me a date, time, and Zoom link and I’ll be there!

• REMINDER: Conference Dates – Dates for conferences are:

Nov. 9 (T), 3:25-7:25, Evening Conferences
Nov. 10 (W), 8:00-8:00, All-Day Conferences
Nov. 11 (H), Veterans Day – No School
Nov. 12 (F), No School, Teacher Comp Day

• PAHS Volunteer Request Form – PAHS is looking to help and volunteer however they can. Library is the only place volunteers are allowed inside the building, but if you have other uses for volunteers (prepping materials, grading, sorting, etc.), please filled out the linked PAHS Volunteer Request Form. Last week they set out pumpkins in the school garden for the Kinder Pumpkin Patch “Field Trip.”

• REMINDER: Mandatory Elementary School Bus Safety Training – If you haven’t already, be sure to show your students the required Bus Safety Training Video and then let me know the date you showed it.

• Walk+Roll to School Day, WEDNESDAY – The first Wednesday of each month is Walk & Roll Day, so please encourage your students to walk, bike, carpool or ride the bus to school. If students live a long way from school, they can try parking a ten minute walk from school and walking the rest of the way. The goal is to reduce traffic and pollution around our school and to promote physical activity for our students.

• Campus Safety and Security Team Offer – Kari Skinner, Director of Student Wellness and School Safety, emailed principals that our new Campus Safety and Security Team (kind of the new SROs) are offering to be a sort of mentor and/or “seeing” a student to make a connection. If you know of a student who could use this kind of big buddy, let me know the student name and a brief description of what you’re hoping for.

• Seesaw Usage – The following was sent to principals on Friday regarding how teachers should use Seesaw, but I don’t think the first bullet (sending class newsletters over Seesaw) is right (there’s no formatting option and if you link or attach a newsletter, that’s one more click you might lose someone). I’m going to ask about this at my elementary principals’ meeting on Wednesday, so feel free to ignore that bullet for now. I think the other three bullets are nothing new:

Now that the year is well underway, we want to give some reminders on what should be happening in each teacher’s Seesaw account. Make sure that you start engaging in Seesaw walk throughs in the coming weeks. If you need Seesaw assistance, please reach out to Justin Huntley.

• Home communications from the classroom. Classroom newsletters should be disseminated through Seesaw. These are automatically translated into the home language.
• Each classroom teacher should have an asynchronous lesson, learning links, and/or choice board posted for students on quarantine.
• When students are on quarantine, daily assignments for students.
• Zoom links for grade level TOSA supports.

• 4J Care Teams – 4J has started Regional Care Teams to assist schools needing assistance when they feel they have exhausted their resources to assist a family. For additional info, here is the Sheldon Region Care Team Flyer and a Slide Show that was shared with counselors. For initial request for assistance for families, please connect with Darla. Referrals could be for assistance regarding, though not limited to:

• Death of a parent
• Incarcerated parent -­ concerns about recent incarceration or pending release
• Homeless or impending homelessness
• Unknown if open child welfare case but has concerns that were called in
• Domestic Violence
• Extreme behavior issues – ­additional supports needed outside of school
• Specific resource needed but unknown where to refer
• Medical concerns about the child or other family

• HANDBOOK HIGHLIGHT: Hoods off indoors, Hats OK indoors – This week’s highlight from the Holt Staff Handbook, is on Hats and Hoods:

Hats may be worn on the playground, halls, and cafeteria at Holt. Teachers may ask a student to remove the hat if it becomes a distraction. Teachers may decide if hats may be worn in their own classrooms and guidelines for students must be clear and consistent. If hats become a distraction, the teacher may ask a student(s) to remove the hat. Continued disruption with hats may require teachers to communicate with parents about their classroom policy.

Hoods may be worn outdoors for warmth, but must come off once inside the building for visibility and safety; this includes halls, cafeteria, and classrooms.

• Team Building Activities for Kids – We all know that a sense of community and belonging helps kids feel safe, take risks, and (hopefully) make better, kinder choices. This list from WeAreTeachers offers a list of some ideas for helping students connect and cooperate with one another.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 1 (M)
KG Staff Room Duty
Ewok Appreciation Day
1:45-2:00, 4th Grade PBIS Bonus Recess (Playground)

November 2 (T)
1:45-2:00, 3rd Grade PBIS Bonus Recess (Playground)
2:45-3:25, Staff Meeting (Cafeteria)

November 3 (W)
Monthly Walk+Roll to School Day
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
7:00-10:00, School Board Meeting (Zoom)

November 4 (H)
8:30-9:30, Allan to Safety Committee Webinar (Zoom)
2:00-2:15, 2nd Grade PBIS Bonus Recess (Playground)
4:00-5:00, Allan to ELA Adoption Meeting (Zoom)

November 5 (F)
1:30-2:30, Classified Staff Meeting (Library)

November 8 (M)
1st Grade Staff Room Duty
2:30-3:30, Allan to Care Team Meeting (Zoom)

November 9 (T)
2:45-3:25, PBIS Meeting (Library)
3:25-7:35, Parent/Teacher Conferences (Zoom)
4:00-8:00, Holt Night Out Fundraiser – Chipotle Mexican Grill

November 10 (W)
No School – Conferences
8:00-12:00, EA Extravaganza (Zoom)8:00-8:00, Parent/Teacher Conferences (Zoom)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)

November 11 (H)
No School — Veterans Day

November 12 (F)
No School — Parent/Teacher Conferences Comp Day

If you missed it in Saturday’s Register Guard, Holt made the local news gain. Check it out and feel free to share with students!

Allan

 

 

October 18, 2020

 

Hey Bolts,

Let’s start things off with some cheery news. This past Friday SJ welcomed a happy healthy baby to the family when Elliott Joseph Anthony Moore joined the Moore clan. Wish them all well while SJ takes the next few months off!

Ten items of note for this week:

• Staffing Updates – Four staffing updates:

• Temp Counselor Job Posting – The Temp Counselor Job Posting for Darla’s replacement for the remainder of the year went up last Friday and is posted through this Thursday.

• Welcome (back) Nichole Roy – SJ’s long term sub is former Holt student teacher and regular Holt sub Nichole Roy, who will start this Monday. Please welcome Nichole to the team!

• New CLC EA – Dylan Johnson was moved to Camus Ridge instead of Holt. SSD is instead sending us a new hire who should start this Wednesday. They told me her first name is Elizabeth (I haven’t gotten her full name yet), so please welcome Elizabeth to the team!

• District Teacher Moves – District admin sent the following message to principals, which is mostly the same as what they send the week before. This message makes it sound that it will be after the impact of the Oct. 18th Vaccination Mandate when downtown will assess the need for teacher shifts.

Variance in class size – We continue to have some large class sizes across our elementary school and the luxury of some small classes. We will be revisiting building staffing allocations following the impact of the October 18 vaccine mandate to address any teacher shortages or to ameliorate our large classes across the district.

 

• Arrive to Cafeteria On Time (not early) – With only 5 minutes between classes, it is important teachers enter the cafeteria on time and not early, which allows for a cafeteria reset between cohorts. We do want to give a BIG thank you and very much appreciate teachers helping students get through the line. :)

• Tips to Avoid Student Quarantines – We’ve had two positive student cases and a possible third case we’re waiting on test results. Now that I’ve had to contact trace a couple times, I have some tips on  minimizing close contacts (i.e. kids who’ve eaten breakfast, snacks, and/or lunch with masks off within 6-feet of a positive student longer than 15 minutes) having to quarantine.

• Keep Breakfast and Snack Under 15 Minutes – If students have their masks off eating within 6-feet of another student with their mask off longer than 15 minutes, all of those students will have to quarantine for 24 days or 10 days from the onset of COVID symptoms if they eventually test positive. If teachers keep your breakfast and snack times under a cumulative 15 minutes total (for example, 10-minute breakfast, 4-minute snack). Then no students in your class would have to quarantine if you had a positive case.

• Mix Your Class and Cafeteria Seating Charts – Related to the above, even if you keep your breakfast and snack below 15 minutes, if the same students ALSO sit within 6-feet of one another in the cafeteria, either next to, across the table, or from behind on the next table, they WILL have to quarantine. Please check your seating charts to make sure the same students in your class are not also sitting together in the cafeteria.

• Staff Room Duty Reminder – I’ve added Staff Room Duty to the Staff Zimbra Calendar. Teams should take care of daily cleaning, wiping crumbs off surfaces so the custodial staff can sanitize, wrap up/clean up/throw away food, wipe microwave, and load/start/unload dishwasher as needed.

• TalentEd Notes for Probationary Teachers – Now that we know contract teachers (those who have taught in 4J four or more years) do not need to complete any tasks in TalentEd this year and probationary teachers (those who are in their first three years with 4J) will complete all tasks as usual (self evaluation, goals, 2 informal observations, and 1 formal observation) here’s my plan:

• Informal Observations – I’m going to start doing informal observations this week and will swing by classrooms for 10-15 minutes, after which I’ll submit my write up through TalnetEd. We do not need to meet, but I’d be happy to meet with folks if you’d like.

• Formal Observations – I’ll email probationary teachers a date to observe a reading lesson sometime next month. We’ll do a pre conference the day before the observation and a post conference sometime (hopefully) soon after.

• Educator Goals – Probationary teachers are supposed to have two SMART Goals and one professional goal. Since the state is pushing “Care & Connection” this year feel free to make ALL three goals about SEL, morning meetings, building community, and not focused around academics and testing data. HR provided a SEL Goal Template and a Technology Goal Template you may use if you’d like, but also let me know if you’d like any help or want to bounce any ideas around.

• Calling Office by Intercom (send a runner or adult do the talking) – If you have an emergency in your classroom, you can call the office by phone or the intercom, but know that if you use the intercom it is very difficult to understand student voices. If you need to relay something quickly, it’s likely faster to send a student to the office or for the teacher to talk/yell across the room into the intercom if you’re unable to call.

• Autodialer Attendance Calls – As an FYI, downtown is finally starting the autodialer tardy call to families this week, which will hopefully lessen the number of tardies we’re currently seeing, which seems unusually high. Absent calls started last week.

• Learning for All Update/Pause – There’s currently a pause on all district ACT PD until at least January, but the Learning for All PD is indefinitely postponed for the year. If you want more details, see the linked SSD Email.

• Smithsonian Resources for Teaching and Learning – The Smithsonian Institution and PBS have teamed up to make extensive materials available online. Check out this link for free PK-12 resources on coral reefs, ocean ecosystems, air and space exploration, African-American history and culture, and more.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

October 18 (M)
SPED/PD Staff Room Duty
No School — Teacher Work Day
8:30-9:25, KG Data Team (C04)
9:00-2:05, Optional Teacher & EA Tech Support Sessions (Zoom)
9:35-10:30, 1st Grade Data Team (C04)
10:40-11:35, 2nd Grade Data Team (C04)
11:40-12:25, 3rd Grade Data Team (C04)
1:10-2:05, 4th Grade Data Team (C04)
2:15-3:10, 5th Grade Data Team (C04)
4:00-5:00, Allan to All Admin Meeting

October 19 (T)
2:45-3:25, Staff Meeting (Cafeteria)

October 20 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
7:00-10:00, School Board Meeting (Zoom)

October 21 (H)
4:03-6:30, Allan to Conscious Discipline PD (Zoom)

October 22 (F)
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)

October 25 (M)
Office/Library/Music Staff Room Duty
4:30-6:00, Health Insurance In Retirement Presentation (Zoom)

October 26 (T)
2:45-3:25, Leadership Team Meeting (Library)

October 27 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)

October 28 (H)
2:45-3:25, IPBS Team Meeting (Library)
4:00-6:00, Allan to ELA Adoption Meeting (Zoom)

October 29 (F)
Holt Spirit Day – Dress-Up Day!

Have a good 4-day week, everyone!

Allan

October 4, 2021

 

Howdy Holt Bolts,

The above meme has been floating around quite a bit this past week, but also keep in mind it’s been 3 years since staff have had a normal school year. Don’t forget to take care of yourselves!

Seventeen items of note for this week:

• PBIS Updates – From your PBIS team. Please review to understand process and procedures this year.

ZAPS
• Green tickets given to student for following a rule, showing kindness, etc
• Frequency: A LOT – give these out!!
• Tickets are placed in the red spinner by the teacher
• Name and room number need to be written legibly.
• During weekly announcements on Mondays, Allan will announce winners from the drawing. (2 students from each grade)
• ZAP’S may also be drawn at an Assembly.
• Some ZAPS have an Electra Instant Winner and those students can instantly pick a Prize (see the office schedule below)
• Students are given a menu of choices for their prize (in the office). More info on menu below.

ORANGE TICKETS
• Given to a class for doing an exceptional job – walking quietly, helping out, listening, etc
• Frequency: as needed but we are trying to earn the prize each month
• Tickets are placed on the Orange You Fantastic wall by teacher (Wall is by the Calming Room)
• When the school earns a particular amount (50 right now) they earn a prize. They are earning an extra recess at this time.
• Sometimes we will work together as a whole school and sometimes by class in which the teacher can choose the reward.
• Allan will announce what prize we are earning and Kim will send out an email to remind teachers as well

HOLT BOLT AWARD
• Given to an individual for outstanding demonstration of character that goes above and beyond just following rules
• Frequency: this is a VERY SPECIAL award that is not given all the time.
• Student receives a certificate to go home

PRIZE MENU
• We know that trinket prizes have some impact and certainly bring happiness to students for a short period of time.
• We also know that experiential rewards can have a longer period of positive reinforcement and the district is moving that direction.
• ZAP winners will go to the office to pick out one of these “non-tangible” prizes at the office. PRIZE COUPON You can use this link to show students what they can earn if their name is drawn.
• Ideas for additional rewards are more than welcome
• OFFICE SCHEDULE: 9 AM and 2 PM (Fridays until 12 PM). No more than 2 students at a time.

GOLDEN TICKET TABLE
• Working within the COVID guidelines for tracking and our capacity to provide the Golden Ticket Table, the following is a starting approach that may be adapted as go along.
• The GOLDEN TICKET is a prize option on the PRIZE COUPON list for the ZAP drawing each Monday.
• The GOLDEN TICKET table is available on Fridays.
• The ZAP drawing will include 2 students from each grade who can choose from the PRIZE COUPON list. If they choose the GOLDEN TICKET, they can choose (2) friends to eat with them at the GOLDEN TICKET TABLE on that Friday. They will also be released first to go to recess.
• GOLDEN TICKETS can only be earned this way. We are not able to accommodate other options (like turning in 10 ZAPS) due to the tracking necessary for COVID.

• October 15th PD Update – I shared last week the PD plan for this day was, “Professional Development (5.5 hours), Guest speaker – Race/Equity, SEL Building Specific, Teacher Planning Day” so I asked for details at a last week’s principal meeting and found out downtown got busy did not scheduled a guest speaker and instead are doing a 1-hour district tech webinar and turning the rest of the day over to principals. The ELA adoption committee is meeting, so I won’t be in the building to lead any PD (I’m sure you’re devastated), so the plan for the day will be:

8:00-9:00, Team Collaboration
9:00-10:00, Tech Webinar – Pre-made Nearpod and Seesaw lessons
10:00-12:00, Team Collaboration
12:00-12:30, Lunch
12:30-2:00, Team Collaboration
2:00-4:00, Prep

For collaboration team, teams can choose what’s useful for you; planning lessons for students on quarantine (since TOSAs are no longer providing canned lessons), review the library of pre-made Seesaw and Nearpod lessons, begin looking at fall benchmark data, or other tasks useful to your team. I’ll add this to Tuesday’s Staff Meeting agenda to make sure this plan works for folks. I’ll keep you posted if downtown changes anything.

• Monday Announcements Begin This Week – I’ll do announcements this Monday at 8:00, announcing Zapp Winners, the Pledge of Allegiance, and reminders of upcoming events. We have auditions for student announcers this week, so hopefully we’ll have kiddos doing it soon!

• School Picture Day, WEDNESDAY – Shared earlier, lined here is the Picture Day Schedule. Grade levels have been assigned times and teams should decide who takes which of your grade level spots (or if you want us to choose, we can do that too). A few classes had to be given specific times to work around specialists.

• Quarantine Student Lesson Option– I heard another idea one principal gave teachers for students in quarantine. Since the direction states “Teachers send the essential components of their daily in class learning and activities as a Seesaw assignment.” one school has teachers simply sending that day’s Journeys story and/or activity through ThinkCentral and the LearnZillion video for that day’s lesson. Other options shared earlier are using the TOSA created 10-day lessons, which are good through October 15th (found on the 4J Student Quarantine Extended Absences K-5 doc) or sending out the Monthly Library Choice Board from District Librarian Amy Page.

• Site Council Reps – Our first Site Council Meeting of the year is next week. There are 5 licensed reps and 3 classified rep positions. Rep positions are 2-year terms, though I don’t recall who was on year-one or year-two, but I do know we have at least one classified and one licensed rep opening. There were only two classified reps last year and Kristina was one of the licensed reps. If other reps can let me know if you are on year-one or year-two, we can decide how many open positions we have. Classified reps were Jackie and Lisa. Licensed reps were Geoff, Jenny, Kristina, Leslie , and Liz. I’ll add this to the Tuesday Staff Meeting Agenda as a check-in item.

• Classified Meetings are Back! – I’d originally had these on the calendar for the first Friday of each month, but then took them off when Friday PDs got scheduled on top of them, but since those on pause I’ve added Classified Staff Meetings back to the calendar, though it’ll be the second Friday for October. See a separate email for that agenda.

• 2019-2020 Mandatory Elementary School Bus Safety Training – The state requires all students, even non-bus riders, to receive instructions on bus safety before the end of December 2021. Linked here is a Bus Training Info Sheet (English and Spanish) and Emergency Exits Handout sent to principals, but all classroom teachers need to do is show a bus safety video. There’s the  Newer Bus Evacuation Training Video or the quaint 1990s relic The Safest Way Out. Teachers then let me know the date you showed the video for the report I have to submit to Transportation.

• Walk+Roll to School Day, WEDNESDAY – Get your students pumped for our first Walk & Roll to School Day! All students are encourage to walk, bike, carpool or ride the bus to school. If they live a long way from school, they could try parking a ten minute walk from school and walking the rest of the way. Older students can walk on their own. Younger students will need to walk or bike with an adult. The goal is to reduce traffic and pollution around our school and to promote physical activity for students. Students who ride the bus are doing their part by participating in the biggest carpool of all.

• Staffing Updates – Two staffing updates:

• Kyla Lenker (COVID Utility EA) – Kyla is set to start this Wednesday. She’ll work out of the Calming Room with Kim and Max.

• Emergency Sub Licenses – Classified subs now only need a high school diploma, so if you know of anyone interested in applying for the sub pool, please refer them to the 4J Jobs website.

• TalentEd Professional Goals – There’s been talk by downtown about reducing TalentEd tasks, so I’m going to ask at the principals’ meeting on Monday if licensed goals are required or not. If they are required, I’ll schedule a time for a group of interested teachers to come up with optional building goals teachers can use if they want. Stay tuned.

• Safety Week Feedback – Let me know if you have any feedback that would make any drill we did last week go smoother, whether it’s changing around evacuation lines, flow exiting the building, or anything else.

• 4J Nutrition Services Updates – This Nutrition Services Update was shared with principals in response to last minute menu changes. The short version is there are supply chain issues and menus are having to unexpectedly change when items aren’t getting delivered. The other piece of info is they are not taking any requests from buildings at this time while they sort through their current set of problems (I was one of the troublemakers who last week contacted them about bringing back chocolate milk for kids).

• Student iPads Potentially Staying at School – Principals got fired up last week about having to send home iPads daily and the issues it’s creating. In response, downtown is now looking at how best to address these issues. More to follow.

• Updated 4J COVID Reporting Process – If you’re interested, the linked COVID Reporting Email and Docs were sent to principals and office staff regarding how and when to report suspected COVIC cases. The short version is we report if a student is COVID positive or has been a close contact to someone who is COVID positive, but we DO NOT report if a student has primary COVID symptoms or if a student is taking a COVID test and does not have any symptoms.

• Taking Small Steps Toward Equity – It can be difficult to know how to keep going with equity work, but starting with culturally responsive teaching is helpful in getting past, “Okay, I get it… what do I do now?” See this Edutopia Article for ideas on diversifying explicit the curriculum as well as diversifying implicit curriculum. Making small changes can make a big difference.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

October 4 (M)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)

October 5 (T)
2:45-3:25, Staff Meeting (Cafeteria)

October 6 (W)
Walk+Roll to School Day
8:00-1:00, School Pictures (Gym)2:45-3:45, Asynchronous Content Prep Time
7:00-10:00, School Board Meeting (Zoom)

October 7 (H)
4:00-5:30, Allan to ELA Adoption Meeting (Zoom)
5:30,6:30, 4J Virtual Job Fair (Zoom)

October 8 (F)
1:25-2:25, Asynchronous Content Prep Time
1:30-2:30, Classified Staff Meeting (Library)

October 11 (M)
Indigenous Peoples’ Day
9:00, Allan to Elementary Principals’ Meeting (Zoom)

October 12 (T)
2:45-3:25, PBIS Meeting (Library)
4:00-6:00, Allan to ELA Adoption Meeting (Zoom)

October 13 (W)
2:45-3:45, Asynchronous Content Prep Time

October 14 (H)
5:00-6:00, Site Council Meeting (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

October 15 (F)
No School — Professional Development/Planning Day
8:00-2:00, Allan to ELA Adoption Meeting (Roosevelt MS)
8:00-9:00, Team Collaboration
9:00-10:00, Tech Webinar – Pre-made Nearpod and Seesaw lessons
10:00-12:00, Team Collaboration
12:00-12:30, Lunch
12:30-2:00, Team Collaboration
2:00-4:00, Prep

Have a good week, y’all!

Allan

 

August 30, 2021

 

Hello Holt Staff,

Welcome back to the 2021-2022 school year! If you hadn’t read my prior announcement from earlier this month, be sure to go back and review those for info about this school year.

Sixteen items of note for this week:

• Staffing Updates – Three staffing updates:

• Staffing Reduction – Last Thursday I was notified Holt was being reduced by one full-time teacher due to under-enrollment (nine other schools also lost 1-2 teachers each), but since Ashley Wolf is joining Eugene Online Academy (EOA), we do not have to displace anyone. However, we did need to shift someone into Ashley’s 2nd grade position. Downtown suggested and I agreed that one of our four 1st grade teachers should move into that position, so the 1st grade team met on Friday and Lisa volunteered to take Ashley’s spot. Thank you, Lisa.

In terms of overall enrollment, we were projected at 529 students and currently have 440 enrolled, which puts us 89 students under-projection. We only had 37 students request to go online (ten at 1st grade, four at KG, nine at 2nd, four at 3rd & 4th, and eight at 5th), which is fewer than most schools our size.

• Behavior EA Vacancy – Mandy has been offered a position with more hours at Spencer Butte Middle School, so we have a vacant Behavior EA position. HR said they would get the position posted this week, so if you know of anyone good who wants a 6.5-hour position, please encourage them to apply.

• BEST Updates – Holt is slated to open a BEST After School Program this fall, but 4J is having a hard time filling vacancies for even existing BEST programs. Right now there are five BEST Coordinator vacancies out of seven programs. If it comes down to it, downtown is rightfully going to prioritize existing programs over new ones, so it’s a possibility we may have to wait another year before we get BEST at Holt. I have mixed feelings on this. I’m disappointed we won’t have this additional support for students, but I’m also a little relieved at not having to coordinate one more new thing. I’ll update folks as I find out more. Job postings for a BEST Coordinator, Assistant, and EA positions are on the 4J Jobs Website if you or anyone you know is interested.

• Class Lists Update – Not in my blog, but attached in my email is a spreadsheet of of students who chose EOA or 4J K-5 Connect. 2021-2022 Class Lists should be updated by Wednesday at noon. Sending and receiving grade levels should connect regarding who, when, and how you want to update your lists. Let me know if you’d like me to be a part of any class list meetings or discussions.

• “Golden Hour” and Meeting Schedule Updates – I’ve added this to Monday’s agenda, but the “Golden Hour” is no longer on Mondays and is back on Fridays, but schools need to decide if they want the PLC and district PD to happen on Wednesdays or Fridays. Below is what was shared with principals on Friday.

Building Schedule – The feedback was exceptionally valuable in developing the following guidelines. Please note, the 60 minutes of continuous prep is being scheduled for Friday this year only.

• 60 minutes of continuous prep must be provided on Friday this year.
• At least 20 minutes of daily prep must happen prior to teachers supervising students.
• Building decides how much morning transition time is necessary to bring kids in the building, get them breakfast and off to the classroom. (At least 10 minutes)
• PLC weekly (Wednesday or Friday).
• Professional development in ACT and building priorities weekly (Wednesday or Friday).
• No administrator initiated meetings on Monday.
• Building and staff meetings can happen on Tuesdays and Thursdays.

• School Supplies for 2021-2022 – School Supplies are being provided by downtown. They are in the library and teachers should take what you need, but not more (no hoarding). If grade levels need additional items not purchased by the district, connect with Melanie.

• COVID Protocol Updates – Six COVID Protocol updates of note:

• 2021-2022 Elementary FAQ – The school district as created a 2021-2022 Elementary FAQ. It’s a pretty exhaustive document, but let me know if you have any questions about protocols or if there are questions you have it does not answer. Additional info can be found on the previously shared 4J COVID Rules – Visitors, Volunteers & Field Trips.

• PE and Music Protocols – I’ve already shared this with Alex and Ashley, but if you’re interested in the guidelines for PE and Music this year, they are:

• Students must maintain 3-feet physical distance “to the extent possible.”
• Masks must be worn inside the building.
• Masks are not required outside.
• Staff do not need to clean surfaces or equipment between groups (We’re not seeing spread via surfaces).
• Every student washes hands or uses hand sanitizer leaving PE or Music (we’ll station a hand sanitizer station in the hall outside Music and PE hallway).
• No wind instruments in Music.
• Singing with masks on is allowed.

• Breakfast Update – Student will need to collect their breakfasts at the exterior building entrances and not at classrooms. This is due to 4J being out of compliance with Federal Meals Program rules and Nutrition Services likely being audited this year.

• Restroom Cohorting – Each wing should use the same restrooms they were assigned in the spring (see linked Cohort Map), but we do not need to use these restrooms during lunch or recess.

• COVID Testing Partnership with UO – I don’t yet have all the details yet, but 4J schools are participating in a voluntary COVID testing system with the UO where students can choose to be tested weekly at home. Our only role would be to distribute test kits and later ship the returned tests to the UO. Linked here is a Program Flyer.

• New Water Bottles – We did purple last year and this year we have green. They should hopefully arrive next week.

• Inservice Schedule Updates – I’ve sent updated Staff Meeting Agendas in a separate email for the principal led portions of inservice week. Zoom links are now all on the Staff Zimbra Calendar. Linked here is complete Inservice Week Zoom Links. For the all-district PD where everyone is joining the same Zoom (Keynote, ELA + Math Acceleration, and Literacy PD), downtown is hoping schools and/or grade level teams will watch one Zoom feed. Last spring when everyone joined separately, it caused some lagging issues. Here are some additional inservice week reminders and info:

• REPEAT: Report Back Dates– Here are the report back dates:

• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2

• REPEAT: K-1 & Title EA Heggerty PD – Any K-2 or Title 1 EA who have not participated in a previous Heggerty training should attend one of the Zoom sessions on Friday, September 3rd at 8:00-9:50 or 10:00-11:50. Zoom links are on the Staff Zimbra Calendar. I’d recommend attending the second session so you can attend the first part of the Staff Meeting on Friday.

• REPEAT: ArtSpark Artist in Residence Survey: DUE: SUNDY NIGHT – Teachers should fill out the linked Artist in Residence Survey by Sunday night to help start the conversation when we make a final decision at our Back-to-School Staff Meeting on Monday. Artist info is on the Lane Arts Website.

• REPEAT; Single Student Desk Raffle! – The single student desks are to arrive Tuesday morning. We have enough desks for 8 (maybe 9) classrooms. Add your name to the Single Desk Lottery Google Form if you’d like something other than your current desks.

• REPEAT: Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito on Friday? Fill out the linked Breakfast Burrito Google Form by 9:00am, Tuesday, August 31st (student teachers included). You’ll need to log onto your 4J Google Account to complete the form. Let me know if you have any trouble with the form and I can input it for you.

• Keynote Speaker: Keith Jones – See the YouTube video Keith Jones: Un-Rapping Disability to learn about this year’s Keynote speaker, Keith Jones, a musician and disability rights advocate.

• Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• EEF 2021-2022 Grant Applications DUE OCT 1st – EEF usually accepts applications in the spring, but last year was not typical, so EEF made the decision to move the granting process to this fall. EEF Grant Application will be available on their website under the “Grants” tab at the top of the page by September 1st. Applications will due October 8th, 2021. Before submitting grants online, let me know your grant title and idea so Site Council can rank order grant submission (no need to do a full write up for this step). Let me know if you have any questions or care to discuss grant ideas.

• GoNoodle Plus is FREE! – GoNoodle Plus is Free to all educators for the 2021-2022 school year. See the GoNoodle News Release for info, but just sign up for an account to get in on the deal.

• LTD Bus Passes for Students – This program is more utilized by middle and high school, but free bus passes are available for all 4J students. If you know of a student who could use this, let me know and I can arrange for them to get a free pass. Additional information can be found on the LTD Website.

• FREE Program: Architects in Schools – Free design program for 3-5th – Architects in Schools (AiS) provides free architecture and design programming to 3rd-5th grade students and teachers. AiS materials can link to almost any classroom subject and is proven to be most impactful among low-income students, ELL students, and non-traditional learners, and reinvigorates student interest in school. If teachers are interested in using this program, see the linked AiS Flyer, Application Info, and Teacher Application. The deadline to apply is October 22nd.

• REPEAT: Who is A/B and C/D on the Schedule? – If you haven’t already, grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and PE/Music Schedule.

• REPEAT: Make Sure Your Voicemail is Set-Up – Ensure sure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up. If you have questions, please contact our TSS, Brian Lambert, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• District Admin Updates – If you’re interested, linked here are a few District Admin Updates, including District Athletic Director (Patrick Brown), Health Services Supervisor (Joy Maxwell), Human Resources COVID Support (Heather Stein), and South Eugene High School Assistant Principal (Rhiannon Boettcher).

• Which Reading Strategies to Try, and Which to Ditch – Research shows that some popular activities for reading instruction don’t actually result in more fluent readers—so this Edutopia Article and video below round up the most classroom-worthy ones (and the ones to ditch).

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

August 30 (M)
Licensed Staff Report Back
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Cafeteria)
8:30-10:00, Building Welcome Back & A.C.T. PD (Cafeteria)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-3:00, PLC Info & Business Meeting (Cafeteria)
4:00-5:30, Optional KinderZone PD (Ed Center)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
8:00-10:00, 2nd Grade Heggerty Phonemic Awareness (Zoom)
12:30-4:00, 4J ELA + Math Acceleration PD (Zoom)

September 1 (W)
Teacher Planning Day
8:00-9:00, Allan to Elementary Principal Meeting (Zoom)
8:30-9:00, Treats & Supplies from Project Hope! (Front of School)
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Goodies! (Library)
9:00-11:00, District Kick-Off Event (Zoom)
12:00-4:00, 4J Literacy PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-8:30, Welcome Back Social w/Breakfast Burritos! (Cafeteria)
8:30-12:00, Principal Led PD – Learning for All, Anti-Racism Instructional Strategies, SEL (Cafeteria)
September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Staff Meeting, if needed (Cafeteria)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom)

September 10 (F)
Classes Begin for All Students

See you soon!

Allan

August 9, 2021

 

Hello Holt Staff,

I won’t say “Welcome Back!” because there’s still three weeks of summer, but I figured I’d share the back-to-school info I have so far. 

For staff new to my weekly Allan’s Announcements, my intention is to send just one all staff email per week, so not to clutter up your inboxes. My hope is that staff read the announcements by the end of the day Tuesday each week (once school starts, that is). Announcements sometimes get long, but I like to err on the side of over-communicating rather than under-communicating. I’d advise staff to read the bold heading for each bulleted item and then decide from there if it applies to you or not.

Sixteen items of note:

• Staffing Updates – Please welcome several new Holt Bolts:

• Sharon Alberts (Office Assistant) – Sharon worked as our Hybrid EA this past year and is Holt’s new Office Assistant, now that Holt is making the shift away from two secretaries to one secretary and one office assistant.

• Ashley Castro (Music) – Ashley comes to us from Norfolk, Virginia, where she taught elementary music before taking time off to have her son and moving out to Oregon.

• Connie Chiakowsky (Nurse) – Connie was Holt’s school nurse in the past and she is returning to us this school year.

Emeli Iris Finn (3-hour EA)Emeli Iris just graduated from the UO with a degree in Communication Disorders & Sciences/Linguistics and is joining us in a newly created EA position.

• Robbie Cortez (Library Assistant/EA) – Robbie comes to us from New Mexico where he taught kindergarten, 1st, 3rd, and 4th grade, as well as has worked as a reading interventionist before relocating to the Eugene area.

• Melanie Pinto (CLC) – Melanie is replacing Cole in the CLC. She was most recently a special education teacher at Coburg Charter and Twin Rivers Charter School. Before that she was a teacher at Chavez.

• Robin Seno (Kindergarten) – Robin Seno most recently taught kindergarten at Yujin Gakuen and before that taught kindergarten at Howard. Robin also taught 3rd grade a number of years in California.

• Robin Vaughan (Kindergarten) – Robin Vaughan most recently taught kindergarten at Howard, but has previously taught 3rd grade and also worked as a Title 1 Coordinator.

• Wendy Williams (Kinder EA) – Wendy comes to us from Yujin Gakuen where she was Kindergarten EA and before that she worked at a Title 1 EA at Fairfield Elementary.

Please welcome these fine folks to Team Holt!

Below is a list of the classroom teaching assignments. Linked here is a complete 2020-2021 Staff List and also the updated Holt Website Staff Directory. Let me know if I missed anyone. Also, linked here is a 2021-2022 School Map. Hopefully I didn’t miss anyone.

KG: Katie Gulewich, Lesli Harmon, Robin Seno, Jeff Stimler, Robin Vaughan
1st: Jacque Barton, Elizabeth Cobb, Heidi Gori, Lisa Zluticy
2nd: SJ Moore, Jenna Norton, Ashley Wolf
3rd: Caitlin Benavides, James Longoria, Desiree Talley
4th: Lindsey Daggett, Ashley Reich, Mandy Robison
5th: Liz Ayres, Debbi Heinrich, Candace Lovato, Geoff Parks

• EA Interview Volunteers – If any of you are willing/interested in helping hire our newest staff members I’m holding interviews this Tuesday, August 10th, 1:00-3:15 for a 4-hour EA position and will also hold interviews for a Temp 1:1 SPED EA on Tuesday, August 24th, 9:00-11:00. If you know of any good candidates for the temp position, please encourage them to apply. The posting should hopefully go this week. This person would support an incoming kindergartner and the position may become permanent depending upon how things go the first six weeks of school. UPDATE: SSD changed their mind and made this a sub job instead.

• In-Service Schedule – Principals just have dates, times, and topics, so I’ll share additional details when I get them, but at the bottom of this email and on the Holt Staff Calendar are what we know so far about the the first two weeks of school. For the PD I’m in charge of I’ll try to keep things useful but succinct so staff can maximize prep time.

• Report Back Dates – Most staff report back the last week of August. Here are the report back dates:

• Elementary Secretaries – Monday, August 16
• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2 (196-day on 8/27)

• Building Access – Now that Migrant Ed has moved out, Ryan and Ritchie have started working on waxing floors. I’ll post updates on the Staff Zimbra Calendar, but C & D wing are drying and should be open as of Monday and A & B wing should be finished and available by Monday, August 16th, if not earlier.

• 21-22 Master Schedule – The 2021-2022 Master Schedule is linked here and is also on the Holt Staff Dashboard. The master schedule also includes EA Schedules and the PE/Music Schedule broken out.

• Who is A/B and C/D on the Schedule? – Grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule, as well as put names on the PE and Music Schedule.

• Meet Your Teacher, 9/8 @2:00 – With the first day(s) of school later in the week this year, I’ve move the Meet Your Teacher Event later in the week as well to Wednesday, September 8th from 1:00-2:00.

• Transition Day, Sept. 9 – You may have noticed the 4J Elementary School Calendar 2021-22 has “Transition Day for Selected Grades” on Thursday, September 9th. Principals haven’t been told the plan for this day yet, but my guess is it will be an orientation day of sorts for Kindergarten and possibly 1st grade. I’m not sure what the expectation will be for upper grade teachers this day.

• Events for the Calendar? – Are there dates or events we need to add to the calendar? Meetings should all be there, but let me know if there are other Holtober Fest type of events that need to be.

• School Hours – A few people have asked what school hours are this year, but we’re back to regular school hours, which for Holt are:

Monday – Thursday: 7:55-2:25
Friday: 7:55-1:10

• COVID Protocol Updates – If you want to deep dive into what the state is requiring of districts, you can read Ready Schools, Safe Learners Resiliency Framework for the 2021-22 School Year. However, updates are being released soon, so downtown is holding off on announcing decisions just yet on cohorting, arrival/dismissal, meals, etc. For now, follow the current 4J Mask Guidelines (SHORT VERSION: Wear as mask if not vaccine verified or if students are around) and remember to “Badge-In” if you come to school.

• Holt Staff Handbook – The Holt Staff Handbook includes most every relevant building policy and procedure. Some of these may change depending upon COVID protocols, but these are how things operate during normal times. Please take time to review the handbook and let me know if you have questions or if you spot anything that possibly needs revised.

• District Admin Updates – Linked here (and here and here and also here) are a number of district admin updates, which includes:

• Directors Equity, Inclusion & Inst: Misael Flores and Larry Williams
• Student Services Admin: Angela Crum (Holt’s new SSD admin)
• Student Services Admin: Joel Lavin
• Adams Principal: Natalie Oliver
• Awbrey Park Interim Principal: Mark Watson
• Camas Ridge Interim Principal: Mike Riplinger
• Charlemagne Interim Principal: Tom Maloney
• Gilham Assistant Principal: Megan Russell

• Relationships Matter More Than Rules – I really liked the thesis of this pre-COVID Edutopia Article on the importance of building positive relationships and creating positive community within the classroom at the start of the school year. Meaningful relationships matter for learning. The rules and policies you enforce are important for keeping a well-managed class, but rather than emphasizing control over your students, developing community and connection is a surefire ingredient for a good school year for all. Try the strategies in the above linked article to begin forging strong relationships.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next few weeks:

August 10 (T)
9:00-11:00, Interviews 4-hour EA (School Garden)

August 16 (M)
Elementary Secretaries Report Back

August 16-19 (M)
4J Camp iPad

August 23 (M)
Office Opens

August 24 (T)
9:00-11:00, Interviews for Temp 1:1 EA (School Garden)

August 30 (SA)
9:00-12:00, Project Hope – Holt Clean-Up Day

August 30 (M)
Licensed Staff Report Back
8:00-10:00, Building Welcome Back and A.C.T. PD (Library)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-4:00, 4J Learning for All (Zoom)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
12:30-4:00, 4J ELA Adoption (Zoom)

September 1 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back.
9:00-11:00, District Kick-Off (Zoom)
12:00-4:00, 4J ELA + Math Acceleration PD

September 3 (F)
8:00-12:00, Principal Led PD, PLC, Instructional Strategies, SEL (Library)
1:00-4:00, Principal Led PD, PLC, Instructional Strategies, SEL (Library)

September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Principal Led PD
1:00-4:00, Principal Led PD

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)
2:30-3:15, Leadership Team Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, PBIS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom? School Garden? Library?)

September 10 (F)
Classes Begin for All Students

Keep playing and we’ll see you in a few weeks!

Allan

June 14, 2021

 

Howdy Holt Bolts,

As weird and awful this school year was, I really did enjoy getting to know everyone and wanted to thank everyone for all your work and for making the best of a (hopefully) once in a lifetime school year.

Twenty-four items of note for this week:

• Class List Review – I’d like all staff to review the 2021-2022 Class Lists to make sure classes look balanced and avoided any bad combinations. I’d especially like for last year’s teachers to review next year’s class lists because this year’s small class sizes may not have been the best representation of student behaviors. (Just ask kindergarten teachers about kinder transition meetings where we’ll hear from Head Start, “They did great in class. They’ll be just fine.” except they forgot to take into account it was a class of 8-10 kids with 4 adults.)

• Materials Inventory Survey DUE WEDNESDAY – Downtown need the Materials Inventory 2021 Form completed by this Wednesday. Since most schools are adding classrooms next year, downtown is requiring an inventory of all core curriculum materials (Journeys, Being a Writer, LearnZillion, Number Talks Books, Second Step, etc.).

• Year End Check-List – Be sure to complete your End of Year Checklist before leaving for the summer. Hard copies were put in mailboxes earlier this month. 

• 21-22 Master Schedule – The 2021-2022 Master Schedule is pretty well set. I’d heard from three teams who requested adjustments, which we were partly able to accommodate. Let me know if there are any other fixes or adjustments that would improve the schedule (without creating other problems). Next we’ll begin building EA schedules and if grade levels are ready, you can let me know which classes will follow the A/B and C/D schedules (thought it’s also fine to wait until fall to decide).

• Monday/Tuesday Field Day Sign-Up – Any licensed or classified staff not directly working with students on Monday or Tuesday should sign-up to help during our two Field Days. Linked here is the Field Day Sign-Up Sheet.

• Rainy Day Field Day PlanNOAA’s Forecast has a 50% chance of rain Monday and Tuesday, so teachers should have a back-up plan (Magic School Bus, anyone?) in case there is a downpour (we’ll stay out if it’s just light rain or drizzle).

• 5th Grade Celebration Sign-Up – Any licensed or classified staff not directly working with students on Thursday should sign-up to help for an hour between 8:55-10:55. Linked here is the 5th Grade Celebration Sign-Up Sheet. You may need to request access to sign up.

• Tech Updates – Three technology related updates:

• Student Summer App Access – Student will continue to have access to all of the apps they’ve used this year until the “August Rollover” when Synergy moves students into their new grades.

• Grade Level iPad Images – If grade level teams want to make any adjustments to your student iPad image (adding, deleting, or rearranging apps or links), send in a ticket to 4jdesktop. This can be done now or in the fall, but Brian is ready to do it now if teams are ready.

• REPEAT: Summer Technology Checkout Form – If you are taking home any school devices (laptop, iPad, doc cam, or other devices) for the summer, please complete the 4J: Technology Equipment Checkout Contract 2020-21. Link is also on the Holt Staff Dashboard.

• Large Print Orders – If anyone is prepping for next year and has large print jobs, be sure to utilize InstaPrint instead of running them on the building copiers. It’s cheaper and it’s also easier on our machines.

• Staffing Updates – Our 6.5-hour Library/Title EA Vacancy posted on Friday and closes June 22nd. Our other openings (EAs 3-hour, 4-hour, 6.5-hour, and Office Assistant) had a total of 76 applicants, so I’m still screening candidates, but I’ll send an email later with final interview date/times for any staff who would like to help pick our newest staff members.

• Birthday & Classroom Celebrations – I put School Birthday Parties on the Leadership Agenda last week to see if we wanted to take the opportunity we had this year to permanently phase these out, but I’ve learned this was already a staff agreement that’s in the Holt Staff Handbook (page 16):

• Birthday parties are not celebrated at school.
• Any celebration in a classroom must follow 4j Wellness Policy if food is present
• If a celebration involves food, even pizza, it must be served following the grade level’s
• lunch period so that students can access full nutritional meals
• Celebrations revolving around birthday treats is discouraged. Currently staff uses their own discretion around other acknowledgements of birthdays since 4j does not have a district policy. The office will not accept deliveries of balloons, flowers, or treats that do not meet district guidelines.

• School Supplies for 2021-2022 – Thank you grade level teams for feedback on supplies not on the district list, but do know that our school supply funds are for items students will use and not teacher items (i.e. containers, organizers, or other teaching materials).

• Desk Update – Here’s a link to the Student Desk and Book Box we’re hopefully ordering. Downtown is slowing the ordering process down, but they’re now telling us we don’t need to receive them by June 30th, so that’s some good news.

• 21/22 Leadership Plan UpdateHR Emailed principals we are now allowed to resume Leadership Plan discussions for next year, but since the contract is currently being negotiated, what plans look like may change. Give that there’s only a week of school left and since leadership plan parameters may change, I think it’s best to save this discussion for the fall. See the above linked email for details.

• Summer K-5 Math Content Workgroup Opportunity (in August) – Interested in being part of a team of teachers to work on resources to support K-5 students as we navigate math next Fall. If so, see this email from Jaimee Massie.

• BEST Staff Openings – The BEST Program will be hiring EAs and also a BEST Site Coordinator for Holt. The district BEST Coordinator told me she thinks the postings will go up in July, so watch for that if you are interested.

• REPEAT: Report Card Info – On the linked Report Card Email, Melanie’s Email, and the Elementary Report Card Blog are the complete details for spring report cards, but the short version is:

JUNE 16: Teachers deliver printed report cards to the office (1 set only back-to-back. Melanie will print the copies for cum files)
JUNE 17: Classified staff stuff report card envelopes (please stop by the office to see how you can help)
JUNE 18: District couriers pick-up report cards from schools
JUNE 21: Report cards sent to EDMS for delivery to families.

The * is an option on the report card for students where there is no basis for a grade. Some report card fields have been pre-populated with a Y. SPED reports should also go to the office and will be mailed if they are four or less pages. Let me know if you have any questions.

• REPEAT: 2nd Grade iPad Return, June 18 – 2nd graders will get a different device in 3rd grade, so we will collect their devices on Friday from 8:00-2:00 (unless they are going to summer school). If you’re able to help with device collection, please add your name to the iPad Collection Sign-Up Spreadsheet. If students from other grades want to return their device, they can also return them this day.

• REPEAT: Olympic Field Day – Spirit Day! – Monday and Tuesday is Olympic Field Day. Teachers should assign a color (Red, Blue, Green, or Yellow) for each student to wear for field day.

• REPEAT: Last Week Plan – This is the schedule for the last week of school:

June 14 (M) – Cohort A attends in-person, regular hours
June 15 (T) – Cohort B attends in-person, regular hours
June 16 (W) – Regular Online Wednesday
June 17 (H) – K-4 async only, 5th Grade Cohort A & B attend in-person, 7:55-10:10
June 18 (F) – 2nd Grade iPad Return, 8:00-2:00

Field Day will be Monday (Cohort A) and Tuesday (Cohort B). Linked here is the Field Day Details.

4/5 – 8:10-9:10
2/3 – 9:25- 10:25
K/1 – 10:50 – 11:50

Let me know if you have any questions.

• You’re invited to Become an Apple Teacher – Teachers are invited to become an Apple Teacher with Apple’s free, self-paced professional learning program for educators. Join colleagues and Apple team members to go through the steps to sign up for Apple Teacher, explore new program resources, and work to earn badges to become a recognized Apple Teacher. See this email for details.

• District Admin Updates – Camus Ridge principal Kevin Gordon has taken a job as principal at Laurel Elementary School in Junction City. That leaves open principal spots at Adams, Camus, and Charlemagne.

• It’s a Wrap: Wins That Inspire From a Weird Year – To close out the year, this PBIS Article celebrates the wins educators experienced in spite of the chaos. One of the wins in the articles is from our very own School Counselor, Darla!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 14 (M)
Field Day Olympics 2021! – SPIRIT DAY
ELD/Speech/Title/Counselor- Staff Room Duty
Hybrid Cohort A – Last In-Person Day
8:10-9:10, Field Day, 4/5
9:25-10:25, Field Day 2/3
10:50-11:50, Field Day K/1
12:45, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)

June 15 (T)
Field Day Olympics 2021! – SPIRIT DAY
Hybrid Cohort B – Last In-Person Day
8:10-9:10, Field Day, 4/5
9:25-10:25, Field Day 2/3
10:50-11:50, Field Day K/1

June 16 (W)
Regular Online Wednesday
Materials Inventory Survey DUE
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
12:30, Lunch Bunch w/Ms. Darla (Zoom)
10:00-1:30, EA Interviews (Tentative)

June 17 (H)
Last Day for Students – Early Release
Last Day for 192-Day (most) Classified Staff
7:55-10:10, K-4 Async Only (Hybrid & SSO)
7:55-10:10, 5th Grade Hybrid Cohort A & B Attend In-Person
11:30, Last Day BBQ Celebration (School Garden)
1:00-4:00, EA Interviews (Tentative)
4:30, Monroe 8th Grade Drive Thru Graduation

June 18 (F)
Last Day for Licensed Staff
8:00-2:00, 2nd Grade iPad Return (Main Entrance)

June 23 (W)
Migrant Ed Sets-Up

June 25 (F)
Last Day for Secretaries

June 30 (W)
Last Day for Elementary Principals

July 28 (W)
Elementary Principals Report Back

July 30 (F)
Migrant Ed Packs-Up

August 16 (M)
Elementary Secretaries Report Back

August 30 (M)
Licensed Staff Report Back

September 2 (H)
Classified Staff Report Back

I hope you all have a well deserved relaxing summer and see below for some summer reading ideas!

Allan

 

STAFF BOOK PICKS

 

CANDACE

Paris: The Novel by Edward Rutherfurd – Historical fiction story of the most wonderful city!

The Devil in the White City by Erik Larson – Murder & magic set against the building of the “White City” in Chicago for the World’s Fair

The Coddling of the American Mind by Greg Lukianoff and Jonathan Haidt – Good intentions and bad ideas setting up a generation for a failure

American Dirt by Jeanine Cummins – Called the “The Grapes of Wrath” of our time

 

COLE

The Wise Man’s Fear by Patrick Rothfuss – A sequel to one of my favorite fantasy novels that I have been hoping to get to for awhile. Thanks to Richie for encouraging me to read all the other books in the series!

 

JACQUE

Daughters of Eville Book Series by Chanda Haun – This summer I’ll be reading more of my fairy tale fantasy series from Chanda Haun. She takes traditional tales and puts twists on them. Her newest series is Daughters of Eville is good so far and her other series is Unenchanted which is really good. It’s a take on the Grimm brothers fairy tales.

Twisted Tale from Disney – Also any new Twisted Tales from Disney publishing I’ll be reading. Those go along the lines of “what if the prince never woke sleeping beauty” or “if Aladdin hadn’t gotten the lamp” Love me some fairy tales. 😊

 

JENNY

All Creatures Great and Small by James Herriot – I’m planning to read All Creatures Great and Small by James Herriot. I loved the TV series, and my mom read the books aloud to me as a kid. It’s time to read it myself!

 

JESSICA

Summer of Night by Dan Simmons – Usually I like biographies but this called to me(: We’re road tripping to Colorado in couple weeks so this’ll be my buddy. Probably will take me all summer at 555 pages!

 

KELSEY

The Anthropocene Reviewed (Signed Edition): Essays on a Human-Centered Planet by John Green – I’m mostly a non-fiction or lore reader, I just got this book on audiobook and it’s fantastic. You’ve probably heard of John Green (The Fault in Our Stars and Youtuber on Mental Floss), I prefer his science brother Hank more typically, but this is his first venture into non-fiction and he covers a variety of hilarious, interesting, and beautiful stories on humans and their willingness to persevere despite the absurdity and cruelty of the world.

 

LISA P.

Stamped: Racism, Antiracism, and You: A Remix of the National Book Award-winning Stamped from the Beginning by Jason Reynolds and Ibram X. Kendi – I can’t wait to read Stamped. My daughter is reading it now with her 8th grade class and she recommended it to me. It could be a good one to read and discuss with our teens! :)

 

Pendergast

SJ

Caste by Isabel Wilkerson (looking forward to reading)

Deacon King Kong by James Mc Bride (looking forward to reading)

When the Stars Go Dark by Paula McLain (read)

The Dutch House by Ann Patchett (read)

Night. Sleep. Death. The Stars by Joyce Carol Oates (read)

The Paper Wasp by Lauren Acampora (looking forward to reading)

Good Company by Cynthia D’Aprix Sweeney (read)

That Summer by Jennifer Weiner (read)

The Pendergast series by Douglas Preston and Lincoln Child (new one comes out in August, first book in the series is Relic) ( I am literally jealous of anyone who hasn’t read these and gets to read them for the first time)

The Silent Patient by Alex Michaelides (read) and their new book The Maidens (looking forward to reading)

The Vanishing Half by Brit Bennett (read)

Anything by Elin Hilderbrand for that classic beach read

The Sanatorium by Sarah Pearse (read)

Anything by Laura Lippman – she has a series about a detective in Baltimore and she has lots of stand alones as well

I Know This Much is True by Wally Lamb (recently reread this because they made it into a show and it was better than I remembered)

 

TASHA

The Code Breaker by Walter Isaacson. A gripping tale of curiosity and discovery, patent wars and collaboration, and the age of gene editing.

 

 

ALLAN

The Living Dead, an unfinished novel by George A. Romero (the man who invented the “rules” for zombies with Night of the Living Dead) and finished by Daniel Kraus, who wrote the Oscar Best Picture winner The Shape of Water.

The Midnight Club by Christopher Pike. I never read any of his books as a kid, but the director of the smart and incredibly scary Netflix series The Haunting of Hill House is adapting this novel, so I want to read the book first.

Devolution: A Firsthand Account of the Rainier Sasquatch Massacre by Max Brooks
From the son of Mel Brooks, who’s other zombie themed books, The Zombie Survival Guide and World War Z, were a fun mix of mock-nonfiction and genuinely original and clever zombie scenarios, so I’m hoping this new book about Bigfoot rides that same fine line between parody and seriousness.

Once Upon a Time in Hollywood: A Novel by Quentin Tarantino – This movie is probably by favorite Tarantino film, though I’ll also say it’s probably his most idiosyncratic and probably his least accessible for the casual viewer, but it is a special treat for hardcore film nerds. Uber film nerd that he is, Tarantino grew up reading film novelizations and decided he wanted to write a novelization of his own movie and I can’t wait to read it when it comes out later this month.

 

 

June 7, 2021

 

Hello Friends,

We’re almost to the finish line!

Nineteen items of note for this week:

• Report Card Updates – Principals should get an update on Monday about how report cards will be send home, but what we do know:

Report Card Blog Updated Soon – Brooke is sending me updated info to put on the Elementary Report Card Blog so watch that site for new info, but it currently has a number of nuts-and-bolts resources that are still useful.

Parent Reports Coming Thursday – 4J Data folks told me easyCBM data will be uploaded to the Parent Reports Wednesday, so I’ll print these Thursday for teachers.

Specialists Reports Due Friday – Specialists (PE, Music, Title) should have reports ready by Friday for classroom teachers to stuff envelopes on Grading Day. SPED reports will be emailed to families.

Grading from Home – Teachers should let me know if you’re planning to work from home, but be sure to plan ahead if you need to collaborate with any colleagues on grading.

• School Supplies for 2021-2022 – Teachers should take note in Melanie’s Email regarding school supplies downtown is purchasing for next school year and to let Melanie or I know ASAP if there are supplies you’ll want that are not on the list. If enough schools ask for certain items (such as folders, which are not on the list), then they will consider adding those items.

• Olympic Field Day – Spirit Day! – Not this week, but next week is the final Holt Spirit Day of the Year, it’ll be Olympic Field Day on June 14th (Cohort A) and June 15th (Cohort B). Wear active clothing and athletic shoes for this day of fun! Teachers will assign a color (Red, Blue, Green, or Yellow) for each student to wear for field day and show school spirit by wearing their assigned team color! Go, Bolts!

 

• Wednesday PD/PLC Time (Learning for All) – Shared earlier, principals have not been told what we’re supposed to present this Wednesday, except that the topic 4J’s new “Learning for All” policy, which has all incoming students (kinders and move-ins) with a CLC placement on their IEP now going to their neighborhood schools. This will be a major shift for schools without a CLC, but it’s not going to be much of a shift for Holt except that no new kids will be bused from other schools to our CLCs (current student in the Holt CLC can stay or go to their neighborhood school). Since this is happening during the Sheldon Graduate Car Parade and a number of staff are hoping to give a nice send off to former Holt students, I’ll plan to simply share out the information for people to review on your own.

• SSO Journeys Book Return, WEDNESDAY – In-person hybrid students will return their Journeys books this week (Cohort A Monday and Cohort B Thursday) and SSO students will return their books on Wednesday between 8:00-2:00. We’ll lay out a books on a table in the office vestibule for kids to pick a FREE Book through the window. If you’re available to help at any time, please add your name to the SSO Supply Collection Sign-Up.

• 2nd Grade iPad Return, June 18- Families may keep their borrowed student iPads over the summer, with the exception of 2nd graders who will get a different device in 3rd grade, so we will collect their device on Friday, June 18th from 8:00-2:00 If you’re able to help with device collection, please add your name to the iPad Collection Sign-Up.

A few teachers and parents outside fo 2nd grade have asked if they too can return their iPad and I’ve told them, yes. Not to play telephone, but I heard from someone who heard from someone that all grades are going to return devices, but who knows if that’s true.

• Staffing Updates – Our 6.5-hour Kinder EA, 4-hour EA, 3-hour EA, and Office Assistant positions all close this week. The Library/Title EA position should go up this week. I’m tentatively scheduled interviews Wednesday and Thursday. I’ll know which interview will be which days and times once I see how much overlap there is between the candidate lists.

• Summer Technology Checkout Form – If you are taking home any school devices (laptop, iPad, doc cam, or other devices) for the summer, please complete the 4J: Technology Equipment Checkout Contract 2020-21. I also put the link on the Holt Staff Dashboard.

• BEST at Holt Next Year BEST was originally planned to rollout at Holt this school year, so I’m not sure how much Dan shared with folks, but it’s an after school enrichment program that targets students needing additional academic support and students who safe and stable place to be after school. Most programs serve about 50-80 students and typically run until 5:30 or 6:00, five days a week, proving students with a dinner. BEST sometimes partners with YMCA and run a majority of the program in the gym, cafeteria, and a few classrooms (usually SPED or Title or other areas already set up for small groups). I’ll share more details once I connect with the 4J BEST Afterschool Coordinator.

• Masks & Vaccination Verification – NOT TOO LATE! – A few people asked if it was too late to submit for the vaccine verification so you don’t have to wear a mask when kids aren’t around, and it is not too late. HR updating the verified list daily. HR doesn’t want the link posted publicly, so search your Zimbra for “Face mask requirements Vaccination verification for staff” from Health Services on May 27th to find the link (or ask me to forward it to you.

• Desk Update – Desks are finally getting ordered. School Speciality was being super slow and I was starting to think this wasn’t going to happen, but we’ve placed our order for 260 single desks. Since we have to receive them before June 30th, we had to take what they had in stock and it ended up being a slightly different Single Desk Model that’s a couple inches wider than the demo model we have now. Also, the only wire book baskets they had on hand only had 2-inches height, so I went with the taller enclosed book boxes. The desk height is adjustable and the range is 22”-30”.

• State Update for School in Fall – An ODE News Release from last week stated that students will attend school full-time, five days per week in the fall, but since vaccines will not be ready for all students by then that some health and safety measures will remain in place. The specifics of those measures aren’t spelled out, but my guess is we’ll be wearing masks, maybe continuing to cohort grade levels for contact tracing purposes (not A/B day cohorting), and that the 6-foot rule will go away.

• Staff Summer Reading Picks – LAST CALL! – Send me your summer reading picks and maybe a short description if you want and I’ll share them in next week’s announcements. Share your recommendations with your fellow Holt Bolts! Another book sitting on my nightstand is Devolution: A Firsthand Account of the Rainier Sasquatch Massacre by Max Brooks (son of Mel Brooks), who’s other zombie themed books, The Zombie Survival Guide and World War Z, were a fun mix of mock-nonfiction and genuinely original and clever zombie scenarios, so I’m hoping this new book about Bigfoot rides that same fine line between parody and seriousness.

• REPEAT: 2021 James Brown Award Nominations – Use the Google Form to nominate a staff member you think deserves to be the 2021 award recipient. See last week’s announcements for details.

• REPEAT: Last Week Plan – This is the schedule for the last week of school:

June 14 (M) – Cohort A attends in-person, regular hours
June 15 (T) – Cohort B attends in-person, regular hours
June 16 (W) – Regular Online Wednesday
June 17 (H) – 7:55-10:10, K-4 Async/5th A & B attend in-person
June 18 (F) – 2nd Grade iPad Return, 8:00-2:00

Field Day will be Monday (Cohort A) and Tuesday (Cohort B). Linked here is the Field Day Details. We’ll discuss the plan Wednesday’s Staff Meeting, but I did have some questions about the K/1 and 2/3 times overlapping with the recess and also the K/1 lunch time. I’m thinking we will close the field during field day activities and potentially part of hard play area if we need that for field day. For lunches, I’m thinking we can maybe get classes a heartier snack or maybe schedule two snack times and then eat actual lunch after Field Day, but let me know if teams have a better idea.

4/5 – 8:10-9:10
2/3 – 9:25- 10:25
K/1 – 10:50 – 11:50

Let me know if you have any questions.

• REPEAT: 2021-2022 Class Lists, DUE FRIDAY – Teams should finish their 2021-2022 Class Lists by this Friday. Then next week past teachers, specialists, and other staff can check lists for any potentially bad combinations or other concerns.

• Two Summer Reading Programs – If teachers want to use them we’ll leave out bookmarks for Menchie’s Summer Reading Program that were dropped off last Friday. Kids just fill out bookmark after they read a book and once they have read 10 books (or 10 hours), they can get a FREE 5 ounces of free frozen yogurt. Another is the Barnes & Noble Summer Reading Journal program, where kids also records books they’ve read and can turn in for a free book once they’ve filled up their journal.

• 4 Ways to Take a Real Break This Summer – Some teachers turn downtime into a professional learning opportunity, but unplugging from work has a lot of value. See this Edutopia Article for details on the value of truly unplugging, but here are the bullet points:

1. Read what brings you joy instead of educational research books
2. Seek out a new avenue for seasonal work instead of teaching summer camp or school
3. Develop a hobby instead of focusing on PD
4. Look forward to your break instead of reflecting back on your school year

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 7 (M)
SPED/Office/Library- Staff Room Duty
Cohort A Return Reading Books (Journeys)
8:30, Allan Meeting with BEST Afterschool Coordinator
2:00-3:30, Allan to Elem. Principals’ Meeting (Zoom)

June 8 (T)
easyCBM Testing Window Closes

June 9 (W)
8:00-2:00, School Materials Collection (Front Office)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
12:30, Lunch Bunch w/Ms. Darla (Zoom)

June 10 (H)
Last Day for Dynamos
Cohort B Return Reading Books (Journeys)
6:00-7:00, PAHS Meeting (Zoom)
6:30, Sheldon High School Graduation

June 11 (F)
No School – Grading Day
9:00-12:00, State Testing – EOA and Make-Up Testing (Locations TBA)
9:00-10:00, Allan to Physical Distancing Monthly Meeting (Zoom)

June 14 (M)
Field Day Olympics 2021! – SPIRIT DAY
ELD/Speech/Title/Counselor- Staff Room Duty
Hybrid Cohort A – Last In-Person Day
8:10-9:10, Field Day, 4/5
9:25-10:25, Field Day 2/3
10:50-11:50, Field Day K/1
12:45, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
1:30-3:30, Allan to Elem. Principals’ Meeting (Zoom)

June 15 (T)
Field Day Olympics 2021! – SPIRIT DAY
Hybrid Cohort B – Last In-Person Day
8:10-9:10, Field Day, 4/5
9:25-10:25, Field Day 2/3
10:50-11:50, Field Day K/1

June 16 (W)
Regular Online Wednesday
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
12:30, Lunch Bunch w/Ms. Darla (Zoom)
10:00-1:30, EA Interviews (Tentative)
1:40-2:40, Staff Meeting – If Needed (Library & Zoom)

June 17 (H)
Last Day for Students – Early Release
Last Day for 192-Day (most) Classified Staff
7:55-10:10, K-4 Async Only (Hybrid & SSO)
7:55-10:10, 5th Grade Hybrid Cohort A & B Attend In-Person
11:30, Last Day BBQ Celebration (School Garden)
1:00-4:00, EA Interviews (Tentative)
4:30, Monroe 8th Grade Drive Thru Graduation

June 18 (F)
Last Day for Licensed Staff
8:00-2:00, 2nd Grade iPad Return (Main Entrance)

June 23 (W)
Migrant Ed Sets-Up

June 25 (F)
Last Day for Secretaries

June 30 (W)
Last Day for Elementary Principals

July 28 (W)
Elementary Principals Report Back

July 30 (F)
Migrant Ed Packs-Up

August 16 (M)
Elementary Secretaries Report Back

August 30 (M)
Licensed Staff Report Back

September 2 (H)
Classified Staff Report Back

 

Just two week left and try not to feel like is the chair blow.   ↓↓↓↓↓↓↓↓↓

Allan