Technology

November 29, 2021

 

Hey Holt Bolts,

Just three weeks until winter break (with a 4-day week in the middle), but remember this can be a stressful time of year for many students and families (and us too) for a variety of reasons, so be prepared for uncharacteristic behaviors the next few weeks.

Sixteen items of note for this week:

• Staffing Updates – Three staffing updates:

• Behavior EA Job Posting & Interviews – Interviews for our Behavior EA position will be this Thursday after school 2:35-4:00. If you’d like to volunteer your time to help with interviews, let me know and I will share applications and interview questions. Both classified and licensed staff are welcome to join!

• Two New EAs Start Wednesday – Our two new EAs, Hannah Connor (2.5-hour EA) & Andrew Raasch (CLC EA) are set to start this Wednesday, so please introduce yourself and welcome them to Holt!

• Holt BEST EA Job Posting – If any classified staff are interested in additional hours or if you know of anyone else good, please encourage them to apply for the Educational Assistant, BEST Afterschool (multiple vacancies, multiple sites) job posting. Although it says multiple sites, district BEST admin will give people their site of preference (Holt, of course). The posting closes Wednesday.

• Erin’s Law & Second Step Child Safety Unit– If you haven’t already, to meet the Erin’s Law state requirements, teachers must cover Lessons 1-4 of the Second Step Child Protection Unit this fall before winter break. Lesson 5 should be taught right before spring break and lesson 6 right before summer break.

• Behavior Check-In Survey – Kim and Max wanted to connect with staff on any other students that need behavior support and if there are any topics regarding behavior you have questions or need information. If you have students needing additional supports or information, complete the linked two-question Behavior Check-In Survey.

• REPEAT: Artist in Res. Survey (Term 2) DUE FRIDAY – For our Term 2 Artist in Residence, teachers should take a look at the LaneArts Residency Descriptions to pick your top five artists. Then fill out the linked Artist in Residence Survey 2021 (Term 2), which will help facilitate our discussion and decision at our December 7 Staff Meeting. Please complete the survey by this Friday.

• Elementary Director Visit Thursday – Director of Elementary Education Services, Jeff Johnson is planning to visit Holt this Thursday at 9:45. He said he wants to stop by some classrooms, so I figured people would appreciate a heads-up.

• COVID Protocol Reminders – Two COVID protocol related items:

• ODE Outdoor Mask Requirement & Test-to-Stay Changes – An ODE Bulletin and ODE News Release from last week said the state will soon issue revised guidelines that don’t require masks to be worn outdoors and new rules so students do not need to quarantine if they test negative for COVID. However, 4J is working with the county to determine next steps on these and what it means for schools, so at this time all 4J COVID protocols are status quo until further notice. Stay tuned!

• 3-Feet Physical Distance Reminder – Continue to remind students to maintain 3-feet physical distance, especially when they are walking in line, lining up in class, lining up at the end of recess, or lining up outside the cafeteria.

 

 

• December Fire Drill, Tues. Dec. 7th @1:10 – Not this week, but next week on Tuesday, December 7th at 1:10 will be the December Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map. If it’s raining, we’ll reschedule for Tuesday the following week. 

• Allan Out of the Building Dec. 7th – I’ll be out of the building Tuesday, December 7th to attend an in-person ELA Adoption Meeting and retired South Eugene HS principal Stephanie Cannon will cover for me. I’ll plan to be back in time for the Staff Meeting.

• SIA Classroom Libraries – Principals will get more info on this Wednesday, but downtown used Student Investment Act (SIA) funds to purchase diverse books for classroom libraries. Holt is getting three pallets worth of books on Wednesday, December 15th at 2:00 (which I’ll tell downtown is a terrible delivery time). Each classroom teacher will get 3 book bins worth of books, which teachers can pick up after the delivery.

• 4J Care Teams – 4J has Regional Care Teams to help schools when they’ve exhausted their resources to assist a family. For additional info, here is the Sheldon Region Care Team Flyer. Connect with Max for initial requests for assistance, but principals got an email there were zero referrals from Sheldon Region schools, so let me know if you have any student or family situations you’re feeling stumped how to help. Referrals could for assistance could be:

• Death of a parent
• Incarcerated parent -­ concerns about recent incarceration or pending release
• Homeless or impending homelessness
• Unknown if open child welfare case but has concerns that were called in
• Domestic Violence
• Extreme behavior issues – ­additional supports needed outside of school
• Specific resource needed but unknown where to refer
• Medical concerns about the child or other family

• UPDATE: K-5 Health Curriculum Adoption/Pilot – The adoption team is hoping to get reps from South and Sheldon area schools, particularly a SPED teacher, an ELD teacher, a PE teacher, Kinder, 1st, 3rd, and 4th, ideally. See this Update Email for details and let me know if any of you are interested.

• Language Arts Pilot Info – If you’re curious, the ELA Adoption Team shared the linked ELA Pilot Info & Timelines with committee members last week.

• Mobile Pantry on Wednesdays – I’ll share this in the Quick News, but linked here is a Mobile Food Pantry Calendar from Food for Lane County if you have any families you want to share this with.

• BrainPop Pilot Ending – 4J’s Free BrainPop pilot ends this week on Tuesday.

• HANDBOOK HIGHLIGHT: Threats by Students – This week’s highlight from the Holt Staff Handbook, is on Threats by Students. I actually just added this to the handbook because I wanted to make sure everyone is aware of this policy, especially since downtown hasn’t sent the district back-to-school policy memo in three years:

Threats by Students
Schools are required to notify the parent of a student when another student makes threats of violence or harm or the student’s name appears on a targeted list that threatens violence or harm to the students on the list. State law requires verbal notice within 12 hours of learning of the threat and written notice within 24 hours, so staff should report threats to the principal as soon as possible.

• REPEAT: Computer Science Education Week / Hour of Code Dec. 6-12 – Next week, December 6-12, is Computer Science Education Week, which include the Hour of Code. Check out the tutorials and activities at Hour of CodeComputer Science Education WeekKhan Academy, and these Edutopia Articles. Let me know if any of you are doing something cool for the Hour of Code. I’d love to see if we can get some media coverage!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 29 (M)
4th Grade Staff Room Duty
Artist in Residence Begins

November 30 (T)
Regular Day

December 1 (W)
Monthly Walk+Roll to School Day
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, KG Data Team Meeting
7:00-10:00, School Board Meeting (Zoom)

December 2 (H)
9:45-10:45, Elem Director Visit to Holt
2:35-4:00, Behavior Support EA Interviews (Library)
5:30-8:00, Holt Staff Annual Gingerbread House Event (Katie’s House)

December 3 (F)
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:30, Classified Staff Meeting (Library)
1:30-2:20, 1st Grade Data Team Meeting
2:25-3:15, 2nd Grade Data Team Meeting
2:30-4:00, Allan to New Teacher Mentor Meeting (Zoom)

December 6 (M)
No School – Staff Work Day
5th Grade Staff Room Duty

December 7 (T)
Computer Science Education Week – Hour of Code
TAG Testing Week
Artist in Residence Continues
Allan Out – Stephanie Cannon Covering
2:45-3:25, Staff Meeting (Library)

December 8 (W)
Pretend to be a Time Traveler Day
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, 3rd Grade Data Team Meeting

December 9 (H)
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

December 10 (F)
1:30-2:20, 4th Grade Data Team Meeting
2:25-3:15, 5th Grade Data Team Meeting

Have a good week, y’all!

Allan

 

November 22, 2021

Howdy Bolts,

Fifteen items of note for this week:

• Staffing Updates – Five staffing updates:

• Behavior EA Job Posting & Interviews – Our Behavior Support EA Job Posting is now up and closes Tuesday. Hopefully I’ll get candidates on the 24th and can set up interviews for the following week, most likely on Tuesday, Nov. 30th or possibly Thursday Dec. 2nd if HR is slow getting me the candidate list, so let me know if you’re interested in being part of interviews and I’ll send you candidate applications and interview questions.

• 2.5-hour Title 1 EA (Hannah Connor) – Hannah Connor was offered and accepted our 2.5 hour Title 1 EA job. She currently works and is planning to continue to work as a Behavior Technician at the Center for Autism and Related Disorders and prior to that worked as a Personal Support Worker.

• School Nurse (Lisa West) – Nurse Cathy has been the school nurse for the ENTIRE Sheldon Region, but she is getting some relief. Lisa West has joined 4J and will be taking over at Holt and Monroe. She was at Health Screening last week, so some of you may have already met her. I actually met her about 30 years ago, because we went to high school together (Go, Highlanders!).

• BEST Coordinator (Lily Hamilton) – I realized I hadn’t included in prior announcements Ben decided to decline the BEST Coordinator position in favor of retaining his building hours, which he would have had to give up job rights to, so downtown has been conducting interviews for a while and has hired a new coordinator for Holt, Lily Hamilton. She’s a recent graduate from the UO and has worked as a Garden Educator, a Summer Program Leader at Willamalane, and as a Preschool Teacher. Downtown is still hiring BEST EAs for Holt and once they are hired, we’ll be able start things up.

• Holt Same Name Fun! – If you’re keeping track, we now we have Ashley & Ashley, Debbie & Deb, Jackie & Jacque, Jeff & Geoff, Katie, Katherine & Kathy, Kelly & Kelly, Liz & Elizabeth, Melanie & Melanie, Robert & Robbie, and Robin & Robin. Most impressively, we now have Lisa, Lisa, Lisa & Lisa, who should really start their own band.

Please give a big welcome to all our new folks!

• Artist in Residence Survey 2021 (Term 2) – For our Term 2 Artist in Residence, teachers should take a look at the LaneArts Residency Descriptions to pick your top five artists. Then fill out the linked Artist in Residence Survey 2021 (Term 2), which will help facilitate our discussion and decision at our December 7 Staff Meeting. Please complete the survey by Friday, December 3rd.

• Fire Marshall Inspection Results – Ryan is connecting with folks who had items the Fire Marshal flagged as needed correcting. If you’re interested, linked here is the complete Fire Marshal Inspection Report, which also including additional emails and documentation. The two main items we got dinged for were:

• Combustable items hanging from ceilings
• Door egress width (3-feet) blocked by rolling carts and other items

Door egress is something they’ve always been stickers for, but items hanging from ceilings is a new one to me. The Marshall will be coming the first week of December to make sure we have corrected items on the report.

• Staff Meetings, Library or Cafeteria? – It was asked last week if we need to continue to meet in the cafeteria or if we could move back to the library. I checked with downtown and even though staff are vaccinated and we are wearing masks, we still need to maintain 3-feet distance, which we cannot do with a staff our size in the library, so for now we’ll continue holding Staff Meetings in the cafeteria.

• Timeline for Potential Staffing Shifts at Semester – It was asked at last week’s Staff Meeting what the timeline would be for potential staffing shifts as a result of students changing pathway from online to in-person or vice versa. I asked at a principals’ meeting and was told they should have more information following the middle and high school shifts, which are happening now at their trimester break. They’ve realized a lot of survey data need cleaning up, with duplicate, incomplete, and/or conflicting submissions. Once that is cleaned up, the process should move fairly quickly, but as of right now, we were not given any firm dates outside of January 10th is the deadline for elementary families to submit a change request and that second semester, when students would start their new pathway, is only twenty-one days later on January 31st.

• Current Online & In-Person Numbers – Related to the above, linked here Enrollment as of 11-01-21. Holt has 486 total students, including both online and in-person. 25 are in K-5 Connect, 15 in EOA, and 446 are in-person. The grade breakdown for online students is:

KG: 5
1st: 9
2nd: 7
3rd: 5
4th: 4
5th: 10

• FREE Students CoatsJessica Cristobal, wife of UO Football Coach Mario Cristobal, donated a bunch of student sized coats to Holt. If you know of students in need of a winter coat, please check in with Melanie if we have coats in their size.

• Seesaw Family Connect – Downtown backed off on saying ALL school communication must go through Seesaw, but teachers should try to use Seesaw as a way for families to see what students are doing in class (recording videos of themselves or taking pictures of their work). This will hopefully build a connection with families, which is more challenging right now due to safety protocols. A short video message now and then can be another method for families to feel more connected to their child’s teacher.

• K-5 Health Curriculum Adoption/Pilot Opportunity – Let me know if any of you are interested in being on the adoption team to help select a new 4J Elementary Health Curriculum. See the linked email for details, but let me know by the end of the week if you’d like me to submit your name.

• Student Quarantine Change – Lane County Public Health notified 4J they are changing the 14-day quarantine for student close contacts to a 10-day quarantine. See this email for details. Another state change coming next month is a test-to-stay option.

• Reminder: Heath and Safety Protocols – HR asked principals to share a few reminders about face masks:

• Our team does not anticipate ODE or Lane County Public Health changing the requirement that face masks are required indoors for all students and staff.
• Masks should be worn at all times unless actively eating or drinking or if you are in a room with the door closed.
• Many staff have elected for an increased level of protection and use an N95 or KN95 mask. It is not appropriate to assume this means they are not vaccinated. If you recall, last year many of our employees were fit tested for N95 masks.

If you have any concerns about colleagues not following current protocols, please contact me.

• HANDBOOK HIGHLIGHT: Toys – This week’s highlight from the Holt Staff Handbook, is on Toys, which are supposed to stay home:

Toys
Toys are to be left at home. If a student brings a toy, it is teacher discretion to remove and hold if it becomes a distraction. Toys for after school programs or events should remain in a student backpack

• Computer Science Education Week / Hour of Code Dec. 6-12– December 6-12 is Computer Science Education Week, which include the Hour of Code, which was started as a one-hour introduction to computer science, designed to demystify “code”, to show that anybody can learn the basics, and to broaden participation in the field of computer science. It has since become a worldwide effort to celebrate computer science, starting with 1-hour coding activities but expanding to all sorts of community efforts. Check out the tutorials and activities at Hour of CodeComputer Science Education WeekKhan Academy, and these Edutopia Articles. Let me know if any of you are doing something cool for the Hour of Code. I’d love to see if we can get some media coverage for some of our activities during Computer Science Education Week.

• JUST FOR FUN: What to Watch! – Ever wonder what’s new and good to watch on the streaming services? Check out Variety’s What to Watch page, which is updated weekly. They cover new and recommended shows on the major streaming platforms. I can usually find one or two new shows or movies that interests me.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 22 (M)
3rd Grade Staff Room Duty
9:00, Allan to Truancy Hearing (Zoom)
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

November 23 (T)
1:00-3:00, Holiday Food Box Pick-Up
2:45-3:25, Leadership Team Meeting (Library)

November 24 (W)
Regular Day (maybe)

November 25 (H)
No School — Thanksgiving Break

November 26 (F)
No School — Thanksgiving Break

November 29 (M)
4th Grade Staff Room Duty

November 30 (T)
2:35-4:00, Behavior Support EA Interviews (potential)

December 1 (W)
Monthly Walk+Roll to School Day
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, KG Data Team Meeting
7:00-10:00, School Board Meeting (Zoom)

December 2 (H)
9:45-10:45, Elem Director of Elementary Visit
2:35-4:00, Behavior Support EA Interviews (potential)
5:30-8:00, Holt Staff Annual Gingerbread House Event (Katie’s House)

December 3 (F)
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:30, Classified Staff Meeting (Library)
1:30-2:20, 1st Grade Data Team Meeting
2:25-3:15, 2nd Grade Data Team Meeting
2:30-4:00, Allan to New Teacher Mentor Meeting (Zoom)

Fingers crossed for a nice and quiet short week.

Allan

November 1, 2021

 

Hello Friends,

We survived a week of Halloween excitement, so now we just need to survive this week’s sugar crash.

Eleven items of note for this week:

• Staffing Updates – Three staffing updates:

• Molly Beick (CLC EA) – Molly has been subbing in the CLC most all of this year, but she has now officially been hired to fill Ganell’s 6.5 CLC EA vacancy, so please welcome Molly as our newest Holt Bolt!

• School Counselor Update – We interviewed three candidates for our Temp School Counselor opening this past Friday and will hopefully have a job offer out from HR by the end of the week.

• CLD EA Vacancy – The person HR offered Jason Martinez’s 5-hour CLC EA position never responded, so SSD had HR make the job offer to another candidate. Darrin has taken over Jason’s morning crossing guard duties, but hopefully we’ll get someone for the rest of the position soon. In related news, Jason is now working online with K-5 Connect.

 

 

• Conferences Updates – Five parent/teacher conferences updates:

• EA Extravaganza, Wednesday, Nov. 10th – Educational Assistants should attended the EA Extravaganza on November 10th between 8:00-12:00 via Zoom. See the above link for sessions, times, descriptions, and Zoom links, and see Marlee Litten’s Email for additional details.

• Title 1 Compacts & Conferences – Title 1 Compacts (English and Spanish) should be reviewed with all families at conferences. For the signatures, the teacher and student should sign the form and for parents review the permission section at conferences and then just date the form in the parent signature line that the parents agreed to do their part. This should be less work than sending the forms home for parent signatures and then having to collect and track them again. Title 1 staff will put class sets in teacher mailboxes this week.

• Wednesday PAHS Lunch – PAHS is planning to provide a big lunch for staff on Wednesday, with enough to be left over for dinner if staff are still working in the building then, so I’ll need to get a head count at Tuesday’s Staff Meeting of how many people will be in the building this day.

• Allan Available to Attend Conferences – Teachers can let me know if you have any tricky conferences you’d like me to attend. Send me a date, time, and Zoom link and I’ll be there!

• REMINDER: Conference Dates – Dates for conferences are:

Nov. 9 (T), 3:25-7:25, Evening Conferences
Nov. 10 (W), 8:00-8:00, All-Day Conferences
Nov. 11 (H), Veterans Day – No School
Nov. 12 (F), No School, Teacher Comp Day

• PAHS Volunteer Request Form – PAHS is looking to help and volunteer however they can. Library is the only place volunteers are allowed inside the building, but if you have other uses for volunteers (prepping materials, grading, sorting, etc.), please filled out the linked PAHS Volunteer Request Form. Last week they set out pumpkins in the school garden for the Kinder Pumpkin Patch “Field Trip.”

• REMINDER: Mandatory Elementary School Bus Safety Training – If you haven’t already, be sure to show your students the required Bus Safety Training Video and then let me know the date you showed it.

• Walk+Roll to School Day, WEDNESDAY – The first Wednesday of each month is Walk & Roll Day, so please encourage your students to walk, bike, carpool or ride the bus to school. If students live a long way from school, they can try parking a ten minute walk from school and walking the rest of the way. The goal is to reduce traffic and pollution around our school and to promote physical activity for our students.

• Campus Safety and Security Team Offer – Kari Skinner, Director of Student Wellness and School Safety, emailed principals that our new Campus Safety and Security Team (kind of the new SROs) are offering to be a sort of mentor and/or “seeing” a student to make a connection. If you know of a student who could use this kind of big buddy, let me know the student name and a brief description of what you’re hoping for.

• Seesaw Usage – The following was sent to principals on Friday regarding how teachers should use Seesaw, but I don’t think the first bullet (sending class newsletters over Seesaw) is right (there’s no formatting option and if you link or attach a newsletter, that’s one more click you might lose someone). I’m going to ask about this at my elementary principals’ meeting on Wednesday, so feel free to ignore that bullet for now. I think the other three bullets are nothing new:

Now that the year is well underway, we want to give some reminders on what should be happening in each teacher’s Seesaw account. Make sure that you start engaging in Seesaw walk throughs in the coming weeks. If you need Seesaw assistance, please reach out to Justin Huntley.

• Home communications from the classroom. Classroom newsletters should be disseminated through Seesaw. These are automatically translated into the home language.
• Each classroom teacher should have an asynchronous lesson, learning links, and/or choice board posted for students on quarantine.
• When students are on quarantine, daily assignments for students.
• Zoom links for grade level TOSA supports.

• 4J Care Teams – 4J has started Regional Care Teams to assist schools needing assistance when they feel they have exhausted their resources to assist a family. For additional info, here is the Sheldon Region Care Team Flyer and a Slide Show that was shared with counselors. For initial request for assistance for families, please connect with Darla. Referrals could be for assistance regarding, though not limited to:

• Death of a parent
• Incarcerated parent -­ concerns about recent incarceration or pending release
• Homeless or impending homelessness
• Unknown if open child welfare case but has concerns that were called in
• Domestic Violence
• Extreme behavior issues – ­additional supports needed outside of school
• Specific resource needed but unknown where to refer
• Medical concerns about the child or other family

• HANDBOOK HIGHLIGHT: Hoods off indoors, Hats OK indoors – This week’s highlight from the Holt Staff Handbook, is on Hats and Hoods:

Hats may be worn on the playground, halls, and cafeteria at Holt. Teachers may ask a student to remove the hat if it becomes a distraction. Teachers may decide if hats may be worn in their own classrooms and guidelines for students must be clear and consistent. If hats become a distraction, the teacher may ask a student(s) to remove the hat. Continued disruption with hats may require teachers to communicate with parents about their classroom policy.

Hoods may be worn outdoors for warmth, but must come off once inside the building for visibility and safety; this includes halls, cafeteria, and classrooms.

• Team Building Activities for Kids – We all know that a sense of community and belonging helps kids feel safe, take risks, and (hopefully) make better, kinder choices. This list from WeAreTeachers offers a list of some ideas for helping students connect and cooperate with one another.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 1 (M)
KG Staff Room Duty
Ewok Appreciation Day
1:45-2:00, 4th Grade PBIS Bonus Recess (Playground)

November 2 (T)
1:45-2:00, 3rd Grade PBIS Bonus Recess (Playground)
2:45-3:25, Staff Meeting (Cafeteria)

November 3 (W)
Monthly Walk+Roll to School Day
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
7:00-10:00, School Board Meeting (Zoom)

November 4 (H)
8:30-9:30, Allan to Safety Committee Webinar (Zoom)
2:00-2:15, 2nd Grade PBIS Bonus Recess (Playground)
4:00-5:00, Allan to ELA Adoption Meeting (Zoom)

November 5 (F)
1:30-2:30, Classified Staff Meeting (Library)

November 8 (M)
1st Grade Staff Room Duty
2:30-3:30, Allan to Care Team Meeting (Zoom)

November 9 (T)
2:45-3:25, PBIS Meeting (Library)
3:25-7:35, Parent/Teacher Conferences (Zoom)
4:00-8:00, Holt Night Out Fundraiser – Chipotle Mexican Grill

November 10 (W)
No School – Conferences
8:00-12:00, EA Extravaganza (Zoom)8:00-8:00, Parent/Teacher Conferences (Zoom)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)

November 11 (H)
No School — Veterans Day

November 12 (F)
No School — Parent/Teacher Conferences Comp Day

If you missed it in Saturday’s Register Guard, Holt made the local news gain. Check it out and feel free to share with students!

Allan

 

 

September 20, 2021

 

Greetings Holt Staff,

Twenty-two items of note for this week:

• Staffing Updates – Five staffing updates:

• CLC Teacher Interviews Monday – Kelsey and I are interviewing a candidate for our CLC Teacher opening on Monday at 2:40 in the school garden if any of you would like to join us. Let me know and I will get interview materials ready for you.

• Behavior Support EA – We had a surprisingly strong pool of candidates and I’ve forwarded a name to HR for hire. Hopefully they make the offer early this week so they can start sometime this week, but I’m predicting they won’t start until next week.

• COVID Utility EA – Just like last year, downtown has decided to staff schools with a 6.5-hour COVID Utility EA. Since this position is so similar to the Behavior EA, HR gave me permission to hire someone from the above pool of candidates we interviewed, we had a strong candidate for this position who I’ve also forwarded on the HR for hire. Fingers crossed they can start later this week, but more likely next week.

• 2-hour Night Custodian – Please welcome Robert Bolden as our newest night custodian. Robert is primarily at Monroe, but when he’s finished over there comes to Holt to help out for 2-hours.

• BEST Coordinator Hires and BEST EA Openings – Our very own Ben Duncan has been hired as Holt’s BEST Coordinator, so congratulations Ben. In my experience, BEST functions better when the coordinator is someone who also works in the building during the day, so I’m glad we were able to get Ben for this job. BEST is tentatively set to start in mid to late October. And speaking of BEST positions, the BEST EA Job Posting was reposted if there are any classified staff members interested in adding 2-3 hours to their day. The posting closes this Thursday, September 23rd.

• Recesses Shorter on Fridays – A reminder that according to the 4J Standard School Schedule, morning and afternoon recesses are 5-minutes shorter on Early Release Fridays. This is noted on the Master Schedule on the supervision tab, but not on the main master schedule tab, which created some confusion around this.

• September PLC Meetings – Downtown has given principals leeway to prioritize building operational needs over starting up PLCs, which I was already planning for one of our PLC dates. The plan for our next to PLC times will be:

• September 22 (W) – Vector (formerly SafeSchools) Training Time Part !
• September 29 (W) – Review & Discuss Leadership Plan Survey
• October 6 (W) – Vector (formerly SafeSchools) Training Time Part 2

• Rain & Smoke Morning Arrival Plan – Kim and I (but mostly Kim) came up with a tentative plan for if we have to let kids inside early in the morning. I’ll bring this to a future meeting for staff approval, but if we HAVE to bring kids in from a downpour, we will put 5th under the covered blacktop area, 4th into the gym through the exterior gym doors, 3rd into the cafeteria through bike cage doors, 2nd into the library though their normal entrance, and K/1 will be seated in the hallway in C and D wings. For smoke days, we’d likely split the gym between 4th and 5th grade. We’re working on EA location assignments, but should have that ready to go soon.

• Curriculum Night – Talking with other principals, it doesn’t sound like many schools are doing a virtual Open House or Curriculum Night Events, instead letting the fall Meet Your Teacher events and sharing class info by email. I think Holt should follow suit, but let me know if I’m reading the room wrong and teachers DO want to hold a Curriculum Night and I’ll add this to a future meeting agenda.

• Artist in Residence – Lane Arts informed me the artist for “Bold & Bright Murals” is not on their roster anymore, but they are reaching out to the “Glass Fusing Fun.” Below is the survey from earlier in the year, but I’ll put this on a future agenda for us to decide our Term 2 Artist. See the Lane Arts Artist in Residence webpage for their complete list of artists.

 

• Digital Second Step Curriculum – Our online Second Step subscription just got activated this Saturday and I added all licensed staff. Let me know if you did not get an email from Second Step and you wanted access

• iPad Request for Students – If you have a new student who needs an iPad, you do not need to put in a ticket to 4jdesktop@4j.lane.edu. You just need to let the office know which student you need the iPad for and we will check it out through the Learn21 checkout system. For students who have lost or damaged their iPad, they too can get a replacement iPad through the same method. The district policy is the first lost or damaged iPad is free, the second incident requires families cover half the cost, and a third incident families must cover the entire cost. However, I checked with the Tech Department and families who are unable to pay the replacements costs are to be given another without restriction. My hope was that families who continue to lose or damage iPads, we would issue an iPad that stays at schools, but was told that is not what we are to do.

• COVID News – In the first week of school 4J already has one class that’s been on quarantined for two days while they contact trace, so be vigilant about masks and 3-feet. Here are several other updates:

• COVID-19 Case Dashboard – Downtown created a COVID-19 Case Dashboard that tracks the number of positive on-site COVID student and staff cases by school.

• Assigned Seat Documentation – Do know that if a class goes on quarantine, district contact tracers will need to collect seating charts for classrooms, any small groups classrooms or specialists may have (including Title and SPED), and also cafeteria assigned seats. Please have these ready to scan and email at a moments notice.

• Classroom Cleaning Updates – Ritchie shared an email with me that custodians were directed to change their nightly cleaning of student desks and small group tables. This is interesting because it conflicts with what’s on the district COVID-19 Communicable Disease Plan and the COVID-19 Infection Prevention Cleaning and Disinfecting Protocols posted on the district website. I’ve emailed the district Custodial Service Managers, but haven’t heard back yet, and I also plan to bring this up Monday’s principals’ meeting, so stay tuned.

On a related note, a few teachers have asked about cleaning desks after m meals. It’s not required this year, as we focus on hand sanitizing instead, but teacher are welcome to clean desks if they choose.

• Chairs Put Up at Dismissal – Kind of COVID cleaning related, It’s best if teachers can have students put chairs up on their desks at the end of the day.

• Quarantine & Tech – I’ve already share this, but In order to respond to quarantine at a moment’s notice, Student iPads need to be traveling from home to school daily. If you need of additional headsets, please submit a ticket at 4jdesktop@4j.lane.edu

• Lessons for Students Quarantine – Principals are supposed to get information on Monday at our All Admin Meeting regarding Seesaw and students in quarantine, but a good tip I got from the BV principal is for teachers to simply send out the Monthly Library Choice Board from Amy Page for students in quarantine, asking them to complete X-number of activities each day.

 

 

• Reimbursement Updates – For staff turning in receipts, a reminder that checks are no longer being written by schools and reimbursements go on your next paycheck. Melanie has to submit all reimbursements to Financial Services by the sixteenth of each month, so staff need to give her receipts by the 13th if you want the reimbursement to appear on your next paycheck.

• Air Quality Updates – We had some bad air last Friday and the new 4J standard is when the air quality index rises into the range considered “unhealthy,” with the AQI just over 150:

• Keep outdoor activities to a minimum. Students may eat outside, and recess may be held outside, but activity should be limited—no high-exertion activities like running games. (This is a change given the needs of the current year, instead of requiring indoor recess in this air quality range.)
• We should keep all students inside if AQI is 200 or greater.
• The district monitors air quality conditions to guide decision-making around school-sponsored outdoor student activities using AirNow.gov

• SPED Referral Process – I already shared this with SPED teachers, but SSD emailed principals How to Refer a Student for Special Education if you’re interested in the current process, which is essentially the school team fills out a Referral Packet, gives it to the school psych, who reviews it and gives it to a district referral review team, who make a recommendation, that is brought back to the school team, and then an Evaluation Planning Meeting takes place to decide whether or not to move forward with an evaluation for special education.

• Calendar Request Form (Electronic Version!) – You can still use the paper version of the Calendar Request Form I shared last week, but Gloria made an Electronic Calendar Request Form you can use instead. Be sure to notify Melanie you complete the form after submitting it.

• 4J NATIVES Program – Linked here is info and sign-up forms for the 4J NATIVES Program. There won’t be a presentation at a staff meeting as there has been in the past due to a new coordinator to replace Brenda Brainard has not yet been hired.

• Holt Water Bottle Update – Water Bottles didn’t start getting printed until last week, which means they will should here sometimes the last week of the month.

• K-5 Connect & EOA Update – Downtown has experienced many delays moving forward with the waiting list for K-5 Connect. Families are now being offered slots in the program and they are still taking students from the waiting list at grades where they have room. Families that are contacted on the waiting list have 24-hours to make a decision before they lose the seat. They hope to have this ironed out in the coming week.

• Google Apps Student Permission Form – I know not many classrooms are using Google Apps, but principals got an email from the Tech Department saying for any students who do not have Google Apps permission, we can now get verbal permission from a parent and complete the form for them.

• SSD Scheduling Ideas – SSD emailed principals and SPED Teachers Scheduling Ideas doc for when buildings are short staffed due to unfilled subs jobs or unfilled job postings. Holt is better off than most schools, but we are down two positions right now (a sub for Jason and a 1:1 for a kinder).

• REPEAT: Safety Week, Sept. 27 – Oct. 1 – Safety Week is next week. See the schedule below and see Last Week’s Announcements for details.

• Monday – Directed Evacuation (i.e. Fire Drill) – 1:45
• Tuesday – Lockdown Drill – 8:35
• Wednesday – No Drill or Weather Make-Up Day
• Thursday – Room Clear – Time decided by teachers
• Friday – Earthquake/Fire Drill – 8:35

Please let me know if you do not have a manual or if you have any questions or suggestions.

• REPEAT: Principal Visits to Classrooms – If you haven’t already, let me know a good 10-minute block of time I can come to visit sometime this month to introduce myself to kids and read a book.

• Education Appreciation Days at Autzen Stadium – The Oregon Ducks are hosting two upcoming Education Appreciation Days at Autzen Stadium. They’re offering a 30% off discount for you, your friends and your family. This discount can be used at the October 30th game against Colorado. Go to www.goducks.com and buy tickets using the code “2021EDU”

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 20 (M)
Schools can begin 1:1 easyCBM measures
8:30, Allan Reading to Class
9:00-11:00, Allan to Elem Principals’ Meeting (Ed Center)
12:45, Allan Reading to Class
2:40, CLC Teacher Interviews (School Garden)
4:00-5:00, Allan to All Admin Meeting (Zoom)

September 21 (T)
10:20, Allan Reading to Class
2:45-3:25, PBIS Meeting (Library)

September 22 (W)
2:45-3:25, Vector Training (formerly SafeSchools) Training Time
7:00-10:00, School Board Meeting (Zoom)

September 23 (H)
Regular Day

September 24 (F)
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
12:10, Allan Reading to Class
2:30-3:25, ACT Aligned Activity (Email Coming Sunday Monday)

September 27 (M)
Safety Week
Allan turns 50 and gets an AARP Card!
9:00, Allan to Elementary Principals’ Meeting (Zoom)
1:45, Fire Drill

September 28 (T)
8:25, Lockout Drill
2:45-3:25, IPBS Meeting (Library)

September 29 (W)
No Drill or Weather Make-Up Day
2:45-3:25, PLC Meetings – Repurposed for Leadership Plan Discussion (Library)

September 30 (H)
Room Clear Drill – Time decided by teachers

October 1 (F)
8:35, Earthquake/Fire Drill
1:30-2:25, Building Based PD – Repurposed for Leadership Plan Discussion (Library)

After a full week of school with all students in-person for the first time since March 2019, those memes about “There’s no tired like teacher tired” never seemed so relevant, but I’m sure we’re building up our stamina.

Have a good week, everyone, and let me know if there’s anything I can do to help.

Allan

September 13, 2021

 

Hi Everyone,

Our first two days of school seemed to go well. There’s a few tweaks we may want to make, but overall things seemed to run quite smooth, so nice work, Team Holt!

Twenty-four items of note for this week:

• COVID: Staff Stay Home If… – A reminder from the 4J COVID-19: Staff Information – Fall 2021-22 Slide Show I went over two weeks ago, staff must conduct a daily self-check and attest to the following:

√ You are not experiencing primary COVID symptoms due to an unknown illness;

• Fever of 100.4° F or higher
• Chills
• Cough
• Shortness of breath
• Difficulty breathing
• New loss of taste or loss of smell
• Note: Not all persons with COVID-19 exhibit primary symptoms, particularly in the less-likely breakthrough cases in individuals who are fully vaccinated.

√ You have not been identified as a close contact of a person who is COVID-19 positive;
√ You do not live with a person who is COVID-19 positive;
√ You are not awaiting the result of a COVID-19 test that was administered due to COVID symptoms; and
√ You have not been placed in isolation or quarantine by a health provider or by Lane County Public Health.

If in doubt, please call, text, or email me.

• Safety Week, Sept. 27 – Oct. 1 – In two weeks we’ll hold our Safety Week, which is a good way to bring awareness to staff, students, and families about the various safety procedures right at the start of the year. I like to do this when two months overlap within the same week, so we can take care of two monthly required fire drills all in one week. I’ll plan to go over this Tuesday’s Staff Meeting, but I tried to work around recess times and PE/Music times to avoid stepping on anyone’s prep time. I’m proposing the following times and also that on Tuesday and Friday the 8:10-8:40 PE/Music classes move up 5-minutes and the 9:45-10:15 PE/Music classes move 5-minutes later so everyone get’s their prep and we can squeeze the drill in between.

• Monday – Directed Evacuation (i.e. Fire Drill) – 1:45
• Tuesday – Lockout Drill – 8:35
• Wednesday – No Drill or Weather Make-Up Day
• Thursday – Room Clear – Time decided by teachers
• Friday – Earthquake/Fire Drill – 8:35

4J is looking to use a different program in place of ALICE, likely I Love U Guys, so schools were told to wait to practice those drills until staff have been trained.

All of the above drills are listed in the Emergency Procedures Manual, the rainbow tabbed spiral notebook (which is also in the process of being updated) that should be hanging in every classroom. I’ll make a short announcement before each drill, but it’s also good and encouraged for teachers to prep students prior to each drill.

MONDAY– Directed Evacuation (Fire Drill): Linked here is theBuilding Evacuation Map (same as last year) and an updated Fire Drill Line Map. The evacuation routes are similar last spring, but I’ve updated the spots where classes line up to include new classrooms and teachers. Let me know if you have any questions.

TUESDAY – Lockout Drill: I will announce that this is a lockout drill, where if there was something unsafe in the neighborhood we would lock all exterior doors (though right now they’re all already locked), we would not let anyone in or out of the building, but continue business as usual inside the building until the all-clear, which I will announce 10-minutes into the drill.

WEDNESDAY– No Drill – Weather Make-Up Day

THURSDAY – Room Clear: Room Clear Drills will happen at a time determined by classroom teachers. In normal times this drill would be done in cooperation with another classroom where students could go in the event of an actual room clear, but for this year because of distancing rules, I’d advise teachers to use their commons areas, the library, or an empty classroom if you have one nearby. The goal of this drill is for students to know where they would room clear to in the event of an actual emergency since in most cases the teacher would need to remain in the classroom when the rest of the students moved out of the room.

FRIDAY – Fire/Earthquake Drill: For the Earthquake Drill, teach students to “Drop, Cover, Hold,” meaning drop to the ground (so you don’t fall over), cover yourself by going under a desk (to protect yourself from falling objects), and hold onto the desk legs (so you stay under cover and don’t get bounced out). There are many resource on The Great Oregon Shake Out website for you to teach students about Drop, Cover, Hold and earthquake preparedness. See the linked Evacuation Map & Lines for where classes should line up for the Fire Drill following the Earthquake Drill when you hear the fire alarm go off.

Please let me know if you do not have a manual or if you have any questions or suggestions.

• Meeting Calendar Update – Mentioned in the Leadership Meeting Minutes, wtih the added meetings and PDs this year, we had to revise our building meeting calendar. Regular meetings will be:

Staff Meeting (1st Tuesday of the month, 2:45-3:25)
IPBS Meeting (2nd Tuesday of the month, 2:45-3:25)
Leadership Meeting (3rd Tuesday of the month, 2:45-3:25)
PBIS Meeting (4th Tuesday of the month, 2:45-3:25)

In going down to one Staff Meeting a month, we figure since teachers are already meeting twice each week, we can probably take care of short business items at those meetings.

Also, I’m leaving September’s meeting schedule mostly as planned, except for swapping out the Staff Meeting on the 28th for an IPBS Meeting. The above schedule of meetings will begin in October

• Calendar Requests – Related to the above, staff needing to add any event to the school calendar must use the Calendar Data Entry Form found in the IMC. Please fill it out and turn into Melanie as soon as your event is planned. Prior to scheduling an event, check the school calendar for conflicts. If you’re planning an evening event that will be using the cafeteria you can’t start it before 6:30. The cafeteria is rented out to the YMCA until 6:00 each night and while they’ll help us set up before 6:00 we can’t have parents and guests in there until they’re out.

• No Evening Events on School Board Nights – This isn’t new, but a reminder that schools are not to schedule evening events that conflict with School Board Meetings, not that we’ll have as many evens due to COVID restrictions, but I’ve added Board Meeting to the Staff Zimbra Calendar (and also the Zoom link to the meetings if you want to listen in).

• easyCBM Fall Benchmark Testing Window – ODE guidance has been exceedingly clear on schools providing “Care & Connection” with students and families for the first two weeks of school. Schools should plan on starting the 1-minute 1:1 assessments the week of September 20th and the whole group measures starting the week of September 27th (my birthday!). The window will be open through October 14th.

• State Vaccine Mandate Reminder – Fully vaccinated staff must submit a copy of their proof of vaccine even if they received their shot from a 4J clinic and did the district vaccine verification process. OHA requires the district have a copy of employee vaccination documentation. The deadline for submitting the required OHA exception form is Monday, September 13th at noon. Linked here is the HR Vaccine Mandate Email sent earlier to all staff. Also. Lisa G. offered to deliver any paper verification form if you’re not doing the online form. She said to just put the paperwork in her mailbox if that is helpful to you.

• Seesaw and Students in Quarantine & Friday Prep – Downtown is continuing to work with EEA to reach an agreement regarding how to support students in quarantine. For now, teachers should post materials on Seesaw that a student in quarantine could have a window into activities occurring in the classroom. Additionally, downtown is asking principals to provide teachers time this Friday, September 17th to create a “bank” of asynchronous activities in case we need to take a break from in-person learning.

I’ll notify classroom teachers if a student in your class is on quarantine. Almost all cases this year have been due to a student being a close contact of someone who had COVID and not because they tested positive. Students officially put on quarantine will be flagged in synergy with a house icon like the ones below.

• Regular 3-Feet Student & Masking Refreshers – We need to be proactive in addressing three feet and masking requirements. You have probably already thought of this, but It will be important to have regular lessons and reminders in the first few weeks of school to address proper wearing of masks and ensuring 3-feet in the classroom, outside, and around the school.

• Attendance 15-Minutes After Tardy Bell – Downtown wanted principals to remind teachers attendance needs to be taken by 8:10, 15-minutes after the 7:55 tardy bell.

• Behavior EA Interviews Thursday at 2:35 – HR sent me our candidates list Friday afternoon, so interviews will be this Thursday at 2:35 in the school garden. We had 9 applicants and I’ll plan to interview 3-4 candidates. Interviews will be 25-minute each. Let me know if any of you are willing to volunteer your time to help serve on the interview committee. The more the merrier.

• Principal Visits to Classrooms – I’d like to visit every classroom sometime during the first few weeks of school to greet students and introduce myself. I’ll read a favorite story to your class and chat with the kids a bit. Teachers, please let me know a good 10 minutes block of time I can come and visit sometime this month. Thank you!

• Classroom Newsletters – I’d like to have copies (email is best) of classroom newsletters when teachers send or email them home to families. This helps me keep up to date on what’s happening or going to happen in classes when families ask and it also lets me know details of any class activities that I might be able to get local media to come out and cover. I love promoting our school! If you missed it last week, Holt was in the news on KEZI on Thursday and on KLCC on Friday.

• FREE Table in Staff Room – The Staff Room FREE Tables is starting to get quite a pile. If you put something there, only leave it for a week and after that dispose of it.

• Wear Your Holt Shirt WEDNESDAYS! – We wore our Holt shirts last week on Friday to show school spirt for the first day of school, but our regular school spirit day is Wednesday, so remember to wear your Holt shirt, gear, or purple & green this day each week. Go, Bolts!

Speaking of school spirit, If you missed this Instagram & Facebook posts, check out this Level 10 hair tattoo school spirit!

• Upcoming SSD Changes – An SSD Email was sent to principals regarding changes to address significant SSD staffing shortages. Most of the changes involve reassigning duties for a lot of itinerant staff (nurses, consultants, etc.), but SSD admin are also looking at caseloads and may reassign building staff to understaffed buildings.

• Air Quality Info – It wasn’t too smokey this past week, but if you wanted to know the cutoff numbers, if the air quality is in-between 101- 149, kids are allowed to go outside, but we are advised to avoid over exertion for outdoor activities. Any air quality over 150 is when we need to bring kids in for inside recess.

• University Supervisors Allowed in Buildings – If you have a student teacher, HR has said university supervisors are now allowed to come into buildings to observe and meet with student teachers and practicum students. They just need to be sure to sign-in through the main office.

• K-5 Connect & EOA – All families that were offered spots in K-5 connect had to make decisions as of yesterday. Students that have elected to attend K-5 connect are in the program for the remainder of the first semester. We are still taking students from the waiting list at grades where we have room. Families that are contacted on the waiting list will have 24 hours to make a decision before they lose the seat. We hope to have this ironed out in the coming week.

• Mystery Science Subscription – If you know Mystery Doug, he also has a website Mystery Science, which I just found out 4J has a three year subscription to if you log in using Clever.

• REPEAT: Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• REPEAT: SELCO’s Educator Grants, Due 9/30 – SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are due September 30.

• REPEAT: EEF 2021-2022 Grant Applications DUE OCT 1stEEF Grant Application are available on their website and are due October 8th. No one has brought a grant to me yet, but before you submit one, let me know your grant title and idea so Site Council can rank order grant submission if we get multiple grants.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 13 (M)
Regular Day

September 14 (T)
2:45-3:25, Staff Meeting (Library)

September 15 (W)
2:45-3:25, PLC Meetings (Library)

September 16 (H)
2:30-4:30, Behavior EA Interviews (School Garden)

September 17 (F)
1:10, Kona Shave Ice Fundraiser (Blacktop Area)
2:30-3:25, Teachers Create “Bank” of Async Activities

September 19 (SU)
Talk Like a Pirate Day

September 20 (M)
Schools can begin 1:1 easyCBM measures
9:00-11:00, Allan to Elem Principals’ Meeting (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

September 21 (T)
2:45-3:25, Staff Meeting (Library)

September 22 (W)
2:45-3:25, PLC Meetings (Library)
7:00-10:00, School Board Meeting (Zoom)

September 23 (H)
Regular Day

September 24 (F)
2:30-3:25, ACT Aligned Activity (Library)

Gird yourself for our first full week with a full-house since March 2019, but look forward to rewarding yourself on Friday with a FREE shave ice from Kona Ice!

Allan

 

September 6, 2021

 

Hey Everyone,

Hope you all had a good 3-day weekend.

Twenty items of note for this week:

• Staffing Updates – Three staffing updates:

• Title 1 EA Updates – Lori Tingue was hired last week as a 2nd grade teacher at Gilham, so instead of reposting for her position, we’ve taken her hours and reallocated them to Annie, Ben, and Iris and have shuffled the EA schedule around a bit.

• Behavior EA Vacancy – Our 6.5-hour Behavior EA Job Posting closes this Tuesday, September 8th, so please encourage anyone you know who’d be good (or even someone who is simply teachable) to apply.

• Classified Sub Shortage – We have one unfilled EA sub job in AESOP are if you know any subs who are available. It’s for Jason Martinez in the CLC while he’s on his parental leave.

• Virtual Meet Your Teacher, WED (KG) & THURS (1-5) @12:00 – The Zoom link is on the Staff and Family Zimbra Calendar. Kinder does theirs on Wednesday at 12:00. Grades 1-5 will be Thursday at 12:00. My plan is to welcome families, have teachers introduce themselves (and maybe name a favorite book to read to students), do a review of arrival/dismissal procedures, what to bring to school, and some covid safety procedures. Next I’ll send people to breakout rooms for 15-minutes, at the end of which I’ll close all breakout rooms, do a short wrap up (GO, BOLTS!), and then I’ll stay on to answer any questions.

• Kinderzone Plans – The Kindergarten Team has already connected with staff where you’ll be helping this day, but linked here is the Fall 2021 Kinderzone Plan.

• Enrollment Updates – At the start of August we were 104 students below our projection of 529, but now we’re around 60 under projection and downtown will hopefully release the 9 kinders on our wait list. Nearly every school in 4J is under projection and we are far from the lowest. If you’re interested, linked here is the District Enrollment as of 09/03/2021.

• Meals Change of Plan – Principals got a message late Friday that 4J is pivoting to eating meals outdoors and that more details are forthcoming. That’s about all I know, meaning we don’t know if this means both breakfast and lunch, for how long we’ll be doing this, what’s the plan when it’s raining, what’s the plan when air quality is hazardous, and not to mention how kindergartners would make it from the cafeteria to the covered play area without spilling their trays. There’s an Elementary Principals’ Meeting Wednesday morning, so hopefully we’ll get additional details then (the day before kindergarten’s first day). Stay tuned.

• Transportation Updates – Schools do not have their morning bus arrival times yet, but 4J’s Find My Bus Stop website is now live for families. I’m planning to call Transportation on Tuesday if I don’t hear from them over the weekend about bus arrival times. More to come.

• Meeting Schedules – Due to the above two items and the “Golden Hour” of prep moved to Fridays and PLCs to Wednesday, on the Leadership Team agenda for Tuesday is to look at revising our meeting schedule. We need to shift our Wednesday meetings to either Tuesday or Thursday (I lean toward Tuesdays). I’m also going to propose we go down to one Staff Meeting a month. Since we’re now meeting twice a week, I figure we can add some business items to those meetings. Also, so that teachers get their guaranteed amount of prep, the length of afternoon meetings may be shortened depending upon when buses arrive and when teacher begin supervision students in the morning. Downtown is requiring teachers get 20-minutes of prep at the start of the day before supervising students. So more to come on this topic as well.

• Tech Updates – Four technology related updates:

• iPads Distribution for New Students – Teachers will give students new to Holt their iPads and chargers on their first day of class. If students new to Holt are coming from another 4J school, they should already have an iPad. Student devices are tracked using Learn21, the districtwide device management system. Brian has a bunch of iPads ready to go. Our plan is to checkout iPads to the new student in Learn21, put a sticky note with their name on it, and give those to teachers to distribute the first day of school. All kindergartners will get new iPads and all 3rd graders will get a new iPad with a keyboard case once they return their 2nd grade iPad (grade 3-5 iPads have a keyboard case).

• Headphones Replacements – Brian has a stash of headphones for all new students as well as for students who lost or broke their headphones over the summer. I’d advise students keep their headphones at school, but teachers may send them home if you choose.

• Seesaw Updates – Justin Huntley and his team were able to go into Clever to activate the Seesaw tile district-wide. This means if a student logins in using their QR code, they’ll be able to see the Clever page and the Seesaw title is back on there. Furthermore, Justin will be setting up our specialist in Seesaw this week.

• EdTech Subscriptions & Tools – If you missed it in the flurry of last week’s tidal wave of PD, here are all of the district purchased EdTech Subscriptions and Tools. Not on the list, we also have a subscription to BrainPOP through December, which is a pretty rad website. Be sure to check that one out and maybe the district will get BrainPOP Jr. and BrainPOP Español if enough people use it. Also, don’t forget GoNoodle Plus is free to educators this school year if you sign-up.

 

• Missing Classroom Materials Inventory – In the spring, teachers filled out a Materials Inventory Survey. If you have any updates, additional missing materials or or newly discovered excess curriculum materials, please submit an update in the above survey or email me directly with your update. If you need to review what you submitted in the spring, here is the Spring Materials Inventory Results.

• Wear Your Holt Shirt FRIDAY! – The normal spirit day is Wednesday for wearing your Holt shirt, but everyone should wear your new green Holt shirt this Friday for the first day of school where we’ll have all K-5 students in the building!

• Updated School Map – Linked here is an Updated 21-22 Holt School Map of where folks are working this year. Let me know if you spot anything that looks wrong. This doc can also be found on the Staff Google Drive under MISC > Maps.

• Skipped Videos from Friday PD – The COVID Protocols went longer than I’d expected, so I skipped a couple videos at Friday’s Staff Meeting, but if you’d like to watch them or the two documentaries that were mentioned during Learning for All, see below!

“Inside the AC360 Doll Study”

CASEL: SEL 101: What are the core competencies and key settings?

“In the Shadow of Fairview” – Full Documentary (OPB Webpage)

“Crip Camp: A Disability Revolution” – Netflix Full Documentary

 

• Care and Connection Resources – SSD Collaboration Facilitators put together these Care and Connection Resources for teachers to use with students during the first week of school. Some are a little too worksheet-like for my taste, but there’s also some really good stuff in there worth checking out.

• Color Printing – If teachers need to print in color, please contact Melanie. The office copier is the only one in the building that prints in color, but this printer hasn’t been added to staff laptops because the office copier is often loaded with labels, special paper, or is needed to copy materials for parents waiting to register children and we don’t want large jobs being sent to it. Also try to avoid printing class sets in color unless it’s a for special purpose or event.

• K-5 Connect & EOA – Families who submitted interest in the online pathways have until Thursday, September 9th to confirm they are enrolling.

• Updated District Retention Policy – 4J has unofficially used this process the past few years, but linked here is the updated 4J Grade Placement and Retention of Students Policy. In the past it was simply principal decision, but the new policy makes it more of a team decision, similar to an IEP eligibility process.

• REPEAT: Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• REPEAT: EEF 2021-2022 Grant Applications DUE OCT 1stEEF Grant Application are due October 8th, 2021. Before submitting grants online, let me know your grant title and idea so Site Council can rank order grant submission (no need to do a full write up for this step). Let me know if you have any questions or care to discuss grant ideas.

• VIDEO: Starting Each Class With A Warm Welcome – One last video I passed over during our PD last Friday is a really good one, so I’m ending this week’s blog to highlight it. Keep in mind that a good welcoming activity is also a proactive classroom management strategy. It builds class community, establishes a sense of shared values, and makes everyone feel included. It can be as simple as a smile and greeting students by name as they enter the classroom, but it makes a HUGE difference. :)

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 6 (M)
Labor Day, No School

September 7 (T)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
8:00-9:00, Allan to Elementary Principals’ Meetin (Zoom)
9:00ish, Optional Q&A Session for Staff (Library)
10:00, Classified Staff Meeting (Library)
12:00-12:30, Virtual Meet the Kinder Teachers! (Zoom)

September 9 (H)
Transition Day – KG First Day
12:00-12:30, Virtual Meet Your Teacher (1st – 5th)
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom) – Checking w/PAHS if they are really meeting

September 10 (F)
Classes Begin for All Students
YMCA After School Care Begins

September 13 (M)
Regular Day

September 14 (T)
2:45-3:30, Staff Meeting (Library) TENTATIVE

September 15 (W)
2:45-3:30, PLC Meetings (Library)

September 16 (H)
Regular Day

September 17 (F)
2:30-3:30, Building Based PD (Library)

 

Two days to prep for two days of students!

Allan

August 30, 2021

 

Hello Holt Staff,

Welcome back to the 2021-2022 school year! If you hadn’t read my prior announcement from earlier this month, be sure to go back and review those for info about this school year.

Sixteen items of note for this week:

• Staffing Updates – Three staffing updates:

• Staffing Reduction – Last Thursday I was notified Holt was being reduced by one full-time teacher due to under-enrollment (nine other schools also lost 1-2 teachers each), but since Ashley Wolf is joining Eugene Online Academy (EOA), we do not have to displace anyone. However, we did need to shift someone into Ashley’s 2nd grade position. Downtown suggested and I agreed that one of our four 1st grade teachers should move into that position, so the 1st grade team met on Friday and Lisa volunteered to take Ashley’s spot. Thank you, Lisa.

In terms of overall enrollment, we were projected at 529 students and currently have 440 enrolled, which puts us 89 students under-projection. We only had 37 students request to go online (ten at 1st grade, four at KG, nine at 2nd, four at 3rd & 4th, and eight at 5th), which is fewer than most schools our size.

• Behavior EA Vacancy – Mandy has been offered a position with more hours at Spencer Butte Middle School, so we have a vacant Behavior EA position. HR said they would get the position posted this week, so if you know of anyone good who wants a 6.5-hour position, please encourage them to apply.

• BEST Updates – Holt is slated to open a BEST After School Program this fall, but 4J is having a hard time filling vacancies for even existing BEST programs. Right now there are five BEST Coordinator vacancies out of seven programs. If it comes down to it, downtown is rightfully going to prioritize existing programs over new ones, so it’s a possibility we may have to wait another year before we get BEST at Holt. I have mixed feelings on this. I’m disappointed we won’t have this additional support for students, but I’m also a little relieved at not having to coordinate one more new thing. I’ll update folks as I find out more. Job postings for a BEST Coordinator, Assistant, and EA positions are on the 4J Jobs Website if you or anyone you know is interested.

• Class Lists Update – Not in my blog, but attached in my email is a spreadsheet of of students who chose EOA or 4J K-5 Connect. 2021-2022 Class Lists should be updated by Wednesday at noon. Sending and receiving grade levels should connect regarding who, when, and how you want to update your lists. Let me know if you’d like me to be a part of any class list meetings or discussions.

• “Golden Hour” and Meeting Schedule Updates – I’ve added this to Monday’s agenda, but the “Golden Hour” is no longer on Mondays and is back on Fridays, but schools need to decide if they want the PLC and district PD to happen on Wednesdays or Fridays. Below is what was shared with principals on Friday.

Building Schedule – The feedback was exceptionally valuable in developing the following guidelines. Please note, the 60 minutes of continuous prep is being scheduled for Friday this year only.

• 60 minutes of continuous prep must be provided on Friday this year.
• At least 20 minutes of daily prep must happen prior to teachers supervising students.
• Building decides how much morning transition time is necessary to bring kids in the building, get them breakfast and off to the classroom. (At least 10 minutes)
• PLC weekly (Wednesday or Friday).
• Professional development in ACT and building priorities weekly (Wednesday or Friday).
• No administrator initiated meetings on Monday.
• Building and staff meetings can happen on Tuesdays and Thursdays.

• School Supplies for 2021-2022 – School Supplies are being provided by downtown. They are in the library and teachers should take what you need, but not more (no hoarding). If grade levels need additional items not purchased by the district, connect with Melanie.

• COVID Protocol Updates – Six COVID Protocol updates of note:

• 2021-2022 Elementary FAQ – The school district as created a 2021-2022 Elementary FAQ. It’s a pretty exhaustive document, but let me know if you have any questions about protocols or if there are questions you have it does not answer. Additional info can be found on the previously shared 4J COVID Rules – Visitors, Volunteers & Field Trips.

• PE and Music Protocols – I’ve already shared this with Alex and Ashley, but if you’re interested in the guidelines for PE and Music this year, they are:

• Students must maintain 3-feet physical distance “to the extent possible.”
• Masks must be worn inside the building.
• Masks are not required outside.
• Staff do not need to clean surfaces or equipment between groups (We’re not seeing spread via surfaces).
• Every student washes hands or uses hand sanitizer leaving PE or Music (we’ll station a hand sanitizer station in the hall outside Music and PE hallway).
• No wind instruments in Music.
• Singing with masks on is allowed.

• Breakfast Update – Student will need to collect their breakfasts at the exterior building entrances and not at classrooms. This is due to 4J being out of compliance with Federal Meals Program rules and Nutrition Services likely being audited this year.

• Restroom Cohorting – Each wing should use the same restrooms they were assigned in the spring (see linked Cohort Map), but we do not need to use these restrooms during lunch or recess.

• COVID Testing Partnership with UO – I don’t yet have all the details yet, but 4J schools are participating in a voluntary COVID testing system with the UO where students can choose to be tested weekly at home. Our only role would be to distribute test kits and later ship the returned tests to the UO. Linked here is a Program Flyer.

• New Water Bottles – We did purple last year and this year we have green. They should hopefully arrive next week.

• Inservice Schedule Updates – I’ve sent updated Staff Meeting Agendas in a separate email for the principal led portions of inservice week. Zoom links are now all on the Staff Zimbra Calendar. Linked here is complete Inservice Week Zoom Links. For the all-district PD where everyone is joining the same Zoom (Keynote, ELA + Math Acceleration, and Literacy PD), downtown is hoping schools and/or grade level teams will watch one Zoom feed. Last spring when everyone joined separately, it caused some lagging issues. Here are some additional inservice week reminders and info:

• REPEAT: Report Back Dates– Here are the report back dates:

• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2

• REPEAT: K-1 & Title EA Heggerty PD – Any K-2 or Title 1 EA who have not participated in a previous Heggerty training should attend one of the Zoom sessions on Friday, September 3rd at 8:00-9:50 or 10:00-11:50. Zoom links are on the Staff Zimbra Calendar. I’d recommend attending the second session so you can attend the first part of the Staff Meeting on Friday.

• REPEAT: ArtSpark Artist in Residence Survey: DUE: SUNDY NIGHT – Teachers should fill out the linked Artist in Residence Survey by Sunday night to help start the conversation when we make a final decision at our Back-to-School Staff Meeting on Monday. Artist info is on the Lane Arts Website.

• REPEAT; Single Student Desk Raffle! – The single student desks are to arrive Tuesday morning. We have enough desks for 8 (maybe 9) classrooms. Add your name to the Single Desk Lottery Google Form if you’d like something other than your current desks.

• REPEAT: Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito on Friday? Fill out the linked Breakfast Burrito Google Form by 9:00am, Tuesday, August 31st (student teachers included). You’ll need to log onto your 4J Google Account to complete the form. Let me know if you have any trouble with the form and I can input it for you.

• Keynote Speaker: Keith Jones – See the YouTube video Keith Jones: Un-Rapping Disability to learn about this year’s Keynote speaker, Keith Jones, a musician and disability rights advocate.

• Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• EEF 2021-2022 Grant Applications DUE OCT 1st – EEF usually accepts applications in the spring, but last year was not typical, so EEF made the decision to move the granting process to this fall. EEF Grant Application will be available on their website under the “Grants” tab at the top of the page by September 1st. Applications will due October 8th, 2021. Before submitting grants online, let me know your grant title and idea so Site Council can rank order grant submission (no need to do a full write up for this step). Let me know if you have any questions or care to discuss grant ideas.

• GoNoodle Plus is FREE! – GoNoodle Plus is Free to all educators for the 2021-2022 school year. See the GoNoodle News Release for info, but just sign up for an account to get in on the deal.

• LTD Bus Passes for Students – This program is more utilized by middle and high school, but free bus passes are available for all 4J students. If you know of a student who could use this, let me know and I can arrange for them to get a free pass. Additional information can be found on the LTD Website.

• FREE Program: Architects in Schools – Free design program for 3-5th – Architects in Schools (AiS) provides free architecture and design programming to 3rd-5th grade students and teachers. AiS materials can link to almost any classroom subject and is proven to be most impactful among low-income students, ELL students, and non-traditional learners, and reinvigorates student interest in school. If teachers are interested in using this program, see the linked AiS Flyer, Application Info, and Teacher Application. The deadline to apply is October 22nd.

• REPEAT: Who is A/B and C/D on the Schedule? – If you haven’t already, grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and PE/Music Schedule.

• REPEAT: Make Sure Your Voicemail is Set-Up – Ensure sure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up. If you have questions, please contact our TSS, Brian Lambert, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• District Admin Updates – If you’re interested, linked here are a few District Admin Updates, including District Athletic Director (Patrick Brown), Health Services Supervisor (Joy Maxwell), Human Resources COVID Support (Heather Stein), and South Eugene High School Assistant Principal (Rhiannon Boettcher).

• Which Reading Strategies to Try, and Which to Ditch – Research shows that some popular activities for reading instruction don’t actually result in more fluent readers—so this Edutopia Article and video below round up the most classroom-worthy ones (and the ones to ditch).

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

August 30 (M)
Licensed Staff Report Back
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Cafeteria)
8:30-10:00, Building Welcome Back & A.C.T. PD (Cafeteria)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-3:00, PLC Info & Business Meeting (Cafeteria)
4:00-5:30, Optional KinderZone PD (Ed Center)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
8:00-10:00, 2nd Grade Heggerty Phonemic Awareness (Zoom)
12:30-4:00, 4J ELA + Math Acceleration PD (Zoom)

September 1 (W)
Teacher Planning Day
8:00-9:00, Allan to Elementary Principal Meeting (Zoom)
8:30-9:00, Treats & Supplies from Project Hope! (Front of School)
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Goodies! (Library)
9:00-11:00, District Kick-Off Event (Zoom)
12:00-4:00, 4J Literacy PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-8:30, Welcome Back Social w/Breakfast Burritos! (Cafeteria)
8:30-12:00, Principal Led PD – Learning for All, Anti-Racism Instructional Strategies, SEL (Cafeteria)
September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Staff Meeting, if needed (Cafeteria)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom)

September 10 (F)
Classes Begin for All Students

See you soon!

Allan

August 23, 2021

 

Howdy Everyone,

The countdown to school has begun.

Thirteen items of note for this week:

• Staffing Updates – Two staffing update for this week and we are now fully staffed for the year!

• Annie Carpenter (4-hour EA) – Annie is currently working as a Life Skills EA at ESY (Extended School Year Summer Program) and prior to that she was the Hybrid Utility EA at Awbrey Park. Before that she worked as an elementary EA in Veneta and way before that, I was her principal at Yujin Gakuen (I’m old). Please welcome Annie to Team Holt!

• Holt BEST EA Job Opportunities – If any classified staff are looking for additional hours, or if you know of anyone good, there are two job posting up right now, Program Coordinator Assistant, BEST Afterschool Program (closes 8/24) and Educational Assistant, BEST Afterschool (closes 9/5). Holt will get a BEST Afterschool Program this year and are partnering with YMCA, where the programs will serve 50-80 students and run until 5:30 or 6:00, five days a week, also proving students with a dinner.

• Inservice Schedule Updates – I’ve sent the Staff Meeting Agendas in a separate email for portions of inservice week that I’m in charge of. The most current dates and times are at the bottom of my announcements and also on the Staff Zimbra Calendar. Downtown made a few changes to the week, including adding an optional KinderZone Meeting on Monday (in-person), a Heggery training for 2nd grade Tuesday (Zoom), a meeting on Thursday for SSD Staff (Zoom), a Heggerty Training for New EAs on Friday (Zoom), and I added a Leadership Team Meeting on 9/7 to touch base with last year’s team. Downtown hasn’t sent all of the Zoom links the district-led PDs, but I will add them to the Staff Zimbra Calendar as they come in. Here are some additional inservice week items of note:

• K-1 & Title EA Heggerty PD – Noted above, any K-2 or Title 1 EA who has not participated in a previous Heggerty training should attend one of the Zoom sessions on Friday, September 3rd at 8:00-9:50 or 10:00-11:50. Anyone wanting a refresher is also welcome to attend. Zoom links are on the Staff Zimbra Calendar.

• Optional Q&A Session for New Staff, Wednesdays @9:00 – I’ll be available Wednesday 9/1 and 9/ 11 at 1:00 in the library to check-in, answer questions, or provide any assistance for new staff. I can get busy during inservice week, so I like to set aside a time when I’ll be available for new staff. You can also always email, text, or call.

• Transition Day 9/9 – Thursday, September 9th will be a day for kindergarten only to be in the building. It’ll be all-hand-on-deck for helping this day. Classified staff will push into classrooms as well as licensed staff, though if classroom teachers want to use this day for personal phone calls to connect with families, that is an acceptable alternative. This item is also on the BTS Meeting Agenda.

• Care and Connection Week – ODE is asking schools to focus on Care and Connection the first week students return, and also for the first week when staff return, which is why I’ve hacked off and impressed some of the PD time, so people have more time to plan and prep. I think it’s pretty clear staff will need extra time to plan since you can’t recycle your usual start-of-the-year activities since this is not a usual start-of-the-year. If you’re interested, there are some resources on the ODE Care and Connection Week Website.

• ArtSpark Artist in Residence Survey – Holt will get two Artist Residencies this year funded by ArtSpark. One big change is we can choose from both visual and performing arts artists, which means we can ask for artist who do dance, drama, or music. I want to get your preferences early, so we can lock in an artist and date before the good ones are taken. Please fill out the linked Artist in Residence Survey to help start the conversation when we make a final decision at our Back-to-School Staff Meeting.

• REPEAT: Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito for our first meeting back with the whole gang together again? Fill out the linked Breakfast Burrito Google Form by 9:00am August 31st and I’ll have a hot burrito waiting for you Friday morning. You’ll need to log onto your 4J Google Account to complete the form. I’ll also have food for folks the first day licensed staff report back (8/30) and also the first day classified staff report back (9/2). Let me know if you have any trouble with the form and I can input it for you.

• Single Student Desk Raffle! – The single student desks are supposed to arrive this week! We have enough desks for 8 (maybe 9) classrooms. Please add your name to the Single Desk Lottery Google Form if you’d like something other than your current desks. A few classrooms already have some older single desks, so if any of those teachers win this raffle, their old single desks will be added to the raffle at the end.

 

• COVID Updates – The latest RSSL has come out and and downtown is mostly solid in their COVID protocols. For the most part, protocols are the same as in the spring, except we have 3-feet physical distancing instead of 6-feet, staff must wear masks at all times unless in a room by themselves (with a few exceptions), and masks are not required outside. Let me know if you have questions or if there are questions I should ask.

• Updated Class Capacity – Taking into account the new 3-foot instead of 6-feet distance guideline, linked here is the Updated Holt Classroom Capacity Sheet. I’ll update numbers posted on classroom doors this week. Looking at current Student Totals, 2nd, 3rd, 4th, and 5th grade will be slightly over capacity. I’ve notified Jeff and Melissa about this, but the exact language of the RSSL advises for “maintaining at least 3 feet of physical distancing to the extent possible.”

• Open House, Not Allowed – Parent, volunteers, and other “non-essential” volunteers are not allowed inside schools, so that means no Open House. However, I am putting on the 8/30 Meeting Agenda to discuss if we want to do some kind of virtual open house, maybe individual class Zooms, or one big schoolwide Zoom where we introduce staff and then parents can pepper me with questions, or maybe just stick with a welcome email when we email class lists (see next item).

• Class List Email 9/3 @3:00 – We’ll likely need to update Class Lists once we see who all is going to EOA or 4J K-5 Connect, which I predict will not be as many students as last year. We’ll get that list sometime later this week, but the district class list notification process will be the same as last year, with all classroom teachers sending a welcome email at the same time, which will be on Friday, September 3rd at 3:00pm. I’d advise folks to “schedule” your emails in Zimbra, so you don’t have to worry about hitting send two something times at 3:00. Let me know if you’d like me to show you how to use the schedule feature.

• Breakfast & Lunch – Breakfasts will be as we did them in the spring. Grab-and-go meals which students will eat in the classroom. Lunches will be eaten the cafeteria, but classrooms will have assigned tables and students will have spots 3-feet apart. Linked here is the 4J Breakfast & Lunch Consideration Doc if you want all the details. This doc says to pass out breakfast at entrances, but I’m going to check if we can do it how we did last year in classrooms, since that was folks preference.

• Area Carpets are Coming Back! – You won’t be able to seat your entire class on the carpet at once with the 3-foot rule, but teachers are allowed to have their carpets back in class.

• Separate Supplies for Students – There has not been a lot of transmission over surfaces, but 4J is playing it safe and all students should have their own supplies, using either desk cubbies or the book boxes from last year to store items.

• Mask Lanyards for All Students – Downtown purchased mask lanyards for all students, which should help when students transition from indoors to recess or other outside activities.

• Water Bottles are Coming – I ordered a new set of water bottles for students since drinking fountains are still off limits.

• Other Questions? – When I get a chance, I’m going to update the Holt COVID Protocol Handbook and will share that soon, but what are we forgetting? What haven’t we thought of? I’ve already gotten some good questions from folks, so keep them coming. A few lingering questions downtown is still working out include:

• If a student has to quarantine for two week, do they go to EOA, get a paper packet, Zoom into their classroom, or something else?
• If breakfast is in the classroom, what time are schools letting students in so that teachers don’t lose contractually guaranteed prep time?
• If we’re not as worried about transmission over surfaces, does that mean we do not need to assign cohorts to specific restrooms?
• Can we offer on-site tuition based after school programs, such as Young Rembrandts?

• Back to School Family Newsletter – Im going to finish the Holt Family Welcome Back Quick News later this Sunday and send it out Monday morning, but the link will be up on the Holt School Webpage before I email it if you want a preview.

• Make Sure Your Voicemail is Set-Up – All teachers should ensure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up as well as info on other phone functions. If you have questions, please contact our TSS, Brian, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• REPEAT: Report Back Dates – Most staff report back the last week of August. Here are the report back dates:

• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2 (196-day on 8/27)

• REPEAT: 21-22 Master Schedule – Linked here is the 2021-2022 Holt Master Schedule and is also on the Holt Staff Dashboard.

• REPEAT: Who is A/B and C/D on the Schedule? – If you haven’t already, grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and PE/Music Schedule.

• REPEAT: Holt Staff Handbook – The Holt Staff Handbook includes most every relevant building policy and procedure. Please take time to review the handbook.

• SELCO’s Educator Grants, Due 9/30SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are open August 15–September 30. Visit the above link for details and to apply.

• FREE Google for Education Level 1 Certification – ODE and Google are partnering to offer educators their Google for Education Level 1 Certification. See this ODE News Release for additional info. The deadline to apply is September 15th.

• Podcast Suggestion: Jessica Lahey on Armchair Expert – Candace shared this Armchair Expert Podcast Episode (Spotify) with me where Dax Shepard interviews Jessica Lahey, a teacher and author. She speaks primarily about parenting, but nearly all of her advice also applies to teaching. Next time you’re working in your room, think about putting this podcast on in the background. It’s full of good advice.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next few weeks:

August 23 (M)
Office Opens
August 26 (H)
6:00, PAHS (Parents at Holt School) Meeting (Zoom)

August 30 (SA)
9:00-12:00, Project Hope – Holt Clean-Up Day

August 30 (M)
Licensed Staff Report Back
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Library)
8:30-10:00, Building Welcome Back & A.C.T. PD (Library)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-4:00, PLC Info & Business Meeting (Library)
4:00-5:30, Optional KinderZone PD (Ed Center)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
8:00-10:00, 2nd Grade Heggerty Phonemic Awareness (Zoom)
12:30-4:00, 4J ELA Adoption (Zoom)

September 1 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Burritos! (Library)
9:00-11:00, District Kick-Off (Zoom)
12:00-4:00, 4J Literacy PD PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Library)
8:30-12:00, Principal Led PD – Learning for All, Anti-Racism Instructional Strategies, SEL (Cafeteria)

September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Staff Meeting, if needed (Cafeteria)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom? School Garden? Library?)

September 10 (F)
Classes Begin for All Students

See you all soon, but not too soon. Enjoy the rest of your summer!

Allan

 

August 16, 2021

 

Hello Fellow Holt Bolts,

Hope you’re enjoying your final two weeks of summer. Although I’ve been back at work since July, I’m still getting time in to read and watch some good TV & movies. Best book of the summer was Quentin Tarantino’s novelization of Once Upon a Time in Hollywood, best new shows of the summer were White Lotus and Brand New Cherry Flavor, though both are weird and I’m not sure are for all tastes, and the best movie was re-watching Edward Scissorhands as part of my “film appreciation” course for my children, which was the best received film so far. So although I’m sending you school info, please continue to rest and relax.

Sixteen items of note for this week:

• Staffing Updates – Two staffing updates from last week:

• Temp 1:1 EA Update – SSD changed their mind on this position and decided our 6-week 1:1 EA will be a long term sub job instead of a temp position, but lucky for us Kristina found us a good sub she’s been working with at ESY, Shanen Wentzel-Sheeley, who we’ve secured for this sub job.

• 4-Hour EA Update – We held interviews last week and had a solid pool to pick from. I’m currently waiting for HR to make a job offer.

• In-Service Schedule – Principals now have most all the info for in-service week (minus COVID protocols), so I’ll work on agendas this week and will see how much I can compact the different topics we need to cover. I’ll send out agendas in next week’s announcements, but I should be able to keep things shorter than the district suggested time blocks currently on the calendar. My general plan is for Monday to go over items more relevant to licensed staff and on Friday to go over items relevant to both licensed and classified staff. For Tuesday the following week, I went ahead and deleted the afternoon meeting time, but will leave the morning meeting on the calendar just in case there are any lingering items we need to go over.

• Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito for our first meeting back the whole gang together? Fill out the linked Breakfast Burrito Google Order Form by 9:00am August 31st and I’ll have a hot burrito waiting for you Friday, September 3rd. You’ll need to log onto your 4J Google Account to complete the form. Also, I’ll have food for folks the first day licensed staff report back (8/30) and on the first day classified staff report back (9/2). Let me know if you have any trouble with the form and I can input it for you.

• Open House, Transition Day, Kinderzone, and COVID Protocols – These are all on the calendar, but principals haven’t heard yet how these will look (or if we’re even allowed to have an Open House), which will largely depend upon 4J’s COVID protocols. The latest Ready Schools, Safe Learners Resiliency Framework hasn’t been released, so downtown is having to wait before making a decision on our official COVID plans and protocols. My prediction is we’re going to end up with most of the same safety measures and protocols we followed last year, expect with all students in attendance five days a week and no masks outside.

I was really hoping to start this year with more certainty, but that’s our world right now. Please reach out if you have any thoughts, questions, or concerns.

• Building AccessB, C, and D wings are now available and A wing rooms should be available by the end of the week. UPDATE: I spoke too soon. Furniture is being moved back into classrooms Monday and Tuesday, and hallways will be waxed Wednesday, Thursday, Friday, and dry on Saturday. Wings should be accessible after that. 

• Choose Kindness Grant – One of Holt’s three school rules is to Be Kind and the Eugene Kindness Campaign is offering grants to any school wide kindness projects, so get your wheels turning and share any ideas with me or the PBIS team.

• Mondays are the New Protected Prep Day – Principals found out last week the new “golden hour” of protected planning & prep for licensed staff is on Mondays. Early release will still be on Fridays and those days are now 2-hours of PD/PLC meeting time.

• New Student Synchronous Option – If you’re interested, the latest 4J Parent Newsletter, included information on a new synchronous option for families, separate to EOA, which is largely asynchronous. There’s not a lot of detail on how much synchronous time students will have in the new program, but students in either program will have rights back to their neighborhood school at trimester breaks.

• BrainPop Free for 4J! – Going through Clever, 4J has a free trial for BrainPOP, which is a great app. If you’re not familiar, it’s a collection of quality short animated educational videos on just about every topic you can imagine. The trial goes through December and 4J will most likely purchase a district license if teachers are using it. It’s a nice resource to supplement topics you’re already teaching and is also nice to show just kids during snack time. There are also quiz and response tools, but check it out!

• FREE Webinar: Dismantling Critical Race Theory in K-12 – Tuesday, August 24th via Zoom, 6:00-7:30 Mountain Time (5:00-6:30 Pacific Time) is a free webinar for educators to discuss the controversy surrounding critical race theory. Interested attendees must RSVP via Eventbrite to receive the Zoom Webinar link and password 24 hours before the event. See the above link for details.

• REPEAT: Report Back Dates – Most staff report back the last week of August. Here are the report back dates:

• Elemtary Secretaries – Monday, August 16
• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2 (196-day on 8/27)

• REPEAT: 21-22 Master Schedule – Linked here is the 2021-2022 Master Schedule, which is also on the Holt Staff Dashboard.

• REPEAT: Who is A/B and C/D on the Schedule? – Grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule, as well as put names on the PE and Music Schedule.

• REPEAT: Holt Staff Handbook – The Holt Staff Handbook includes most every relevant building policy and procedure. Some of these may change depending upon COVID protocols, but please take time to review the handbook and let me know if you have questions or if you spot anything that possibly needs revised.

• Teacher-Parent Communication Strategies to Start the Year Off Right – By prioritizing communication with families at the start of the school year, educators can foster strong parent engagement, break down barriers, and provide support for all students. See this Edutopia Article for a TON of good ideas.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next few weeks:

August 16 (M)
Elementary Secretaries Report Back

August 23 (M)
Office Opens

August 30 (SA)
9:00-12:00, Project Hope – Holt Clean-Up Day

August 30 (M)
Licensed Staff Report Back
8:00-10:00, Building Welcome Back PD (Library)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-4:00, A.C.T. & Learning for All (Library)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
12:30-4:00, 4J ELA Adoption (Zoom)

September 1 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Treats! (Library)
9:00-11:00, District Kick-Off (Zoom)
12:00-4:00, 4J ELA + Math Acceleration PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-12:00, Principal Led PD, PLC, Instructional Strategies, SEL (Library)
1:00-4:00, Principal Led PD, PLC, Instructional Strategies, SEL (Library)

September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Principal Led PD (Library)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom? School Garden? Library?)

September 10 (F)
Classes Begin for All Students

Feel free to reach out if I can do anything for you and enjoy your last two weeks of summer!

Allan

 

May 31, 2021

 

Hey Bolts,

I hope everyone enjoyed their 3-day weekend.

Twenty items of note for this week:

• Staffing Updates – Our 6.5-hour Kinder EA, 4-hour EA, and 3-hour EA positions are now posted and close Thursday, June 10th. I’ll plan to conduct interviews the last week of school for these positions. Our 6.5-hour Library position hasn’t posted yet and regarding Katie’s position, HR is not allowing us to post for a second secretary and are only allowing us to post for an 8-hour Office Assistant, but the good news is that Sharon is interested in the position, so we know we have at least one good candidate. Hopefully these positions get posted soon.

Music Teacher interviews will be Tuesday from 1:30-4:00. I have enough volunteers for the committee, but let me know if any of you would like to join. The more the merrier!

• Masks & Vaccination Verification – Please note in the Face Mask & Vaccination Verification Email that staff must continue with current mask protocols until your vaccination status is verified. I’m not sure if that verification will come as an email to staff or if it will come to me first when I pass out the verification stickers to put on your badges (which principals haven’t gotten yet).

• Last Week Plan & Field Day – I shared earlier this linked email with the official plan for the last week of school:

June 14 (M) – Cohort A attends in-person, regular hours
June 15 (T) – Cohort B attends in-person, regular hours
June 16 (W) – Regular Online Wednesday
June 17 (H) – 7:55-10:10, K-4 Async/5th A & B attend in-person
June 18 (F) – 2nd Grade iPad Return, 8:00-2:00

Field Day will be Monday (Cohort A) and Tuesday (Cohort B). Linked here is the Field Day Details. We’ll discuss the plan Wednesday’s Staff Meeting, but I did have some questions about the K/1 and 2/3 times overlapping with the recess and also the K/1 lunch time. I’m thinking we will close the field during field day activities and potentially part of hard play area if we need that for field day. For lunches, I’m thinking we can maybe get classes a heartier snack or maybe schedule a second snack time, and then eat lunch after Field Day, but let me know if teams have a better idea or have any questions. 

4/5 – 8:10-9:10
2/3 – 9:25- 10:25
K/1 – 10:50 – 11:50

• 2021 James Brown Award Nominations – James Brown was one of the first custodians at Bertha Holt. He worked extremely hard to make our school a safe, clean, and beautiful place to be. Throughout his 13 years at Holt, he was a hard-working, dedicated, humble, and kind member of the staff. Each year, a staff member is recognized who exemplifies the characteristics resembling James. We would like your help in awarding this year’s recipient. Use the Google Form to nominate a staff member you think deserves to be the 2021 award recipient.

• Report Card Updates – Downtown has not made a decision how and when these will go home, but word on the street is we will send home report cards with hybrid students Monday for Cohort A and Tuesday for Cohort B, and they will be mailed home by schools for SSO students. There has not been guidance on things like the “completes assignments” line on the report card, whether we consider online work AND in person work or do we focus on in person. My suggestions would be to consider both, using the 1-4 scale accordingly, and then provide any explanation for the grade in the comments.

Four other report card items of note:

When are specialist reports due? The staff agreement according to the Staff Handbook is that specialist reports (PE, Music, Title, SPED, Parent Reports) are due to classroom teachers the Wednesday following grading day, thought that doesn’t work this year since report cards need to go home Monday and Tuesday, so specialists need to make sure classroom teachers have reports by the end of Grading Day. Let me know if anyone has concerns and we can add this to the Staff Meeting Agenda.

Is the Report Card website updated? The 4J Elementary Report Card website has not been updated, but it still has some useful resources including the Report Card Bridge Document, as well as printing instruction and information on Synergy Grade Book. Take special note of the Performance Key for grading students, where a 3 is the target, students consistently meeting grade level expectations (scoring in the 74.88-98.99%) and a 4 represents consistently exceeding grade level expectations (scoring in the 98.99%-100%).

Will there be Parent Reports? I’ve emailed 4J data folks, but haven’t heard back yet.

Can teachers do grading from home? Report card grading day is a regular work day, but HR does allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues on grading. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice.

• Journeys Book Collection – Here’s what I’m putting in Monday’s Quick News if you can remind students and families on these dates:

Reading Book Return + FREE BOOKS!

Families may keep the standard school supplies (pencils, crayons, glue, etc.) including headphones, but reading books should returned on the following dates:

Cohort A – Bring books to school Monday, June 7th
Online Students – Bring books to office Wednesday, June 9th, 8-2
Cohort B – Bring books to school Thursday, June 10th

Teachers will let students and families know if there are additional items that need returned.

As an incentive to return materials, students will receive a FREE book purchased by our Title 1 program.

• 2nd Grade iPad Collection – Downtown has decided all students will keep their iPads over the summer, except for 2nd grade, who will different iPads in 3rd grade. They will return iPads after the last day of school on Friday, June 18th between 8:00-2:00. If we get the charger and cord, great! If we don’t, the district is not worrying about it. Downtown will notify families about this, but I’ll also include it in the Quick News.

• Wednesday PD/PLC Time (Antiracism PD) – This Wednesday is the next module in the 4J Antiracism PD. This will begin immediately following the 1:40 Staff Meeting.

• Bus Safety Training – The state still wants schools to cover the annual bus safety training, but downtown says we can meet this rule by simply giving students this Bus Safety Handout, which I’ll send as a Seesaw Announcement to students and families on Tuesday.

• Input on ESSER Funding, DUE MONDAY – If you missed the district email, Monday is the deadline to give input on how 4J should spend ESSER funds. Smaller class sizes and facilities to support those smaller classes are options being considered, so let your voice be heard on the ESSER Survey!

• Staff Photos – I’ve updated our website Staff Directory for folks who didn’t have a photo earlier, but if any of you don’t care for your current photo on the webpage, let me know and I can replace it with this year’s LifeTouch photo. (PS: I had some fun with my picture and remove.bg)

• REPEAT: Fire Drill Tuesday & Thursday @8:30 – Our June Fire Drill is on Tuesday and Friday at 8:30 for each cohort. See the linked Evacuation Lines Map for where classes should line up and that will be it for safety drills for the year!

• Send Me Your Summer Reading Picks! – What are you going to read this summer? What should your colleagues read? Send me your picks and maybe a short description if you want and I’ll share them in my final staff announcements for the year. Another one on my list is The Midnight Club by Christopher Pike. I never read any of his books as a kid, but the director of the smart and incredibly scary Netflix series The Haunting of Hill House is adapting this novel, so I want to read the book first.

• REPEAT: 2021-2022 Class Lists, DUE June 11th – Teams should build 2021-2022 Class Lists for next year by Friday, June 11th. This will give past teachers, specialists, and other staff a week to check lists for any potentially bad student combinations or other concerns. See the linked Class List Directions Email for details, but let me know if you have any questions.

• REPEAT: Papa’s Pizza Fundraiser, THURSDAY – The final Holt Night Out Fundraiser of the year is this Thursday at the Coburg Road Papa’s Pizza. Get your kids excited and make sure they have the flier.

• Flyers for Community Resources – Below are some community resources of note that were shared with counselors and principals:

Oregon Emergency Rental Assistance Program Info File (take a close look, lots of info)
Abbie Lane Rental Listing Flyer (Homes for Good) – please note dates
Looking Glass Parent Support Group (Cafecito en Casa)
BIPOC Support Group through Looking Glass for Young Adults (18-30)
Updated FMR Rental Listings – ENGLISH & SPANISH
Lane County Systems of Care – Tech Resource Flyer
Families Connected (parent advocacy and support)

• District Admin Updates – Buena Vista principal Melissa Ibarra is the new temporary Co-Elementary Director (taking over for Brooke, who is taking over for Cydney as assistant sup, so these are all temporary appointments since Cyd is interim sup and has rights back to her old job) and also Language Immersion Administrator. Jeff Johnson is continuing as Co-Elementary Director and will also oversee Federal Programs (i.e. Title 1), taking over for David Jacobsen, who downtown is not replacing. The new principal at Buena Vista will be Stephanie Randall, who has been the assistant principal at Willagillespie and Gilham. For next year, Gilham is getting a full-time assistant principal (I’ll pitch for the same if our numbers are close) and WillaG is getting a full-time Student Success Coordinator. Lastly, the principal positions for both Adams and Charlemagne are now open. See this email for details as well as for some assistant principal shifts. 

• NYTimes Education Briefing on Retention – Since there’s been a number of discussions regarding retention of students with chronic absences, this New York Times Education Briefing seemed timely. Research on elementary school students during the pandemic provides some support for Chicago’s promotion plan: An analysis by T.N.T.P., a nonprofit that helps districts improve teaching, and the online math platform Zearn found that students whose teachers began the 2020-21 school year teaching them grade-level content in math — going back to fill in content they had missed in the spring when needed — did better than similar students whose teachers started the year by teaching them the material they had missed from the previous grade. This also falls in line with recommendations from the National Association of School Psychologists.

• JUST FOR FUN: Web-Based Music ToyBeepster is a website that lets you make synthesizer music through experimentation. It has four tracks. You can change the waveform, speed, volume, pitch, and scale by clicking buttons. It’s configured in such a way that anything you do produces a pleasant tune. It might be fun to share with students.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

May 31 (M)
No School — Memorial Day

June 1 (T)
Scholastic “Virtual” Book Fair Continues
2/3- Staff Room Duty
8:30, Fire Drill, Cohort A
1:30-4:00, Music Teacher Interviews (Volunteer’s Classroom)

June 2 (W)
8:30-9:00, Student Council (Zoom)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
12:30, Lunch Bunch w/Ms. Darla (Zoom)
1:40-2:40, Staff Meeting (Library & Zoom)
2:40-4:00, PD/PLC Time – Anti-Racism PD, Part II (Library & Zoom)

June 3 (H)
Scholastic “Virtual” Book Fair Final Day
9:10, Allan to Formal Observation
11:00-11:00, Holt Night Out – Papa’s Pizza Fundraiser

June 4 (F)
8:30, Fire Drill, Cohort B
1:00, Allan to Transition Meeting (Zoom)

June 7 (M)
K/1- Staff Room Duty
2:00-3:30, Allan to Elem. Principals’ Meeting (Zoom)

June 8 (T)
easyCBM Testing Window Closes

June 9 (W)
8:00-2:00, School Materials Collection (Front Office)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
12:30, Lunch Bunch w/Ms. Darla (Zoom)
1:40-2:40, Leadership Team Meeting (Library & Zoom)
2:40-4:00, PD/PLC Time – Learning for All – ACT (Library & Zoom)

June 10 (H)
Last Day for Dynamos
Summer Camp Out 2021! – SPIRIT DAY
5:00-6:00, Site Council Meeting – If Needed (Zoom)
6:00-7:00, PAHS Meeting (Zoom)

June 11 (F)
No School – Grading Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
9:00-12:00, State Testing – EOA and Make-Up Testing (Locations TBA)
9:00-10:00, Allan to Physical Distancing Monthly Meeting (Zoom)

June 14 (M)
ELD/Speech/Title/Counselor- Staff Room Duty
Hybrid Cohort A – Last In-Person Day
8:10-9:10, Field Day, 4/5
9:25-10:25, Field Day 2/3
10:50-11:50, Field Day K/1
12:45, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)

June 15 (T)
Hybrid Cohort B – Last In-Person Day
8:10-9:10, Field Day, 4/5
9:25-10:25, Field Day 2/3
10:50-11:50, Field Day K/1

June 16 (W)
Regular Online Wednesday
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
12:30, Lunch Bunch w/Ms. Darla (Zoom)
1:40-2:40, Staff Meeting – If Needed (Library & Zoom)

June 17 (H)
Last Day for Students – Early Release
Last Day for 192-Day (most) Classified Staff
7:55-10:10, K-4 Async (Hybrid & SSO)
7:55-10:10, 5th Grade Hybrid Cohort A & B Attend In-Person

June 18 (F)
Last Day for Licensed Staff

 

Just 12 more kid day!

Allan