Technology

September 26, 2022

 

Greetings Bolts,

Twenty-five items of note for this week:

• Fresh Fruit & Vegetable Program (FFVP) Starts TUESDAY – The Sheldon Region Nutrition Services Food Manager never got back to me about an required procedures for starting the program, so I’m making up my own guidelines:

• Bags of raw fresh fruits or vegetables will be delivered to classrooms each morning in bags.
• Staff or students passing out fruits or vegetables should wash hands or wear gloves.
• Fruits or Vegetables should be served daily (not saved overnight)
• Leftovers may be sent home with students

And if there are any teachers willing to volunteer a 2-4 of your students for deliveries, let me know.

• Gaga Ball Pit Install TUESDAY – Facilites let me know they’re installing the Gaga Ball Pit this Tuesday. They’ll need to cone off part of hard play, but the rest of hard play will be open. They think it will take two days at the most and possibly just one.

The Gaga Ball Pit will be closed until I’ve had a chance to meet with Recess Supervisors (see the item a couple below) and all classes at your grade level have gone over the Gaga Ball Pit Rules.

• Optional Library Schedule Meeting, TUESDAY @2:45 – Downtown Library folks emailed the final word on the library schedule, which is classes will have library twice a week every other week and once a week for checkout on the off week. I’ll plan to hold an optional meeting on Tuesday after school for anyone who wants to help develop a schedule. I’m thinking we’ll do a rotation of K-2 goes twice a week for Week #1 and grades 3-5 go twice a week for Week #2 and then rotate, but I haven’t looked to see if that works yet, though if there are any go-getters out there who want to draft something ahead of time, that would be fabulous! Here’s a link to the current Library Schedule.

• Optional Shared Staff Goals Committee, WEDNESDAY @2:45 – This Tuesday (correction) Wednesday at 2:45 in the library is an optional meeting to develop shared building goals staff can cut-and-paste into TalentEd as your goals for the year if you choose. I drafted a few SEL Related SMART Goals to get the conversation going, but my thinking is to make goals for things we’re already doing, such as teaching Second Step, holding morning meetings, and such. See you Wednesday if you’d like to help!

On a related note, Here are some ODE Sample Goals for teachers and specialists at all grade levels if any staff want to use them.

• REPEAT: Back to School Night, THURSDAY – Back to School Night, is Thursday next week, 5:30-6:30. I’ve included in the Quick News that specialists (SPED, ELD, Music, PE, and Library) will also be available to meet with families. The schedule will be:

5:30-6:00, Free Pizza & Title 1 Presentation (cafeteria)
5:30-6:30, 1st, 2nd, 3rd Class Visits
5:30-6:00, Kinder Meetings
6:00-6:30, Free Pizza & Title 1 Presentation (cafeteria)
6:00-6:30, 4th & 5th Meetings
6:30 Back to School Night Ends

• Holt School Spirit Assembly, FRIDAY @8:15 – This Friday at 8:15 in the gym is the Monthly School Spirit Assembly. Add your name to the Hungry Hungry Hippos Sign-Up Sheet if you’d like to participate! Watch for details coming soon!

• Classified Meeting Friday @1:30 – This meeting was originally schedule for next week, but I wanted to meet sooner since we have the Gaga Ball Pit coming soon. I’m thinking we should have one supervisors assigned to Gaga Ball, one more for hard play (depending on how many kids are there), and one for soft play, but I want recess supervisor input on this since you’ll be the ones out there each day. I also want to go over the Gaga Ball Pit Rules to make sure we’re all on the same page and if there’s anything we want to change about the rules before we teach them to students.

• Friday PD: K-2 Fundations, 3-5 Wit & Wisdom – Linked here is the Elementary PD Doc for this Friday, which includes Zoom links and other info. Please note the time changed for K-2:

• Grades K-2, Fundations, 2:30-4:00
• Grades 3-5, Wit & Wisdom, 1:25-2:25

• October Staff Potluck, Oct. 3rd – Not this week, but next week is the first Monday of the month, which is when we celebrate that month’s birthdays with cake provided by Sunshine in the Staff Room. Staff are encouraged to bring an item to share if they wish potluck style. If you’d like to bring something, you can add your name to the Potluck Sign-Up Sheet.

• Professional Development Calendar – Related to the above, downtown is now using just one PD calendar to avoid another Friday PD debacle like last week. Linked here and on the Holt Staff Dashboard is the 2022-2023 District PD Calendar for Instructional Staff, which they continue to update, but at least they’re all working off of the same document.

• Leadership Plan Proposal – Linked here is the Proposed 22-23 Holt Leadership Plan. For comparison, last year’s allocations are included, but the only change was to reduce the Equity position to 2 days from 3.5 day and moving that to a new position for assemblies that are not the regular monthly assemblies, such as author visits or other performers. The thinking behind this is that although we all agree the equity position is important, we got pretty minimal support from the district TOSAs when we tried to get some things starts, so the amount of work for this position is still a bit unknown, and for the assembly position, the non-monthly assemblies are more involved since there dealing with finances, coordinating with PAHS, contracts, and working with the assembly folks. Let me know if anyone has other plans you’d like to propose and I can add them to the document. Here’s the remaining steps in our Leadership Plan process:

10/4 – Share plan(s) and discuss at Staff Meeting
10/5 – If needed, subcommittee meets to add/modify plans.
10/18 – Plans (w/out name) discussed and voted on.
10/19-10-22 – Staff sign-up to fill the leadership positions.
11/2 – Staff vote on plan with names attached.

• Classified Self Evaluation and Goals – I heard there’s some questions about the classified self-evaluation and goals, so I wanted to share that for the self evaluation when you score yourself between Ineffective, Area for Growth, Effective, or Exemplary, most people will be in the Area for Growth or Effective range. If you score yourself Exemplary, that’s an area you should be teaching others across the district. It’s also totally fine to mark ineffective if that’s where you think you are. For goals, I would say don’t make extra work for yourself and pick a goal you’re actually working on. So don’t feel obligated to commit to learning sign language or something big, but pick something you’re already doing, such as committing to attend Conscious Discipline PD or working on learning more kids names or working to keep your small group materials better organized. Essentially, make it a practical goal.

• Sub Plans and Notebooks – Germs is staring to work it’s way around the school, so make sure your Sub Plan Notebook (different from the Emergency Binder) is up to date. Notebooks should include the following:

• Class list
• Student Health Information
• Behavior Support Plans
• IEP and 504 Plan Accommodations
• Emergency generic sub plans with your schedule

There should be a notebook for this in every classroom, but if yours is missing, see Melanie or Sharon.

• Classroom Cleaning Every Other Day – Facilities has still not staffed our 2-hour night custodian, but Richie is still required to do electrostatic cleaning, which is cutting into his time for emptying garbages and sweeping classrooms. Facilities has given Jeremy an hour of overtime to clean classroom each day, so one day he is cleaning A & B wings and the next day cleaning C & D wings. If I remember right, A & B wing is being cleaned this Monday.

• No School Purchases Shipped to Your Home – If you place any online orders for school, DO NOT have them delivered to their home address. 4J Financial Services may potentially deny any reimbursements for purchases if they are shipped to your home instead of school.

• PAHS Printing Parent Volunteer – Holt parent Stephanie Gibson is resuming her role as the Holt Parent Production Assistant. Look for the Copy Order Mailbox in the main workroom for a Copies Form if you have any jobs. I’m not sure which day Stephanie is coming in, but I believe she’s planning to start this week. .

• Non-Essential Volunteers Allowed – Although I announced last week I was willing to go rogue on the above parent volunteer, Risk Management emailed principals later in the week that non-essential volunteers are now allowed. Volunteers still need to complete a background check and must also provide a proof of vaccination, though downtown is checking with legal counsel if that is still required.

• Seesaw Optional, but Great for Family Involvement – I think most teachers know this, but to just put it in writing, teachers are not required to use Seesaw. However, it’s a great way for to involve families and see what their kids are doing at school. You don’t necessarily have to do assignments on Seesaw, though you can, but having kids recording themselves reading something or taking a picture of their work and posting it for their parents to see if a pretty easy way for teachers to involve (and to ingratiate yourself to) parents. Linked here are a number of 4J Seesaw Resources if you’re new to the app or want to review the basics.

• EEF 2022-2023 Grant Applications DUE OCT. 7TH – Applications will due October 7th and EEF did not say anything about Site Council rank ordering grants, so just submit your proposal on the EEF 22-23 Grant Application. Below is a graphic od their funding priorities. Let me know if you have any questions or care to discuss grant ideas.

 

• Comp Time & Trade Time Tracking – HR is asking classified staff to use forms they created for Classified Compensatory Time (PDF or Word) and Classified Trade Time (PDF). Trade Time is what is used most of the time, but to clarify the difference between overtime, comp time, and trade time:

Overtime: When a classified staff member works in excess of 8 hours one day or 40 hours a within a week, they are paid 1.5 times their regular rate for the additional time.

Comp Time: When a classified staff member works in excess of 8 hours one day or 40 hours a within a week, they earn time at 1.5 times amount of time worked in excess that they must track on the Comps Time Form, which can be banked to use at a later date by mutual agreement with their supervisor.

Trade Time: When a classified staff member works in excess of their regularly scheduled time any day, they must track the time on the Trade Time Form, which can be banked to use at a later date by mutual agreement with their supervisor.

Note that staff must notify me prior to accumulating hours.

• BEST Coordinator Job Reposted – Downtown has been unable to hire a new BEST Coordinator for Holt (and for other schools) and are reposting the vacancy, which means our start date for BEST is currently on hold.

• Save Our Schools Opt Out Form – A heads up there’s a Save our Schools Opt-Out Form circulating online and in our community made by Heritage America. If you receive this form, simply thank the parent or guardian and let them know you’ll give it to your principal. The form cites OARs with a loose interpretation of them, but don’t engage in a discussion about the opt-out form or any actions you’ll take regarding the form. If you’re interested, here are Talking Points that were given to principals, though we too were told to not engage parents regarding the form if we get one.

• Red Cross Classroom Presentation – Red Cross is offering free classroom presentations on disaster preparedness for K-5 classrooms. If you’re interested, see the linked Email, Handouts, and Registration Link.

• Relationship Matter More Than Rules – An oldie, but a goodie from Edutopia. Community building in the classroom starts on day one. See this Edutopia Article for strategies to begin forging strong relationships.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 26 (M)
ELD/Speech/Counselor/Library Staff Room Duty
Pastini Fundraiser Continues (Sept. 12 – Oct. 16)Fall Benchmarking Continues
3:45-5:15, Allan to Elem Principals Meeting (Ed Center)

September 27 (T)
Title Groups Start, 3rd – 5th
Happy Birthday to Me!
8:10, Allan Reading to Class
2:45-3:30, Optional Library Schedule Meeting (Library)

September 28 (W)
1:00-5:00, 4J Flu Shot Clinic (Ed Center)
2:45-3:15, Optional Building SMART Goals Meeting (Library)

September 29 (H)
2:45-3:30, Leadership Team Meeting (Library)
5:30-6:30, Back to School Night
• 5:30-6:00, Free Pizza & Title 1 Presentation (cafeteria)
• 5:30-6:00, Kinder Meetings
• 5:30-6:30, 1st, 2nd, 3rd Class Visits
• 6:00-6:30, Free Pizza & Title 1 Presentation (cafeteria)
• 6:00-6:30, 4th & 5th Meetings
• 6:30 Back to School Night Ends

September 30 (F)
8:15, School Spirit Assembly (Gym)
1:25-2:25, Friday PD, 3-5 Wit & Wisdom (Zoom)
2:30-4:00, Friday PD, Geodes (Zoom)
UPDATED! 4:00, Friday @4:00 (Public House)

October 3 (M)
SPED Staff Room Duty
School Custodian’s Day (ALL)
Pastini Fundraiser Continues (Sept. 12 – Oct. 16)
Fall Benchmarking Continues
10:40-12:40, Staff Potluck Luncheon (Staff Room)
3:45-5:15, Allan to Elem Principals Meeting (Ed Center)

October 4 (T)
Title Starts, 1st – 2nd
2:45-3:30, Staff Meeting (Library)

October 5 (W)
Monthly Walk+Roll to School Day

October 6 (H)
9:00-9:30, Safety Committee Meeting (Office)
2:45-3:30, IPBS Meeting (Kelsey’s Room)
6:00, PAHS Holt Bolt Planning Meeting (Cafeteria)

October 7 (F)
10:00, Fire Drill
1:25-2:25, Friday PD – Staff Choice (Zoom)

Go, Bolts!

Allan

September 19, 2022

Howdy Holt Bolts,

Okay, I’m getting my announcements down to a reasonable length this week.

Sixteen items of note for this week:

• Optional Shared Staff Goals Committee, WEDNESDAY @2:45 – This Tuesday at 2:45 in the library is an optional meeting to develop shared building goals staff can cut-and-paste into TalentEd as your goals for the year if you choose. I got permission to make the SMART Goals less data driven and more soft if we want to make them more SEL focused, which is a focus of our school improvement plan. See you Wednesday if you’d like to help draft some goals.

• NEW TIME: Fire Drill, FRIDAY @10:00 – I messed up on the time last week, so the new time will be 10:00 this Friday, which is our shorter day for recesses and will be in the five minutes in between 4th and 3rd grade recess. 4th grade can pick their kids up regular recess lines and after the drill 3rd grade can go straight to recess.

I have this on the Staff Meeting agenda this Tuesday to make sure everyone is on the same page, but see Holt Staff Handbook for complete details on Fire Drill Procedures, but highlights are:

• Students and staff clear the building, following the Evacuation Routes.
• Teachers should take their Emergency Binders (let me know if you do not have one).
• Classes walk single file to their marked spot at soft play/playground (see map).
• Students at specialists (PE, Music, Title, ELD, SPED, etc.) return to their homeroom teacher for attendance
• Teachers take attendance and raise their green card once all children are accounted for.
• Notify the admin or designee or of any missing/additional children in your line by raising the red card.
• Admin or designee running the drill will announce the all-clear when classes may return to the building.

Since this is our first drill of the year, it is fine for teachers let students know when it is happening and to do pre-teaching before the drill happens.

I was also told that A and B wing spots in the past were swapped, since A wing gets to the playground first and B wings second, which makes sense.

 

 

• Friday PD: 4J Policy Memo & Checklist Due Oct. 30 – This Friday’s PD is “Building Based,” so instead of meeting, staff can use this time to review this year’s District Back-to-School Memo. Section 1 is the portion staff are required to review and return to me a singed Staff Orientation Checklist by Oct. 30th. Let me know if you have any questions regarding these policies. Copies of the checklist were put in staff mailboxes and extra copies are in the Staff Work Room.

• REPEAT: Back to Schoo Night (i.e. Curriculum Night) – Back to School Night, is Thursday next week, Sept. 29, 5:30-6:30. I’ve included in the Quick News that specialists (SPED, ELD, Music, PE, and Library) will also be available to meet with families. The schedule will be:

5:30-6:00, Free Pizza & Title 1 Presentation (cafeteria)
5:30-6:30, 1st, 2nd, 3rd Class Visits
5:30-6:30, Kinder Meetings
6:00-6:30, Free Pizza & Title 1 Presentation (cafeteria)
6:00-6:30, 4th & 5th Meetings
6:30 Back to School Night Ends

• PAHS Updates – Our parent group met last week and items of note included planning for the Oct. 19th Holt Bolt (i.e. jog-a-thon). They mostly brainstormed ideas for prizes, so stay stay tuned for more info to come. They are also planning an in-person BINGO Night Oct. 27th at 6:00 in the cafeteria.

• Operation School Bell – Holt was given way more slots for Operation School Bell this year, where families receive vouchers for back to school clothing. Not on my blog, but attached in my email is a list of student already signed up. Let Felicia know if there are families not on the list who you think could use this program.

• Grab-and-Go Breakfasts in Cafeteria Only – Not by our choosing, but Nutrition Services is requiring us to only serve late students grab-and-go breakfasts out of the cafeteria, so please direct any hungry late students in that direction.

• Food at Recess (snack okay, not at lunch) – Kids are allowed to eat snack in their designated areas at recess, but at lunchtime are not allowed to eat at recess. Students need to finish eating in the cafeteria. Students can save any part of their lunch that is “shelf stable,” meaning it comes in a wrapper or is a whole fruit, but students are not allowed to eat these at lunch recess.

• Staff Room Cleaning & Freebies – I now have the Staff Room Duty Schedule added to the calendar, so take note when it’s your turn. On a related note, if you are leaving freebies in the staff room (supplies, curriculum, food, etc.) only leave it in there no more than a week. I’ll plan to clear out all items from last week this Wednesday. 

• Wit & Wisdom Name Tags Can’t Be Laminated – We figured out the Wit & Wisdom name tags have a film on them that melt and ruin them if you try to laminate them, so learn from your colleagues misfortune.

• High Holy Days – Schools should avoid scheduling major events, tests, or assessments of any kind during major religious holiday. I’ve added these dates to the staff calendar, but see the 4J Religious Holidays & Accommodations website for full details.

• No Large Attachments in Synergy Emails – The Technology Department is asking staff not to attach large files (I’m guessing they mean 500MB large videos and such) to email messages sent via Synergy, which is causing problems for the 4J Network. Instead, save the file to your Google Drive and then include a link to the document in your email.

• REPEAT: Leadership Survey, DUE MONDAY – Shared at the back-to-school Staff Meeting is the linked Leadership Plan Survey. This will be on the agenda for Tuesday Staff Meeting and filling out this form will help focus that discussion.

• REPEAT: TalentEd Goals and Self Assessment – All staff, both classified and licensed staff, need to complete the self assessment/reflection in TalentEd by October 1st. The optional shared staff goals will be more geared towards classroom teachers, but ODE posted Sample Goals for Teachers, all grades and specialties, that folks are also welcome to use.

• REPEAT: Principal Visits to Classrooms – Teachers, if you haven’t already, let me know a good 10-minute block of time I can come and visit sometime this month. Thank you!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 19 (M)
5th Grade Staff Room Duty
International Talk Like a Pirate Day!
Pastini Fundraiser Continues
Fall Benchmarking Continues
8:10, Allan Reading to Class
2:45, Optional Eli Pen Training (Library)
4:00-5:30, Allan to All Admin Meeting (Zoom or Ed Center)

September 20 (T)
School IT Professional’s Day (Speech/ELD)
2:45-3:30, Staff Meeting (Library)

September 21 (W)
2:45-3:15, Optional Building SMART Goals Meeting (Library)
7:00-9:00, School Board Meeting (Zoom)

September 22 (H)
1:00-5:00, 4J Flu Shot Clinic (Ed Center)
2:45-3:30, IPBS Meeting (Kelsey’s Room)
6:00, PAHS Holt Bolt Planning Meeting (Cafeteria)

September 23 (F)
10:00, Fire Drill
1:25-2:25, Friday PD – Building Based (4J Policy Review)

September 26 (M)
ELD/Speech/Counselor/Library Staff Room Duty
Pastini Fundraiser Begins (Sept. 12 – Oct. 16)
Fall Benchmarking Continues
3:00-5:30, Allan to Elem Principals Meeting (Ed Center)

September 27 (T)
Title Groups Start, 3rd – 5th
Happy Birthday to Me!
2:45-3:30, PBIS/SEL/Equity Meeting (Kelsey’s Room)

September 28 (W)
1:00-5:00, 4J Flu Shot Clinic (Ed Center)

September 29 (H)
2:45-3:30, Leadership Team Meeting (Library)
5:30-6:30, Back to School Night
• 5:30-6:00, Free Pizza & Title 1 Presentation (cafeteria)
• 5:30-6:30, 1st, 2nd, 3rd Class Visits
• 5:30-6:30, Kinder Meetings
• 6:00-6:30, Free Pizza & Title 1 Presentation (cafeteria)
• 6:00-6:30, 4th & 5th Meetings
• 6:30 Back to School Night Ends

September 30 (F)
8:15, School Spirit Assembly (Gym)
1:25-2:25, Friday PD, 3-5 Social Studies / ELA (Zoom)
2:30-4:00, Friday PD, Geodes (Zoom)

FYI, three full weeks of school until our first 4-day week. ;)

Allan

 

 

August 29, 2022

 

Hi Everyone,

It’s the week we get the gang back together!

One pro-tip for new folks accessing some of the links below. Make sure you are logged onto you 4J Google account (using your 4J email and password to log onto Google) and not your personal Gmail account. This often trips folks up.

Thirty-three items of note for this week (sorry there’s so many):

• Staffing Updates – Four staffing updates:

• Nurse (Eden Van Bloem, RN and Hailee Ritter, LPN) – Eden has worked with 4J in the past and we are happy to welcome her back as our RN. I’m also pleased to announce that Hailee, who was with us last year as our LPN, will continue to help support students here at Holt this year.

• Title 1 EA Interviews, Tuesday 9:45-11:15 – We’re holding interviews this Tuesday for our 6-hour Title EA if anyone would like to join me and Jenny. We need a classified rep on the committee, but if any licensed or classified staff would like to joint the committee, let me know and I’ll send you the interview materials.

• Title EA Vacancy and Hire – Lori Tingue, who was returning to her EA position after a temp teaching position at Gilham last year, has accepted a teaching position in Junction City. Earlier in the summer we conducted interviews for another 4-hour EA vacancy, where we had a strong pool of candidates, so I submitted to hire one of the candidates from that pool. Hopefully HR makes a job offer soon and this person can start later this week!

• Darrin Heffington Leave Extended – I learned late last week that Darrin is planning to extend his leave, so we’ll sadly have to wait a while longer for his return. He’s asked for privacy around why he is out, but is still hopeful he’ll be able to return this school year, so for now we’ll start the year with a substitute in his SPED EA position.

• New Staff Email, Calendar, Google Access? – I think I’ve given all our new folks access to the Staff Zimbra Calendar, the Staff Google Drive, and added folks to Staff Email Lists. Let me know if I’ve missed one of these for any of you or if there are other things, such as access to digital curriculum materials you need help accessing.

• Back to School Meeting Agenda – Linked here and on the Staff Google Drive is the Back to School Staff Meeting Agenda. Depending how much discussion we have on some of the business items, I’m hoping I can get folks out early. For some of the decision items, if there’s not an easy clear consensus, I’ll plan to table some of those items to discuss later. Following the all-school staff meeting, I’ll have a short Classified Staff Meeting to go over some supervision items. Let me know if you have any additional agenda items.

See you in the cafeteria at 8:00 for socializing and breakfast snacks, with the meeting starting promptly at 8:30. And free to roll down a comfy teacher chair if you’d rather not sit on a bench.

• Team Sign-Ups – If you’d like to sign-up to be a member of one of our building teams, please add your name to the Team Sign-Up Sheet (2022-2023). Leadership Team (monthly), PBIS Team (monthly), IPBS/SEL Team (twice a month), and I added an Equity Team Meeting (monthly). Teams can be big or small, so doing be bashful about adding your name.

• Inservice Week Updates – Downtown has made more changes to the Inservice Master Schedule Google Doc, but it’s now pretty much complete with Zoom links and most of the conflicts resolved.

• SPED EA Zoom PD Tuesday Morning – We have a staff welcome back gathering at 8:30 in the school garden and SPED EAs have a PD on Zoom that also starts at 8:30, but you all have my permission to show up 15 minutes late for the Zoom if you want to come join everyone in the garden for snacks and socializing.

• Restorative Justice PD, Tuesday, 8/30, OPTIONAL – Principals were told this PD is open to all staff, but is intended for classified staff who may be leading Restorative Circles, so staff should note it’s optional and not required, which is not stated on the above spreadsheet. See this email for details.

• PD Conflicts, Thursday 9/1 – SSD staff should note that Joel Lavin’s Email (telling staff on 9/1 to work in buildings) conflicts what’s on the spreadsheet (attending a Wit & Wisdom PD), but I’d say go with whichever you feel is more useful to you. There’s another conflict this day for Kindergarten teachers and EAs, but I’ve already connected with them.

• District Back-to-School Event Space Limited – If you missed it in the district email, the 4J Back-to-School Event on Thursday has limited space and seating only for 300 attendees. Attendance is optional, but if you do attend you may want to get their early or bring your own camp chair.

I’ve kept the Holt Staff Zimbra Calendar current with the document for classroom teacher and classified staff, but specialists should check the above linked spreadsheet for your meeting dates and times.

 

• EA Help this Week? – Title EAs have PD the same time as teachers Thursday afternoon and Friday morning, but will have other times they can help out where needed. Just fill out the linked Dynamo Assistance Spreadsheet if you can use any help and we’ll see if we can connect you with someone.

• Friday PD Time Change (5-min.) – When we have district led PD, the start time will now be 1:25-2:25 instead of 1:30-2:20. For consistency, I’m going to leave it the same for the monthly building led dates, but let me know if you think this is something we should discuss as a staff.

• Health Curriculum Delivered & Into Video Coming – Teachers may have noticed on Friday that The Great Body Shop Teacher’s Guides were delivered left with your Wit & Wisdom items outside classrooms. Also, you’ll soon start receiving a monthly “Student Issue” magazines each month. See the linked email for details. Downtown is also planning to send a short (15-20 minutes) voice-over slideshow that will introduce teacher to the GBS curriculum, which they want you to review before Thursday and Friday’s Health PD. Here’s a link to the GBS Slideshow w/out Voice-Over if you want to review it without that part. 

• DRAFT EA Schedules – The 2022-2023 Master Schedule now includes the EA Schedule, though it is still VERY much in draft form depending upon whether Title 1 groups are 4 or 5 days a week, which I’m hoping to decide at Wednesday’s Staff Meeting. If there’s not a clear consensus, we may table this decision when we have more time, since Title groups don’t start until later in September.

• REPEAT: 22-23 Master Schedule – Linked here is the 2022-2023 Master Schedule, which is also on the Holt Staff Dashboard.

• REPEAT: Who is A/B and C/D on the Schedule? – Grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and the PE/Music Schedule tab. GOLD STAR to 1st grade who let me know their times first!

• Principal Visits to Classrooms – I’d like to visit every classroom sometime during the first few weeks of school to greet students and introduce myself. I’ll read a favorite story to your class and chat with the kids a bit. Teachers, please let me know a good 10 minutes block of time I can come and visit sometime this month. Thank you!

• Classroom Newsletters to Allan – I’d like to have copies of classroom newsletters when teachers send or email them home to families (CCing me on your email is best). This helps me keep up to date on what’s happening or going to happen in classes when families ask and it also lets me know details of any class activities that I might be able to get local media to come out and cover. I love promoting our school!

• PAHS Meeting Updates – Three updates from the first meeting by our parent group, Parents at Holt School (better known as PAHS).

• Holt Bolt (Oct. 19) and Spring Carnival – Pre-COVID, PAHS was planning to swap the school carnival (Holtober Fest) and jog-a-thon (Holt Bolt), and are carrying through with those plans this year. The Holt Bolt will be Wednesday, October 19th. Times are TBA, but we’ll try to run it in morning similar to how we did it last spring. The date for the Spring Carnival is TBA.

• PAHS Budget – If you’re curious, linked here is the PAHS Budget. They did make one change to add $50 in classroom funds for new teacher. There was one other addition, but didnt’ write it down and it’s escaping me now, but it wasn’t anything major.

• PAHS Table at Meet Your Teacher – Parents will have a table out near Kona Ice to help recruit volunteers more family involvement. They’ll have some games for kids to play while they wait for Shave Ice. They’re also planning to have a table at Curriculum Night, once we settle on a date for that.

• Fresh Fruit and Vegetable Program – I have an email to the Nutrition Services Department about when this program will start, but wanted to remind teachers that starting this year Holt gets to participate in the Federal Fresh Fruit and Vegetable Program, where a raw fresh fruit or vegetable will be delivered to your classroom daily for kids to have as a snack. Stay tuned for more details once I get them, but I wanted to remind folks about this.

• Insurance Open Enrollment Deadline, Sept. 15 – A reminder that you need to choose your insurance plan by September 15th or else you will lose your health insurance benefits for this year. See the 4J Open Enrollment 2022-23 Website for details.

• Check Your Paycheck – 4J is currently transitioning their Finance Department budgeting and payroll systems to a new one, so there’s a possibility for errors on your paycheck, either under or overpaying. I got overpaid one year and had to pay back a bunch of money, which was not at all pleasant.

• 2022-2023 COVID Info for Families – Below is the district message to families on COVID protocols this year, which I’ll put out in the next Quick News:

We are pleased that COVID-19 cases are declining in Oregon; however, we must remain vigilant as the virus is still widespread throughout the state. Masking is optional. If your student tests positive, please call your student’s school to let the staff know. Students who test positive are required to isolate at home for at least 5 days before returning to school. To calculate the 5-day period, Day 1 is the first full day after the symptoms developed or the positive test result is received. Isolation may end after 5 days if the individual is fever free for 24 hours without the use of fever-reducing medicine and other symptoms have improved. It’s recommended, but not required that individuals should wear a well-fitting mask around others at home and in public, including at school, for 5 additional days (Day 6-10) after the end of the required 5-day isolation period.

Brush Up on COVID-19 Protocols: Masks are optional—either way is OK! COVID-19 vaccines are readily available and encouraged, but not required. Washing hands with soap and water for 20 seconds regularly can keep you healthy and prevent the spread of germs. 4J will offer free rapid COVID testing onsite at all schools for students who develop symptoms. Parent consent is required and forms are available at all schools. coming-up: We are again partnering with the Oregon Health Authority and the University of Oregon to offer free weekly COVID-19 testing to all 4J students during the 2022–23 school year. Information on how to opt-in will be shared with families as soon the program reopens, sometime next week. Check with your school or the district website.

• Color Paper Shortage – 4J has more colored paper on order, but as of right now, the colored paper schools have is all the paper there is. Try to use white paper if you can and please don’t hoard colored paper like it’s toilet paper circa spring 2020.

• Large Print Orders to InstaPrint – If you are doing a large print order (i.e. a grade level class set), you’re encouraged to put in a print order through InstaPrint. Just complete the Print Work Order Form found in the main staff workroom and give that to Melanie.

• Field Trip Info – I shared earlier that field trips are once again allowed, but wanted to remind staff of the linked 4J Field Trip Approval Process. See the link for full details, but you need to submit a Field Trip Request Google Form to HR 30 days before a trip. Linked here is a PDF of the Google Form if you want to see what all info you need to collect before submitting a request. It’s fairly extensive, such as needing to include your volunteers (though HR said you can add that later closer to the field trip date). Also, due to the bus driver shortage, all bus field trips need to start after 8:30 and return to school by 1:15, so drivers can run their regular bus routes. This is a pretty onerous process and was new the year before the COVID shutdown, so I’ve put this on the Back to School Staff Meeting agenda if people have any questions. These links can also be found on the Holt Staff Dashboard and on the left column of my blog under District & State Links.

• 4J Tech Subscriptions – Linked here are the current 4J Technology Subscriptions. Sadly there is no BrainPOP or Mystery Science this year, but let me know if there are others you think we should consider purchasing as a building or looking to write some grants for.

• Pizza Parties (Not allowed, but…) – This rule isn’t new, but Nutrition Services is cracking down on Pizza Parties, which are not allowed at school because they compete with the school meal program. However, teachers are allowed to do a pizza part if you purchase pizza through the school kitchen. Staff are also allowed to have a pizza party if it happens after a grade level’s regular lunchtime. Check in with me or Deb if you’re planning a food related party to make sure it’s within guidelines.

• VISITOR vs VOLUNTEER Badges – When a non-4J employee signs in at the office, they should have a visitor or volunteer sticker, though at this point, we are not allowing visitors and are only allowing approved volunteers, so if you spot anyone with a “Visitor” sticker, send them back to the office.

• Medication Lock Boxes Available – 4J schools are receiving 5-6 medication lockboxes (they look like cash boxes) that are to hand out to a family that would like to securely store medication. See the linked email for details, which also contains information on obtaining free gun lockboxes as well. Let me, Darla, or Felicia if you know a family in need of one of these and we’ll get them connected.

• REPEAT: Welcome Back Burritos, Coffee, & Supplies! Tuesday @8:30! – Join us for burritos, coffee, school supplies and socializing with school friends! Brought to Holt Staff by the amazing group at The Hope Project on Tuesday, August 30th at 3:30 in the School Garden!

 

• REPEAT: 2022-2023 Class Lists – Here’s the link to the 22-23 Class Lists that were created last spring, which are now all in Synergy. Please adjust this document as needed for any rebalancing of classes.

• REPEAT: Holt Staff Fun Facts – If you haven’t already, be sure to fill out or update your info on the Holt Staff Fun Facts Spreadsheet.

• REPEAT: Class List Email Friday Afternoon, Sept. 2nd – Teachers should plan on sending a welcome letter to families of all students in your class the afternoon of Friday, September 2nd. We can decide at our BTS staff meeting on a general time teachers will send the email, but you may want to start writing or updating your letter now.

• REPEAT: ArtSpark Artist in Residence Survey [LINKS FIXED] – Please fill out the linked Artist in Residence Survey to help start the conversation for when we make a decision at our Back-to-School Staff Meeting or which dates and artists we want. ALSO, I got a hot tip from another principal that Jen Hernandez’s Story Crafters & Comics was super good!

• District Admin Updates – See the linked email for details, but Jenna McCulley is the new Director of Communications, Matt Brown is the new Director of Finance, Lisa Fjordbeck is the new Department Operations Coordinator, and Steve Roberts is the new Warehouse Supervisor.

• Melissa & Lori Love Literacy Podcast (Wit & Wisdom Episode) – Candace found a podcast, Melissa & Lori Love Literacy, hosted by a couple teachers who talk about when their school district switched to Wit & Wisdom. Here’s a link to Episode 69 where they talk specifically about the rollout and the shifts they had to make in their teaching. I asked the trainer on Friday if she knew about this podcast and she gave it a thumbs up as good practical information. If you scroll through their episodes, there are several that involve Wit & Wisdom.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

August 29 (M)
8:00-4:00, Wit & Wisdom ELA PD – Day #2 (K-3 @Zoom, 4-5 @Cafeteria)

August 30 (T)
Protected Teacher Planning
Classified Staff Report Back
8:30, Welcome Back Burritos, Coffee, & Supplies! (School Garden)
8:30-12:00, SPED EAs to SSD PD (Zoom)
2:30-3:30, Allan to IEP Meeting (Zoom)
9:45-11:45, Title 1 EA Interviews (TBA)

August 31 (W)
8:00-8:30, Breakfast Stacks & Socializing (Cafeteria)
8:30-12:00, Holt Back to School Meeting (Cafeteria)
4:30-7:00, Learn to Ride a Bike – Family Event (Ed Center)

September 1 (H)
7:30-8:30, 4J Staff Back-to-School Gathering Social Time (Churchill HS)
8:30-10:00, 4J Staff Back-To-School Gathering (Churchill HS)
1:00-3:30, EAs (Title, SPED, KG) Wit & Wisdom PD (Zoom TBA)
1:00-4:00, Health for Grades K-2 (Zoom)
1:00-4:00, Math for for Grades 3-5 (Zoom)
3:00-4:00, KG Teachers & EAs to Kidnerzone Meeting (Zoom)

September 2 (F)
9:00-12:00, Classified & Licensed Universal Design for Learning PD (SEHS Auditorium)
9:00-11:00, Allan to Library Planning Meeting (Chavez)
1:00-4:00, Health for Grades 3-5 (Zoom)
1:00-4:00, Math for for Grades K-2 (Zoom)

September 5 (M)
Labor Day – No School

September 6 (T)
Collaborative Planning Time for Lang Arts Adoption
8:00-10:00, Staff Meeting – If Needed
10:00-11:00, Optional New Staff Orientation and Q&A (Cafeteria)
2:00-3:00, Meet Your Teacher
2:00-4:00, Kona Shave Ice Fundraiser (Hard Play)

September 7 (W)
Classes Begin – First Day of School
7:00-9:00, School Board Meeting (Zoom)

September 8 (H)
Regular Day

September 9 (F)
1:30-2:30, Classified Staff Meeting (Library)
1:30-2:30, Friday PD – Individual Educator Choice

 

Looking forward to seeing everyone!

Allan

 

FUN FACT! Leonard Skinner was a no-nonsense, flat-topped basketball coach who didn’t even like rock ‘n’ roll and often sent students to the principal’s office because their hair was too long.

 

August 22, 2022

 

Hello Holt Bolts,

Hope you all are enjoying your final week of the summer.

Twenty-five items of note for this week:

• Staffing Updates – Three staffing updates:

• Head Custodian (Jeremy Rutledge) – Jeremy starts this Monday and comes to us from Awbrey Park where he was the lead custodian for the past seven years. I also learned that Jeremey graduated from Sheldon High School around the same time as Jackie. Small world! Please welcome Jeremey to TEAM HOLT!

• Librarian (Robbie Cortez) – I’m pleased to announce that Robbie, our current Library Assistant who happens to be a licensed teacher, was offered and accepted the position as our new licensed librarian. The school board intends to fund this position as a pilot for 5 years at Holt, Howard, and Chavez, so it’ll be great to have Robbie continue to be with us in the library!

• Title 1 EA, 6-hour (Job Posting) – Now that Robbie is in a licensed position, we are hiring to fill his classified hours, except instead of hiring for a library assistant, we’re hiring for a general education assistant position. The Job Posting is now up and closes Wednesday. I already know of three strong candidates who are applying who we interviewed previously this summer for other jobs, so I’m feeling confident we’ll find someone good!

• 22-23 Master Schedule – Linked here is the 2022-2023 Master Schedule and is also on the Holt Staff Dashboard. You may noice a new block at the end of the day labeled “SSHA” which stands for Science, Social Studies, Health, and Art, taking the place of last year’s Science/Social Studies/Art block. We took this from the 4J Content Minutes Schedule Guide I shared last year (which was just a guideline and not a requirement), but putting SSHA at the end of the day felt like a softer ending to the day for kids instead of Core Math or Reading. Grade level teams are, of course, free to shift time blocks around as you see fit, as long as they don’t move Title, SPED, or PE/Music pullout times.

We’re almost finished with the EA schedule, so watch for that soon.

• Who is A/B and C/D on the Schedule? – Grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and the PE/Music Schedule tab.

• Inservice Schedule – Downtown has made some updates to the Inservice Master Schedule Google Doc, but principals pointed out there are some overlaps on Thursday 9/1, so there will be some tweaks, but it is generally correct. The above linked doc also includes the PD schedule for licensed specialists (Counselors, Librarians, Music, PE, Title, SSD, and EL teachers) and a tab for classified staff (Gen Ed and SSD EAs). Zoom links and several of the in-person locations will be added later this week, so watch that doc for the official dates, times, locations, and links.

Classified staff should note you have district PD on Tuesday 8/30 (SSD EAs, 8:00-12:00), Thursday 9/1 (All EAs [KG, SSD, Title], 1:00-3:30, KG EAs 3:00-4:00) and Friday 9/1 (All EAs, 9:00-12:00).

I’ll keep the Holt Staff Zimbra Calendar current with what’s on the document. The dates/times at the bottom of this post are current as of Saturday night.

• K-5 Health Adoption – Downtown let principals know the K-5 Health Adoption Team selected The Great Body Shop as 4J’s new health curriculum to be implemented this year. Teacher Kits will arrive at schools soon for each classroom teacher.

Downtown is taking into account the new Language Arts implementation are planning a “soft start.” Instead of teaching all 10 units, they have identified 5 priority units for this year.

Downtown sent principals a GBS K-5 Introductory Slide Show that staff need to see before the 9/1 and 9/2 Health PD days. They suggested blocking out 20 minutes at our Back-to-School Staff Meetings, but since this doesn’t apply to all staff, I don’t want to take up meeting time and figure teachers can play it while you’re working in your classrooms. Downtown also shared with principals the linked K-5 Health Scope & Sequence if you want a preview of this info before the Health PD.

For more info is available on the 4J Elementary Health Website, including How-To videos to get started with The Great Body Shop, and more info will be added later.

• Holt Staff Fun Facts – Ashley has updated the Holt Staff Fun Facts Spreadsheet if new staff members can add your info or if there are other staff who want to update your info, such as what you want kids to call you (“Mr. Chinn”), your favorite coffee drink (almond milk hot chocolate extra hot), or your hobbies (Filmgoer, Video Games, Books, Comics, Bigfoot Enthusiast).

 

 

• Holt Staff Dashboard – I’ve updated the Holt Staff Dashboard for this school year, but also left prior year dashboards on separate tabs. For new folks, this is your one-stop-shop for the many links that get shared out by the district (Absence Management, Curriculum Links, District Phone Lists, etc.) and at the building level (Master Schedule, Class Lists, DHS Reporting Forms, etc.). Let me know if there’s any info you think we should add, change, or delete.

• Class List Email Friday Afternoon, Sept. 2nd – 4J is continuing the practice of emailing families class placement instead of posting class lists outside of the office (which did present privacy issues). Teachers should plan on sending a welcome letter to families of all students in your class the afternoon of Friday, September 2nd. We can decide at our BTS staff meeting on a general time teachers will send the email, but I’ll keep it vague with families, saying they will be emailed class placement info Friday afternoon.

• Friday PD Times – The Friday PD days this year that are not “Teacher Choice” or “Building Based” will be led by district TOSAs (on Zoom I’m guessing), which means the times are being dictated by downtown, but luckily the times they chose for early start schools is what we were already doing last year, 1:30-2:30, with prep happening 2:30-3:30. Downtown also told principals there will be more details coming regarding Staff Choice PD, which begins October 7 (September 9 is “Individual Educator Choice”), so I’m guessing there will be parameters around these days.

• Title 1 Groups 4 or 5 Days a Week? – Prior to last year, Holt has held Title 1 groups 4-days a week instead of the 5, where teachers kept their students on Fridays. This was brought up at the end of last year and I’m putting it on the back-to-school meeting agenda as a discussion item whether we want to go back to that or or keep it five days a week. We’ll make a final decision at the 9/16 Friday PD Day (I’ll steal some time away from the TOSAs). The rationale for this is to give Title 1 staff time to meet, to progress monitor, and to give classroom teachers a day for guest speakers, field trips, or bigger projects. Also, it doesn’t have to be the same for all of K-5, but it could be.

• Volunteers Need Admin Approval – I mentioned last week that we are continuing to limit visitors and volunteers, but also wanted to highlight that staff still need to notify me before your volunteer can start, so I can submit a Volunteer Screening Form to Risk Management before they start. Volunteers also have to complete the required 4J Volunteer Background Check before they start, which for now still includes a proof-of-vaccination requirement.

• Entered ALL Absences into Absence Management (even if you don’t need a sub) – 4J is in the process of revamping their system for staff to record absences, but for now all staff should continue to use Absence Management (formerly AESOP for us old timers) to enter all absences, including when you don’t need a sub or even if it’s just a few hours. If you cannot enter an absence by 6:00am for a sub, call, text, or email Allan and/or Melanie so we can get it entered.

• Back to School Family Newsletter – I’m going to finish the Holt Family Welcome Back Quick News later this Sunday and send it out Monday morning, but the link will be up on the Holt School Website before I email it if you want a preview.

• Second Step Digital Curriculum & Pacing Guide – Also on the Holt Staff Dashboard is a link Online Second Step curriculum materials along with the Second Step Pacing Guide for the year. If you’re not able to log on with your 4J email, let me know and I can resend an invite to connect you to Holt. Codes for your grade level will be in the front of your teacher guides, but let me know if you can’t find them and I can get you right codes.

• ALL Wit & Wisdom Material NOW Available – The missing K-2 Wit & Wisdom materials have arrived and everyone should now have a complete set waiting outside your classroom door. Let me know if you are missing anything. However, the module zero is still at the printshop, so that one is still coming (gold star to Candace for noticing that).

• REPEAT: Wit & Wisdom Online Access – All staff have digital access to Wit & Wisdom. Just visit the website and log on using the password: elafororegon

• REPEAT: Wit & Wisdom PD Notes – Katie Stiles, K-3 Literacy TOSA, had a few suggestions and notes regarding the PD on August 26th and 29th:

• Print Module #1 – It is available online, but she suggested printing the first model and bringing it to the PD.

• Review Student Text – She also said reading over the student text ahead of time will make staff feel more prepared.

• REPEAT: Report Back Dates, CLASSIFIED DATE CHANGE – Please note HR made a mistake on the Classified Work Year Calendar and you now report back one day later than what was originally on the calendar. Here are the report back dates:

• Licensed Staff – Friday, August 26
• Classified Staff – Tuesday, August 30 (196-day on 8/24)

• REPEAT: Welcome Back Burritos, Coffee, & Supplies! Tuesday, 8/30 @8:30! – Join us for burritos, coffee, school supplies and socializing with school friends! Brought to Holt Staff by the amazing group at The Hope Project on Tuesday, August 30th at 3:30 in the School Garden!

 

• REPEAT: Optional New Staff Orientation and Q&A, 9/6 @10:00 – I’ll be available Tuesday, 9/6 at 10:00 in the cafeteria to share some Holt nuts & bolts logistics, answer questions, and provide any assistance for new folks. I can get busy during inservice week, so I like to set aside a time when I’ll be available for new staff. You can also always text, call, or email.

• REPEAT: Meet Your Teacher, 9/6 @2:00 – In-person Meet Your Teacher is allowed this year and looking at past staff calendars, it was the Tuesday before the first day of school from 2:00-3:00, so that’s what I’m sending out to families. I’ve also scheduled Kona Ice to come at 3:00, so hopefully that’ll make it easier to chase families out of your classrooms when the event is over.

• REPEAT: 2022-2023 Class Lists – Here’s the link to the 22-23 Class Lists that were created last spring. As usual, there are quite a few new move-ins and move-outs, so some adjustments will need to be made.

• REPEAT: ArtSpark Artist in Residence Survey – Holt will get two Artist Residencies again this year funded by ArtSpark. I want to get your preferences early, so we can lock in an artist and date before the good ones are taken. Please fill out the linked Artist in Residence Survey to help start the conversation when we make a decision at our Back-to-School Staff Meeting. ALSO, I got a hot tip from another principal that Jen Hernandez’s Story Crafters & Comics was super good, making a kindness display across the school!

• REPEAT: Make Sure Your Voicemail is Set-Up – Ensure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up. If you have questions, contact Rob, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

August 23 (T)
8:00-3:30, New Teacher Welcome Event – Day #1 (ATA)

August 24 (W)
8:00-3:30, New Teacher Welcome Event – Day #2 (Churchill)

August 25 (H)
8:00-3:30, New Teacher Welcome Event – Day #3 (Zoom)

August 26 (F)
Licensed Staff Report Back
8:00-9:00, Time to Pick-Up Wit & Wisdom Materials
9:00-4:00, Wit & Wisdom ELA PD – Day #1 (Holt)

August 27 (SA)
9:00-12:00, Holt Work Day 2022 (Front of School)

August 29 (M)
8:00-3:00, Wit & Wisdom ELA PD – Day #2 (K-3 @Zoom, 4-5 @Holt)

August 30 (T)
Protected Teacher Planning
Classified Staff Report Back
8:00-12:00, SPED EAs to SSD PD (Location TBA)
8:30, Welcome Back Burritos, Coffee, & Supplies! (School Garden)

August 31 (W)
8:00-8:30, Breakfast Stacks & Socializing (Cafeteria)
8:30-12:00, Holt Back to School Meeting (Cafeteria)
4:30-7:00, Learn to Ride a Bike – Family Event (Ed Center)

September 1 (H)
8:00-11:00, 4J Staff Back-To-School Gathering (TBA)
1:00-3:30, EAs (Title, SPED, KG) Wit & Wisdom PD (TBA)
1:00-4:00, Health for Grades K-2 (Zoom)
1:00-4:00, Math for for 3-5 (Zoom)
3:00-4:00, KG Teachers & EAs to Kidnerzone Meeting (TBA)

September 2 (F)
9:00-12:00, Classified & Licensed Universal Design for Learning PD (SEHS Auditorium)
1:00-4:00, Health for Grades 3-5 (Zoom)
1:00-4:00, Math for for K-2 (Zoom)

September 5 (M)
Labor Day – No School

September 6 (T)
Collaborative Planning Time for Lang Arts Adoption
8:00-10:00, Staff Meeting – If Needed
10:00-11:00, Optional New Staff Orientation and Q&A (Cafeteria)
2:00-3:00, Meet Your Teacher
3:00-4:00, Kona Shave Ice Fundraiser (Hard Play)

September 7 (W)
Classes Begin – First Day of School
7:00-9:00, School Board Meeting (Zoom)

September 8 (H)
Regular Day

September 9 (F)
1:30-2:30, Friday PD – Individual Educator Choice

See you all soon!

Allan

 

June 17, 2022

 

Hello Holt Bolts,

Four items of note for what should be my final staff announcements of the school year:

• Staffing Updates – Three staffing updates:

• Human Service Coordinator Interviews, WEDNESDAY, 9:45-12:00 – If you’d like to be part of interviews for our Human Services Coordinator position, we’ll be doing those here at school Wednesday, June 22nd from 9:45-12:00.

• Open Classroom Positions – With Lindsey and Mandy sadly leaving us, we have two openings at 4th grade. I’m moving Elizabeth into one of the 4th grade openings, which will give her a more stable position (Elizabeth student taught with Ashley and being the fourth person on a grade level team can be tenuous), which leaves us a 4th and 3rd grade opening. Let me know by Monday if anyone is interested in either of these positions. I’m planning to submit a requisition to HR Tuesday morning. Since neither of these positions went through the Job Expo, HR said we are contractually obligated to first post it internally for 5 days. If less than two internal candidates apply, we can repost the position externally. Let me know if any of you would like to volunteer your time to be part of interviews for either of these positions and I will connect with you when we hold interviews over the summer.

• Head Custodian Sub – Until Facilities hires a permanent person we will have Randy Williams, retired Head Custodian from Roosevelt. He and Ryan will connect to get a hand-off of things before he starts next month.

• Summer School Map Update – A few things shifted on the SEAL/KITS Classroom Map. Let me know if you have any thoughts or questions on this.

• No Nearpod Next Year – Downtown is not renewing the district subscription for Nearpod subscription next school year (it’s now more expensive and had low usage rates), but they will get individual licensed for teachers who were high-level users, so let me know if you used it regularly this year and would like it again next year.

• Oregon Kindergarten Assessment Paused – ODE has canceled the Oregon Kindergarten Assessment for 2022, but we will have to administer a new one in 2023. See this ODE Bulletin for details.

 

Feel free to call, text, or email anytime over the summer if you need anything. I’m pretty much on-the-clock most of the summer anyhow after foolishly volunteering to be the SEAL principal.

Enjoy your time off, everyone!

Allan

 

June 6, 2022

 

Howdy Bolts,

We’ve almost made it!

Twenty-three items of note for this week:

• Staffing Updates – Three staffing updates:

• Ryan Moving to Washington – Our fabulous Lead Custodian, Ryan Brown, is moving to Washington at the end of the month, which sadly means we are now on the lookout for hiring a new lead. Wish Ryan well on his new adventures!

Facilities will post the position soon, but custodial jobs have been very hard to fill this year, so over the summer we’ll likely have a lead custodian from another building fill in during SEAL and KITS. If you know any good custodians out there, please encourage them to join our awesome school!

• New 2nd Grade Teacher, Myah Rahbourn – We had a strong pool of candidates for our remaining 2nd grade opening and have hired Myah Rabourn. Myah student taught this year with Ashley, but before that was an EA in Lebanon School District and at the end of last year taught 3rd grade on an emergency license. Watch for Myah subbing at Holt this week and welcome her to the team!

• Job Posting Updates – Our Human Services Coordinator position and possibly our 4-hour Title 1 EA position will go up this week. We have two 4-hour opening and HR is likely bumping someone into at least one of these positions. They emailed me one person was bumping into one of the openings, but when I sent that person a “Welcome to Holt” email they told me HR offered her a job at Howard instead of Holt. I emailed HR about this, but haven’t heard back, so at this point I’m not sure if we have one or two openings. If you know anyone good out there though, please encourage them to apply.

• REMINDER: PE/Music On-Time Pick-Up – With PE and Music out on the field, make sure you’re out there on time to pick up your class, so that Alex and Ashley get their breaks.

• ELA Adoption: Wit & Wisdom – Staff were emailed that Wit & Wisdom was officially adopted last week by the school board. Due to delays in the pilot process and delays in obtaining school board approval, we will not have materials until August. However, staff do have digital access if you go the Wit &Wisdom Teacher Review Site and use the password: elafororegon

Scroll down to access a 10-minute “Welcome to the ELA Review Page” video.

Additionally, there is a Wit & Wisdom Introduction Slide Show teachers may want to check out, which goes over what models you will teach, as well as links for further exploration.

• ELA Materials Open House TUESDAY & FRIDAY – If you want to preview materials now, there is an open house this week. Here are the details:

Tuesday, June 7, 2:30-5:00
Friday, June 10, 9:00-4:00

Bailey Hill Instructional Center
2295 Four Oaks Grange Rd.
(off of W 18th, west of Churchill)

• REPEAT: Erin’s Law & Second Step Child Safety Unit, THIS WEEK & NEXT – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are the Child Protection Unit Scans of the teacher guides if that makes things easier.

• Earthquake/Fire Drill, TUESDAY @1:10 – We’ll conduct an Earthquake/Fire Drill this Tuesday at 1:10. I’ll get on the PA an announce the earthquake drill, reviewing Drop, Cover, Hold, and will launch the drill by saying EARTHQUAKE! EARTHQUAKE! EARTHQUAKE! We’ll pull the alarm to signal when to evacuate the building. There are many resources for teaching Drop, Cover, Hold at The Great Oregon Shakeout. Linked here is a copy of the Building Evacuation Map and the Fire Drill Line-Up Map.

• Allan Job Shadow TUESDAY – Beth Kruzki is going to job shadow me on Tuesday. Beth will be the SEAL/KITS principal for the second part of this summer. I’ll be principal for the first couple weeks of summer school to get things going and Beth will take over for the remainder of the program, although I report back a couple weeks later on July 27, so I’ll be around most of the program anyhow. Beth wanted to job shadow me to get a sense of how things look at elementary (she has mostly secondary admin and online admin experience).

• REMINDER: James Brown Award Nominations, DUE WEDNESDAY – See Ashely’s Email for details, but complete your nomination for the 2022 James Brown Award by Wednesday at 9:00pm. Here are the past James Brown winners:

2018 – Jincy and Heidi
2019 – Lisa Goff
2020 – Jenny Potter
2021 – Kelsey Hicks

• REPEAT: Kona Ice, WEDNESDAY at 1:45 – Kona Ice is coming to Holt THIS WEDNESDAY. Bus riders who bring money can be dismissed at 1:45 if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Supervision of students will be provided.

 

• REPEAT: FRIDAY Report Card Grading Day Expectations – This Friday is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating time.

• REPEAT: Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, like normal, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• REPEAT: Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running, and I’d like to teach kids the rules ahead of time. Let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show with your class sometime before Field Day on Wednesday, June 15th. The closer to Field Day the better, but email a time that works well for you.

• EA Help Boxing Materials this FRIDAY & Next Week – Title 1 EAs will be available this Friday and next week to help box up ELA Materials (Journeys & Being A Writer) and also to inventory the SIA Diverse Book Library Kits. Just let Jenny know and she will send someone your way.

• ELA Materials Packing Directions – Linked here is the Full ELA Materials List to Keep or Discard, as well as Eric Anderson’s Email.

• Teachers will get 6 boxes per classroom.
• Most Journeys and Being A Writer materials: Box and attach this Label Template on each box.
• Leveled Readers: Box separately and use the Leveled Reader Label Template ere.
• Trade books and big books: Keep them for 4J use. If your building does not want them, please send them to Bailey Hill using this label.

• REPEAT: Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• REPEAT: End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of an area before you start your summer and need both mine and Ryan’s sign-off. Let me know if you have any questions.

• REMINDER: 3/4/5 Climate Survey  – If you missed the deadline, the survey is still open for 3/4/5 teachers to have students complete the student climate survey. See the email I sent earlier for details, but first show the video and then have students complete the survey.

English version: http://www.surveymonkey.com/r/4jelementaryclimate2022
Spanish version: http://www.surveymonkey.com/r/ambienteprimaria4j2022

• REPEAT: June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• REPEAT: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• 2022 Direction Service Summer Directory – The 2022 Direction Services Resources for Youth and Families is an annual resource containing recreation, respite, support, and service opportunities that families of children with disabilities can access. I’ll share this in the Quick News, but wanted to share with staff as well.

• District Admin Updates – Paula Nolan, current EOA principal, will be the new principal at Spencer Butte Middle School, replacing Peter Tromba who is moving back east. Also, Andrea Belz, Director of Financial Services, Holly Langan, Director of Support Services, and Christine Nesbit, 4J General Counsel, are all leaving 4J at the end of the school year. See this email for full details.

• Is Silent Ball the Best Classroom Management Tool You Never Knew Existed? – I used to play this game all the time when I taught 2nd and 3rd grade, except I called it “Quiet Ball” and this was back in olden times before GoNoodle or even projectors. This WeAreTeachers Article shares why it’s a great tool to have in your classroom-management toolbox.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:00, Allan Teaching Gaga Ball Rules (Ayres)
9:50, Allan Teaching Gaga Ball Rules (Heinrich)
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
Beth Kruzki Job Shadowing Allan
8:00, Allan Teaching Gaga Ball Rules (Parks)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:00-1:00, Allan to KG Transition Meeting (Zoom)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
9:00PM, James Brown Award Nominations Due

June 9 (H)
Last Day for Title 1 & ELD Groups
11:00-12:00, 5th Math Advancement Test (Location TBA)
2:45, Allan to SPED Planning Meeting (Kelsey’s Room)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School – Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
9:50, Allan Teaching Gaga Ball Rules (Lovato)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:15-10:30, 4th & 5th Grade Recess
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

August 26 (F)
Licensed Staff Report Back

August 29 (M)
Classified Staff Report Back

8 1/2 days to go!

Allan

 

May 2, 2022

 

Hello Holt Staff,

It’s Teacher Appreciation Week, but let’s take time to appreciate ALL Holt staff members and everything you do each and every day. To honor everyone, our fabulous parent group, PAHS, is organizing a food train for Holt Staff on Monday and Wednesday (I’ll bring donuts on Tuesday and Thursday). You all are a RAD staff to work with, who make me glad to be part of Team Holt!

Fifteen items of note for this week:

• Expo Updates – No updates yet from HR regarding last week’s Job Expo. Stay tuned!

• REPEAT: Staff Pockluck, Monday – The Sunshine Committee May Staff Pockluck is happening this Monday, though PAHS is also feeding us. Feel free your name to the Staff Potluck Luncheon Sign-Up. Sunshine will provide Birthday cake for May Birthdays!

• Friday PD: 22-23 Master Schedule Planning – This Friday’s PD time will be for staff wanting to give input on next year’s Master Schedule. If you’d rather share your input over email or before the meeting, that’s fine too.

• 2022-2023 Elem Content Minutes Schedule Guide – Related to the above, downtown made a 2022-2023 Elementary Content Minutes Schedule Guide, which has the suggested (not required) amount of minutes for each content area for when schools develop their master schedules. Holt is already pretty aligned with these guidelines, with the exception that the guide lacks a math intervention period and the ELA times vary a bit. Also, the guide has a 15 minute morning recess instead of 20 minutes, which I pointed out is different from 4J’s Standard School Schedule. District admins said that was a mistake and 5 minutes will have to be pulled from somewhere else.

• 3/4/5 Annual PBIS Student Climate Survey – Traditionally the climate survey has been administered to 3rd-5th grade in early spring. However, this year the Instruction Department revamped the survey to administer to all students in grades 3rd-12th and it is almost ready to share all the details, including the link. 3rd-5th grade teachers will need to pick a date and time to administer the survey during the month of May. Be on the lookout for additional details, coming out soon.

• GI Outbreak Update – See the linked email for an update on our suspected Norovirus / GI outbreak from the head of 4J’s Health Services. The short version is cases are down by a lot and we may be able to lift current protocols this week. A big shout out to Ryan and Ritchie who’ve had A LOT of work added to their plates as a result of this outbreak.

In related news, this stomach thing seems to be making the rounds as I got a notification my own kids’ school about an outbreak at their schools.

• No Toys or Other Items at Recess – Outside of book (but not a library book), kids are not to bring toys or other items out to recess. We’re starting to see more items snuck out to recess if staff can remind students and keep an eye out for smuggled items.

• Gaga Ball Update – Facilities came out last week to survey our Gaga Ball Pit FIP (Facilitates Improvement Proposal). It’s not official until the Facilities Team meets, but it sounds like they will approve our plan. They’re a bit reluctant about it because they know that as soon as one school gets a Gaga Ball Pit, then ALL elementary schools will want one, but I like laying claim that we’re THE FIRST school in 4J with a Gaga Ball Pit. They did make a couple changes to our original proposal. One, the location needs to be on a hard surface, so it will be on hard-play next to the covered play area (see map below). The second change is we need to add rubber matting below the pit, which makes sense to avoid scraped knuckles. Facilities will install the pit, but that probably won’t happen until over the summer. However, we’ll plan to bring out the Gaga Ball Pit as a Field Day stations so kids will at least have one day with it this year. If you’re interested, linked here is a Gaga Ball Rules Slide Show I made and got classified staff input on.

• Field Day Updates – We got an okay from downtown last week to do K-2 and 3-5 Field Day, complete with parent volunteers to help run stations. We’ll hold Field Day the last week of school Monday, Tuesday, or Wednesday. We’ll decide on a date a a future Staff Meeting.

• 4J Summer Seal Program Updates – Downtown is hoping to add an incentive to get more staff to fill summer school vacancies. Class sizes will be increased if they do not have enough staffing and the Sheldon/North regions will be combined. I volunteered Holt to NOT host the SEAL program and to instead host Migrant Ed, which ends earlier and operated fewer days in the building.

I also asked about the summer cleaning schedule for schools hosting the SEAL program. District admin were not sure, but believed Facilities is planning on cleaning these buildings prior to the summer use, but are going to confirm that.

• Library Media Services Info – District Librarian, Amy Page, shared the linked Library Media Services Slide Show with principals, which links out to a wealth of resources for teachers, including safe search engines, the district digital book collection Sora (USER: 4J username, PASS: 4J email password), and the underused research website PebbleGo (USER: holt1 PASS: school). She also shared that she is available to create curated research sites, such as the one on slide #4 about Exploring Penguins. Just contact her at page_a@4j.lane.edu

• Next Level Sports Flag Football Staff DiscountNext Level Sports partners with the University of Oregon to bring a co-ed youth Flag Football league to Eugene  June through July for grades K-7. I share this here because they are offering a coupon code for staff, so let me know if you’d like that code. 

• Teacher Appreciation Week Freebies – Check these RetailMeNot and WeAreTeachers articles containing lists of all the freebies and discounts educators can get this week. Applebee’s free lunch or dinner, 20% off at Buffalo Wild Wings, 15% off J.Crew, 15% off at Michaels, 20% off at Pieology Pizza, or a free cheeseburger with any purchase at Sonic! I’m bummed Insomnia Cookies isn’t on there, but there’s some good stuff here. Also, McDonald’s has free coffee or soda if you show your ID, but wasn’t on either list.

• Celebrating Inclusive Mother’s Day & Father’s Day – As we celebrate and honor caregivers in schools, Mother’s Day and Father’s Day can be opportunities to recognize the diversity of family structures. See this Welcoming Schools Article for how to inclusively celebrate these holidays.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

May 2 (M)
Teacher/School Staff Appreciation Week
May Staff Potluck
5th Grade Staff Room Duty
8:30, Allan to Truancy Hearing (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)

May 3 (T)
9:05-9:50, 3rd Grade OSAS – ELA CAT
10:00-11:30, Allan to Superintendent Interview Panel Meeting (Zoom)
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)
2:45-3:25, Staff Meeting (Library)

May 4 (W)
Star Wars Day!
Monthly Walk+Roll to School Day
8:00, Allan to Truancy Hearing (Zoom)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS – ELA CAT
11:20-12:20, 5th Human Growth & Development (Henrich & Parks)
12:30-12:55 – Delgani Strings Visit to Longoria
12:45-2:25, Storyteller, 4th Grade
1:00-1:25 – Delgani Strings Visit to Benavides
1:10-2:10, 5th Human Growth & Development (Lovato & Ayres)
1:30-1:55 – Delgani Strings Visit to Talley
7:00, School Board Meeting (Zoom)

May 5 (H)
9:05-9:50, 3rd Grade OSAS – ELA CAT

May 6 (F)
School Lunch Hero Day (2nd Grade)
9:00-10:00, Allan to Superintendent Interview Panel Meeting (Zoom)
10:10-12:00, 5th Grade Monroe Visit
1:30-2:25, Friday PD

May 8 (SU)
Mother’s Day

May 9 (M)
ELD/Speech/Title/Counselor Staff Room Duty
TAG Testing Window
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT

May 10 (T)
9:05-9:50, 3rd Grade OSAS, ELA PT
11:30-12:30, 5th Grade OSAS, ELA CAT
2:45-3:25, PBIS Meeting (Kelsey’s Room)
6:00-7:00, Conscious Discipline Parent Night (Zoom)
6:00-7:00, ACE Awards Celebration (Facebook)

May 11 (W)
School Nurse Day (Office)
8:30-1:30, Allan to Superintendent Interviews (Ed Center)
9:05-9:50, 3rd Grade OSAS, ELA PT
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
11:30-12:30, 5th Grade OSAS, ELA CAT
12:45-2:25, Storyteller, 4th Grade

May 12 (H)
9:05-9:50, 3rd Grade OSAS, ELA PT
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
11:30-12:30, 5th Grade OSAS, ELA CAT
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
5:00-6:00, Site Council (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

May 13 (F)
11:30-12:30, 5th Grade OSAS, ELA CAT
1:30-2:25, Friday PD

And May the 4th be with you, always…

Allan

 

April 4, 2022

 

Greetings Holt Bolts,

Twelve items of note for this week:

• Sunshine Newsletter Highlights – Desiree send a Sunshine Newsletter of Sunshine Committee events coming up:

• Staff Potluck Monday! – I forgot to put this on the calendar way back when Sunshine originally sent this out a couple months ago, but it’s not too late to add your name to the Staff Potluck Luncheon Sign-Up! Sunshine will provide Birthday cake for April Birthdays!

• Volunteer Appreciation Week and Treat Table Sign-Up – Sunshine also shared the April 18-22 Volunteer Appreciation Week Sign-Up to recognize our small but dedicated volunteers, as well as student teachers and practicum students.

• Staff Shout Outs – Click the Shout Outs Link to post a shout out about a staff member who has gone above and beyond! You can also use the shout out notes in the Staff Room table. These will be shared in the next Sunshine Newsletter!

• Holt Openings for Job Expo – Holt Will have one full-time SPED teaching position and one half-time SPED teaching position at the Job Expo later this month if you have any teacher friends you want to recruit to come work here at Holt! SSD is pairing the half-time job with a Gilham half-time SPED job, so it will actually be a full-time position. Spread the word that Holt is the place to be!

• Summer School Classified & Licensed Jobs – The new SEALs Summer School Program has a number of openings if folks are looking for summer work. The 4J Jobs website has postings for Teachers (Elementary and Middle), Counselors, Secretaries, and EAs (Elementary and Middle). There are also job postings for K.I.T.S. (Kids in Transition to School) and E.S.Y. (Extended School Year). Most positions close Wednesday.

• Friday PD – School Improvement Plan Updates – This Friday’s PD time will be an update and chance for input on our School Improvement Plan being worked on by Site Council. We’ve looked at a variety of data and have used the ORIS Tool to examine areas of need. Our next step will be to develop 2-3 goals and I wanted staff to have a chance to share your thoughts on priority areas. If you’d like to review the data, info, and past meeting minutes, you can go the Holt Staff Drive > Meetings > Site Council > 2021-2022 > Minutes.

• April 15 PD/Planning Day – Principals were told last Wednesday that we are in charge of the PD for this day (5.5 hours of PD, 2 hours of prep), though a portion of the day that’s a district led Zoom, but downtown doesn’t know yet what time that will be, so I can’t announce times for the building PD at this time. However, as I shared last week, I will plan on doing an all-staff review of Kelso’s Choice and the Second Step Bully Prevention Unit (which is different from the Erin’s Law Student Safety Unit). Let me know if you have any additional topics you’d like us to cover or if you’d like to help lead or assist with the Kelso or Bully Prevention review. I’m also planning to hold a Classified Meeting this day, but will announce the time of this meeting once downtown figured out the time for their portion of the day.

• SSD Staffing Allocation Update and Clarification – I shared last week how SSD Licensed & Classified Allocations were different this year, with no program identification between LC and CLC staffing. If you are interested, linked here is a Google Slide Show and Google Doc that SSD Admin went over with principals last week, but the elevator speech version is that IDEA tells us special education is NOT a place where students go to receive services, but rather special education services are to follow students as determined by the IEP.

• REPEAT: 2022 Electronics Recycling Competition – Remind kids they can drop off any old electronics at the collection site in front of the office this week. See the Electronics Recycling Competition Flyer for details, but donations can be anything with a plug or that takes batteries (toys, cell phones, monitors, computers, phones, cables, etc.).

• Suspected Norovirus – If you’d didn’t hear through the grapevine, C-Wing had a suspected Norovirus outbreak with half a class out sick with similar symptoms (i.e. barfing). Lane County Public Health ordered nightly deep cleaning for that wing and for classes to use hand wahsing instead of using hand sanitizer, so remember the continued importance of washing hands and not touching your face, even for non-COVID reasons.

• Oregon Blue Book Student Essay Contest – If you’re looking for a writing topic that may grab your kids’ interest, the Oregon Blue Book Student Essay Contest theme for the year is, “Oregon Students Share Their Pandemic Experience.” Students can submit written or video essays. Written essays must be 100-300 words and will include an illustration to go with the essay. Video essays must be two minutes or less. Winners will be featured in the 2023 Blue Book and also invited to the State Capitol for the official Oregon Blue Book Release Party. The contest is open until October 20, 2022.

• HANDBOOK HIGHLIGHT: Hall Passes – This week’s highlight from the Holt Staff Handbook, is on Hall Passes:

Hall Passes:
• Any student coming to the office must have a hall pass (hot pink). Please remember if they are coming for a break you need to note the time that they are able to return. If you need more hall passes, please let the office know.
• Generally, students should have permission to be in the halls with a note, or in some cases, a self-manager badge. All students in halls should follow the regular rules of the halls and walk quietly.

• 100 ways to slightly improve your life without really trying – This Guardian Article has some fabulous tips! Whether it’s taking fruit to work (and to the bedroom!), being polite to rude strangers, or taking up skinny-dipping, here’s a century of ways to make life better, with little effort involved. Some of my favorites were:

22. Laugh shamelessly at your own jokes.
34. Go for a walk without your phone.
60. Drop your shoulders.
91. If in doubt, add cheese.
97. Listen to the albums you loved as a teenager.

But I firmly disagree with this one (utensils MUST be loaded in the same order they go into the drawer):

17. Don’t be weird about how to stack the dishwasher.

And one bonus tip I did a few years ago that was a life changer:

101. Turn off you phone notifications. My phone only has text and phone notifications turned on. All other apps I check when I’m ready to, not when they tell me to.

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 4 (M)
Artist in Residence Continues
School Librarian’s Day (5th Grade)
1st Grade Staff Room Duty
2022 Electronics Recycling Competition Drop-Off Week
8:30, Allan to Truancy Hearing (Zoom)

April 5 (T)
2:45-3:25, Staff Meeting (Library)
6:00-7:00, Conscious Discipline Parent Nights (Zoom)

April 6 (W)
Monthly Walk+Roll to School Day
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-3:30, 2nd Grade Data Team
3:00, Allan Meeting w/SSD Admin (Zoom)

April 7 (H)
Regular Day

April 8 (F)
8:00, Allan to Truancy Hearing (Zoom)
1:30-2:25, Friday PD – School Improvement Plan (Cafeteria)
1:30-2:20, KG Data Team Meeting
2:25-3:15, 1st Grade Data Team Meeting

April 11 (M)
Artist in Residence Continues
2nd Grade Staff Room Duty

April 12 (T)
Allan Potentially Testifying at Custody Hearing
2:45-3:25, PBIS Meeting (Kelsey’s Room)

April 13 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-3:30, 5th Grade Data Team

April 14 (H)
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
4:00-7:00, Allan to Job Expo (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

April 15 (F)
No School — Planning/Professional Development
Times is TBA for All-Staff, Classified, and District Meetings

Just eleven weeks until summer (or is it too soon for that?).

Allan

February 7, 2022

 

Greetings Holt Staff,

This week is National School Counselor Week, so I just want to give a shoutout to Mr. Max, who’s done a great job stepping up as our school counselor this year. I’d also like to give a shoutout to Ms. Darla, who’s generously continued to stay connected with Holt and helped with a variety of matters, so thank you for not dropping us like a hot potato. Both of you are amazing and your work is much appreciated.

Twelve items of note for this week:

• February Fire Drill, Tuesday @1:10 – This Tuesday at 1:10 will be the February Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map. If it raining, we’ll try again next week.

• Bertha Holt Birthday Assembly, FRIDAY! – See the linked Assembly Agenda for details. The Zoom begins at 7:40, winners announced at 7:50, assembly REALLY begins at 7:55, and will end at 8:10.

• Friday PD Cancelled – Downtown emailed principals they do not have ELA info ready for this Friday and have to reschedule. Be sure to complete the Teacher PD Survey if you haven’t already. If you have already completed it, enjoy your extra hour of of prep!

And if you’re interested, Expeditionary Learning (EL) and Wit & Wisdom are the two curriculums that are being considered.

• Classified Staff Meeting Friday 2/18 – Teacher PD this day will be async, so I’ve added the February Classified Staff Meeting to the calendar for this date. We can talk recess, PBIS, and start planning for the Gaga Ball Pit rollout (probably after spring break).

• School Nurse Update – Hailee Ritter is our new school nurse and will be here on Mondays, Wednesday, and Friday mornings.

• Dismissal Car Traffic Policing – Drivers are starting to slack again of following pause parking rules at dismissal, not pulling forward, getting out of their car, or blocking traffic in some other manner. It’s not an expectation staff police the pause parking line, but it’s much appreciated if you can remind parents to keep it moving.

• Staff Gear Order Form – Ashley already emailed folks, but (UPDATED) order at the NEW ONLINE STORE for a Holt Staff t-shirt or hoodie.

• District Admin Updates – See the linked emails for details, but Brooke Wagner is the new Assistant Superintendent for Instruction, taking Jose Salgado’s spot after he resigned in December. Filling Brooke’s Assistant Superintendent for Administrative Services position temporarily is former Albany superintendent Melissa Goff. Lastly, Morgan Christensen is temporarily taking over Title IX Coordinator, which Dawn Strong was previously doing along with her COVID duties for HR.

• TECH TIP: Adding 4J Calendar in Zimbra – If you want to add the district calendar (which has Zoom links for all their public meetings) to your own Zimbra Calendar, you can do that by Click your Calendar tab > Click the gear icon at the top of your list of calendars > click Find Shares > Check the box next to 4J Calendar and then click Add.

• HANDBOOK HIGHLIGHT: Copy Room & Copying – This week’s highlight from the Holt Staff Handbook is on Copy Room & Copying (note that the “Parent Help” section is not happening right now):

Copy Room & Copying
Agreements:

• Save big copy jobs (grade level projects or multi-page packets) for days other than Monday mornings.
• Please continue to use the copy machines wisely, sparingly, and in accordance with copyright laws. Use both sides of each piece of paper, along with half sheets, whenever possible.
• For copies over 100, please use the Riso.
• Students are not allowed in the IMC
• Cardstock must be loaded in the “free” side feeder only
• White paper: Drawers 1 & 2
• Colored paper: drawer 3
• Oversized paper: drawer 4
• Please do not put construction paper in the copier, use the Riso instead.
• Baskets are located in each copy room for copies that are left on machines
• Staff should make an effort to scan/thumb through what they grab off the copiers to avoid mistakenly taking copies belonging to other staff members
• The wrapping paper the copy paper comes in is NOT recyclable. There is a waxy coating on the inside.
• If white-out is used, it must be COMPLETELY dry before using on the copier. White correction tape is preferred to avoid residue being left on the glass
• Color copies can only be printed by the office. General guidelines are for a few pages, not whole class sets. If you need color copies printed, please send your document to Katie or Melanie with your request. This will require lead time to allow the staff to have time to print
• If the copier jams, do not walk away!! It is staff responsibility to fix the machine. Do not leave it for the next person. If you cannot solve the problem, notify the office immediately and put a sign on the copier
• If a code appears, let the office staff know.
• Norms are posted in the copy rooms.

Supplies:

• Supplies in the cupboards are for teacher use only, not classroom supplies
• If supplies need to be reordered, use the white board in the large IMC to list what is needed. Add your name for reference. Office staff check periodically to see what needs to be ordered. This would be only for supplies needed in the IMC rooms, not classrooms
• Exception: Pencils located under the sink are also for student use.

Training:

• It is the teacher’s responsibility to train their student teacher, practicum students, or parent volunteers on proper use of the machines and procedures
• Office staff should be asked if help is needed
• Replacement of staples or toner must be done by office staff

Clean up:

• Staff should clean up any papers or other materials used to complete a project
• Staff should replace die cut letters and shapes to their locations

Parent Help:

• PAHS have created a mailbox in the workroom where staff can place a work order
• Staff should fill out the form indicating what they need done
• Lead time is required
• Staff may also select to have their own classroom volunteers use the copy room and resources. Volunteers need to be trained by teachers on all copy machines and procedures

• Look Beyond the Struggle to Celebrate Black Achievement – In addition to recognizing the civil rights movement, teachers can use Black History Month to call attention to the achievements of Black Americans in other areas. See this Edutopia Article for ideas on who to celebrate outside of the civil rights movement.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

February 7 (M)
3rd Grade Staff Room Duty
Winter Benchmark Testing Continues
National School Counselor Week
4:00-5:00, Allan to All Admin Meeting (Zoom)

February 8 (T)
International Clash Day (sorry, one of my all-time favorite bands)
1:10, Fire Drill
2:45-3:25, PBIS Team Meeting (Kelsey’s Room)
6:00-7:00, Conscious Discipline Parent Nights (Zoom)

February 9 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, 1st Grade Data Team
5:30-7:30, 4J/EEA Negotiation Session (Zoom)

February 10 (H)
5:00-6:00, Site Council Meeting (Zoom)
6:00-7:00, PAHS Meeting (Zoom)

February 11 (F)
7:40-8:10, Friendship Day & Holt Celebration Assembly (Zoom)
1:30-2:20, 2nd Grade Data Team
1:30-2:25, Friday PD: Complete the PD Survey
2:25-3:25, KG Data Team

February 14 (M)
4th Grade Staff Room Duty
Winter Benchmark Testing Continues
4:00-5:00, All Admin Meeting (Zoom)

February 15 (T)
2:45-3:25, Staff Meeting (Library)

February 16 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
2:30-4:00, Mobile Food Pantry (Cal Young)
2:40-3:25, 4th Grade Data Team
7:00-10:00, School Board Meeting (Zoom)

February 17 (H)
Regular Day

February 18 (F)
Winter Benchmark Testing Closes
SJ Visits Her Class!
1:30-2:20, 5th Grade Data Team
1:30-2:25, Classified Staff Meeting (Library)
1:30-2:25, Friday PD – High Leverage Strategies
2:25-3:25, 3rd Grade Data Team

February 21 (M)
No School – Presidents Day

FYI – Someone let me know last week there’s only 86 kid days school until summer. :)

Allan

 

December 6, 2021

Hello All,

It was fun seeing folks at the staff holiday party last week. I’m in full support of more Fridays at 4:00 and such if others are into that!

Twelve items of note for this week:

• PBIS Orange Ticket Bonanza! – Just 28 spaces to go in the Orange Ticket Board. Keep the positives going out to earn that popcorn party.! We’re going to want to use all of our PBIS tools and tricks between now and winter break.

• Outdoor Mask Rule & Test-to-Stay Update – Downtown is planning on the start of January for when they revise the current outdoor mask rules. They’re also continue to work with LCPH on how to implement the new State of Oregon test-to-stay option, where kids who are close contacts don’t have to quarantine if they provide a negative test (though fully vaccinated students with no symptoms already do not have to quarantine), but no definite timeline on that yet. Stay tuned!

• Mask Lanyards – Related to the above, E=earlier this year teachers were given class sets of mask lanyard, which we will need for students to help keep track of their masks when they go outside for recess. Let me know if you do not have these lanyards or never got them and we’ll figure something out.

• Crazy Hair Because We Care! FRIDAY, DEC. 17 – Get kids pumped and plan your own wackadoo hairdo! Elementary Schools across 4J are celebrating kindness on Friday, December 17th by recognizing Kind Words and Crazy Hair! Just encourage kids to wear their craziest hair style to school on Friday, December 17th. If families want to share their crazy hair on Facebook or Instagram using the hashtag #crazyhairbecausewecare, Papa’s Pizza will award the “BEST Hair” photo with a FREE Large Pizza of your choice!

• Fire Marshall Re-Inspection, 12/13 – Not this week, but Monday, December 13th next week is our Fire Marshall re-inspection. If your work area was on the Holt Fire Inspection Report, make sure all violations are taken care of by this date. Let me or Ryan know if you need any help or have any questions.

• IEP Meeting Compensation – A reminder that Non-SSD teachers can use the linked 2021/2022 Non-SSD Licensed IEP Log Google Form, found on the HR Forms webpage (there is a separate SSD Staff Form) to request payment for up to six hours of additional compensation based on you per diem rate. Submissions will be accepted through June 10, 2022 by 5:00 PM. Payment will be included on the June 30th pay installment. I’ve also added these links to the Holt Staff Dashboard under the Employee Info column.

• 4J TAG Newsletter – Debbi already shared the most pertinent TAG Updates, but linked here is the December TAG Newsletter if you’re interested.

• REPEAT: December Fire Drill, Tuesday @1:10 – This Tuesday at 1:10 will be the December Fire Drill. Linked here is theBuilding Evacuation Map and the Fire Drill Line Map. My sub fill my role during the drill. If it’s raining, we’ll reschedule for Tuesday the following week.

• REPEAT: Allan Out of the Building Tuesday – I’ll be out of the building Tuesday, December 7th to attend an ELA Adoption Meeting, but retired South Eugene HS principal Stephanie Cannon will be covering for me and I’ll plan to be back in time for the Staff Meeting at 2:45.

• HANDBOOK HIGHLIGHT: Lost & Found – This week’s highlight from the Holt Staff Handbook, is on the Lost & Found, which will be emptied over winter break, if staff can remind students to check it between now and then:

Lost and Found
A lost and found area is located near the library. Students should check clothing racks frequently. Valuables, such as glasses, money, or jewelry are turned in to the office. Please inquire with the office if valuables are lost.

Periodically, the “Lost and Found” will be emptied and boxed for donation. Parents will be notified two weeks prior to this happening thru Holt Quick News.

• Beanstack – Amy Page shared about Beanstack at a Staff Meeting a while ago, but as a reminder, it’s is a unique tool in that uses reading challenges to engage students, teachers, school staff, and families in reading. It’s easy to use and can provide insight into students’ independent reading habits. To refresh your memory, linked here is a quick informational Beanstack Slide Show with voice over and step-by step direction.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

December 6 (M)
No School – Staff Work Day
5th Grade Staff Room Duty

December 7 (T)
Computer Science Education Week – Hour of Code
TAG Testing Week
Artist in Residence Continues
8:00-2:45, Allan at ELA Adoption (ATA) – Stephanie Cannon Covering
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)

December 8 (W)
Pretend to be a Time Traveler Day
8:20, Allan to Formal Observation
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, 3rd Grade Data Team Meeting

December 9 (H)
2:45, Allan to IEP Meeting (Zoom)
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

December 10 (F)
Deadline for Secret Snowflake
1:30-2:20, 4th Grade Data Team Meeting
2:25-3:15, 5th Grade Data Team Meeting

December 13 (M)
ELD/Speech/Title/Counselor Staff Room Duty
Artist in Residence Continues
National Cocoa Day
2:30-3:30, Allan to Care Team Meeting (Zoom)
4:00-5:00, Allan to All Admin Meeting (Zoom)

December 14 (T)
2:45-3:25, PBIS Meeting (Library)

December 15 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
7:00-10:00, School Board Meeting (Zoom)

December 16 (H)
Regular Day

December 17 (F)
Holt Spirit Day, Crazy Hair Day!

Nine kid days until winter break!

Allan