Arts

November 22, 2021

Howdy Bolts,

Fifteen items of note for this week:

• Staffing Updates – Five staffing updates:

• Behavior EA Job Posting & Interviews – Our Behavior Support EA Job Posting is now up and closes Tuesday. Hopefully I’ll get candidates on the 24th and can set up interviews for the following week, most likely on Tuesday, Nov. 30th or possibly Thursday Dec. 2nd if HR is slow getting me the candidate list, so let me know if you’re interested in being part of interviews and I’ll send you candidate applications and interview questions.

• 2.5-hour Title 1 EA (Hannah Connor) – Hannah Connor was offered and accepted our 2.5 hour Title 1 EA job. She currently works and is planning to continue to work as a Behavior Technician at the Center for Autism and Related Disorders and prior to that worked as a Personal Support Worker.

• School Nurse (Lisa West) – Nurse Cathy has been the school nurse for the ENTIRE Sheldon Region, but she is getting some relief. Lisa West has joined 4J and will be taking over at Holt and Monroe. She was at Health Screening last week, so some of you may have already met her. I actually met her about 30 years ago, because we went to high school together (Go, Highlanders!).

• BEST Coordinator (Lily Hamilton) – I realized I hadn’t included in prior announcements Ben decided to decline the BEST Coordinator position in favor of retaining his building hours, which he would have had to give up job rights to, so downtown has been conducting interviews for a while and has hired a new coordinator for Holt, Lily Hamilton. She’s a recent graduate from the UO and has worked as a Garden Educator, a Summer Program Leader at Willamalane, and as a Preschool Teacher. Downtown is still hiring BEST EAs for Holt and once they are hired, we’ll be able start things up.

• Holt Same Name Fun! – If you’re keeping track, we now we have Ashley & Ashley, Debbie & Deb, Jackie & Jacque, Jeff & Geoff, Katie, Katherine & Kathy, Kelly & Kelly, Liz & Elizabeth, Melanie & Melanie, Robert & Robbie, and Robin & Robin. Most impressively, we now have Lisa, Lisa, Lisa & Lisa, who should really start their own band.

Please give a big welcome to all our new folks!

• Artist in Residence Survey 2021 (Term 2) – For our Term 2 Artist in Residence, teachers should take a look at the LaneArts Residency Descriptions to pick your top five artists. Then fill out the linked Artist in Residence Survey 2021 (Term 2), which will help facilitate our discussion and decision at our December 7 Staff Meeting. Please complete the survey by Friday, December 3rd.

• Fire Marshall Inspection Results – Ryan is connecting with folks who had items the Fire Marshal flagged as needed correcting. If you’re interested, linked here is the complete Fire Marshal Inspection Report, which also including additional emails and documentation. The two main items we got dinged for were:

• Combustable items hanging from ceilings
• Door egress width (3-feet) blocked by rolling carts and other items

Door egress is something they’ve always been stickers for, but items hanging from ceilings is a new one to me. The Marshall will be coming the first week of December to make sure we have corrected items on the report.

• Staff Meetings, Library or Cafeteria? – It was asked last week if we need to continue to meet in the cafeteria or if we could move back to the library. I checked with downtown and even though staff are vaccinated and we are wearing masks, we still need to maintain 3-feet distance, which we cannot do with a staff our size in the library, so for now we’ll continue holding Staff Meetings in the cafeteria.

• Timeline for Potential Staffing Shifts at Semester – It was asked at last week’s Staff Meeting what the timeline would be for potential staffing shifts as a result of students changing pathway from online to in-person or vice versa. I asked at a principals’ meeting and was told they should have more information following the middle and high school shifts, which are happening now at their trimester break. They’ve realized a lot of survey data need cleaning up, with duplicate, incomplete, and/or conflicting submissions. Once that is cleaned up, the process should move fairly quickly, but as of right now, we were not given any firm dates outside of January 10th is the deadline for elementary families to submit a change request and that second semester, when students would start their new pathway, is only twenty-one days later on January 31st.

• Current Online & In-Person Numbers – Related to the above, linked here Enrollment as of 11-01-21. Holt has 486 total students, including both online and in-person. 25 are in K-5 Connect, 15 in EOA, and 446 are in-person. The grade breakdown for online students is:

KG: 5
1st: 9
2nd: 7
3rd: 5
4th: 4
5th: 10

• FREE Students CoatsJessica Cristobal, wife of UO Football Coach Mario Cristobal, donated a bunch of student sized coats to Holt. If you know of students in need of a winter coat, please check in with Melanie if we have coats in their size.

• Seesaw Family Connect – Downtown backed off on saying ALL school communication must go through Seesaw, but teachers should try to use Seesaw as a way for families to see what students are doing in class (recording videos of themselves or taking pictures of their work). This will hopefully build a connection with families, which is more challenging right now due to safety protocols. A short video message now and then can be another method for families to feel more connected to their child’s teacher.

• K-5 Health Curriculum Adoption/Pilot Opportunity – Let me know if any of you are interested in being on the adoption team to help select a new 4J Elementary Health Curriculum. See the linked email for details, but let me know by the end of the week if you’d like me to submit your name.

• Student Quarantine Change – Lane County Public Health notified 4J they are changing the 14-day quarantine for student close contacts to a 10-day quarantine. See this email for details. Another state change coming next month is a test-to-stay option.

• Reminder: Heath and Safety Protocols – HR asked principals to share a few reminders about face masks:

• Our team does not anticipate ODE or Lane County Public Health changing the requirement that face masks are required indoors for all students and staff.
• Masks should be worn at all times unless actively eating or drinking or if you are in a room with the door closed.
• Many staff have elected for an increased level of protection and use an N95 or KN95 mask. It is not appropriate to assume this means they are not vaccinated. If you recall, last year many of our employees were fit tested for N95 masks.

If you have any concerns about colleagues not following current protocols, please contact me.

• HANDBOOK HIGHLIGHT: Toys – This week’s highlight from the Holt Staff Handbook, is on Toys, which are supposed to stay home:

Toys
Toys are to be left at home. If a student brings a toy, it is teacher discretion to remove and hold if it becomes a distraction. Toys for after school programs or events should remain in a student backpack

• Computer Science Education Week / Hour of Code Dec. 6-12– December 6-12 is Computer Science Education Week, which include the Hour of Code, which was started as a one-hour introduction to computer science, designed to demystify “code”, to show that anybody can learn the basics, and to broaden participation in the field of computer science. It has since become a worldwide effort to celebrate computer science, starting with 1-hour coding activities but expanding to all sorts of community efforts. Check out the tutorials and activities at Hour of CodeComputer Science Education WeekKhan Academy, and these Edutopia Articles. Let me know if any of you are doing something cool for the Hour of Code. I’d love to see if we can get some media coverage for some of our activities during Computer Science Education Week.

• JUST FOR FUN: What to Watch! – Ever wonder what’s new and good to watch on the streaming services? Check out Variety’s What to Watch page, which is updated weekly. They cover new and recommended shows on the major streaming platforms. I can usually find one or two new shows or movies that interests me.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 22 (M)
3rd Grade Staff Room Duty
9:00, Allan to Truancy Hearing (Zoom)
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

November 23 (T)
1:00-3:00, Holiday Food Box Pick-Up
2:45-3:25, Leadership Team Meeting (Library)

November 24 (W)
Regular Day (maybe)

November 25 (H)
No School — Thanksgiving Break

November 26 (F)
No School — Thanksgiving Break

November 29 (M)
4th Grade Staff Room Duty

November 30 (T)
2:35-4:00, Behavior Support EA Interviews (potential)

December 1 (W)
Monthly Walk+Roll to School Day
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, KG Data Team Meeting
7:00-10:00, School Board Meeting (Zoom)

December 2 (H)
9:45-10:45, Elem Director of Elementary Visit
2:35-4:00, Behavior Support EA Interviews (potential)
5:30-8:00, Holt Staff Annual Gingerbread House Event (Katie’s House)

December 3 (F)
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:30, Classified Staff Meeting (Library)
1:30-2:20, 1st Grade Data Team Meeting
2:25-3:15, 2nd Grade Data Team Meeting
2:30-4:00, Allan to New Teacher Mentor Meeting (Zoom)

Fingers crossed for a nice and quiet short week.

Allan

November 8, 2021

 

Greetings Bolts,

Thirteen items of note for this week:

• Staffing Updates – Three staffing updates:

• School Counselor Update – Max Taylor, our Behavior EA, was selected to take over as our school counselor for the rest of the school year. He’s already made great connections with some of our toughest kids and should be a great match for the position and for our school!

The transition plan is for Darla to stay on at Holt through conferences and to use the following Monday to have some closure with students and pass the torch to Max.

• 2.5-hour Title 1 EA Interviews, Wednesday – Let me know if you are interested (and available) in being part of interviews for a small 2.5-hour Title 1 EA Position we’ve created with our remaining Title funds. Interviews will be the Wednesday, 10:10-12:00 in the library.

• CLD EA Vacancy – We’re still waiting on HR to get back regarding their job offer to a candidate to fill Jason’s vacant CLC EA position.

• November Fire Drill, 11/16 @1:10 – Not this week, but next week on Tuesday, November 16th at 1:10 will be our November Fire Drill. Linked here is theBuilding Evacuation Map and the Fire Drill Line Map.

• Conferences Updates & Reminders – Seven parent/teacher conferences updates and reminders:

• Conference Schedules to Office – If you haven’t already, send a copy of your schedule to Melanie.

• Seesaw and Families – Make sure families are signed up with Seesaw Family at conferences. You can see which family members are connected by logging into your Seesaw account and clicking on the ADD families button.

 

 

• Resources for Families – Should any families request tutoring, the Eugene Rotary (WEBSITE and FLYER) offers free virtual tutoring and the NAACP (WEBSITE and FLYER) also offers a free in person tutoring program for all BIPOC students. Teachers should NOT suggest tutoring, because that puts the district on the hook to provide or pay for tutoring.

• Allan’s Conference Tips – Parents generally just want to see that teachers “know” their child and care about them. If you can convey that at your conference, usually by sharing a story or two, mission accomplished! My other advice is to start conferences off with “How do things look on your end?” or other open ended question so parents to share anything that’s on their mind, rather than making them wait until the end and possibly running out of time.

• REPEAT: EA Extravaganza, WEDNESDAY – Educational Assistants should attended the EA Extravaganza on Wednesday from 8:00-12:00 via Zoom. See the above link for sessions, times, descriptions, and Zoom links, and see Marlee Litten’s Email for additional details.

• REPEAT: Title 1 Compacts & Conferences – Title 1 Compacts (English and Spanish) should be reviewed with all families at conferences. For the signatures, the teacher and student should sign the form and for parents review the permission section at conferences and then just date the form in the parent signature line that the parents agreed to do their part.

• REPEAT: Wednesday PAHS Lunch – PAHS is planning to provide a big lunch for staff on Wednesday, with enough to be left over for dinner if staff are still working in the building then, so I’ll need to get a head count at Tuesday’s Staff Meeting of how many people will be in the building this day.

• Recess and New Kickball Rules – Linked here is the Recess Equipment and Activity Rules Doc, which is a living document of the most current recess rules. Most recently we added Kickball Rules to the doc, which Kim and I will come around to review with grades 3, 4, and 5. Teachers should email us a good date and time to come in for a 10-15 minute block of time to go over the “official” kickball rules.

• Referral Reminders – When writing a referral remember to:

• Press Hard with a Pen – Minor and Major referrals are on NCR paper, so use a pen and press hard so what you write goes all the way through the three layers.

• No Student Names in Description – Major referrals are sent home to parents, so do not include other student names in the description section. On major referrals, there is a spot on the second page of the NCR paper to include this information.

• List Just One Behavior Type – SWIS, the system we enter minor referrals, only allows for one violation/behavior type, so check off the most egregious behavior if an incident has multiple offense types (i.e. if a student called someone a name and then pushed them, check off just “Physical Aggression”).

• Parent Requests for SPED Eval – Any time a parent requests their child get an IEP or wants them tested, make sure you notify me or our school psychologist, Kelly Kirk, immediately. A legally mandated timeline starts from the moment parents make that initial request.
• Artist in Residence – Our first Artist in Residence, Glass Fusing Fun with Rachell Jarvis, is finally set-up and will be Nov. 29 through Dec. 17. See Lesli’s Email if you have any scheduling requests (though no promises).

• Staff Directory Photos Update? – Anyone hate their picture on the Staff Directory Webpage? Let me know and I can update it with this year’s photo. If you don’t have a photo on the school website, be sure sure to get your picture taken on Picture Retake Day next week on Wednesday, November 17th. BONUS FUN: If you log onto Adobe with your school email and password, you can have some fun removing your school picture background to make some much more fun of backgrounds.

 

• Language Arts Adoption Updates – If you’re interested, Expeditionary Learning (EL) and Wit & Wisdom are the two curriculums that will be piloted this year. One of them will be adopted for implementation next school year. Linked here is an Adoption Update Email that gives an overview of what’s happed so far in the adoption process as well as a timeline for next steps.

• Franz Bakery Virtual Field Trip – Franz Baker is offering a virtual field trip and will give classes bakers’ hats and a voucher per. If you’re interested, linked here is their Franz Bakery Virtual Field Trip Email, but you just need to email a few dates and time to Jodie Kelly FranzBakeryTours@usbakery.com

• HANDBOOK HIGHLIGHT: Head Injuries – This week’s highlight from the Holt Staff Handbook, is on Head Injuries. See the 4J Students with Concussions Webpage for additional details, including the letter that is to go home with students who’ve had a head injury:

Head Injuries:
• Any students who has incurred a head injury must be sent to the office for evaluation.
• Students should be escorted
• Parents must be informed of any head injuries, even if minor

• Thanksgiving Lessons Reminder  – Here’s my annual reminder about the upcoming Thanksgiving holiday. Staff should keep in mind that student conceptions of Native Americans often come from classroom activities around the First Thanksgiving. These conception of Native Americans gained from such early exposure is often both inaccurate and potentially damaging. When planning activities, be aware that what most of us learned in school about the “Pilgrims” and “Squanto” and the “First Thanksgiving” is a mixture of both history and myth. Thanksgiving activities should avoid reinforcing historical myths and should also avoid stereotypes (ie. NO warbonnets!) It’s often best to shift the focus away from the “First Thanksgiving” and instead focus on items children can be thankful for in their own lives and on their families’ celebrations of Thanksgiving at home. Some resources on what to avoid and what to teach can be found at the National Museum of the American Indian, Learning for Justice (formerly Teaching Tolerance), and Education World. This Google Doc links to a ton of read aloud stories, primary sources, site, and other information about Native and Indigenous People. Here is a good article with a Native American Perspective on Thanksgiving as well as one on The True Story of the First Thanksgiving. Also, the 4J Natives Program is available for classroom presentations year-round and can offer an accurate picture of Native American culture.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 8 (M)
1st Grade Staff Room Duty
2:30-3:30, Allan to Care Team Meeting (Zoom)

November 9 (T)
3:25-7:35, Parent/Teacher Conferences (Zoom)
4:00-8:00, Holt Night Out Fundraiser – Chipotle Mexican Grill4:05, Allan to Conference (Zoom)
5:30-6:30, 4J Parent Info Session: COVID-19 & Schools (Zoom)
November 10 (W)
No School – Conferences
8:00-12:00, EA Extravaganza (Zoom)8:00-8:00, Parent/Teacher Conferences (Zoom)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
10:10-12:00, Title EA Interviews (Library)

November 11 (H)
No School — Veterans Day

November 12 (F)
No School — Parent/Teacher Conferences Comp Day

November 15 (M)
2nd Grade Staff Room Duty
Melanie Out – Katie Subbing
Darla’s Last Day
9:00, Allan to Truancy Hearing (Zoom)
4:00-5:00, Allan to All Admin Meeting (Zoom)

November 16 (T)
1:10, Fire Drill
2:45-3:25, Staff Meeting (Cafeteria)

November 17 (W)
Picture Retakes
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
7:00-10:00, School Board Meeting (Zoom)

November 18 (H)
K-3 Vision Screening
K-5 Dental Screening
5:00-6:00, Site Council (Zoom)
6:00-7:00 PAHS (Parents at Holt School) Meeting (Zoom)
4:00-5:00, Allan to ELA Adoption Meeting (Zoom)

November 19 (F)
Regular Day

And remind students about the Holt Night Out Fundraiser at Chipotle this Thursday, 4:00-8:00!

Allan

August 30, 2021

 

Hello Holt Staff,

Welcome back to the 2021-2022 school year! If you hadn’t read my prior announcement from earlier this month, be sure to go back and review those for info about this school year.

Sixteen items of note for this week:

• Staffing Updates – Three staffing updates:

• Staffing Reduction – Last Thursday I was notified Holt was being reduced by one full-time teacher due to under-enrollment (nine other schools also lost 1-2 teachers each), but since Ashley Wolf is joining Eugene Online Academy (EOA), we do not have to displace anyone. However, we did need to shift someone into Ashley’s 2nd grade position. Downtown suggested and I agreed that one of our four 1st grade teachers should move into that position, so the 1st grade team met on Friday and Lisa volunteered to take Ashley’s spot. Thank you, Lisa.

In terms of overall enrollment, we were projected at 529 students and currently have 440 enrolled, which puts us 89 students under-projection. We only had 37 students request to go online (ten at 1st grade, four at KG, nine at 2nd, four at 3rd & 4th, and eight at 5th), which is fewer than most schools our size.

• Behavior EA Vacancy – Mandy has been offered a position with more hours at Spencer Butte Middle School, so we have a vacant Behavior EA position. HR said they would get the position posted this week, so if you know of anyone good who wants a 6.5-hour position, please encourage them to apply.

• BEST Updates – Holt is slated to open a BEST After School Program this fall, but 4J is having a hard time filling vacancies for even existing BEST programs. Right now there are five BEST Coordinator vacancies out of seven programs. If it comes down to it, downtown is rightfully going to prioritize existing programs over new ones, so it’s a possibility we may have to wait another year before we get BEST at Holt. I have mixed feelings on this. I’m disappointed we won’t have this additional support for students, but I’m also a little relieved at not having to coordinate one more new thing. I’ll update folks as I find out more. Job postings for a BEST Coordinator, Assistant, and EA positions are on the 4J Jobs Website if you or anyone you know is interested.

• Class Lists Update – Not in my blog, but attached in my email is a spreadsheet of of students who chose EOA or 4J K-5 Connect. 2021-2022 Class Lists should be updated by Wednesday at noon. Sending and receiving grade levels should connect regarding who, when, and how you want to update your lists. Let me know if you’d like me to be a part of any class list meetings or discussions.

• “Golden Hour” and Meeting Schedule Updates – I’ve added this to Monday’s agenda, but the “Golden Hour” is no longer on Mondays and is back on Fridays, but schools need to decide if they want the PLC and district PD to happen on Wednesdays or Fridays. Below is what was shared with principals on Friday.

Building Schedule – The feedback was exceptionally valuable in developing the following guidelines. Please note, the 60 minutes of continuous prep is being scheduled for Friday this year only.

• 60 minutes of continuous prep must be provided on Friday this year.
• At least 20 minutes of daily prep must happen prior to teachers supervising students.
• Building decides how much morning transition time is necessary to bring kids in the building, get them breakfast and off to the classroom. (At least 10 minutes)
• PLC weekly (Wednesday or Friday).
• Professional development in ACT and building priorities weekly (Wednesday or Friday).
• No administrator initiated meetings on Monday.
• Building and staff meetings can happen on Tuesdays and Thursdays.

• School Supplies for 2021-2022 – School Supplies are being provided by downtown. They are in the library and teachers should take what you need, but not more (no hoarding). If grade levels need additional items not purchased by the district, connect with Melanie.

• COVID Protocol Updates – Six COVID Protocol updates of note:

• 2021-2022 Elementary FAQ – The school district as created a 2021-2022 Elementary FAQ. It’s a pretty exhaustive document, but let me know if you have any questions about protocols or if there are questions you have it does not answer. Additional info can be found on the previously shared 4J COVID Rules – Visitors, Volunteers & Field Trips.

• PE and Music Protocols – I’ve already shared this with Alex and Ashley, but if you’re interested in the guidelines for PE and Music this year, they are:

• Students must maintain 3-feet physical distance “to the extent possible.”
• Masks must be worn inside the building.
• Masks are not required outside.
• Staff do not need to clean surfaces or equipment between groups (We’re not seeing spread via surfaces).
• Every student washes hands or uses hand sanitizer leaving PE or Music (we’ll station a hand sanitizer station in the hall outside Music and PE hallway).
• No wind instruments in Music.
• Singing with masks on is allowed.

• Breakfast Update – Student will need to collect their breakfasts at the exterior building entrances and not at classrooms. This is due to 4J being out of compliance with Federal Meals Program rules and Nutrition Services likely being audited this year.

• Restroom Cohorting – Each wing should use the same restrooms they were assigned in the spring (see linked Cohort Map), but we do not need to use these restrooms during lunch or recess.

• COVID Testing Partnership with UO – I don’t yet have all the details yet, but 4J schools are participating in a voluntary COVID testing system with the UO where students can choose to be tested weekly at home. Our only role would be to distribute test kits and later ship the returned tests to the UO. Linked here is a Program Flyer.

• New Water Bottles – We did purple last year and this year we have green. They should hopefully arrive next week.

• Inservice Schedule Updates – I’ve sent updated Staff Meeting Agendas in a separate email for the principal led portions of inservice week. Zoom links are now all on the Staff Zimbra Calendar. Linked here is complete Inservice Week Zoom Links. For the all-district PD where everyone is joining the same Zoom (Keynote, ELA + Math Acceleration, and Literacy PD), downtown is hoping schools and/or grade level teams will watch one Zoom feed. Last spring when everyone joined separately, it caused some lagging issues. Here are some additional inservice week reminders and info:

• REPEAT: Report Back Dates– Here are the report back dates:

• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2

• REPEAT: K-1 & Title EA Heggerty PD – Any K-2 or Title 1 EA who have not participated in a previous Heggerty training should attend one of the Zoom sessions on Friday, September 3rd at 8:00-9:50 or 10:00-11:50. Zoom links are on the Staff Zimbra Calendar. I’d recommend attending the second session so you can attend the first part of the Staff Meeting on Friday.

• REPEAT: ArtSpark Artist in Residence Survey: DUE: SUNDY NIGHT – Teachers should fill out the linked Artist in Residence Survey by Sunday night to help start the conversation when we make a final decision at our Back-to-School Staff Meeting on Monday. Artist info is on the Lane Arts Website.

• REPEAT; Single Student Desk Raffle! – The single student desks are to arrive Tuesday morning. We have enough desks for 8 (maybe 9) classrooms. Add your name to the Single Desk Lottery Google Form if you’d like something other than your current desks.

• REPEAT: Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito on Friday? Fill out the linked Breakfast Burrito Google Form by 9:00am, Tuesday, August 31st (student teachers included). You’ll need to log onto your 4J Google Account to complete the form. Let me know if you have any trouble with the form and I can input it for you.

• Keynote Speaker: Keith Jones – See the YouTube video Keith Jones: Un-Rapping Disability to learn about this year’s Keynote speaker, Keith Jones, a musician and disability rights advocate.

• Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• EEF 2021-2022 Grant Applications DUE OCT 1st – EEF usually accepts applications in the spring, but last year was not typical, so EEF made the decision to move the granting process to this fall. EEF Grant Application will be available on their website under the “Grants” tab at the top of the page by September 1st. Applications will due October 8th, 2021. Before submitting grants online, let me know your grant title and idea so Site Council can rank order grant submission (no need to do a full write up for this step). Let me know if you have any questions or care to discuss grant ideas.

• GoNoodle Plus is FREE! – GoNoodle Plus is Free to all educators for the 2021-2022 school year. See the GoNoodle News Release for info, but just sign up for an account to get in on the deal.

• LTD Bus Passes for Students – This program is more utilized by middle and high school, but free bus passes are available for all 4J students. If you know of a student who could use this, let me know and I can arrange for them to get a free pass. Additional information can be found on the LTD Website.

• FREE Program: Architects in Schools – Free design program for 3-5th – Architects in Schools (AiS) provides free architecture and design programming to 3rd-5th grade students and teachers. AiS materials can link to almost any classroom subject and is proven to be most impactful among low-income students, ELL students, and non-traditional learners, and reinvigorates student interest in school. If teachers are interested in using this program, see the linked AiS Flyer, Application Info, and Teacher Application. The deadline to apply is October 22nd.

• REPEAT: Who is A/B and C/D on the Schedule? – If you haven’t already, grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and PE/Music Schedule.

• REPEAT: Make Sure Your Voicemail is Set-Up – Ensure sure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up. If you have questions, please contact our TSS, Brian Lambert, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• District Admin Updates – If you’re interested, linked here are a few District Admin Updates, including District Athletic Director (Patrick Brown), Health Services Supervisor (Joy Maxwell), Human Resources COVID Support (Heather Stein), and South Eugene High School Assistant Principal (Rhiannon Boettcher).

• Which Reading Strategies to Try, and Which to Ditch – Research shows that some popular activities for reading instruction don’t actually result in more fluent readers—so this Edutopia Article and video below round up the most classroom-worthy ones (and the ones to ditch).

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

August 30 (M)
Licensed Staff Report Back
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Cafeteria)
8:30-10:00, Building Welcome Back & A.C.T. PD (Cafeteria)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-3:00, PLC Info & Business Meeting (Cafeteria)
4:00-5:30, Optional KinderZone PD (Ed Center)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
8:00-10:00, 2nd Grade Heggerty Phonemic Awareness (Zoom)
12:30-4:00, 4J ELA + Math Acceleration PD (Zoom)

September 1 (W)
Teacher Planning Day
8:00-9:00, Allan to Elementary Principal Meeting (Zoom)
8:30-9:00, Treats & Supplies from Project Hope! (Front of School)
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Goodies! (Library)
9:00-11:00, District Kick-Off Event (Zoom)
12:00-4:00, 4J Literacy PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-8:30, Welcome Back Social w/Breakfast Burritos! (Cafeteria)
8:30-12:00, Principal Led PD – Learning for All, Anti-Racism Instructional Strategies, SEL (Cafeteria)
September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Staff Meeting, if needed (Cafeteria)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom)

September 10 (F)
Classes Begin for All Students

See you soon!

Allan

August 23, 2021

 

Howdy Everyone,

The countdown to school has begun.

Thirteen items of note for this week:

• Staffing Updates – Two staffing update for this week and we are now fully staffed for the year!

• Annie Carpenter (4-hour EA) – Annie is currently working as a Life Skills EA at ESY (Extended School Year Summer Program) and prior to that she was the Hybrid Utility EA at Awbrey Park. Before that she worked as an elementary EA in Veneta and way before that, I was her principal at Yujin Gakuen (I’m old). Please welcome Annie to Team Holt!

• Holt BEST EA Job Opportunities – If any classified staff are looking for additional hours, or if you know of anyone good, there are two job posting up right now, Program Coordinator Assistant, BEST Afterschool Program (closes 8/24) and Educational Assistant, BEST Afterschool (closes 9/5). Holt will get a BEST Afterschool Program this year and are partnering with YMCA, where the programs will serve 50-80 students and run until 5:30 or 6:00, five days a week, also proving students with a dinner.

• Inservice Schedule Updates – I’ve sent the Staff Meeting Agendas in a separate email for portions of inservice week that I’m in charge of. The most current dates and times are at the bottom of my announcements and also on the Staff Zimbra Calendar. Downtown made a few changes to the week, including adding an optional KinderZone Meeting on Monday (in-person), a Heggery training for 2nd grade Tuesday (Zoom), a meeting on Thursday for SSD Staff (Zoom), a Heggerty Training for New EAs on Friday (Zoom), and I added a Leadership Team Meeting on 9/7 to touch base with last year’s team. Downtown hasn’t sent all of the Zoom links the district-led PDs, but I will add them to the Staff Zimbra Calendar as they come in. Here are some additional inservice week items of note:

• K-1 & Title EA Heggerty PD – Noted above, any K-2 or Title 1 EA who has not participated in a previous Heggerty training should attend one of the Zoom sessions on Friday, September 3rd at 8:00-9:50 or 10:00-11:50. Anyone wanting a refresher is also welcome to attend. Zoom links are on the Staff Zimbra Calendar.

• Optional Q&A Session for New Staff, Wednesdays @9:00 – I’ll be available Wednesday 9/1 and 9/ 11 at 1:00 in the library to check-in, answer questions, or provide any assistance for new staff. I can get busy during inservice week, so I like to set aside a time when I’ll be available for new staff. You can also always email, text, or call.

• Transition Day 9/9 – Thursday, September 9th will be a day for kindergarten only to be in the building. It’ll be all-hand-on-deck for helping this day. Classified staff will push into classrooms as well as licensed staff, though if classroom teachers want to use this day for personal phone calls to connect with families, that is an acceptable alternative. This item is also on the BTS Meeting Agenda.

• Care and Connection Week – ODE is asking schools to focus on Care and Connection the first week students return, and also for the first week when staff return, which is why I’ve hacked off and impressed some of the PD time, so people have more time to plan and prep. I think it’s pretty clear staff will need extra time to plan since you can’t recycle your usual start-of-the-year activities since this is not a usual start-of-the-year. If you’re interested, there are some resources on the ODE Care and Connection Week Website.

• ArtSpark Artist in Residence Survey – Holt will get two Artist Residencies this year funded by ArtSpark. One big change is we can choose from both visual and performing arts artists, which means we can ask for artist who do dance, drama, or music. I want to get your preferences early, so we can lock in an artist and date before the good ones are taken. Please fill out the linked Artist in Residence Survey to help start the conversation when we make a final decision at our Back-to-School Staff Meeting.

• REPEAT: Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito for our first meeting back with the whole gang together again? Fill out the linked Breakfast Burrito Google Form by 9:00am August 31st and I’ll have a hot burrito waiting for you Friday morning. You’ll need to log onto your 4J Google Account to complete the form. I’ll also have food for folks the first day licensed staff report back (8/30) and also the first day classified staff report back (9/2). Let me know if you have any trouble with the form and I can input it for you.

• Single Student Desk Raffle! – The single student desks are supposed to arrive this week! We have enough desks for 8 (maybe 9) classrooms. Please add your name to the Single Desk Lottery Google Form if you’d like something other than your current desks. A few classrooms already have some older single desks, so if any of those teachers win this raffle, their old single desks will be added to the raffle at the end.

 

• COVID Updates – The latest RSSL has come out and and downtown is mostly solid in their COVID protocols. For the most part, protocols are the same as in the spring, except we have 3-feet physical distancing instead of 6-feet, staff must wear masks at all times unless in a room by themselves (with a few exceptions), and masks are not required outside. Let me know if you have questions or if there are questions I should ask.

• Updated Class Capacity – Taking into account the new 3-foot instead of 6-feet distance guideline, linked here is the Updated Holt Classroom Capacity Sheet. I’ll update numbers posted on classroom doors this week. Looking at current Student Totals, 2nd, 3rd, 4th, and 5th grade will be slightly over capacity. I’ve notified Jeff and Melissa about this, but the exact language of the RSSL advises for “maintaining at least 3 feet of physical distancing to the extent possible.”

• Open House, Not Allowed – Parent, volunteers, and other “non-essential” volunteers are not allowed inside schools, so that means no Open House. However, I am putting on the 8/30 Meeting Agenda to discuss if we want to do some kind of virtual open house, maybe individual class Zooms, or one big schoolwide Zoom where we introduce staff and then parents can pepper me with questions, or maybe just stick with a welcome email when we email class lists (see next item).

• Class List Email 9/3 @3:00 – We’ll likely need to update Class Lists once we see who all is going to EOA or 4J K-5 Connect, which I predict will not be as many students as last year. We’ll get that list sometime later this week, but the district class list notification process will be the same as last year, with all classroom teachers sending a welcome email at the same time, which will be on Friday, September 3rd at 3:00pm. I’d advise folks to “schedule” your emails in Zimbra, so you don’t have to worry about hitting send two something times at 3:00. Let me know if you’d like me to show you how to use the schedule feature.

• Breakfast & Lunch – Breakfasts will be as we did them in the spring. Grab-and-go meals which students will eat in the classroom. Lunches will be eaten the cafeteria, but classrooms will have assigned tables and students will have spots 3-feet apart. Linked here is the 4J Breakfast & Lunch Consideration Doc if you want all the details. This doc says to pass out breakfast at entrances, but I’m going to check if we can do it how we did last year in classrooms, since that was folks preference.

• Area Carpets are Coming Back! – You won’t be able to seat your entire class on the carpet at once with the 3-foot rule, but teachers are allowed to have their carpets back in class.

• Separate Supplies for Students – There has not been a lot of transmission over surfaces, but 4J is playing it safe and all students should have their own supplies, using either desk cubbies or the book boxes from last year to store items.

• Mask Lanyards for All Students – Downtown purchased mask lanyards for all students, which should help when students transition from indoors to recess or other outside activities.

• Water Bottles are Coming – I ordered a new set of water bottles for students since drinking fountains are still off limits.

• Other Questions? – When I get a chance, I’m going to update the Holt COVID Protocol Handbook and will share that soon, but what are we forgetting? What haven’t we thought of? I’ve already gotten some good questions from folks, so keep them coming. A few lingering questions downtown is still working out include:

• If a student has to quarantine for two week, do they go to EOA, get a paper packet, Zoom into their classroom, or something else?
• If breakfast is in the classroom, what time are schools letting students in so that teachers don’t lose contractually guaranteed prep time?
• If we’re not as worried about transmission over surfaces, does that mean we do not need to assign cohorts to specific restrooms?
• Can we offer on-site tuition based after school programs, such as Young Rembrandts?

• Back to School Family Newsletter – Im going to finish the Holt Family Welcome Back Quick News later this Sunday and send it out Monday morning, but the link will be up on the Holt School Webpage before I email it if you want a preview.

• Make Sure Your Voicemail is Set-Up – All teachers should ensure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up as well as info on other phone functions. If you have questions, please contact our TSS, Brian, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• REPEAT: Report Back Dates – Most staff report back the last week of August. Here are the report back dates:

• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2 (196-day on 8/27)

• REPEAT: 21-22 Master Schedule – Linked here is the 2021-2022 Holt Master Schedule and is also on the Holt Staff Dashboard.

• REPEAT: Who is A/B and C/D on the Schedule? – If you haven’t already, grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and PE/Music Schedule.

• REPEAT: Holt Staff Handbook – The Holt Staff Handbook includes most every relevant building policy and procedure. Please take time to review the handbook.

• SELCO’s Educator Grants, Due 9/30SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are open August 15–September 30. Visit the above link for details and to apply.

• FREE Google for Education Level 1 Certification – ODE and Google are partnering to offer educators their Google for Education Level 1 Certification. See this ODE News Release for additional info. The deadline to apply is September 15th.

• Podcast Suggestion: Jessica Lahey on Armchair Expert – Candace shared this Armchair Expert Podcast Episode (Spotify) with me where Dax Shepard interviews Jessica Lahey, a teacher and author. She speaks primarily about parenting, but nearly all of her advice also applies to teaching. Next time you’re working in your room, think about putting this podcast on in the background. It’s full of good advice.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next few weeks:

August 23 (M)
Office Opens
August 26 (H)
6:00, PAHS (Parents at Holt School) Meeting (Zoom)

August 30 (SA)
9:00-12:00, Project Hope – Holt Clean-Up Day

August 30 (M)
Licensed Staff Report Back
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Library)
8:30-10:00, Building Welcome Back & A.C.T. PD (Library)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-4:00, PLC Info & Business Meeting (Library)
4:00-5:30, Optional KinderZone PD (Ed Center)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
8:00-10:00, 2nd Grade Heggerty Phonemic Awareness (Zoom)
12:30-4:00, 4J ELA Adoption (Zoom)

September 1 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Burritos! (Library)
9:00-11:00, District Kick-Off (Zoom)
12:00-4:00, 4J Literacy PD PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Library)
8:30-12:00, Principal Led PD – Learning for All, Anti-Racism Instructional Strategies, SEL (Cafeteria)

September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Staff Meeting, if needed (Cafeteria)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom? School Garden? Library?)

September 10 (F)
Classes Begin for All Students

See you all soon, but not too soon. Enjoy the rest of your summer!

Allan

 

April 12, 2021

 

Howdy Holt Bolts,

Last week seemed to go well and I think it shows that class size matters. And the break of sorts on Wednesday was quite nice.

Eight items of note for this week:

• Staffing Updates – Four staffing related updates:

• 2021-2022 Staffing Plan & Expo Updates – With 4th grade going down one classroom, Ashley Wolf is planning to apply for an opening at the Job Expo. HR requires all current staff to be placed in open positions, so for the first round of the Job Expo, Holt will have a kindergarten and music opening. If Ashley gets a job at another building, we will have a 5th grade opening in the second round of the Job Expo. Linked here is a copy of the 21-22 Staffing Plan, which includes all FTE and funding sources.

• CLC EA Interviews Thursday – SPED staff are lined up to help with interviews to fill Clay’s vacancy, but if any other staff are interested in joining the interview committee, we”re conducting interviews this Thursday, 1:30-3:30 on Zoom. Let me know if you’d like to join.

• Hybrid Utility EA – Sharon Alberts has officially been hired as our Hybrid EA. She’s been subbing in the position up until this point, but is now officially with us through the end of the school year.

• Part-Time Night Custodian – Facilities changed their mind and Mark Elmore did start with us last week as our part-time night. Mark is currently Edgewood’s night custodian and is at Holt only a couple hours later in the evening, but please give Mark a “Howdy” if you happen be working late one night.

 

 

• Hybrid & Hybrid-SSO Handbook Updates – Fourteen hybrid updates and updates made to the Holt Hybrid-SSO Handbook:

• NEW: Hand Washing Before AND After Meals – Students are now supposed to wash their hands both before AND after they eat meals. This was shared with principals at Friday’s COVID Site Coordinator Meeting (lined here are the complete meeting notes).

• No Student Teacher Supervisors in Building – Also new as of last week, supervisors of student teachers are not considered essential visitors and are not allowed inside schools (see email for details). Student teachers will instead need to record themselves in some manner (ZOOM or camera) so university supervisors can evaluate the candidates.

• C-Wing Door Update – Facilities is going to re-key door near the gym that C-Wing is using as an entrance/exit to be opening with a classroom key. That’s the short term fix. For the long term they agreed to install a card reader, but that will likely be a summer project, though it could happen earlier depending upon the complexity of the install, crew workload, and parts availability.

• Child Face Coverings – If any students are wearing gaiters, face covering that are too loose, or need a replacement mask for any reason, the office has disposable child sized masks we can give students the day. Linked here is the 4J Mask Requirements.

• Recess Restroom Badges – Facilities wasn’t crazy about the restroom badges having multiple door access, so the new plan is for students on the playground to enter through the main front entrance, which will also allow for office staff to supervise students.

• Kickball at Hard Play Only – At the staff meeting I said we could do kickball at both soft and hard play in the grass, but after looking at the space they were closer than I thought, so soft play will not have kickball, but we will allow kids to play in the grass as long as there is sufficient supervision.

• Hybrid Model – FAQ’s – Downtown shared the Elementary Hybrid Model – FAQ with principals earlier, but we were told not to share it. However, we are now allowed to share it. They will continue to update the FAQ as regulations change. I’ve added this link in the left column of my blog under District & State Links.

• TAG During Hybrid – Debbi already connected with teachers who have students referred for TAG testing, but if others are interested, linked here is the TAG Email Update from the district TAG Coordinator.

• 24 Day Student Quarantine if COVID Positive Parent – If a student has a parent or family member who tests positive for COVID, they must quarantine for 24 days. They will be marked as an excused absence for contact tracing purposes, but the school should still provide instructional opportunities, which would be what we already do for off-site days and for on-site days providing them with some form of teacher directed learning, whether that a choice board types of activity (i.e. Dreambox, Lalilo, independent reading, etc.) or something else the teacher decides.

• REMINDER: Notify Allan of Positive COVID Cases – With case counts rising, remember to notify me if you become aware of any students or family member who have tested positive for COVID.

• REMINDER: Notify Office of Cohort Close Contacts – If students from different cohorts come into close contact with one another (i.e. within 6-feet for more than 15 minutes), contact the office so we can document this in Synergy.

• STAFF MEETING REPEAT: Late Arrivals Enter at Office – All doors will close at 7:55 this week and any students arriving after that point should enter through the office so we can begin recording tardies.

• STAFF MEETING REPEAT: Guest Teacher Start Time, 7:15AM – Normally 7:30 is our start time for subs, but now that students come into class at 7:40, please put 7:15 into AESOP for the sub hours start time. Katie has set 7:15 as the default start time, so make sure your sub plans match accordingly.

• STAFF MEETING REPEAT: Meals into Classroom Garbage Cans – Ryan was originally going to order more garbage cans, but decided instead that he’ll empty classroom garbages each morning after breakfast and after school for lunch.

 


Sound On and click image for video!
 

• Virtual Artist in Residence – LaneArts is offering for free to Title 1 Schools a virtual artist in residence. How it works is they have recorded lessons ready to go that teachers can do with their class in-person or push out as async work. Linked here is the ArtStream Access Instructions for Teachers.

They only ask that we DO NOT share the log-in information and that we DO only share the lesson URL with students and families.

• Teacher Observations – Now that we actually have children in the building, I’m going to start teacher observations. For teachers on the observation cycle this year, I’ll start with informal observations and later this week will email a proposed date & time for formal observations. For the second informal observation, I may just do an async Seesaw lesson, which won’t require anything on the part of teachers.

• District Admin Updates – Principal shuffling season has begun. The Adams principal, Teresa Martindale, is moving to be the principal at Family School, and the Family School/Chinese Immersion School principal, Jen Hebard, is following Chinese Immersion for when they relocate to Kennedy Middle School next year. Chris Benz, the current assistant principal at Kennedy MS, will be the new principal at Adams. For full details, see this email, which includes some secondary principal appointments of interim principals who are now permanent and some assistant principal shifts.

• COVID-19 Surveillance Project – Would you like to find out if you have Covid-19 antibodies now and again this summer? Linked here is an opportunity through the Oregon Health Authority to do a prick test to learn about your antibody load and help OHA learn more about Covid-19 antibodies around Oregon. 

• “Why teachers should “go slow to go fast” – Despite pressures to focus on rigor and academic progress over the past year, educators should take time to rebuild relationships, establish communities and make connections, asserts the author of this EdSurge Opinion Piece. In this commentary, they suggest educators “go slow to go fast” and assert these foundations for learning will improve outcomes for students.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 12 (M)
1:30-3:30, Allan to Elem Principals’ Meeting (Zoom)

April 13 (T)
2:30-3:15, Allan to Referral Review Meeting
6:30, Holt Kindergarten Orientation for Fall (Zoom)

April 14 (W)
8:15-9:00, Virtual Coffee w/the Principal (Zoom)
9:00-11:00, Allan to Elem Pool Interviews (Zoom)
12:30, Lunch Bunch w/Ms. Darla (Zoom)
1:40-2:40, Leadership Meeting (Library & Zoom)

April 15 (H)
1:30-3:30, CLC EA Interviews (Zoom)

April 16 (F)
Regular Day

April 19 (M)
National Volunteer Appreciation Week
4:00-5:00, Allan to All Admin Meeting (Zoom)

April 20 (T)
Regular Day

April 21 (W)
Administrative Professionals’ Day
8:30-9:00, Student Council (Zoom)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
9:30-10:00, KG Data Team – Tier 3
10:40-11:10, 1st Grade Data Team – Tier 3
12:00-12:30, 2nd Grade Data Team – Tier 3
12:30, Lunch Bunch w/Ms. Darla (Zoom)
1:40-2:40, Staff Meeting (Library & Zoom)
2:40-4:00, PD/PLC Time – SEL – Anti-Racism Training

April 22 (H)
Take Our Daughters & Sons to Work Day
3:00-7:00, Allan to Job Expo (Zoom)

April 23 (F)
7:30-8:30, Allan to 4JMAPS Board Meeting (Zoom)

Have a good week, everyone!

Allan

 

March 9, 2020

 

Howdy Roadrunners,

You may have lost an hour this weekend, but this will cheer you up. There’s only two weeks until spring break!

Thirteen items of note for this week:

• 2020-2021 Staffing Updates – We have tentatively received an additional 1.5 licensed FTE from SIA (Student Investment Act, formerly SSA) funds. This is tentative pending final board approval and then approval by the state, but downtown is comfortable sharing these draft allocations. Principals will submit two staffing plans. One with SIA staffing and one without. I shared last week this FTE can be used for:

• Facilitating teacher for a “walk to read” model for grades 1 & 2

• Class size reduction for a single grade (grades 1 or 2)

• Class size reduction with blended grades(1/2 blend)

• Limited use for reading intervention

I shared with EA Supervisors and Licensed Specialists on Friday the two plans that incorporate this 1.5 FTE, adding a class at 1st grade and adding 0.5 FTE to 2nd grade for walk to read. The difference between the two plans is 3rd or 5th grade getting the fourth classroom.

SIA PLAN 1: Four classes at 1st, 4th, 5th
K – 25, 25, 25
1 – 19, 20, 20, 20 (SIA 1.0 FTE)
2 – 21, 22, 22, 0.5 facilitating (0.5 SIA FTE)
3 – 26, 26, 27
4 – 21, 21, 21, 22
5 – 20, 20, 20, 21

SIA PLAN 2: Four classes at 1st, 3rd, 4th
K – 25, 25, 25
1 – 19, 20, 20, 20 (SIA 1.0 FTE)
2 – 21, 22, 22, 0.5 facilitating (0.5 SIA FTE)
3 – 19, 20, 20, 20
4 – 21, 21, 21, 22
5 – 27, 27, 27

This brings our total classroom count to what we have this school year, with 21 full-time gen ed classrooms. I’ll continue meeting with grade levels this week for input on these plans, but also feel free to email or talk in person with me if you’d like to share you thoughts on these or other potential scenarios for next school year.

Outside of classroom staff, we’re still waiting on ESSA, ESC, and the Student Behavior Support Coordinator allocations, which leaves our classified and non-classroom licensed positions a bit up in the air. I will update staff on this as soon as I get more information.

• 4J Coronavirus FAQs and NASP Talking to Kids about COVID-19 – Principals and secretaries were sent the linked Coronavirus COVID-19 Talking Points for when we encounter questions from families and I thought all staff might find this useful if you have anyone ask you about this. Should students want to discuss Coronavirus, linked here is a document from the National Association of School Psychologists (NASP) on Talking to Children About COVID-19, though the short version is to:

• Remain calm and reassuring
• Make yourself available
• Avoid excessive blaming
• Maintain a normal routine to the extent possible
• Be honest and accurate
• Know the symptoms of COVID-19
• Review and model basic hygiene
• Discuss new rules or practices at school

 

 

• REPEAT: March PTO Meeting, TUESDAY – This Tuesday at 6:00 in the Community Room is the March PTO meeting if any staff are able to attend.

• REPEAT: Literacy Night, Thursday – See last week’s announcements for details on Literacy Night. The schedule wasn’t on the flyer, so teachers should let students know the schedule for the evening:

5:30-6:00: FREE Pizza & Cookies (Cafeteria)
6:00-6:45: Visit Classrooms
6:30-8:00: Book Fair Open

Talk Literacy Night up to your students and get them pumped to attend!

• REPEAT: Literacy Night Staff Dinner – We’ll have a variety of pizzas and salads from Mezza Luna and also drinks for any staff working this evening.

• REPEAT: Classified Staff Help at Literacy Night – We could still use some more help on Literacy Night, 5:00-6:30ish. We can use help with setting up drinks, serving pizza, and then with clean-up. Trade time is available, which could be used the next day on Friday’s PD Day. Let me or Corianne know if any of you are available to help!

• CORRECTION: FRIDAY PD Day Info – Oops! I had the locations flipped for K-2/Music/PE and 3-5/SPED/Title, but the correct locations are on the schedule below. See the March 13 PD Email for details, but the short version is:

8:00-10:30: Licensed Tech PD
Grades K-2/Music/PE(Holt)
Grades 3-5/SPED/Title(Gilham)
8:00-10:30: Classified PD (Chavez & ATA)
10:30-1:30: Travel time, lunch, prep time
1:30-4:00: Behavior Framework (Howard Cafeteria)

Linked here is a complete list of the K-12 PD Sessions for March 13, 2020. Classified need to register for trainings on TalentEd Develop (TED). Linked here are the TED Registration Directions.

My preference for part-time staff, both licensed and classified, would be for you to come to the afternoon training here at Howard if you can adjust your hours, but part-time staff can decide.

• Fun Friday! – Book Character Day, 3/20 – Not this week, but the last day before spring break is the March Fun Friday and it’s Book Character Day! Who will you dress as? Hermione Granger, Waldo, Katniss, Arthur, that mouse with the cookie, Khaleesi, Ignatius J. Reilly, Hester Prynne, or maybe just stick a Dr. Seuss Wocket in your pocket and call it good. Sooooo many fun choices! There’s a lot of great ideas here and here. I’ll dress like McMurphy if anyone wants to dress like Nurse Ratched! That or maybe we can get a group to go as Alex and his Droogs. I’m sure the kids would love it. ;)

• Roadrunner Awards Assembly, 3/20 – Not this week, but next week is the March Roadrunner Awards Assembly. The planned mid-show entertainment will be a Siegfried & Roy-like magic performance by Matt and myself if we can pull it off. See the linked Roadrunner Awards Assembly Map for details and teachers should get your awards to me to sign by the end of the week.

• 2020 ACE Award Nominations – It’sACE Awards& season! Howard has exceptional staff and volunteers who make a difference for students every day and are worthy of recognition. Now is the time to recognize them! Nominations can be made in five categories: teachers and licensed specialists, administrators and supervisors, classified staff, volunteers, and a special lifetime achievement award. Nominations are due by March 31st. Going by past experience, winners are usually selected when a staff gets together to nominate an individual with a flood of nominations, so let me know if staff want to coordinate anything. Linked here is the ACE Awards Email and the ACE Awards Nomination Google Form. One thought for the volunteer category would be to nominate Bruce “The Gardner” Campbell. Feel free to join me in nominating Bruce, but we can start a campaign to nominate others Howard folks as well!

• EEF Grant Proposals Due to Allan, April 27 – EEF Grant Applications are now open and grants need to be given to me by April 27th for Site Council to rank order our grant submissions. I don’t need the grant completely written out, but if you can give me a title and general idea of the grant, that’s enough for us to rank order them. The date to submit the completed grants is May 8th. Linked here is the EEF Email Sent to Principals, the 2020-2021 Grant Application Website, and here is the 2020-2021 EEF Grant Application. We can submit up to five grants in any amount up to $5,000 per application. EEF has modified their EEF guiding principles for grant funding to:

– EEF supports educational enrichment programs throughout 4J.
– EEF aligns its resources to help schools achieve their goals.
– EEF supports district-wide strategic initiatives.
– EEF values equity in educational programming and opportunities.
– EEF rewards exceptional and innovative ideas.

Additionally, EEF prioritizes requests that support educational enrichment, equity and/or access programs, and that impact the largest number of students possible. They are focused on the areas of:

• Literacy
• Arts
• STEM (Science, Engineering, Technology, & Math)
• Career/Technical Education (CTE)

Let me know if you have any questions, want to bounce ideas off of someone, or would like help writing a grant.

• May/June Artist in Residence Schedule – Linked here is the Spring Artist in Residence Schedule, May 4 – June 5, for Bugs, Bones, & Botany: Exploring the Natural World Through Arts with artist Jess Graff. Mellissa cleaned up my previous draft schedule so it doesn’t interfere with OSAS testing, assemblies, and known field trips, but let us know if you spot any potential conflicts.

• Brevity is key to writing an effective email – Keeping your message brief and to the point is proper etiquette when writing an email. See this Forge Article for some other pointers for writing an email that others will want to read. (FYI – The irony of me sharing this in my long weekly announcements is not lost upon me, but hopefully the bolded headings make this a faster read for people when deciding which items apply to you.)

• Love Them First: Lessons From Lucy Laney Elementary – I haven’t watched the entire video yet, but what I saw was pretty great if you didn’t catch this in the latest 4J Office of Equity Update. You will be hooked in after the first few seconds – … leading with your heart, building relationships, holding students to high expectations but starting with “loving them first.”

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events of note for the next two weeks:

March 9 (M)
PTO Read-A-Thon Continues
8:00-6:00, Book Fair Open (Library)
9:10-10:25, Human Growth & Development, Rock & Calliahan (STEAM Room)
11:00-12:15, Human Growth & Development, Cortez & Carpenter (STEAM Room)
11:55-12:15, Allan & 4th Team – Staffing Input (Upstairs Green Wing)
2:45-3:05, Allan & 2nd Team – Staffing Input (Ashley’s Room, RM25)
3:30-3:30, Allan & 3rd Team – Staffing Input (Allison’s Room, RM20)

March 10 (T)
8:00-6:00, Book Fair Open (Library)
9:00-10:30, Allan to All Admin Meeting (Ed Center)
9:10-10:25, Human Growth & Development, Rock & Calliahan (STEAM Room)
11:00-12:15, Human Growth & Development, Cortez & Carpenter (STEAM Room)
2:45-3:30, IPBS Meeting (Mellissa’s Room, RM26)
2:45-3:45, Allan to IEP Meeting (Allison’s Room, RM20)
6:00-7:00, PTO Meeting (Community Room)

March 11 (W)
Title 1 Progress Monitoring Day – No Groups
8:00-6:00, Book Fair Open (Library)
9:10-10:25, Human Growth & Development, Rock & Calliahan (STEAM Room)
10:00-10:30, Allan Covering a Classroom
11:00-12:15, Human Growth & Development, Cortez & Carpenter (STEAM Room)
2:45-3:05, Allan & KG Team – Staffing Input (Robin’s Room, RM3)
3:30-3:30, Allan & 1st Team – Staffing Input (Jasmine’s Room, RM11)

March 12 (H)
Newsletter Articles Due
8:00-5:00, Book Fair Open (Library)
8:10-8:55, BSU Meeting (STEAM Room)
9:00, February Monthly Book Winners (Conference Room)
3:30-3:30, Allan & 5th Team – Staffing Input (Suzy’s Room, RM9)
5:00-5:30, Staff Literacy Night Dinner (Staff Room)
5:30-8:00, Literacy Night

5:30-6:00: Free Pizza & Cookies (Cafeteria)
6:00-6:45: Visit Classrooms
6:30-8:00: Book Fair Reopen

7:00-8:00, Community Forums: Student Success Act Proposed Plan (River Road)

March 13 (F)
No School – Professional Development/Planning Day
8:00-10:30, Licensed Tech PD
Grades K-2/Music/PE(Holt)
Grades 3-5/SPED/Title(Gilham)
8:00-10:30, Classified PD (Chavez & ATA)
10:30-1:30, Travel time, lunch, prep time
1:30-4:00, Behavior Framework (Howard Cafeteria)

March 14 (SA)
9:00-12:00, OBOB Regional Battles (North Eugene High School)

March 16 (M)
PTO Read-A-Thon Continues
8:15, Allan to Truancy Hearing (Conference Room)
9:00-11:15, Lawson to Museum of Natural and Cultural History

March 17 (T)
St Patrick’s Day
9:00-11:15, Niccum to Museum of Natural and Cultural History
2:45-3:30, PBIS Meeting (R&R Room, RM21)

March 18 (W)
9:00-11:15, Charpie to Museum of Natural and Cultural History
2:30-3:25, Ukulele Ensemble Performance (Lone Oak Assisted Living)

March 19 (H)
8:50-2:10, Kreider to Museum of Natural and Cultural History
2:45-3:30, TLT Meeting/Tech Training (Angela’s Room, RM24)

March 20 (F)
Fun Friday! – Book Character Day
Popcorn Friday!
8:15-8:45, K-5 Roadrunner Assembly & Tail Feather Reward (Gym)
10:30-12:45, Birthday Lunches With the Principal (Community Room)
2:30-3:30, Early Release PD – PLC (Library)

March 21 – 29
Spring Break

March 30 (M)
Classes Resume
EEF Grants Due to Allan
Cafeteria Waste System Training (Composting) Begins

We can do this! Spring break is almost here!

Allan

 

February 17, 2020

 

Hi All,

Hope you all enjoyed your 3-day weekend!

Eighteen items of note for this week:

• Staff Needed for Outdoor School – We are looking for additional classified and licensed staff interested in helping at this year’s 5th grade Outdoor School happening April 22, 23, & 24. Extended contract is available for both classified and licensed staff. Subs will be provided to cover for staff here at school while you’re at camp. Outdoor School is overnight this year, but the hours you work are flexible. We can use help during the day, we can use help by people simply be on-site in evenings 6:00 until morning, as well as people who’d like to stay at camp overnight and help all three days. Kids are going to Sky Camp, which is a pretty cool spot that I’ve attended in the past when I was principal at Corridor. Let me know if any staff are interested and/or willing to help out with this fun activity.

• PTO Meeting Notes – Linked here is the February PTO Slide Show, but here are a couple items of note:

• Dickie Jo’s & Dickie Yo’s Fundraiser WED & THURS – Please remind kids about the PTO Dinner Out Fundraiser this Wednesday & Thursday at Dickie Jo’s and Dickie Yo’s by Valley River Center. Bring a printed or digital copy of the Fundraiser Flyer and let kids know that the flyer also includes a FREE desert!

• Readathon Feb. 28 – Mar. 16 – It’s shorter this year, but will operate similarly to last year. There will be weekly drawings for participating students. There will also be individual prizes.

• Budget Updates – Popcorn income is at $847.69 and expenses are at $263.67. The PTO is at $750 income for restaurant fundraisers!

• REPEAT: Classified Self Evaluations Due Feb. 28th – Classified Staff Self Evaluations are due by February 28th. They now need to be completed online using TalentEd. Your login is your full email (username@4j.lane.edu) and your password is your regular email password. Let me know if you need any help or have any questions.

• REPEAT: Fun Friday! – Superhero Day, FRIDAY – This Friday is a Fun Friday and it’s Superhero Day! Remind you students and get them pumped and also get your outfit planned so you can join in on the fun.

 

• REPEAT: Roadrunner Awards Assembly, FRIDAY – This Friday is the February Roadrunner Awards Assembly. The planned mid-show entertainment will be a special Roadrunner Award for Bruce the Gardner. See Mellissa’s email for details and the linked Assembly Map.

• Friday Early Release PD – This Friday’s Early Release PD is designated as a PLC work session session and the following week we’ll have our PLC team meetings with roving subs, so this Friday bring your math “things” and come prepared for your team to continue to dig into LearnZillion and math instruction.

• REPEAT: Student Care Team Referrals Due FRIDAY – The Student Care Team is next week, so referrals to the team are due this Friday. Try to get a signature on the 4J Release Form (English & Spanish).

• February Fire Drill, 2/25 – We’ll plan on holding our February fire drill Tuesday, February 25th at 1:15. If it’s raining, we’ll try again the next day at the same time.

• PLC Meetings Next Week – Not this week, but next week is our next PLC meetings with roving subs, so please plan accordingly.

WEDNESDAY
Kinder 11:10-12:10
3rd Grade 12:20-1:20
5th Grade 1:30-2:30

THURSDAY
2nd 8:10-9:10
1st 9:30-10:30
4th 10:55-11:55

• Storytelling Assembly, 2/28 – Not this week, but Friday next week will be the Lane Arts Storytelling Assemblies with Noah McLain Philpot, who was one of our Artists in Residence last year. The first assembly for K-2 is 8:10-8:45 and the grade 3-5 assembly is 8:55-9:30. Linked here is the Assembly Map & Directions.

• Love Food Not Waste Program – Howard is one of six elementary schools who haven’t yet started the new cafeteria food waste collection, but we’ll be starting program the week of March 30-April 3. This will involve a school wide in class viewing of the Love Food Not Waste video followed by 3-5 days of student cafeteria training led by 4J staff and trained community volunteers. Schools will be get more information later, but I wanted staff to be aware this is coming. See the linked email for additional information.

• March Meetings Flip-Flop – To adjust for OSAS trainings, I’m flip flopping the March Staff Meeting and Marth PBIS Meeting, so the PBIS Meeting will be Tuesday, March 17th and the Staff Meeting will follow spring break on March 31st, which is when we’ll hold part one of our annual OSAS Training. Part two of the OSAS training will be held during the Early Release PD that same week on Friday, March 3rd.

• Native Families Event, Wednesday – Late notice on this, but principals were emailed on Friday about an outreach effort to Native Families for this event. An important component at the event will be the “Listening Circles” for Native students and adults to talk about their experiences with schools, and education. Linked here is an Event Flyer.

• Staffing Timeline for 2020-2021 – HR will distribute staffing to principals this Wednesday. If you’re interested, linked here is the Staffing Timeline for 2020-2021 for both classified and licensed staffing processes. This includes dates for when staffing plans are due, temporary hire staff notifications, displacement timelines, Job Expo dates, and other staffing minutia.

• Simple Ways to Encourage Kindness in Students of All Ages – With Random Acts of Kindness Day this Monday, here are five easy ways to promote kindness across all age groups. See this Edutopia Article for five simple ways to bring both planned and totally random gestures of decency to your classroom this week and well beyond.

• Culturally Responsive Schools – In U.S. school culture, some researchers find a hidden curriculum of white, middle-class values rather than classrooms receptive to all learners. What happens when educators reframe cultural differences as strengths that they intentionally embed in all aspects of learning? This issue of ASCD Express features a host of articles that include strategies for applying culturally responsive approaches to curriculum and instruction, classroom management and discipline, and school leadership.

• Oscar-winning animated short film, Hair Love – From Matthew A. Cherry, this short film tells the heartfelt story of an African American father learning to do his daughter’s hair for the first time.

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events for the next two weeks:

February 17 (M)
No School – Presidents Day
Random Acts of Kindness Day

February 18 (T)
9:15-11:30, Allan to Elem. Principals’ Meeting – Gaston Covering (Ed Center)
2:45-3:30, Staff Meeting (Charissa’s Room, RM17)

February 19 (W)
2020-2021 Staffing Allocations Released
Newsletter Articles Due
11:00-9:00, PTO Dickie Jo’s & Dickie Yo’s Fundraiser – Bring a Flyer!

February 20 (H)
11:00-9:00, PTO Dickie Jo’s & Dickie Yo’s Fundraiser – Bring a Flyer!

February 21 (F)
Popcorn Friday!
Fun Friday! – Superhero Day
8:15-8:40, K-5 Roadrunner Assembly & Tail Feather Reward
1:30-2:30, Allan to IEP Meeting (Conference Room)
2:30-3:30, Early Release PD – OSAS/PLC (Library)

February 24 (M)
Regular Day

February 25 (T)
1:15, Fire Drill
2:45-3:30, IPBS Meeting (Mellissa’s Room, RM26)

February 26 (W)
Ash Wednesday (avoid scheduling schoolwide events)
Title 1 Progress Monitoring Day – No Groups
11:10-2:30, PLC Meetings (Conference Room)

Kinder 11:10-12:10
3rd Grade 12:20-1:20
5th Grade 1:30-2:30

2:45-3:30, Care Team Meeting (Conference Room)
4:00-8:00, District First Aid Class (Library)

February 27 (H)
8:10-8:55, BSU Meeting (STEAM Room)
8:10-11:55, PLC Meetings (Conference Room)

2nd Grade 8:10-9:10
1st Grade 9:30-10:30
4th Grade 10:55-11:55

2:45-3:30, TLT Meeting/Training (Angela’s Room, RM24)
2:45-3:45, Allan to IEP Meeting (Conference Room)

February 28 (F)
PTO Read-A-Thon Begins
8:10-8:45, Storytelling Assembly, K-2 (Gym)
8:55-9:30, Storytelling Assembly, 3-5 (Gym)
10:30-12:30, February Birthday Lunches With the Principal (Community Room & Library)
12:00-1:00, Human Growth & Development Parent Preview (Community Room)
2:30-3:30, Early Release PD – Building Based PD (Library)

February 29 (SA)
10:00-1:00, UO Eugene Math Festival (MacArthur Court)

See you Tuesday!

Allan

November 18, 2019

 

Hello My Friends!

Be sure to fill out the Howard Shirt Staff Order Form by Friday! The PTO was able to secure donations from Moir Construction (Howard parent), Evergreen Roofing, and Deborah Coelho Gordon, Realtor (Howard grandparent) to fund staff and student shirts.

Eighteen items of note for this week:

• Fire Drill, Friday @8:50 – The November Fire Drill will be this Friday at 8:50. Hopefully the weather cooperates, but this is one of our few windows of opportunity where we can do the drill and not step on any Music, PE, or recess times.

• CLC EA Interviews Thursday – Katie, Rebecca, and I will be conducting interviews for our new CLC EA position this Thursday at 2:45 if any other staff are interested in joining. Just let me know and I’ll print you an interview packet.

• Help With Hoods – It’s a school rule that hoods are not to be worn indoors, so if you spot students with their hoods up or even halfway up, remind them of the rule and have them put their hood down. It’s important that everyone is consistent on this rule.

• UPDATE: Erin’s Law & Second Step Child Safety Unit – I mentioned in last week’s announcements that to meet the Erin’s Law state requirements, teachers must cover Lessons 1-4 of the Second Step Child Protection Unit this fall. A few teachers asked Matt to teach the lessons, as some school counselors did last year, but the expectation this year is that classroom teachers provide the instruction.

• Use Instaprint for Journeys Printing – If grade levels are doing any ELA related printing from Journeys, please try to place your orders though Instaprint. There is a district account that can pay for these orders, which will help us offset increased paper costs we’re facing this year. Just note “Journeys” on your InstaPrint order forms. Let me know if you have any questions on this.

• Thanksgiving Classroom Reminder – As we approach the Thanksgiving holiday, I wanted to send out my annual reminder regarding how Thanksgiving is taught in classrooms. Keep in mind that student perceptions of Native Americans often come from classroom activities around the “FirstmThanksgiving.” The conception of Native Americans gained from such early exposure is often both inaccurate and potentially damaging. When planning activities, be aware that what most of us learned in school about the “Pilgrims” and “Squanto” and the “First & Thanksgiving” is a mixture of both history and myth. Thanksgiving activities should avoid reinforcing historical myths and should avoid stereotypes (ie. NO warbonnets). It’s best to shift the focus away from the “First Thanksgiving” and instead focus on items children can be thankful for in their own lives and on their families’ celebrations of Thanksgiving. Some resources on what to avoid and what to teach can be found at Teaching Tolerance and Education World. Here is a good article with a Native American Perspective on Thanksgiving as well as one on The True Story of the First Thanksgiving. Also, the 4J Natives Program is available for classroom presentations year-round and can offer an accurate picture of Native American culture.

• PTO Meeting Updates – Linked here is the November PTO Meeting Slide Show and below are a few highlights:

• Family Night: Fun with Science – The evening of January 10th will be a PTO Family Night that will include stations with science themed activities for families to work on together.

• Tech Trot Update – We earned $5688.41 and the winner of the Superhero Party is… Ms. Silver’s class!

• Fundraising Opportunities – Several upcoming opportunities to remember and promote with students and families:

• Valley River Center School Cents – Help Howard earn up to $2,000 by shopping, dining or watching a movie at Valley River Center October 1 – March 31 with the VRC School Cents Program. Save your receipts and drop them off in the receipt collection box in the office.

• Bottle Drop – Collect cans and bottle in Howard Elementary PTO Bottle Drop Bags. There is one in the Staff Room and another for families.

• Duer’s ATA – Bring $49.00 for 1-month of unlimitied lessons at Duer’s ATA and 100% of the proceeds goes to the Howard PTO.

• Christmas Tree Fundraiser – Buy your Christmas tree at Spring Creek Holly Farm on McKenzie Highway and 50% of the proceeds will be donated to Howard.

• Holiday Bazaar – Saturday, Dec. 7th, 9:00-2:00 will be the annual Howard Holiday Bazaar, which this year is being run by Ashley Pond instead of being run by the PTO run.

• Hot Mama’s Wings Fundraiser 12/17 – Eat at at Hot Mama’s Wings on Thursday, Dec. 17th and earn money for Howard!

• Beep Beeps Drawing Change – Teachers, please put your Beep, Beep winner into my mailbox by Wednesday morning for the Beep, Beep Drawing. This will save time carting the jars back and forth and can also give teachers some control over winners (not that the drawing is rigged, right?).

• Student Success Act (SSA) Community Forums, Phase 2 – I attended last week’s SSA Staff Input Forum at North HS (not so well attended) and this week downtown is starting the Community SSA Forums which staff may attend as well. If you’d like your say in how this money is or is not spent, you get to spend green dots in support of the top items to surface from the first round of forums, survey, and focus groups (I spent my dots mostly on reducing class size) and red dots for proposals you do not support (I spent some of these too), you can attend one of the four meetings starting this week:

• November 19 (T), 5:30–6:30 p.m., Churchill High School (English)
• November 19 (T), 7–8 p.m., Churchill High School (Spanish)
• November 21 (H), 7–8 p.m., North Eugene High School
• November 25 (M), 5:30–6:30 p.m., South Eugene High School

• REPEAT: 2019-2020 Mandatory Elementary School Bus Safety Training – Gold start to Callihan, Chunn, Cortez, Corliss, Niccum, and Rock for already completing this! As required by OAR 581-53-002, all students must receive instructions on bus safety before the end of December 2019. Linked here i an updated Bus Training Info Sheet (English and Spanish) which can be used to help with bus safety instruction, but all classroom teachers need to do is show one of two 12-minute bus safety videos (the Newer Bus Evacuation Training Video or the quaint 1990s classic The Safest Way Out) and then tell Lori the date you showed it.

• Leadership Plan Not Approved – JCAC did not approve our leadership plan and I’ll meet with HR this Wednesday for guidance as to why and what needs to change for our plan. I’ll let licensed staff know more once I have more info.

• Hour of Code 2019 is Coming! – The Hour of Code started as a one-hour introduction to computer science, designed to demystify “code”, to show that anybody can learn the basics, and to broaden participation in the field of computer science. It has since become a worldwide effort to celebrate computer science, starting with 1-hour coding activities but expanding to all sorts of community efforts. Check out the tutorials and activities at Hour of Code, Computer Science Education Week, Khan Academy, and these Edutopia Articles. If you have any favorite coding links you’d like me to add to the “Links for Learners” on the Howard website, just let me know.

• Friday Early Release PD – This Friday’s Early Release PD is designated as building goals. A request out of Data Team was to provide a Heggerty Phonemic Awareness Training for 1st and 2nd grade teachers (others are invited to attend as well). Howard’s Staff Development Specialist, Rebecca Boyd, will lead the training in the library starting at 2:30. Grades 3-5 and any KG teachers who have already attended the training can use this time for any unfinished PLC work.

• Playground Sketches – I’m sharing this is partly for fun, but I can also see it being useful for a number of purposes, but Jeff made a hand drawn sketch of our playground (Black & White and Colored Playground Zones), which could be used by staff however you see fit (PBIS, investigating incidents, reviewing other logistics, etc.).

• 2019 Winter Holiday Resource – Linked here, and also on the front page of the Howard website, in English and Spanish, is a document listing Winter Holiday Resources. This contains information regarding holiday food boxes, meal sites, and gift programs. We’ll share this in the December school newsletter and on social media, but staff can feel free to pass this along to individual families as well.

• UPDATE: Artist in Residence Video Info & Schedule – Our artist, Rachell Jarvis, has asked teachers to have this Linked Video ready to show during your first session. Also, linked here is an Updated Artist in Residence Schedule, which effected folks already are aware.

• Responding Calmly to Upset Parents – When an angry email shows up in the inbox, it can be tempting to respond in kind. See this Edutopia Article for five tips from a middle school principal lead to better responses. #4 is my favorite bit of advice, which is “Pick up the phone instead of sending an email.” but the others are good as well, which include Sleep on it, Take a walk, Phone a friend before you hit send, and Let it go.

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events for the next two weeks:

November 18 (M)
Roadrunner Tail Feather Challenge Continues
Artist in Residence – Glass-Fusing Fun! w/Rachell Jarvis Continues
8:45-2:00, 3rd Grade Salmon Trip (Lawson/Peterson & Niccum)
3:45-5:15, Allan to Elementary Principal Meeting (Ed Center)

November 19 (T)
8:10, Allan to Formal Observation
8:45-2:00, 3rd Grade Salmon Trip (Kreider & Charpie)
2:45-3:30, Staff Meeting (Natalie’s Room, RM18)

November 20 (W)
Newsletter Articles Due
8:10-8:40, 3rd Grade Classical Spark Assembly (Gym)
11:10-2:25, PLC Meetings (KG, 3rd, 5th)

KG, 11:10-12:10
3rd Grade, 12:20-1:20
5th Grade, 1:30-2:25

November 21 (H)
8:10-11:55, PLC Meetings (2nd, 1st, 4th)

2nd 8:10-9:10
1st 9:30-10:30
4th 10:55-11:55

2:45-3:30, TLT Meeting/PD (Angela’s Room, RM24)
2:45-4:00, CLC EA Interviews (Conference Room)

November 22 (F)
7:30-9:00, Allan to 4JMAPS Meeting
8:50, Fire Drill
10:30-12:40, November Birthday Lunches With the Principal (Community Room)
2:30-3:30, Early Release PD – Heggerty (1/2), PLC (KG/2/3/4/5)

November 25 (M)
Artist in Residence – Glass-Fusing Fun! w/Rachell Jarvis Continues
8:10, Allan to Formal Observation
10:30, Junior Achievement Presentation (Kreider)
2:30-3:30, Allan to IEP Meeting (Conference Room)

November 26 (T)
8:15-11:30, Allan to Elementary Principal Meeting – Gaston Covering (Ed Center)
8:10, Native Presentation (Native Food) – Cortez & Carpenter (STEAM Room)
9:25, Native Presentation (Native Food) – Rock & Callihan (STEAM Room)
2:45-3:30, IPBS Meeting (Matt’s Room, RM21)

November 27 (W)
United Way Pledge Forms Due
8:10-8:35, K-5 Roadrunner Assembly & Tail Feather Reward (Gym)
1:15-2:00, Tailfeather Incentive Movie Day Reward (Classrooms)

November 28 (H)
No School — Thanksgiving Break

November 29 (F)
No School — Thanksgiving Break

Get ready for our one 5-day week of the month!

Allan

November 4, 2019

 

Greetings Everyone,

If you have any leftover Halloween candy you’re looking to get rid of, the giant community candy dish in my office will gladly take them off your hands.

Fourteen items of note for this week:

• Staffing Updates – Please welcome Kaitlyn Michlanski as our latest new kindergarten teacher. Kaitlyn did her student teaching at Holt in a Kindergarten classroom and was also in the same UO Teacher Ed Program cohort at Savannah and Megan. Kaitlyn’s first official day will be Wednesday, setting up her classroom up that day and during conferences, and starting with students the following week.

We’ve also posted for an additional 6-hour CLC EA position that was approved last week, which should get posted this week, so if you know of any good candidates out there or folks with fewer six hours looking for more time, let them know they should apply.

In other staffing new, I’m also working with downtown to get support for our Music and PE specialists who now have the largest class load in all of 4J. There’s almost no flexibility in the schedule for rescheduling missed preps, so we’ll be relying on extended contract for either classroom teachers or specialists if we can’t reschedule any missed preps.

• Tailfeather Incentive starts MONDAY – See Mellissa’s Email for details, but remember to be on the lookout for positive class behaviors and shower those classes with tailfeathers from November 4 – 22, culminating in a movie day reward a the end of the day on the last day before Thanksgiving Break, Wednesday, November 27th.

• REPEAT: EA Extravaganza Nov. 7th – For classifieds staff, Conference Days are regular work days. See Marlee Litten’s Email and Directions for a list of the workshop opportunities as well as the registration instructions. Follow this Registration Link and do a search for “K-8 EA PD.”

• REPEAT: Conferences Notes – A few key reminders about conferences this week:

• Student Profile Sheets – Teachers, have families review and update Student Profile Sheets.

• Parent Report Update – Parent reports will be delivered to teachers once they are available.

• Title 1 Compacts – Please remember the following:

1. You sign the Teacher section
2. You have the students read (or you read it to them) the Student section
3. You have parents/guardians sign their section at conferences
4. If a Compact is in Spanish (the student’s name is at the top on that side), please sign the Teacher section and have the student sign their section on the Spanish side. This is helpful for the parents when they get sent home.
5. DO NOT SEND COMPACTS HOME WITH STUDENTS!!!

For “no-show”, give Corianne the Compact with your signature and the student’s signature.

• Allan Available for Conferences – Let me know if you’d like me to join you for any of your conferences.

• PTO Provided Dinners – Soups and Salads will be here Wednesday night and on Thursday there will be PF Changs for lunch and a separate dinner provided.

• UPDATED: Artist in Residence Schedule – Linked here is the Updated Schedule for the Fall Artist in Residence (Glass fusing Fun! with Rachell Jarvis), which starts this week. Several adjustments were made, but classrooms effected already know. And linked linked here is a Draft Schedule for the Spring Artiest in Residence (Bugs, Bones, & Botany: Exploring the Natural World Through Arts with Jess Graff) from May 4 – June 5.

• PTO Meeting, Tuesday, Nov. 12 – Not this week, but next week on Tuesday, November 12th at 6:00 will be the November PTO Meeting if any staff are able to volunteer their time to show support for the work of our PTO Board members.

• PTO MOD Pizza Fundraiser, Thursday, Nov. 14 – Also next week will be the November PTO Resturant Fundraiser and this month it’s at MOD Pizza on Coburg Road. I try to limit my carbs so my meal of choice at MOD is to do the MOD Salad, where you get to go through all of their pizza toppings and choose which ones you want to go into a big ol’ salad!

• Fun Friday! – Sports Day, Friday, Nov. 15 – The November Fun Friday is next week. This time it’s Sport Day, so come to school ready to celebrate your favorite team or sport. Get kids pumped and get your own attire for the big day!

• NATIVES Program Assembly, Friday, Nov. 15 – Not this Friday, but Friday next week will be a NATIVES Program Assembly. The KG/1/2 assembly will be 8:10-8:40 and the 3/4/5 assembly will be 8:50-9:20. Remember to pre-teach assembly behaviors before the assembly and remember there is a Caring School Community lesson on assembly behaviors if you’d like to use that sometime before the assembly. See the linked NATIVES Assembly Map & Directions for details.

• NAACP Tutoring Resources – If you missed this in the 4J Office of Equity Update, the NAACP offers free PreK-5th tutoring at the LCC Downtown Campus on most Saturdays. See the above link for details or visit the Eugene Springfield NAACP Website.

• Leave Information – There’s no policy change on this, but I do often get questions around leaves and when you need to fill out a leave form, so here are the basics:

1) Any employee out for more than 5 days must submit a leave request to HR – medical, family medical, bereavement, parental, military, personal, part-time and/or professional.

*Copies of the medical, non-medical, family medical and unpaid day request forms can be found on the HR Forms webpage. They can also be found on the web under HR-Leaves of Absence

2) Any bereavement leave request (even if it is less than 5 days) must be submitted using the non-medical leave request form. This is for HR to determine if it is for a qualifying family member, and if they qualify under OFLA. Bereavement leave is also paid out of a different leave bank than the employee’s own banks.

3) All documents required to complete a leave must be turned in directly to HR. This would include leave requests, medical certifications and release forms. All medical leaves must have a release to return to work before they can resume working. If they return to work without a release, they must be sent home until HR receives the release.

4) If an employee is taking any unpaid days (5 days or less), an unpaid day request form must be filled out by the employee, signed by the building supervisor (if it is supported), and turned in to HR. Please note, a building supervisor signature does not mean this type of leave will be approved by HR Admin.

5) HR will enter ALL leaves into Lawson for ALL staff who are on an approved leave. This process will take place at the conclusion of their leave. The only absences the building needs to enter will be non-leave absences, and unpaid day entries.

Please note the importance of #5. If HR and the buildings are both entering absences into Lawson, the employee could be double deducted which will mess up payroll, and their leave banks.

Please only enter absences for non-leave related days, and any approved unpaid day requests. Also, when entering absences into Aesop for staff on leave, please use the code Long Term Leave of Absence.

• Measles information from Lane County Public Health – Free measles shots for staff and dependents are available through many local pharmacies and at the 4J Wellness Clinic. This immunization will be made available to staff at the Wellness Clinic whether your healthcare coverage is through Moda Health or Kaiser Permanente. Please call 541-686-1427 to make an appointment. See the linked Health Notice for details.

• The Role of Emotion Co-Regulation in Discipline – Helping students regain their calm after misbehavior doesn’t mean there are no consequences — it ensures that the right lesson is learned. This Edutopia Article notes that it takes a calm brain to calm another brain—this co-regulation is something that students with ACEs may have missed out on. Their school can be an environment where they feel safe and connected even when they make poor choices.

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events for the next two weeks:

November 4 (M)
Roadrunner Tail Feather Challenge Begins
Artist in Residence – Glass-Fusing Fun! – Rachell Jarvis Begins
2:45, Allan to IEP Meeting (Conference Room)

November 5 (T)
Regular Day

November 6 (W)
Monthly Walk + Roll to School Day
2:30-5:00, Allan to Pay Grade Evaluation Committee (Ed Center)
4:00-8:00, Parent/Teacher Conferences

November 7 (H)
8:00-4:00, K-8 EA Extravaganza & MANDT
8:00-8:00, Parent/Teacher Conferences
12:00, Allan to his kids conferences (Adams)
3:40, Allan to Conference

November 8 (F)
Teacher Comp Day – No School
Classified Staff Regular Work Day
7:30-9:00, Allan to 4JMAPS Meeting

November 11 (M)
No School — Veterans Day

November 12 (T)
Roadrunner Tail Feather Challenge Continues
Artist in Residence – Glass-Fusing Fun! – Rachell Jarvis Continues
9:00-10:30, Allan to All Admin Meeting (Ed Center)
2:45-3:30, IPBS Meeting (Matt’s Room, RM21)
6:00-7:00, PTO Meeting (Cafeteria)

November 13 (W)
Title 1 Progress Monitoring Day – No Groups
World Kindness Day
Picture Retakes

November 14 (H)
10:25, Allan to Formal Observation
4:00-9:00, PTO MOD Pizza Fundraiser (Coburg Road)

November 15 (F)
Fun Friday! – Sports Day
Popcorn Friday!
8:10-8:40, K-2, Natives Program Storytelling Assembly (Gym)
8:50-9:20, 3-5, Natives Program Storytelling Assembly (Gym)
2:30, Early Release PD – PLC (Library)

Have a good week, everyone, and an even better three-day weekend!

Allan

October 28, 2019

 

Hi Everyone,

FUN FACT! This is our last full 5-day week until November 18th and the next full week after that isn’t until December!

Sixteen items of note for this week:

• Staffing Updates – We conducted interviews this past Thursday for our fourth kindergarten teacher, which will bring kindergarten class sizes down to 20, 20, 20, and 21. We’re happy with our candidate and I’ve submitted a candidate name to HR to make the job offer, so hopefully the person will be able to start as soon as possible. Timeline-wise, we’ll give the new teacher three days to set up their classroom and plan, I will notify families of students changing classrooms, and students will start the following day.

• EA Extravaganza Nov. 7th – For classifieds staff, Conference Days Nov. 7th and 8th are regular work days. See Marlee Litten’s Email and Directions for a list of the workshop opportunities as well as the registration directions. Follow this Registration Link and do a search for “K-8 EA PD.”

• Conferences Updates – Nine items of note for conferences next week:

• Student Profile Sheets – Teachers, be sure to have your families review and update contact information on the Student Profile Sheets Lori put into mailboxes.

• Parent Report Update – Parent reports are being generated and will be ready before conferences to share with families. For new folks, these include information on attendance as well as SBAC and fall benchmark scores. I’ll put these in teacher mailboxes as soon as I get them.

• Licensed Specialists Expectations – The district expectation for licensed specialists (Title, SPED, ELD, Music, PE, etc.) during conferences is they need to be working during conferences in some capacity and are to be available to families if they would like to meet. 

• Title 1 Compacts – Title 1 compacts were put in teacher mailboxes last Friday. Please remember the following:

1. You sign the Teacher section
2. You have the students read (or you read it to them) the Student section
3. You have parents/guardians sign their section at conferences
4. If a Compact is in Spanish (the student’s name is at the top on that side), please sign the Teacher section and have the student sign their section on the Spanish side. This is helpful for the parents when they get sent home.
5. DO NOT SEND COMPACTS HOME WITH STUDENTS!!!

If a conference is a “no-show”, please give me the Compact back with your signature and the student’s signature. I will get copies made and put a sticky note on it before we send it home. That way if we never get it back, we still have a record of trying.

• Allan Available for Conferences – If teachers have any tricky conferences and would like me to attend, just let me know and I’ll put it on my calendar.

• PTO Provided Dinners – Our awesome PTO is again providing dinner for staff working late during parent teacher conferences. I believe the current plan is for a “Soup Contest” along with salads and breads.

• Compensation for Large Class Sizes – Per section 10.1.9 of the contract, teachers who have greater than twenty-eight students for conference, will be compensated for one half (1/2) day at their per diem rate. Following conferences, I’ll put extended contract in teacher mailboxes for classes of 29 or more students.

• What Teachers Want Parents to Know – Here’s a nice reminder before conferences from an Edutopia article by a teacher who has worked in a variety of schools, reflecting on what teachers want parents to know:

• We care about your child’s well-being.
• We want your child to succeed.
• We know that learning is difficult.
• We know your child has other responsibilities.
• We care deeply about what we teach.

• Parent-Teacher Conference Tips from NEA – There are quite a few resources available on the NEA website to assist teachers in preparing for and conducting conferences. My own favorite advice is to just listen to parents, which is something I learned from my mentor teacher back in my student teacher days. He started every conference by saying “How do things look on your end?” which I copied and always thought was a good way for families to share whatever was on their mind, instead of me launching into my spiel and making them wait to share.

• Friday Early Release PD – This Friday’s Early Release PD is designated as PLC Meeting time. Downtown hasn’t given principals details on this yet, but I except this will be a continuation of what we worked on two weeks ago on 10/18. If that’s the case, we’ll plan to meet in the library for grade level teams to share where they are at and continue working on your Math Essential Standards document and make sure your PLC Meeting Notes are finished, especially your Next Steps section, so that we are ready for our next PLC meeting time with Rebecca.

• Artist in Residence Schedule – Linked here is the a Draft Schedule for the First Artist in Residence (Glass fusing Fun! with Rachell Jarvis) from November 4th – December 13th. The only things I held sacred on the schedules were recesses, lunches, and specialists times, but let me know if you have suggestions how to make the schedules work better or if you noticed any mistakes (I’m sure there are some). The only constraints are the artists need at least 15 minutes between sessions and are limited to no more than five classes per day, but I think the schedules worked out for the most part.

• MyOn (i.e. News-o-Matic) Access – Howard veterans will remember a great app we used to have called News-O-Matic, wgucg was purchased by MyOn. Carla wrote an EEF grant to get us a schoolwide subscription to MyOn, which we just got the funds for an submitted. I’ve uploaded students (USER: 4J email username PW: 4J six digit password) and teachers (USER: 4J email username PW: roadrunner) last week and they will hopefully be loaded soon.

If you’re not familiar with myON, it started as vast a collection of online books, which is still has, and once they purchased News-O-Matic, they deliver authentic reporting on timely topics and current events through a series of five daily news articles, 52 weeks a year. Articles are written by professional journalists and reviewed by a child psychologist for age-appropriateness. Every article is written at 3 Lexile® levels, with audio supports and engaging multimedia to further student understanding.

• Site Council Date Changes – At the Elementary Principals’ Meeting last week, principals learned that it is acceptable for Site Council groups to meet on a quarterly basis. In light of that, Site Council will meet in January, April (for EEF grant approval), and in May (end-of-year warp-up items). Some years Site Council will need to meet more often, such as last year when we worked on our 3-year school improvement plan, and there may also be times when items come up we’ll need to meet, but this makes sense given that most years Site Council has less to do in the School Improvement off-years.

• Winter Fire & Pest Control Reminders – This is your annual reminder that the risk of fire grows as temperatures drop and heating systems start to operate. 4J has had fires in the past caused by combustible materials placed too close to heating sources. With this in mind, please take the time to visually inspect that all combustible materials are at least three feet in all directions from heating sources. Even if you have a heater that doesn’t appear to run during normal operations please maintain the required clearances for materials as it might run if the building cools to a specified point overnight, over a holiday or school break. Additionally as it gets wet and cold outside the mice and rats begin looking for warmer places to hang out. This underlines the importance of pest prevention in order to provide our desired work/learning environment. We need your help to prevent pest problems by learning proper food storage techniques which can be found in the attached Integrated Pest Management (IPM) document. Please report any pest sighting or signs of a problem to your building custodian.

• REPEAT: Costume Parade Update – Linked here is the plan for the 2019 Costume Parade Directions & Map, which also includes an indoor rainy day parade route.

The Halloween Parade will start at 1:40 PM on October 31st. Classroom parties may run prior to or after the parade at the teacher discretion. At 1:40, upstairs classrooms will begin a single file line down their stairs and will pick up their downstairs buddy classrooms who will follow behind out to the field where we will parade around the track and cross the field at the 50 yard line. Here is the approximate schedule:

1:40 – Upstairs classrooms walk single file downstairs
1:45 – Downstairs buddy classrooms follow upstairs buddy classrooms
1:50 – Classes proceed single file onto the track area following the red arrows
2:10-2:20 – Classes return back to their rooms.

• Halloween Staff Photo, 2:40 in Story Cove! – Remember to keep your costumes on after school for our annual staff picture in the Library Story Cove!

 

• Student Care Team Resources – There were a few resources that were shared at last week’s Student Care Team Meeting:

• Section 8 Housing Opening Up, Nov. 12 – On Tuesday, November 12th at 8:00AM until the following Tuesday, November 19th at 4:00PM. Terra will email the flyer to Allan, who will distribute later.

• Energy Assistance – There are several energy assistant programs coming up:

• Low Income Home Energy Assistance Program (LIHEAP) – Opens Nov. 1st at 9:00 at the Eugene or Springfield office at Catholic Community Services (CCS) or go online to https://lanecounty.org/LIHEAP. In Eugene, call (541) 345-3642. In Springfield, call (541) 747-8349. Applicants need to talk to a staff member, and not leave a message to get on enrolled. To get on the list, they have to talk to a human, apply online, or enroll in person. Last year the list filled in 15 minutes. This year they are opening it up the first business day of every month
• EWEB Customer Care (ECC) – ECC is adding clients to a waiting list the first business day of the month starting at 9:00. People can apply by calling the Eugene CCS office at (541) 345-3642. going online at: https://lanecounty.org/ECC

• OLGA – Oregon Low Income Bill Assistance – NW Natural – Program is funded by Northwest Natural. This program is available to all Northwest Natural (NWN) customers who meet the income qualifications. The OLGA program provides a one-time payment that is applied directly to the applicant’s NWN account. To apply, in Eugene, call (541) 345-3642. In Springfield, call (541) 747-8349. Or visit the OLGA Website.

• Dovetail – Dovetail Project (formerly known as Project 250) was developed for integrating services provided by Department of Health and Human Services Divisions to achieve better outcomes for chronic clients (families, individuals, and veterans). Contact is Laurel O’Rouke, Social Services Liaison for Dovetail Program at Lane County Government, (541) 682-8778 or visit the Dovetail Website.

• Roseburg Therapy – Roseburg Therapy began as a provider in schools throughout Douglas County and is expanding into Eugene and Springfield school, so children can access mental health services in their school without the obstacles of parents needing to leave their jobs and children needing to leave school. More information and the referral form (under “Services”) can be found at their website: https://www.roseburgtherapy.com/

• November PBIS Focus: Appreciations – The November PBIS monthly focus is Appreciations. The PBIS team created a PBIS/CSC Cheat Sheet that matches our monthly PBIS themes with corresponding Caring School Community class meeting lessons, which is a nice way to tie the two activities together.

• United Way Annual Campaign – United Way Campaign Forms were put in staff mailboxes this past Friday. If you’d like to donate, return forms to my mailbox by Friday, November 16th. United Way of Lane County supports many Lane County community programs that assist our students and families. Linked here is the email sent to principals. You can learn more about what all they do by following the above link.

• The Power of the Positive Phone Call Home – We all know this, but this Edutopia article serves as a good reminder that calling students’ parents or guardians with good news encourages more good behavior and creates strong teacher-student bonds.

• Identity-Affirming Schools Need Race-Conscious Educators – Inclusive environments are catalysts to students’ success. In this ASCD Express Article, an equity and inclusion specialist shares four steps necessary to foster belonging and dismantle systems that marginalize students, which are:

1) The Colorblind Approach Is Damaging
2) Disproportionalities Send a Message to Students
3) Singular Stories Are Dangerous
4) Students Want to Be Heard

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events for the next two weeks:

October 28 (M)
2:45-3:30, Site Council CANCELLED

October 29 (T)
8:10, Allan to Formal Observation
9:00-11:00, Jeff Out of Building at Synergy Training
9:10, Allan to Formal Observation
10:00-12:00, Allan to ESSA Planning Sessions (Office)
2:45-3:30, IPBS Meeting (Matt’s Room, RM23)

October 30 (W)
Title 1 Progress Monitoring Day – No Groups
2:45-3:30, PBIS Meeting (Ashleys Room, RM25)

October 31 (H)
1:40-2:15ish, Halloween Costume Parade
2:40, Staff Halloween Photo!

November 1 (F)
PBIS Monthly Theme – Appreciations
Popcorn Friday!
1:30, EA Supervisors’ Meeting (Title 1 Room, RM26)
2:30, Early Release PD – PLC (Library)

November 3 (SU)
Daylight Saving Time Ends

November 4 (M)
Roadrunner Tail Feather Challenge Begins
Artist in Residence – Glass-Fusing Fun! – Rachell Jarvis Begins
2:45, Allan to IEP Meeting (Conference Room)

November 5 (T)
Regular Day

November 6 (W)
2:30-5:00, Allan to Pay Grade Evaluation Committee (Ed Center)
4:00-8:00, Parent/Teacher Conferences
8:00-4:00, K-8 EA Extravaganza & MANDT

November 7 (H)
8:00-8:00, Parent/Teacher Conferences
3:40, Allan to Conference

November 8 (F)
Teacher Comp Day – No School
Classified Staff Regular Work Day
7:30-9:00, Allan to 4JMAPS Meeting

November 11 (M)
No School — Veterans Day

Have a fun week of making fun school memories for kids!

Allan