October 11, 2021

Hey Holt Bolts,

Here’s your good news for the week. Teachers and school staff can get a free Thank You Meal starting Monday through Friday at McDonald’s during breakfast hours! The McGriddle is sadly not on the list, but you can get a FREE sandwich with hash browns and a medium coffee. Just show a school ID!

Fourteen items of note for this week:

• Staffing Updates – Three Staffing Updates:

• SPED Classified Changes – SSD partway through last week transferred Ganell from our CLC to Spencer Butte Middle School to work in their Learning Center. Taking her place is a new SSD hire, Dylan Johnson, who is set to start this Wednesday.

• COVID Utility EA (Rosie Lenker) – Our new COVID Utility EA started last week, but I told everyone the wrong first name. I shared her legal name and not her preferred name, which is is Rosie, so please welcome Rosie to the team!

• Potential District Staffing Shifts – Downtown emailed the following to principals on Friday, which sounds like they may be shuffling teachers to balance class sizes:

Variance in class size – We continue to have some large class sizes across our elementary schools and the luxury of some small classes. We will be revisiting building staffing allocations following the impact of the October 18 vaccine mandate to address any teacher shortages or to ameliorate our large classes across the district.

• Leadership Plan Meeting, Wednesday @2:45– This Wednesday at 2:45 in the library, I’ll hold an optional meeting for any licensed staff interested in drafting a third Leadership Plan scenario for staff to consider. As discussed at last week’s Staff Meeting, this plan will separate the Leadership Team from the Leadership Plan, redistributing those 7 days. In this scenario, staff taking on extra leadership duties will be compensated in the Leadership Plan and the Leadership Team will be a voluntary committee, similar to those who volunteer to be on PBIS, Safety or other teams and committees. If you’re unable to attend this meeting, but wish to share your thoughts, let me know before Wednesday. I’ll plan to share the new draft with all staff following this meeting.

• PAHS Potluck Lunch This Friday! – Our fabulous parent group is planning a Staff Appreciation Potluck for staff this Friday, so be on the lookout for some good food to be delivered by 10:00!

• Conference Reminders – Conferences will be Tuesday, Nov. 9th, 3:25-7:25 and Wednesday, Nov. 10th, 8:00-8:00 (minimally in 15 minute blocks), with no school that Thursday for Veterans Day or on Friday for the comp day . Once you have your conference schedule, share a copy of it with the office for when parents call the office forgetting their times. One option for scheduling conference is Calendly, which SJ shared at last week’s Staff Meeting, which will email parents the Zoom links and also reminders of their scheduled meeting time. If you need a translator, let me know the date, time, and Zoom link and I’ll put in a request for a district translator to join your Zoom. Still no answer from downtown if teachers may telework or not during conferences. Jenny and I will also keep you posted if Title 1 Compacts will be a Google Form or paper.

• District Calendar Updates – Three items of note:

• October 15th – Work Day – Now that all building and district PD (not including Data Teams) is paused through at least January, this Friday is all yours for planning and prep. The Tech PD on accessing the pre-made Seesaw and Nearpod lessons at 9:00 on Friday is now optional (watch for forthcoming Zoom links). See the linked District Email and Principal Email for additional details.

• October 18th – Work Day – Teachers are to receive at least 5.5 hours of planning time this day, but I’m not planning to hold any meetings this day unless something comes up.

• November 5 & 19 – Downtown has said Friday, November 5th and 19th, teachers will have an additional hour of prep time to compensate for missed prep time on November 12 and 26. If you’re asking yourself, “Weren’t all PLCs and PDs already cancelled these days?” I was wondering the same thing.

• School Bus PBIS & Positive Slips – Bus drivers have their own version of a PBIS positive slip, which teachers should honor just the same as our Zap Tickets for weekly drawings and such. Below is an example of the Bus Positive Slip.

• REMINDER: Set Up Your Voicemail – If you haven’t already, by this Friday set up your 4J voicemail. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up. If you have questions, please contact Brian at 4jdesktop@4j.lane.edu

• REMINDER: K-5 iPad Cart Survey (and Allan speculation) – If you haven’t already, classroom teachers should complete the K-5 iPad Cart Survey James Grubic sent to all elementary teachers last week, which will help downtown identify what teachers need. What wasn’t said in that email, rumor has it they are considering allowing us to keep iPads at school instead of having kids take them home every night.

• REMINDER: On Time Recess Pick-Up – Teachers, be sure to pick students up on time from recess. Most EAs are scheduled to leave the playground right at the end of recess.

• 4J TAG Updates – If you’re interested, principals and building TAG Coordinators were sent the 4J October TAG Newsletter and an email about Fall TAG Testing. The short version is schools sign up for a testing block and that’s when we test any TAG referrals.

• ELA Adoption Updates – Another if-you’re-interested item, I volunteered to be the Sheldon Admin rep for the K-5 ELA adoption because I’m nosy and like to be in-the-know, so if you’re curious, here is the Adoption Committee Handouts last week. I had a link to the slide show, but that link is no longer sharable. I did grab a screenshot of the four programs being considered, which are ARC Core, EL Education K-5 Language Arts, Wit & Wisdom, and Amplify Core Knowledge Language Arts (CKLA).

• SSD Updates for Principals – One last only-if-you’re-interested item, SSD shared the following SSD Slide Show Updates covering various SPED related topics.

• United Way Ruby Bridges-Hall Event – Save the Date – United Way is organizing a virtual event with Ruby Bridges-Hall, happening 10:00-10:30 on Thursday, October 28th, specifically for Lane County students and schools. There will be a 10-minute presentation, and 20-minute Q&A session led by students. Linked here is the Event Flyer. As you likely know, Ruby Bridges helped launch the desegregation of New Orleans public schools at the age of 6, in 1960. The event theme is “the power of using your voice for racial justice.” There will be more to come soon regarding this opportunity.

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

October 11 (M)
Indigenous Peoples’ Day
9:00, Allan to Elementary Principals’ Meeting (Zoom)

October 12 (T)
2:45-3:25, PBIS Meeting (Library)
4:00-6:00, Allan to ELA Adoption Meeting (Zoom)

October 13 (W)
2:45-3:25, Optional Leadership Plan Meeting (Library)

October 14 (H)
5:00-6:00, Site Council Meeting (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

October 15 (F)
No School — Planning Day
8:00-2:00, Allan to ELA Adoption Meeting (Roosevelt MS)
9:00-10:00, Optional District Tech Webinar – Pre-made Nearpod and Seesaw lessons (Zoom)
10:00, PAHS Staff Appreciation Luncheon Delivered (Staff Room)

October 18 (M)
No School — Teacher Work Day
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
4:00-4:00, Allan to All Admin Meeting

October 19 (T)
2:45-3:25, Staff Meeting (Cafeteria)

October 20 (W)
7:00-10:00, School Board Meeting (Zoom)

October 21 (H)
Regular Day

October 22 (F)
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)

 

And if you missed it on KEZI last week, Holt is now TV news file footage! They did a story on Oregon ‘Care and Connection’ Campaign Eases Return to In-Person Learning and reused footage from when they came out the first day of school. Check out the video below and feel free to share it with students.

Have a good 4-day week everyone!

Allan

 

October 4, 2021

 

Howdy Holt Bolts,

The above meme has been floating around quite a bit this past week, but also keep in mind it’s been 3 years since staff have had a normal school year. Don’t forget to take care of yourselves!

Seventeen items of note for this week:

• PBIS Updates – From your PBIS team. Please review to understand process and procedures this year.

ZAPS
• Green tickets given to student for following a rule, showing kindness, etc
• Frequency: A LOT – give these out!!
• Tickets are placed in the red spinner by the teacher
• Name and room number need to be written legibly.
• During weekly announcements on Mondays, Allan will announce winners from the drawing. (2 students from each grade)
• ZAP’S may also be drawn at an Assembly.
• Some ZAPS have an Electra Instant Winner and those students can instantly pick a Prize (see the office schedule below)
• Students are given a menu of choices for their prize (in the office). More info on menu below.

ORANGE TICKETS
• Given to a class for doing an exceptional job – walking quietly, helping out, listening, etc
• Frequency: as needed but we are trying to earn the prize each month
• Tickets are placed on the Orange You Fantastic wall by teacher (Wall is by the Calming Room)
• When the school earns a particular amount (50 right now) they earn a prize. They are earning an extra recess at this time.
• Sometimes we will work together as a whole school and sometimes by class in which the teacher can choose the reward.
• Allan will announce what prize we are earning and Kim will send out an email to remind teachers as well

HOLT BOLT AWARD
• Given to an individual for outstanding demonstration of character that goes above and beyond just following rules
• Frequency: this is a VERY SPECIAL award that is not given all the time.
• Student receives a certificate to go home

PRIZE MENU
• We know that trinket prizes have some impact and certainly bring happiness to students for a short period of time.
• We also know that experiential rewards can have a longer period of positive reinforcement and the district is moving that direction.
• ZAP winners will go to the office to pick out one of these “non-tangible” prizes at the office. PRIZE COUPON You can use this link to show students what they can earn if their name is drawn.
• Ideas for additional rewards are more than welcome
• OFFICE SCHEDULE: 9 AM and 2 PM (Fridays until 12 PM). No more than 2 students at a time.

GOLDEN TICKET TABLE
• Working within the COVID guidelines for tracking and our capacity to provide the Golden Ticket Table, the following is a starting approach that may be adapted as go along.
• The GOLDEN TICKET is a prize option on the PRIZE COUPON list for the ZAP drawing each Monday.
• The GOLDEN TICKET table is available on Fridays.
• The ZAP drawing will include 2 students from each grade who can choose from the PRIZE COUPON list. If they choose the GOLDEN TICKET, they can choose (2) friends to eat with them at the GOLDEN TICKET TABLE on that Friday. They will also be released first to go to recess.
• GOLDEN TICKETS can only be earned this way. We are not able to accommodate other options (like turning in 10 ZAPS) due to the tracking necessary for COVID.

• October 15th PD Update – I shared last week the PD plan for this day was, “Professional Development (5.5 hours), Guest speaker – Race/Equity, SEL Building Specific, Teacher Planning Day” so I asked for details at a last week’s principal meeting and found out downtown got busy did not scheduled a guest speaker and instead are doing a 1-hour district tech webinar and turning the rest of the day over to principals. The ELA adoption committee is meeting, so I won’t be in the building to lead any PD (I’m sure you’re devastated), so the plan for the day will be:

8:00-9:00, Team Collaboration
9:00-10:00, Tech Webinar – Pre-made Nearpod and Seesaw lessons
10:00-12:00, Team Collaboration
12:00-12:30, Lunch
12:30-2:00, Team Collaboration
2:00-4:00, Prep

For collaboration team, teams can choose what’s useful for you; planning lessons for students on quarantine (since TOSAs are no longer providing canned lessons), review the library of pre-made Seesaw and Nearpod lessons, begin looking at fall benchmark data, or other tasks useful to your team. I’ll add this to Tuesday’s Staff Meeting agenda to make sure this plan works for folks. I’ll keep you posted if downtown changes anything.

• Monday Announcements Begin This Week – I’ll do announcements this Monday at 8:00, announcing Zapp Winners, the Pledge of Allegiance, and reminders of upcoming events. We have auditions for student announcers this week, so hopefully we’ll have kiddos doing it soon!

• School Picture Day, WEDNESDAY – Shared earlier, lined here is the Picture Day Schedule. Grade levels have been assigned times and teams should decide who takes which of your grade level spots (or if you want us to choose, we can do that too). A few classes had to be given specific times to work around specialists.

• Quarantine Student Lesson Option– I heard another idea one principal gave teachers for students in quarantine. Since the direction states “Teachers send the essential components of their daily in class learning and activities as a Seesaw assignment.” one school has teachers simply sending that day’s Journeys story and/or activity through ThinkCentral and the LearnZillion video for that day’s lesson. Other options shared earlier are using the TOSA created 10-day lessons, which are good through October 15th (found on the 4J Student Quarantine Extended Absences K-5 doc) or sending out the Monthly Library Choice Board from District Librarian Amy Page.

• Site Council Reps – Our first Site Council Meeting of the year is next week. There are 5 licensed reps and 3 classified rep positions. Rep positions are 2-year terms, though I don’t recall who was on year-one or year-two, but I do know we have at least one classified and one licensed rep opening. There were only two classified reps last year and Kristina was one of the licensed reps. If other reps can let me know if you are on year-one or year-two, we can decide how many open positions we have. Classified reps were Jackie and Lisa. Licensed reps were Geoff, Jenny, Kristina, Leslie , and Liz. I’ll add this to the Tuesday Staff Meeting Agenda as a check-in item.

• Classified Meetings are Back! – I’d originally had these on the calendar for the first Friday of each month, but then took them off when Friday PDs got scheduled on top of them, but since those on pause I’ve added Classified Staff Meetings back to the calendar, though it’ll be the second Friday for October. See a separate email for that agenda.

• 2019-2020 Mandatory Elementary School Bus Safety Training – The state requires all students, even non-bus riders, to receive instructions on bus safety before the end of December 2021. Linked here is a Bus Training Info Sheet (English and Spanish) and Emergency Exits Handout sent to principals, but all classroom teachers need to do is show a bus safety video. There’s the  Newer Bus Evacuation Training Video or the quaint 1990s relic The Safest Way Out. Teachers then let me know the date you showed the video for the report I have to submit to Transportation.

• Walk+Roll to School Day, WEDNESDAY – Get your students pumped for our first Walk & Roll to School Day! All students are encourage to walk, bike, carpool or ride the bus to school. If they live a long way from school, they could try parking a ten minute walk from school and walking the rest of the way. Older students can walk on their own. Younger students will need to walk or bike with an adult. The goal is to reduce traffic and pollution around our school and to promote physical activity for students. Students who ride the bus are doing their part by participating in the biggest carpool of all.

• Staffing Updates – Two staffing updates:

• Kyla Lenker (COVID Utility EA) – Kyla is set to start this Wednesday. She’ll work out of the Calming Room with Kim and Max.

• Emergency Sub Licenses – Classified subs now only need a high school diploma, so if you know of anyone interested in applying for the sub pool, please refer them to the 4J Jobs website.

• TalentEd Professional Goals – There’s been talk by downtown about reducing TalentEd tasks, so I’m going to ask at the principals’ meeting on Monday if licensed goals are required or not. If they are required, I’ll schedule a time for a group of interested teachers to come up with optional building goals teachers can use if they want. Stay tuned.

• Safety Week Feedback – Let me know if you have any feedback that would make any drill we did last week go smoother, whether it’s changing around evacuation lines, flow exiting the building, or anything else.

• 4J Nutrition Services Updates – This Nutrition Services Update was shared with principals in response to last minute menu changes. The short version is there are supply chain issues and menus are having to unexpectedly change when items aren’t getting delivered. The other piece of info is they are not taking any requests from buildings at this time while they sort through their current set of problems (I was one of the troublemakers who last week contacted them about bringing back chocolate milk for kids).

• Student iPads Potentially Staying at School – Principals got fired up last week about having to send home iPads daily and the issues it’s creating. In response, downtown is now looking at how best to address these issues. More to follow.

• Updated 4J COVID Reporting Process – If you’re interested, the linked COVID Reporting Email and Docs were sent to principals and office staff regarding how and when to report suspected COVIC cases. The short version is we report if a student is COVID positive or has been a close contact to someone who is COVID positive, but we DO NOT report if a student has primary COVID symptoms or if a student is taking a COVID test and does not have any symptoms.

• Taking Small Steps Toward Equity – It can be difficult to know how to keep going with equity work, but starting with culturally responsive teaching is helpful in getting past, “Okay, I get it… what do I do now?” See this Edutopia Article for ideas on diversifying explicit the curriculum as well as diversifying implicit curriculum. Making small changes can make a big difference.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

October 4 (M)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)

October 5 (T)
2:45-3:25, Staff Meeting (Cafeteria)

October 6 (W)
Walk+Roll to School Day
8:00-1:00, School Pictures (Gym)2:45-3:45, Asynchronous Content Prep Time
7:00-10:00, School Board Meeting (Zoom)

October 7 (H)
4:00-5:30, Allan to ELA Adoption Meeting (Zoom)
5:30,6:30, 4J Virtual Job Fair (Zoom)

October 8 (F)
1:25-2:25, Asynchronous Content Prep Time
1:30-2:30, Classified Staff Meeting (Library)

October 11 (M)
Indigenous Peoples’ Day
9:00, Allan to Elementary Principals’ Meeting (Zoom)

October 12 (T)
2:45-3:25, PBIS Meeting (Library)
4:00-6:00, Allan to ELA Adoption Meeting (Zoom)

October 13 (W)
2:45-3:45, Asynchronous Content Prep Time

October 14 (H)
5:00-6:00, Site Council Meeting (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

October 15 (F)
No School — Professional Development/Planning Day
8:00-2:00, Allan to ELA Adoption Meeting (Roosevelt MS)
8:00-9:00, Team Collaboration
9:00-10:00, Tech Webinar – Pre-made Nearpod and Seesaw lessons
10:00-12:00, Team Collaboration
12:00-12:30, Lunch
12:30-2:00, Team Collaboration
2:00-4:00, Prep

Have a good week, y’all!

Allan

 

September 27, 2021

 

Greetings Holt Staff,

Nineteen items of note for this week:

• Staffing Updates – Four staffing updates:

• Michael Larsen (CLC Teacher) – Regular Holt sub, Michael Larsen is taking Kristina’s spot at our CLC Teacher. Michael has a Masters Degree in Special Education and prior to teaching worked as a CLC EA. To help with the transition, Michael will start on Monday and will overlap with Kristina through her last day on September 30th.

• Max Taylor (Behavior EA) – Max was hired as our new Behavior EA and started last Friday. He recently graduated from the UO with a Sociology Degree and has experience working as an office assistant at Chavez.

• Kyla Lenker (Utility COVID EA) – Kyla joins us as our Utility COVID EA. She has an Elementary Education degree and most recently worked as an EA in Junction City. Before that she worked as an inclusion specialist with middle to college-aged individuals experiencing DD. Kyla has an intake meeting with HR later this week and should be able to start soon after.

• Student Office Assistant (Anna Moore) – Sheldon High School student and former Holt student Anna Moore will be our new Student Office Assistant. We’re still working out her exact hours and start date, but she should be starting soon.

Please welcome these fine folks to Team Holt. Go, Bolts!

• Walk+Roll to School Day – Not this week, but next week on Wednesday, October 6th is Walk & Roll Day! Please encourage your students to walk, bike, carpool or ride the bus to school. If students live a long way from school, they can try parking a ten minute walk from school and walking the rest of the way. The goal is to reduce traffic and pollution around our school and to promote physical activity for our students.

• Rainy Day Arrival Plan – This is Oregon, so we’re only going to do the rainy day arrival plan if it’s an downpour. However, if we do get a downpour, here where grade level cohorts will be stationed and who will be supervising:

5th Grade – Covered Area (Connie & Iris)

4th Grade – Gym (Ben & Tasha)
• Enters through gym doors on blacktop

3rd Grade – Cafeteria – (Marilyn, Max, Alex)
• Enters through gym doors by bike rack
• 2 in cafeteria one at gym doors

2nd grade – Library (Robbie, Annie, Jackie)
• Enters through 2nd grade door and walks to library
• Robbie in Library, Annie at door, Jackie at K-2 intersection

Kinder & 1st Grade – K-1 Hallway (Cheryl, Wendy)

*Outside – Kim, Allan, Darla directing traffic flow
*Breakfast carts at each station for handing out breakfast

AT BELL all stations stay in area until released to avoid mixing cohorts
• K-1 and 2nd graders in Library released first
• 5th grade enters through 2nd grade door
• 3rd released
• 4th released

• Updated Inside Recess Supervision Plan – Related to the above, linked here is the Updated Supervision Schedule, which includes a revised inside recess supervision schedule for where recess supervisors are stationed.

• COVID & Quarantine Updates – Holt has not had any positive staff or students at school yet, but it’s only a matter of time before we a class or groups of students and/or staff have to quarantine while we contact trace. Talking to other principals who’ve had to do this, please take note:

• COVID Cleaning Update – I asked at a principals’ meeting about the discrepancy between what custodians were told and what’s in the district COVID-19 Communicable Disease Plan and the COVID-19 Infection Prevention Cleaning and Disinfecting Protocols. I’m not totally satisfied with the answer since I still see discrepancies, but an email from the custodial manager said the plans and practices are aligned.

• Seating Charts to Allan ASAP – If you have not already, give me your seating chart as soon as possible. This also goes for PE, Music, Title, and SPED groups. Paper or electronic copies are fine.

• 6-feet apart if you don’t want to quarantine – If you have a COVID positive student, any student who were within 6-feet of them for for 15-minutes cumulative time over the day will also need to quarantine. This also applies to staff, so keep yourself and students 6-feet apart whenever you can if you want to avoid dealing with quarantines.

• Do staff quarantine after a close contact? – If a staff member is fully vaccinated and was identified as a close contact, they DO NOT need to quarantine unless they are presenting COVID symptoms (Fever > 100.4, cough, shortness of breath, chills, difficulty breathing, or new loss of taste/smell) and continue work as normal.

• How long do students quarantine after a close contact? – When kids are quarantined individually either through exposure at school or at home, they cannot return for 14 days.

• What happens when an entire class has to quarantine? – Linked here is the full doc of What happens when a positive case has been identified? but here is the short version:

Day 1 – Asynchronous lessons from classroom teacher
Day 2+ (if necessary) – Synchronous lessons from classroom teacher, following the K-5 Connect Schedule
Day 3 – Students NOT identified as close contacts return for in-person learning

• What happens when individual students have to quarantine? – Also on the What happens when a positive case has been identified? doc is this full answer, but below is the short version:

1. Teachers send parents the Family Quarantine Letter (edited to fit how you are sharing lessons).

2. Teachers provide students lessons by either Option A: Send the essential components of your daily in class learning and activities as a Seesaw assignment or Option B: Until Oct 15, assign students the pre-made lessons created by TOSAs (linked on the above doc).

3. Students may access a district teacher (not their brick and mortar teacher) during office hours (links and times are in the above doc).

4. Communicate and collaborate with case manager for any student on an IEP or 504 or ELD.

• Student Quarantine Extended Absences K-5 – A longer more detailed version of the above is described in the Grades K-5 Student Quarantine & Extended Absence Process I shared last week. The following Teacher Quarantine Flow Chart has also been created to assist teachers with this process, which includes details on preparing students now before a quarantine, what happens for a whole class quarantine, and for individual student quarantines.

• How do I know if a student is on quarantine? – I shared this earlier, but as a reminder, if a student has a little grey house next to their name on your Synergy seating chart, that student is on quarantine. District contact tracers are sometimes slow to update this, so just ask myself or office staff if you’re wondering about a particular situation. 

• DUE: Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

For the self reflection ratings, how I evaluate staff on the 1 – 4 scale is a 3 is the target. If you’re a 3 (Effective), you’d doing a solid job. If you’re a 4 (Exemplary), you should be going around the school district teaching other staff that area. A 2 (Area for Growth) is not necessarily a bad thing. It just mean there is room for improvement. For myself, I can think of lots of areas I know I can get better at.

• iPad Charging Options – If teachers want a charing stating in your classroom Brian got his hands on some extra chargers and there are a couple options:

• COW Cart w/Chargers – Long term, I think we’ll be able to keep iPads at school and won’t be required to send them home daily, so COW carts are probably the best long term solution. Brian can wire a cart with about 5-chargers for now (chargers are on backorder and can be fully wired up with chargers later).

• Power Strip w/Chargers – Short term, if you’re tight on classroom space right now, a power strip with 5 chargers hooked up might work better for now. If you’d like this option, also let me know how long of a cord you’ll want for your power strip.

Teachers should let me know if you’d like one of these options.

• Second Step Tips – In addition to the digital resources I shared last week (let me know if you didn’t get access), each grade level should have at least one physical kit, as well as the bullying prevention unit materials. Let me know if you are missing anything. 4J Behavior Specialist Shasta Quigley shared the following Second Steps resources:

Getting Started:
How the Program Works Scroll to the bottom of the page for the 8 minute walkthrough

VIDEO: Program Walkthrough Overview of the teacher dashboard, how to create classes and online resources and lessons

Other Links:
K-5 Digital Scope & Sequence
Pacing Guide for a 20 week sequence. Includes information on length of lessons

• Site Based Safety Committee – 4J has been out of compliance regarding state requirements for building Safety Committees. Myself, Kim, and Darla will make up the team, but I wanted to open it up to anyone else who would like to join. Linked here is a Safety Committee Email from Brooke Wagner with a description of committee and committee member obligations. Let me know by the end of the week if you’d like to join or if you have any questions.

• Friday Afternoons – I shared earlier that I’m pushing pause on Wednesday and Friday PD/PLCs, but downtown officially told principals October 1st should be 1-hour of protected prep and the remaining time in the afternoon should be protected for teachers to create asynchronous content that can be used by students in quarantine.

• Student Birthday Treats – I’m putting this in Monday’s Quick News, but for health and safety reasons we cannot allow families to send swag bags or gifts to students on someone’s birthday. We can allow pre-packaged foods, such as store-bought cupcakes, popsicles, or individually packaged treats.

• Chairs Up at End of Day – A reminder to staff, please have students put chairs up at the end of the day.

• October 15th PD – A few people have ask what the plan is for the Friday, October 15th PD Day. All that’s been shared with principals is “Professional Development (5.5 hours), Guest speaker – Race/Equity, SEL Building Specific, Teacher Planning Day.” So now you know as much as I do.

• Highly Qualified recruitment change for SPED EAs – To open up the classified candidate pool, HR Emailed principal they are no longer requiring applicants for SPED EA vacancies to meet HQ standards, which is a minimum two years of college. I’ve heard rumors this may soon apply to general EA positions as well, so if you know of anyone good out there who couldn’t apply for position before that they should do so now, whether it’s for a permanent job or as a sub. UPDATE: HR Emailed principals Sunday that beginning immediately, ALL educational assistant candidates who are at least 18 years of age and have a high school diploma or equivalent, will be referred to hiring administrators for consideration.

• Licensed Rover SubsHR Emailed principals they have hired 5 “rover” subs who will fill any unfilled sub jobs, which have been rampant across 4J. They plan to hire 5 more. If there are days where there are no unfilled licensed sub jobs, they’ll be assigned to any unfilled classified sub jobs.

• REPEAT: Safety Week, THIS WEEK – Safety Week is this week. See the schedule below and see the Sept. 13, 2021 Announcements for details.

• Monday – Directed Evacuation (i.e. Fire Drill) – 1:45
• Tuesday – Lockdown Drill – 8:35
• Wednesday – No Drill or Weather Make-Up Day
• Thursday – Room Clear – Time decided by teachers
• Friday – Earthquake/Fire Drill – 8:35

Please let me know if you do not have a manual or if you have any questions or suggestions.

• REPEAT: SELCO’s Educator Grants, Due THURSDAY – SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are due September 30.

• REPEAT: EEF Grant Applications DUE NEXT WEEKEEF Grant Application are due Friday next week. No one has brought a grant to me yet, so unless someone tells me this week they want to submit a grant, I’ll plan to recycle some old grants for books, PBIS stuff, and various supplies.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 27 (M)
Safety Week
Allan turns 50 and get’s a discount a Denny’s!
8:10, Allan Reading to Class
9:00, Allan to Elementary Principals’ Meeting (Zoom)
12:05, Allan Reading to Class
1:45, Fire Drill
2:35, Sunshine Committee Meeting (Library)

September 28 (T)
8:25, Lockout Drill
2:45-3:25, IPBS Meeting (Library)

September 29 (W)
No Drill or Weather Make-Up Day
2:45-3:25, PLC Meetings – Repurposed for Leadership Plan Discussion (Library)
4:00-5:00, Allan to 4J Data Team Meeting (Zoom)

September 30 (H)
Room Clear Drill – Time decided by teachers
2:45, Allan to IEP Meeting (Zoom)

October 1 (F)
8:35, Earthquake/Fire Drill
1:25-2:25, Asynchronous Content Prep Time

October 4 (M)
9:00-11:00, Allan to Elem Principals’ Meeting (Ed Center)

October 5 (T)
2:45-3:25, Staff Meeting (Cafeteria)

October 6 (W)
Picture Day
Walk+Roll to School Day
2:45-3:45, Asynchronous Content Prep Time
7:00-10:00, School Board Meeting (Zoom)

October 7 (H)
Regular Day

October 8 (F)
1:25-2:25, Asynchronous Content Prep Time

Two weeks down, thirty-four to go! Have a good week, everyone!

Allan

 

September 20, 2021

 

Greetings Holt Staff,

Twenty-two items of note for this week:

• Staffing Updates – Five staffing updates:

• CLC Teacher Interviews Monday – Kelsey and I are interviewing a candidate for our CLC Teacher opening on Monday at 2:40 in the school garden if any of you would like to join us. Let me know and I will get interview materials ready for you.

• Behavior Support EA – We had a surprisingly strong pool of candidates and I’ve forwarded a name to HR for hire. Hopefully they make the offer early this week so they can start sometime this week, but I’m predicting they won’t start until next week.

• COVID Utility EA – Just like last year, downtown has decided to staff schools with a 6.5-hour COVID Utility EA. Since this position is so similar to the Behavior EA, HR gave me permission to hire someone from the above pool of candidates we interviewed, we had a strong candidate for this position who I’ve also forwarded on the HR for hire. Fingers crossed they can start later this week, but more likely next week.

• 2-hour Night Custodian – Please welcome Robert Bolden as our newest night custodian. Robert is primarily at Monroe, but when he’s finished over there comes to Holt to help out for 2-hours.

• BEST Coordinator Hires and BEST EA Openings – Our very own Ben Duncan has been hired as Holt’s BEST Coordinator, so congratulations Ben. In my experience, BEST functions better when the coordinator is someone who also works in the building during the day, so I’m glad we were able to get Ben for this job. BEST is tentatively set to start in mid to late October. And speaking of BEST positions, the BEST EA Job Posting was reposted if there are any classified staff members interested in adding 2-3 hours to their day. The posting closes this Thursday, September 23rd.

• Recesses Shorter on Fridays – A reminder that according to the 4J Standard School Schedule, morning and afternoon recesses are 5-minutes shorter on Early Release Fridays. This is noted on the Master Schedule on the supervision tab, but not on the main master schedule tab, which created some confusion around this.

• September PLC Meetings – Downtown has given principals leeway to prioritize building operational needs over starting up PLCs, which I was already planning for one of our PLC dates. The plan for our next to PLC times will be:

• September 22 (W) – Vector (formerly SafeSchools) Training Time Part !
• September 29 (W) – Review & Discuss Leadership Plan Survey
• October 6 (W) – Vector (formerly SafeSchools) Training Time Part 2

• Rain & Smoke Morning Arrival Plan – Kim and I (but mostly Kim) came up with a tentative plan for if we have to let kids inside early in the morning. I’ll bring this to a future meeting for staff approval, but if we HAVE to bring kids in from a downpour, we will put 5th under the covered blacktop area, 4th into the gym through the exterior gym doors, 3rd into the cafeteria through bike cage doors, 2nd into the library though their normal entrance, and K/1 will be seated in the hallway in C and D wings. For smoke days, we’d likely split the gym between 4th and 5th grade. We’re working on EA location assignments, but should have that ready to go soon.

• Curriculum Night – Talking with other principals, it doesn’t sound like many schools are doing a virtual Open House or Curriculum Night Events, instead letting the fall Meet Your Teacher events and sharing class info by email. I think Holt should follow suit, but let me know if I’m reading the room wrong and teachers DO want to hold a Curriculum Night and I’ll add this to a future meeting agenda.

• Artist in Residence – Lane Arts informed me the artist for “Bold & Bright Murals” is not on their roster anymore, but they are reaching out to the “Glass Fusing Fun.” Below is the survey from earlier in the year, but I’ll put this on a future agenda for us to decide our Term 2 Artist. See the Lane Arts Artist in Residence webpage for their complete list of artists.

 

• Digital Second Step Curriculum – Our online Second Step subscription just got activated this Saturday and I added all licensed staff. Let me know if you did not get an email from Second Step and you wanted access

• iPad Request for Students – If you have a new student who needs an iPad, you do not need to put in a ticket to 4jdesktop@4j.lane.edu. You just need to let the office know which student you need the iPad for and we will check it out through the Learn21 checkout system. For students who have lost or damaged their iPad, they too can get a replacement iPad through the same method. The district policy is the first lost or damaged iPad is free, the second incident requires families cover half the cost, and a third incident families must cover the entire cost. However, I checked with the Tech Department and families who are unable to pay the replacements costs are to be given another without restriction. My hope was that families who continue to lose or damage iPads, we would issue an iPad that stays at schools, but was told that is not what we are to do.

• COVID News – In the first week of school 4J already has one class that’s been on quarantined for two days while they contact trace, so be vigilant about masks and 3-feet. Here are several other updates:

• COVID-19 Case Dashboard – Downtown created a COVID-19 Case Dashboard that tracks the number of positive on-site COVID student and staff cases by school.

• Assigned Seat Documentation – Do know that if a class goes on quarantine, district contact tracers will need to collect seating charts for classrooms, any small groups classrooms or specialists may have (including Title and SPED), and also cafeteria assigned seats. Please have these ready to scan and email at a moments notice.

• Classroom Cleaning Updates – Ritchie shared an email with me that custodians were directed to change their nightly cleaning of student desks and small group tables. This is interesting because it conflicts with what’s on the district COVID-19 Communicable Disease Plan and the COVID-19 Infection Prevention Cleaning and Disinfecting Protocols posted on the district website. I’ve emailed the district Custodial Service Managers, but haven’t heard back yet, and I also plan to bring this up Monday’s principals’ meeting, so stay tuned.

On a related note, a few teachers have asked about cleaning desks after m meals. It’s not required this year, as we focus on hand sanitizing instead, but teacher are welcome to clean desks if they choose.

• Chairs Put Up at Dismissal – Kind of COVID cleaning related, It’s best if teachers can have students put chairs up on their desks at the end of the day.

• Quarantine & Tech – I’ve already share this, but In order to respond to quarantine at a moment’s notice, Student iPads need to be traveling from home to school daily. If you need of additional headsets, please submit a ticket at 4jdesktop@4j.lane.edu

• Lessons for Students Quarantine – Principals are supposed to get information on Monday at our All Admin Meeting regarding Seesaw and students in quarantine, but a good tip I got from the BV principal is for teachers to simply send out the Monthly Library Choice Board from Amy Page for students in quarantine, asking them to complete X-number of activities each day.

 

 

• Reimbursement Updates – For staff turning in receipts, a reminder that checks are no longer being written by schools and reimbursements go on your next paycheck. Melanie has to submit all reimbursements to Financial Services by the sixteenth of each month, so staff need to give her receipts by the 13th if you want the reimbursement to appear on your next paycheck.

• Air Quality Updates – We had some bad air last Friday and the new 4J standard is when the air quality index rises into the range considered “unhealthy,” with the AQI just over 150:

• Keep outdoor activities to a minimum. Students may eat outside, and recess may be held outside, but activity should be limited—no high-exertion activities like running games. (This is a change given the needs of the current year, instead of requiring indoor recess in this air quality range.)
• We should keep all students inside if AQI is 200 or greater.
• The district monitors air quality conditions to guide decision-making around school-sponsored outdoor student activities using AirNow.gov

• SPED Referral Process – I already shared this with SPED teachers, but SSD emailed principals How to Refer a Student for Special Education if you’re interested in the current process, which is essentially the school team fills out a Referral Packet, gives it to the school psych, who reviews it and gives it to a district referral review team, who make a recommendation, that is brought back to the school team, and then an Evaluation Planning Meeting takes place to decide whether or not to move forward with an evaluation for special education.

• Calendar Request Form (Electronic Version!) – You can still use the paper version of the Calendar Request Form I shared last week, but Gloria made an Electronic Calendar Request Form you can use instead. Be sure to notify Melanie you complete the form after submitting it.

• 4J NATIVES Program – Linked here is info and sign-up forms for the 4J NATIVES Program. There won’t be a presentation at a staff meeting as there has been in the past due to a new coordinator to replace Brenda Brainard has not yet been hired.

• Holt Water Bottle Update – Water Bottles didn’t start getting printed until last week, which means they will should here sometimes the last week of the month.

• K-5 Connect & EOA Update – Downtown has experienced many delays moving forward with the waiting list for K-5 Connect. Families are now being offered slots in the program and they are still taking students from the waiting list at grades where they have room. Families that are contacted on the waiting list have 24-hours to make a decision before they lose the seat. They hope to have this ironed out in the coming week.

• Google Apps Student Permission Form – I know not many classrooms are using Google Apps, but principals got an email from the Tech Department saying for any students who do not have Google Apps permission, we can now get verbal permission from a parent and complete the form for them.

• SSD Scheduling Ideas – SSD emailed principals and SPED Teachers Scheduling Ideas doc for when buildings are short staffed due to unfilled subs jobs or unfilled job postings. Holt is better off than most schools, but we are down two positions right now (a sub for Jason and a 1:1 for a kinder).

• REPEAT: Safety Week, Sept. 27 – Oct. 1 – Safety Week is next week. See the schedule below and see Last Week’s Announcements for details.

• Monday – Directed Evacuation (i.e. Fire Drill) – 1:45
• Tuesday – Lockdown Drill – 8:35
• Wednesday – No Drill or Weather Make-Up Day
• Thursday – Room Clear – Time decided by teachers
• Friday – Earthquake/Fire Drill – 8:35

Please let me know if you do not have a manual or if you have any questions or suggestions.

• REPEAT: Principal Visits to Classrooms – If you haven’t already, let me know a good 10-minute block of time I can come to visit sometime this month to introduce myself to kids and read a book.

• Education Appreciation Days at Autzen Stadium – The Oregon Ducks are hosting two upcoming Education Appreciation Days at Autzen Stadium. They’re offering a 30% off discount for you, your friends and your family. This discount can be used at the October 30th game against Colorado. Go to www.goducks.com and buy tickets using the code “2021EDU”

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 20 (M)
Schools can begin 1:1 easyCBM measures
8:30, Allan Reading to Class
9:00-11:00, Allan to Elem Principals’ Meeting (Ed Center)
12:45, Allan Reading to Class
2:40, CLC Teacher Interviews (School Garden)
4:00-5:00, Allan to All Admin Meeting (Zoom)

September 21 (T)
10:20, Allan Reading to Class
2:45-3:25, PBIS Meeting (Library)

September 22 (W)
2:45-3:25, Vector Training (formerly SafeSchools) Training Time
7:00-10:00, School Board Meeting (Zoom)

September 23 (H)
Regular Day

September 24 (F)
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
12:10, Allan Reading to Class
2:30-3:25, ACT Aligned Activity (Email Coming Sunday Monday)

September 27 (M)
Safety Week
Allan turns 50 and gets an AARP Card!
9:00, Allan to Elementary Principals’ Meeting (Zoom)
1:45, Fire Drill

September 28 (T)
8:25, Lockout Drill
2:45-3:25, IPBS Meeting (Library)

September 29 (W)
No Drill or Weather Make-Up Day
2:45-3:25, PLC Meetings – Repurposed for Leadership Plan Discussion (Library)

September 30 (H)
Room Clear Drill – Time decided by teachers

October 1 (F)
8:35, Earthquake/Fire Drill
1:30-2:25, Building Based PD – Repurposed for Leadership Plan Discussion (Library)

After a full week of school with all students in-person for the first time since March 2019, those memes about “There’s no tired like teacher tired” never seemed so relevant, but I’m sure we’re building up our stamina.

Have a good week, everyone, and let me know if there’s anything I can do to help.

Allan

September 13, 2021

 

Hi Everyone,

Our first two days of school seemed to go well. There’s a few tweaks we may want to make, but overall things seemed to run quite smooth, so nice work, Team Holt!

Twenty-four items of note for this week:

• COVID: Staff Stay Home If… – A reminder from the 4J COVID-19: Staff Information – Fall 2021-22 Slide Show I went over two weeks ago, staff must conduct a daily self-check and attest to the following:

√ You are not experiencing primary COVID symptoms due to an unknown illness;

• Fever of 100.4° F or higher
• Chills
• Cough
• Shortness of breath
• Difficulty breathing
• New loss of taste or loss of smell
• Note: Not all persons with COVID-19 exhibit primary symptoms, particularly in the less-likely breakthrough cases in individuals who are fully vaccinated.

√ You have not been identified as a close contact of a person who is COVID-19 positive;
√ You do not live with a person who is COVID-19 positive;
√ You are not awaiting the result of a COVID-19 test that was administered due to COVID symptoms; and
√ You have not been placed in isolation or quarantine by a health provider or by Lane County Public Health.

If in doubt, please call, text, or email me.

• Safety Week, Sept. 27 – Oct. 1 – In two weeks we’ll hold our Safety Week, which is a good way to bring awareness to staff, students, and families about the various safety procedures right at the start of the year. I like to do this when two months overlap within the same week, so we can take care of two monthly required fire drills all in one week. I’ll plan to go over this Tuesday’s Staff Meeting, but I tried to work around recess times and PE/Music times to avoid stepping on anyone’s prep time. I’m proposing the following times and also that on Tuesday and Friday the 8:10-8:40 PE/Music classes move up 5-minutes and the 9:45-10:15 PE/Music classes move 5-minutes later so everyone get’s their prep and we can squeeze the drill in between.

• Monday – Directed Evacuation (i.e. Fire Drill) – 1:45
• Tuesday – Lockout Drill – 8:35
• Wednesday – No Drill or Weather Make-Up Day
• Thursday – Room Clear – Time decided by teachers
• Friday – Earthquake/Fire Drill – 8:35

4J is looking to use a different program in place of ALICE, likely I Love U Guys, so schools were told to wait to practice those drills until staff have been trained.

All of the above drills are listed in the Emergency Procedures Manual, the rainbow tabbed spiral notebook (which is also in the process of being updated) that should be hanging in every classroom. I’ll make a short announcement before each drill, but it’s also good and encouraged for teachers to prep students prior to each drill.

MONDAY– Directed Evacuation (Fire Drill): Linked here is theBuilding Evacuation Map (same as last year) and an updated Fire Drill Line Map. The evacuation routes are similar last spring, but I’ve updated the spots where classes line up to include new classrooms and teachers. Let me know if you have any questions.

TUESDAY – Lockout Drill: I will announce that this is a lockout drill, where if there was something unsafe in the neighborhood we would lock all exterior doors (though right now they’re all already locked), we would not let anyone in or out of the building, but continue business as usual inside the building until the all-clear, which I will announce 10-minutes into the drill.

WEDNESDAY– No Drill – Weather Make-Up Day

THURSDAY – Room Clear: Room Clear Drills will happen at a time determined by classroom teachers. In normal times this drill would be done in cooperation with another classroom where students could go in the event of an actual room clear, but for this year because of distancing rules, I’d advise teachers to use their commons areas, the library, or an empty classroom if you have one nearby. The goal of this drill is for students to know where they would room clear to in the event of an actual emergency since in most cases the teacher would need to remain in the classroom when the rest of the students moved out of the room.

FRIDAY – Fire/Earthquake Drill: For the Earthquake Drill, teach students to “Drop, Cover, Hold,” meaning drop to the ground (so you don’t fall over), cover yourself by going under a desk (to protect yourself from falling objects), and hold onto the desk legs (so you stay under cover and don’t get bounced out). There are many resource on The Great Oregon Shake Out website for you to teach students about Drop, Cover, Hold and earthquake preparedness. See the linked Evacuation Map & Lines for where classes should line up for the Fire Drill following the Earthquake Drill when you hear the fire alarm go off.

Please let me know if you do not have a manual or if you have any questions or suggestions.

• Meeting Calendar Update – Mentioned in the Leadership Meeting Minutes, wtih the added meetings and PDs this year, we had to revise our building meeting calendar. Regular meetings will be:

Staff Meeting (1st Tuesday of the month, 2:45-3:25)
IPBS Meeting (2nd Tuesday of the month, 2:45-3:25)
Leadership Meeting (3rd Tuesday of the month, 2:45-3:25)
PBIS Meeting (4th Tuesday of the month, 2:45-3:25)

In going down to one Staff Meeting a month, we figure since teachers are already meeting twice each week, we can probably take care of short business items at those meetings.

Also, I’m leaving September’s meeting schedule mostly as planned, except for swapping out the Staff Meeting on the 28th for an IPBS Meeting. The above schedule of meetings will begin in October

• Calendar Requests – Related to the above, staff needing to add any event to the school calendar must use the Calendar Data Entry Form found in the IMC. Please fill it out and turn into Melanie as soon as your event is planned. Prior to scheduling an event, check the school calendar for conflicts. If you’re planning an evening event that will be using the cafeteria you can’t start it before 6:30. The cafeteria is rented out to the YMCA until 6:00 each night and while they’ll help us set up before 6:00 we can’t have parents and guests in there until they’re out.

• No Evening Events on School Board Nights – This isn’t new, but a reminder that schools are not to schedule evening events that conflict with School Board Meetings, not that we’ll have as many evens due to COVID restrictions, but I’ve added Board Meeting to the Staff Zimbra Calendar (and also the Zoom link to the meetings if you want to listen in).

• easyCBM Fall Benchmark Testing Window – ODE guidance has been exceedingly clear on schools providing “Care & Connection” with students and families for the first two weeks of school. Schools should plan on starting the 1-minute 1:1 assessments the week of September 20th and the whole group measures starting the week of September 27th (my birthday!). The window will be open through October 14th.

• State Vaccine Mandate Reminder – Fully vaccinated staff must submit a copy of their proof of vaccine even if they received their shot from a 4J clinic and did the district vaccine verification process. OHA requires the district have a copy of employee vaccination documentation. The deadline for submitting the required OHA exception form is Monday, September 13th at noon. Linked here is the HR Vaccine Mandate Email sent earlier to all staff. Also. Lisa G. offered to deliver any paper verification form if you’re not doing the online form. She said to just put the paperwork in her mailbox if that is helpful to you.

• Seesaw and Students in Quarantine & Friday Prep – Downtown is continuing to work with EEA to reach an agreement regarding how to support students in quarantine. For now, teachers should post materials on Seesaw that a student in quarantine could have a window into activities occurring in the classroom. Additionally, downtown is asking principals to provide teachers time this Friday, September 17th to create a “bank” of asynchronous activities in case we need to take a break from in-person learning.

I’ll notify classroom teachers if a student in your class is on quarantine. Almost all cases this year have been due to a student being a close contact of someone who had COVID and not because they tested positive. Students officially put on quarantine will be flagged in synergy with a house icon like the ones below.

• Regular 3-Feet Student & Masking Refreshers – We need to be proactive in addressing three feet and masking requirements. You have probably already thought of this, but It will be important to have regular lessons and reminders in the first few weeks of school to address proper wearing of masks and ensuring 3-feet in the classroom, outside, and around the school.

• Attendance 15-Minutes After Tardy Bell – Downtown wanted principals to remind teachers attendance needs to be taken by 8:10, 15-minutes after the 7:55 tardy bell.

• Behavior EA Interviews Thursday at 2:35 – HR sent me our candidates list Friday afternoon, so interviews will be this Thursday at 2:35 in the school garden. We had 9 applicants and I’ll plan to interview 3-4 candidates. Interviews will be 25-minute each. Let me know if any of you are willing to volunteer your time to help serve on the interview committee. The more the merrier.

• Principal Visits to Classrooms – I’d like to visit every classroom sometime during the first few weeks of school to greet students and introduce myself. I’ll read a favorite story to your class and chat with the kids a bit. Teachers, please let me know a good 10 minutes block of time I can come and visit sometime this month. Thank you!

• Classroom Newsletters – I’d like to have copies (email is best) of classroom newsletters when teachers send or email them home to families. This helps me keep up to date on what’s happening or going to happen in classes when families ask and it also lets me know details of any class activities that I might be able to get local media to come out and cover. I love promoting our school! If you missed it last week, Holt was in the news on KEZI on Thursday and on KLCC on Friday.

• FREE Table in Staff Room – The Staff Room FREE Tables is starting to get quite a pile. If you put something there, only leave it for a week and after that dispose of it.

• Wear Your Holt Shirt WEDNESDAYS! – We wore our Holt shirts last week on Friday to show school spirt for the first day of school, but our regular school spirit day is Wednesday, so remember to wear your Holt shirt, gear, or purple & green this day each week. Go, Bolts!

Speaking of school spirit, If you missed this Instagram & Facebook posts, check out this Level 10 hair tattoo school spirit!

• Upcoming SSD Changes – An SSD Email was sent to principals regarding changes to address significant SSD staffing shortages. Most of the changes involve reassigning duties for a lot of itinerant staff (nurses, consultants, etc.), but SSD admin are also looking at caseloads and may reassign building staff to understaffed buildings.

• Air Quality Info – It wasn’t too smokey this past week, but if you wanted to know the cutoff numbers, if the air quality is in-between 101- 149, kids are allowed to go outside, but we are advised to avoid over exertion for outdoor activities. Any air quality over 150 is when we need to bring kids in for inside recess.

• University Supervisors Allowed in Buildings – If you have a student teacher, HR has said university supervisors are now allowed to come into buildings to observe and meet with student teachers and practicum students. They just need to be sure to sign-in through the main office.

• K-5 Connect & EOA – All families that were offered spots in K-5 connect had to make decisions as of yesterday. Students that have elected to attend K-5 connect are in the program for the remainder of the first semester. We are still taking students from the waiting list at grades where we have room. Families that are contacted on the waiting list will have 24 hours to make a decision before they lose the seat. We hope to have this ironed out in the coming week.

• Mystery Science Subscription – If you know Mystery Doug, he also has a website Mystery Science, which I just found out 4J has a three year subscription to if you log in using Clever.

• REPEAT: Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• REPEAT: SELCO’s Educator Grants, Due 9/30 – SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are due September 30.

• REPEAT: EEF 2021-2022 Grant Applications DUE OCT 1stEEF Grant Application are available on their website and are due October 8th. No one has brought a grant to me yet, but before you submit one, let me know your grant title and idea so Site Council can rank order grant submission if we get multiple grants.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 13 (M)
Regular Day

September 14 (T)
2:45-3:25, Staff Meeting (Library)

September 15 (W)
2:45-3:25, PLC Meetings (Library)

September 16 (H)
2:30-4:30, Behavior EA Interviews (School Garden)

September 17 (F)
1:10, Kona Shave Ice Fundraiser (Blacktop Area)
2:30-3:25, Teachers Create “Bank” of Async Activities

September 19 (SU)
Talk Like a Pirate Day

September 20 (M)
Schools can begin 1:1 easyCBM measures
9:00-11:00, Allan to Elem Principals’ Meeting (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

September 21 (T)
2:45-3:25, Staff Meeting (Library)

September 22 (W)
2:45-3:25, PLC Meetings (Library)
7:00-10:00, School Board Meeting (Zoom)

September 23 (H)
Regular Day

September 24 (F)
2:30-3:25, ACT Aligned Activity (Library)

Gird yourself for our first full week with a full-house since March 2019, but look forward to rewarding yourself on Friday with a FREE shave ice from Kona Ice!

Allan

 

September 8, 2021

 

Hi All,

Here is a special mid-week edition with thirteen items of note following a principal meeting this morning.

• Stand-Up Staff Meeting TODAY @1:30 (cafeteria) – Below is a lot of new information, so I wanted to pull everyone together for a Stand-Up Staff Meeting at 1:30 in the cafeteria to answer any questions or if there is anything we’re forgetting to address.

• Buses & Arrival Plan – Buses will start arriving at 7:25 (RT55 @7:25 and RT64, 65, 66 @7:30. SPED routes SR122 & SR87 @7:35), but I’m not going to open doors until 7:45. Students will line up at their doors to wait. This may be a train wreck of an idea, but I want to try this first so we con’t have to make teacher report times super early and make afternoon meetings ridiculously short.

• Teacher Hours & Meeting Times – Given downtown’s expectation that classroom teachers are to have 20-minutes of protected prep before supervising students at 7:45 means work hours for full-time licensed staff will be 7:25-3:25. Afternoon meeting times will be 2:45-3:25. I’ll get this updated on the Zimbra calendar soon.

• Breakfast & Lunch Indoors – Breakfasts will stay grab-and-go, eaten in the classroom as we originally planned. Downtown wants lunches eaten outside “to the extent possible” which I’ve decided is not possible for Holt given the size of our school, given not being able to fit everyone under the covered area, given air quality concerns, given bee and yellow jacket concerns, given wanting kids to space out on the playground, etc.

• Dismissal Plan – Dismissal will be the same as last spring. Classroom teachers will walk students to their designated grade level area. Students walking or biking home are free to go from there. Students riding the bus are to walk along with sidewalk directly to the bus area to line up by bus route. 10-minutes after dismissal any students not picked up will be taken to the office. One new addition is YMCA students, which start Friday, will walk through the main hallway to the gym.

• For Students in Quarantine, Care & Connect Seesaw Lessons – Downtown and EEA are still negotiating this, but at our principal meeting this morning we were told classroom teachers should offer “Care and Connect” lessons for the first few weeks of school for any students in quarantine (we have a few). I’d suggest recycling some of the SEL and start-of-the year Seesaw lessons you used last fall. DO NOT try to recreate your entire school day in Seesaw.

• Lanyards Delayed – The lanyards delivered to downtown yesterday were the wrong ones, so they’ve put in a rush order for the correct one.

• Water Bottles Order Delayed – Water bottles were supposed to have been delivered last week, but have not even shipped yet. I’ll send an email to families later today asking to send a water bottle.

• Masks Now Required Outside (unless 6-feet distance) – Masks are now required for all staff and students outdoors if they cannot maintain 6-feet distance. That means unless you are walking by yourself on the track or field, you need to wear your mask outside.

• Daily Student Health Questions – The two precisely worded questions we asked each student in the morning last spring are no longer required, but teachers should still check in with each student each morning to make sure they are well and not feeling ill.

• Staff Eat 6-Feet Apart – This isn’t a new rules, but 4J is seeing a spike in transmissions between vaccinated staff members who are eating closer than 6-feet apart. Make sure you are at least 6-feet apart when eating in the presence of other staff members.

• Fall Benchmark Testing Starts Sept. 25 – easyCBM is now open, but schools are not to begin testing until the week of Sept. 25th. This will put Title 1 groups starting sometime in mid-October.

• Behavior EA Interviews Friday @1:45 (tentative) – As long as I get candidates today, I’m planning to hold Behavior EA interviews this Friday at 1:30 in the school garden area if anyone would like to help. Let me know if you’re interested.

Feel free to find me before the Stand Up Staff Meeting if you have questions or want to talk before then.

Allan

September 6, 2021

 

Hey Everyone,

Hope you all had a good 3-day weekend.

Twenty items of note for this week:

• Staffing Updates – Three staffing updates:

• Title 1 EA Updates – Lori Tingue was hired last week as a 2nd grade teacher at Gilham, so instead of reposting for her position, we’ve taken her hours and reallocated them to Annie, Ben, and Iris and have shuffled the EA schedule around a bit.

• Behavior EA Vacancy – Our 6.5-hour Behavior EA Job Posting closes this Tuesday, September 8th, so please encourage anyone you know who’d be good (or even someone who is simply teachable) to apply.

• Classified Sub Shortage – We have one unfilled EA sub job in AESOP are if you know any subs who are available. It’s for Jason Martinez in the CLC while he’s on his parental leave.

• Virtual Meet Your Teacher, WED (KG) & THURS (1-5) @12:00 – The Zoom link is on the Staff and Family Zimbra Calendar. Kinder does theirs on Wednesday at 12:00. Grades 1-5 will be Thursday at 12:00. My plan is to welcome families, have teachers introduce themselves (and maybe name a favorite book to read to students), do a review of arrival/dismissal procedures, what to bring to school, and some covid safety procedures. Next I’ll send people to breakout rooms for 15-minutes, at the end of which I’ll close all breakout rooms, do a short wrap up (GO, BOLTS!), and then I’ll stay on to answer any questions.

• Kinderzone Plans – The Kindergarten Team has already connected with staff where you’ll be helping this day, but linked here is the Fall 2021 Kinderzone Plan.

• Enrollment Updates – At the start of August we were 104 students below our projection of 529, but now we’re around 60 under projection and downtown will hopefully release the 9 kinders on our wait list. Nearly every school in 4J is under projection and we are far from the lowest. If you’re interested, linked here is the District Enrollment as of 09/03/2021.

• Meals Change of Plan – Principals got a message late Friday that 4J is pivoting to eating meals outdoors and that more details are forthcoming. That’s about all I know, meaning we don’t know if this means both breakfast and lunch, for how long we’ll be doing this, what’s the plan when it’s raining, what’s the plan when air quality is hazardous, and not to mention how kindergartners would make it from the cafeteria to the covered play area without spilling their trays. There’s an Elementary Principals’ Meeting Wednesday morning, so hopefully we’ll get additional details then (the day before kindergarten’s first day). Stay tuned.

• Transportation Updates – Schools do not have their morning bus arrival times yet, but 4J’s Find My Bus Stop website is now live for families. I’m planning to call Transportation on Tuesday if I don’t hear from them over the weekend about bus arrival times. More to come.

• Meeting Schedules – Due to the above two items and the “Golden Hour” of prep moved to Fridays and PLCs to Wednesday, on the Leadership Team agenda for Tuesday is to look at revising our meeting schedule. We need to shift our Wednesday meetings to either Tuesday or Thursday (I lean toward Tuesdays). I’m also going to propose we go down to one Staff Meeting a month. Since we’re now meeting twice a week, I figure we can add some business items to those meetings. Also, so that teachers get their guaranteed amount of prep, the length of afternoon meetings may be shortened depending upon when buses arrive and when teacher begin supervision students in the morning. Downtown is requiring teachers get 20-minutes of prep at the start of the day before supervising students. So more to come on this topic as well.

• Tech Updates – Four technology related updates:

• iPads Distribution for New Students – Teachers will give students new to Holt their iPads and chargers on their first day of class. If students new to Holt are coming from another 4J school, they should already have an iPad. Student devices are tracked using Learn21, the districtwide device management system. Brian has a bunch of iPads ready to go. Our plan is to checkout iPads to the new student in Learn21, put a sticky note with their name on it, and give those to teachers to distribute the first day of school. All kindergartners will get new iPads and all 3rd graders will get a new iPad with a keyboard case once they return their 2nd grade iPad (grade 3-5 iPads have a keyboard case).

• Headphones Replacements – Brian has a stash of headphones for all new students as well as for students who lost or broke their headphones over the summer. I’d advise students keep their headphones at school, but teachers may send them home if you choose.

• Seesaw Updates – Justin Huntley and his team were able to go into Clever to activate the Seesaw tile district-wide. This means if a student logins in using their QR code, they’ll be able to see the Clever page and the Seesaw title is back on there. Furthermore, Justin will be setting up our specialist in Seesaw this week.

• EdTech Subscriptions & Tools – If you missed it in the flurry of last week’s tidal wave of PD, here are all of the district purchased EdTech Subscriptions and Tools. Not on the list, we also have a subscription to BrainPOP through December, which is a pretty rad website. Be sure to check that one out and maybe the district will get BrainPOP Jr. and BrainPOP Español if enough people use it. Also, don’t forget GoNoodle Plus is free to educators this school year if you sign-up.

 

• Missing Classroom Materials Inventory – In the spring, teachers filled out a Materials Inventory Survey. If you have any updates, additional missing materials or or newly discovered excess curriculum materials, please submit an update in the above survey or email me directly with your update. If you need to review what you submitted in the spring, here is the Spring Materials Inventory Results.

• Wear Your Holt Shirt FRIDAY! – The normal spirit day is Wednesday for wearing your Holt shirt, but everyone should wear your new green Holt shirt this Friday for the first day of school where we’ll have all K-5 students in the building!

• Updated School Map – Linked here is an Updated 21-22 Holt School Map of where folks are working this year. Let me know if you spot anything that looks wrong. This doc can also be found on the Staff Google Drive under MISC > Maps.

• Skipped Videos from Friday PD – The COVID Protocols went longer than I’d expected, so I skipped a couple videos at Friday’s Staff Meeting, but if you’d like to watch them or the two documentaries that were mentioned during Learning for All, see below!

“Inside the AC360 Doll Study”

CASEL: SEL 101: What are the core competencies and key settings?

“In the Shadow of Fairview” – Full Documentary (OPB Webpage)

“Crip Camp: A Disability Revolution” – Netflix Full Documentary

 

• Care and Connection Resources – SSD Collaboration Facilitators put together these Care and Connection Resources for teachers to use with students during the first week of school. Some are a little too worksheet-like for my taste, but there’s also some really good stuff in there worth checking out.

• Color Printing – If teachers need to print in color, please contact Melanie. The office copier is the only one in the building that prints in color, but this printer hasn’t been added to staff laptops because the office copier is often loaded with labels, special paper, or is needed to copy materials for parents waiting to register children and we don’t want large jobs being sent to it. Also try to avoid printing class sets in color unless it’s a for special purpose or event.

• K-5 Connect & EOA – Families who submitted interest in the online pathways have until Thursday, September 9th to confirm they are enrolling.

• Updated District Retention Policy – 4J has unofficially used this process the past few years, but linked here is the updated 4J Grade Placement and Retention of Students Policy. In the past it was simply principal decision, but the new policy makes it more of a team decision, similar to an IEP eligibility process.

• REPEAT: Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• REPEAT: EEF 2021-2022 Grant Applications DUE OCT 1stEEF Grant Application are due October 8th, 2021. Before submitting grants online, let me know your grant title and idea so Site Council can rank order grant submission (no need to do a full write up for this step). Let me know if you have any questions or care to discuss grant ideas.

• VIDEO: Starting Each Class With A Warm Welcome – One last video I passed over during our PD last Friday is a really good one, so I’m ending this week’s blog to highlight it. Keep in mind that a good welcoming activity is also a proactive classroom management strategy. It builds class community, establishes a sense of shared values, and makes everyone feel included. It can be as simple as a smile and greeting students by name as they enter the classroom, but it makes a HUGE difference. :)

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 6 (M)
Labor Day, No School

September 7 (T)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
8:00-9:00, Allan to Elementary Principals’ Meetin (Zoom)
9:00ish, Optional Q&A Session for Staff (Library)
10:00, Classified Staff Meeting (Library)
12:00-12:30, Virtual Meet the Kinder Teachers! (Zoom)

September 9 (H)
Transition Day – KG First Day
12:00-12:30, Virtual Meet Your Teacher (1st – 5th)
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom) – Checking w/PAHS if they are really meeting

September 10 (F)
Classes Begin for All Students
YMCA After School Care Begins

September 13 (M)
Regular Day

September 14 (T)
2:45-3:30, Staff Meeting (Library) TENTATIVE

September 15 (W)
2:45-3:30, PLC Meetings (Library)

September 16 (H)
Regular Day

September 17 (F)
2:30-3:30, Building Based PD (Library)

 

Two days to prep for two days of students!

Allan

August 30, 2021

 

Hello Holt Staff,

Welcome back to the 2021-2022 school year! If you hadn’t read my prior announcement from earlier this month, be sure to go back and review those for info about this school year.

Sixteen items of note for this week:

• Staffing Updates – Three staffing updates:

• Staffing Reduction – Last Thursday I was notified Holt was being reduced by one full-time teacher due to under-enrollment (nine other schools also lost 1-2 teachers each), but since Ashley Wolf is joining Eugene Online Academy (EOA), we do not have to displace anyone. However, we did need to shift someone into Ashley’s 2nd grade position. Downtown suggested and I agreed that one of our four 1st grade teachers should move into that position, so the 1st grade team met on Friday and Lisa volunteered to take Ashley’s spot. Thank you, Lisa.

In terms of overall enrollment, we were projected at 529 students and currently have 440 enrolled, which puts us 89 students under-projection. We only had 37 students request to go online (ten at 1st grade, four at KG, nine at 2nd, four at 3rd & 4th, and eight at 5th), which is fewer than most schools our size.

• Behavior EA Vacancy – Mandy has been offered a position with more hours at Spencer Butte Middle School, so we have a vacant Behavior EA position. HR said they would get the position posted this week, so if you know of anyone good who wants a 6.5-hour position, please encourage them to apply.

• BEST Updates – Holt is slated to open a BEST After School Program this fall, but 4J is having a hard time filling vacancies for even existing BEST programs. Right now there are five BEST Coordinator vacancies out of seven programs. If it comes down to it, downtown is rightfully going to prioritize existing programs over new ones, so it’s a possibility we may have to wait another year before we get BEST at Holt. I have mixed feelings on this. I’m disappointed we won’t have this additional support for students, but I’m also a little relieved at not having to coordinate one more new thing. I’ll update folks as I find out more. Job postings for a BEST Coordinator, Assistant, and EA positions are on the 4J Jobs Website if you or anyone you know is interested.

• Class Lists Update – Not in my blog, but attached in my email is a spreadsheet of of students who chose EOA or 4J K-5 Connect. 2021-2022 Class Lists should be updated by Wednesday at noon. Sending and receiving grade levels should connect regarding who, when, and how you want to update your lists. Let me know if you’d like me to be a part of any class list meetings or discussions.

• “Golden Hour” and Meeting Schedule Updates – I’ve added this to Monday’s agenda, but the “Golden Hour” is no longer on Mondays and is back on Fridays, but schools need to decide if they want the PLC and district PD to happen on Wednesdays or Fridays. Below is what was shared with principals on Friday.

Building Schedule – The feedback was exceptionally valuable in developing the following guidelines. Please note, the 60 minutes of continuous prep is being scheduled for Friday this year only.

• 60 minutes of continuous prep must be provided on Friday this year.
• At least 20 minutes of daily prep must happen prior to teachers supervising students.
• Building decides how much morning transition time is necessary to bring kids in the building, get them breakfast and off to the classroom. (At least 10 minutes)
• PLC weekly (Wednesday or Friday).
• Professional development in ACT and building priorities weekly (Wednesday or Friday).
• No administrator initiated meetings on Monday.
• Building and staff meetings can happen on Tuesdays and Thursdays.

• School Supplies for 2021-2022 – School Supplies are being provided by downtown. They are in the library and teachers should take what you need, but not more (no hoarding). If grade levels need additional items not purchased by the district, connect with Melanie.

• COVID Protocol Updates – Six COVID Protocol updates of note:

• 2021-2022 Elementary FAQ – The school district as created a 2021-2022 Elementary FAQ. It’s a pretty exhaustive document, but let me know if you have any questions about protocols or if there are questions you have it does not answer. Additional info can be found on the previously shared 4J COVID Rules – Visitors, Volunteers & Field Trips.

• PE and Music Protocols – I’ve already shared this with Alex and Ashley, but if you’re interested in the guidelines for PE and Music this year, they are:

• Students must maintain 3-feet physical distance “to the extent possible.”
• Masks must be worn inside the building.
• Masks are not required outside.
• Staff do not need to clean surfaces or equipment between groups (We’re not seeing spread via surfaces).
• Every student washes hands or uses hand sanitizer leaving PE or Music (we’ll station a hand sanitizer station in the hall outside Music and PE hallway).
• No wind instruments in Music.
• Singing with masks on is allowed.

• Breakfast Update – Student will need to collect their breakfasts at the exterior building entrances and not at classrooms. This is due to 4J being out of compliance with Federal Meals Program rules and Nutrition Services likely being audited this year.

• Restroom Cohorting – Each wing should use the same restrooms they were assigned in the spring (see linked Cohort Map), but we do not need to use these restrooms during lunch or recess.

• COVID Testing Partnership with UO – I don’t yet have all the details yet, but 4J schools are participating in a voluntary COVID testing system with the UO where students can choose to be tested weekly at home. Our only role would be to distribute test kits and later ship the returned tests to the UO. Linked here is a Program Flyer.

• New Water Bottles – We did purple last year and this year we have green. They should hopefully arrive next week.

• Inservice Schedule Updates – I’ve sent updated Staff Meeting Agendas in a separate email for the principal led portions of inservice week. Zoom links are now all on the Staff Zimbra Calendar. Linked here is complete Inservice Week Zoom Links. For the all-district PD where everyone is joining the same Zoom (Keynote, ELA + Math Acceleration, and Literacy PD), downtown is hoping schools and/or grade level teams will watch one Zoom feed. Last spring when everyone joined separately, it caused some lagging issues. Here are some additional inservice week reminders and info:

• REPEAT: Report Back Dates– Here are the report back dates:

• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2

• REPEAT: K-1 & Title EA Heggerty PD – Any K-2 or Title 1 EA who have not participated in a previous Heggerty training should attend one of the Zoom sessions on Friday, September 3rd at 8:00-9:50 or 10:00-11:50. Zoom links are on the Staff Zimbra Calendar. I’d recommend attending the second session so you can attend the first part of the Staff Meeting on Friday.

• REPEAT: ArtSpark Artist in Residence Survey: DUE: SUNDY NIGHT – Teachers should fill out the linked Artist in Residence Survey by Sunday night to help start the conversation when we make a final decision at our Back-to-School Staff Meeting on Monday. Artist info is on the Lane Arts Website.

• REPEAT; Single Student Desk Raffle! – The single student desks are to arrive Tuesday morning. We have enough desks for 8 (maybe 9) classrooms. Add your name to the Single Desk Lottery Google Form if you’d like something other than your current desks.

• REPEAT: Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito on Friday? Fill out the linked Breakfast Burrito Google Form by 9:00am, Tuesday, August 31st (student teachers included). You’ll need to log onto your 4J Google Account to complete the form. Let me know if you have any trouble with the form and I can input it for you.

• Keynote Speaker: Keith Jones – See the YouTube video Keith Jones: Un-Rapping Disability to learn about this year’s Keynote speaker, Keith Jones, a musician and disability rights advocate.

• Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• EEF 2021-2022 Grant Applications DUE OCT 1st – EEF usually accepts applications in the spring, but last year was not typical, so EEF made the decision to move the granting process to this fall. EEF Grant Application will be available on their website under the “Grants” tab at the top of the page by September 1st. Applications will due October 8th, 2021. Before submitting grants online, let me know your grant title and idea so Site Council can rank order grant submission (no need to do a full write up for this step). Let me know if you have any questions or care to discuss grant ideas.

• GoNoodle Plus is FREE! – GoNoodle Plus is Free to all educators for the 2021-2022 school year. See the GoNoodle News Release for info, but just sign up for an account to get in on the deal.

• LTD Bus Passes for Students – This program is more utilized by middle and high school, but free bus passes are available for all 4J students. If you know of a student who could use this, let me know and I can arrange for them to get a free pass. Additional information can be found on the LTD Website.

• FREE Program: Architects in Schools – Free design program for 3-5th – Architects in Schools (AiS) provides free architecture and design programming to 3rd-5th grade students and teachers. AiS materials can link to almost any classroom subject and is proven to be most impactful among low-income students, ELL students, and non-traditional learners, and reinvigorates student interest in school. If teachers are interested in using this program, see the linked AiS Flyer, Application Info, and Teacher Application. The deadline to apply is October 22nd.

• REPEAT: Who is A/B and C/D on the Schedule? – If you haven’t already, grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and PE/Music Schedule.

• REPEAT: Make Sure Your Voicemail is Set-Up – Ensure sure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up. If you have questions, please contact our TSS, Brian Lambert, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• District Admin Updates – If you’re interested, linked here are a few District Admin Updates, including District Athletic Director (Patrick Brown), Health Services Supervisor (Joy Maxwell), Human Resources COVID Support (Heather Stein), and South Eugene High School Assistant Principal (Rhiannon Boettcher).

• Which Reading Strategies to Try, and Which to Ditch – Research shows that some popular activities for reading instruction don’t actually result in more fluent readers—so this Edutopia Article and video below round up the most classroom-worthy ones (and the ones to ditch).

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

August 30 (M)
Licensed Staff Report Back
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Cafeteria)
8:30-10:00, Building Welcome Back & A.C.T. PD (Cafeteria)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-3:00, PLC Info & Business Meeting (Cafeteria)
4:00-5:30, Optional KinderZone PD (Ed Center)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
8:00-10:00, 2nd Grade Heggerty Phonemic Awareness (Zoom)
12:30-4:00, 4J ELA + Math Acceleration PD (Zoom)

September 1 (W)
Teacher Planning Day
8:00-9:00, Allan to Elementary Principal Meeting (Zoom)
8:30-9:00, Treats & Supplies from Project Hope! (Front of School)
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Goodies! (Library)
9:00-11:00, District Kick-Off Event (Zoom)
12:00-4:00, 4J Literacy PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-8:30, Welcome Back Social w/Breakfast Burritos! (Cafeteria)
8:30-12:00, Principal Led PD – Learning for All, Anti-Racism Instructional Strategies, SEL (Cafeteria)
September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Staff Meeting, if needed (Cafeteria)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom)

September 10 (F)
Classes Begin for All Students

See you soon!

Allan

August 23, 2021

 

Howdy Everyone,

The countdown to school has begun.

Thirteen items of note for this week:

• Staffing Updates – Two staffing update for this week and we are now fully staffed for the year!

• Annie Carpenter (4-hour EA) – Annie is currently working as a Life Skills EA at ESY (Extended School Year Summer Program) and prior to that she was the Hybrid Utility EA at Awbrey Park. Before that she worked as an elementary EA in Veneta and way before that, I was her principal at Yujin Gakuen (I’m old). Please welcome Annie to Team Holt!

• Holt BEST EA Job Opportunities – If any classified staff are looking for additional hours, or if you know of anyone good, there are two job posting up right now, Program Coordinator Assistant, BEST Afterschool Program (closes 8/24) and Educational Assistant, BEST Afterschool (closes 9/5). Holt will get a BEST Afterschool Program this year and are partnering with YMCA, where the programs will serve 50-80 students and run until 5:30 or 6:00, five days a week, also proving students with a dinner.

• Inservice Schedule Updates – I’ve sent the Staff Meeting Agendas in a separate email for portions of inservice week that I’m in charge of. The most current dates and times are at the bottom of my announcements and also on the Staff Zimbra Calendar. Downtown made a few changes to the week, including adding an optional KinderZone Meeting on Monday (in-person), a Heggery training for 2nd grade Tuesday (Zoom), a meeting on Thursday for SSD Staff (Zoom), a Heggerty Training for New EAs on Friday (Zoom), and I added a Leadership Team Meeting on 9/7 to touch base with last year’s team. Downtown hasn’t sent all of the Zoom links the district-led PDs, but I will add them to the Staff Zimbra Calendar as they come in. Here are some additional inservice week items of note:

• K-1 & Title EA Heggerty PD – Noted above, any K-2 or Title 1 EA who has not participated in a previous Heggerty training should attend one of the Zoom sessions on Friday, September 3rd at 8:00-9:50 or 10:00-11:50. Anyone wanting a refresher is also welcome to attend. Zoom links are on the Staff Zimbra Calendar.

• Optional Q&A Session for New Staff, Wednesdays @9:00 – I’ll be available Wednesday 9/1 and 9/ 11 at 1:00 in the library to check-in, answer questions, or provide any assistance for new staff. I can get busy during inservice week, so I like to set aside a time when I’ll be available for new staff. You can also always email, text, or call.

• Transition Day 9/9 – Thursday, September 9th will be a day for kindergarten only to be in the building. It’ll be all-hand-on-deck for helping this day. Classified staff will push into classrooms as well as licensed staff, though if classroom teachers want to use this day for personal phone calls to connect with families, that is an acceptable alternative. This item is also on the BTS Meeting Agenda.

• Care and Connection Week – ODE is asking schools to focus on Care and Connection the first week students return, and also for the first week when staff return, which is why I’ve hacked off and impressed some of the PD time, so people have more time to plan and prep. I think it’s pretty clear staff will need extra time to plan since you can’t recycle your usual start-of-the-year activities since this is not a usual start-of-the-year. If you’re interested, there are some resources on the ODE Care and Connection Week Website.

• ArtSpark Artist in Residence Survey – Holt will get two Artist Residencies this year funded by ArtSpark. One big change is we can choose from both visual and performing arts artists, which means we can ask for artist who do dance, drama, or music. I want to get your preferences early, so we can lock in an artist and date before the good ones are taken. Please fill out the linked Artist in Residence Survey to help start the conversation when we make a final decision at our Back-to-School Staff Meeting.

• REPEAT: Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito for our first meeting back with the whole gang together again? Fill out the linked Breakfast Burrito Google Form by 9:00am August 31st and I’ll have a hot burrito waiting for you Friday morning. You’ll need to log onto your 4J Google Account to complete the form. I’ll also have food for folks the first day licensed staff report back (8/30) and also the first day classified staff report back (9/2). Let me know if you have any trouble with the form and I can input it for you.

• Single Student Desk Raffle! – The single student desks are supposed to arrive this week! We have enough desks for 8 (maybe 9) classrooms. Please add your name to the Single Desk Lottery Google Form if you’d like something other than your current desks. A few classrooms already have some older single desks, so if any of those teachers win this raffle, their old single desks will be added to the raffle at the end.

 

• COVID Updates – The latest RSSL has come out and and downtown is mostly solid in their COVID protocols. For the most part, protocols are the same as in the spring, except we have 3-feet physical distancing instead of 6-feet, staff must wear masks at all times unless in a room by themselves (with a few exceptions), and masks are not required outside. Let me know if you have questions or if there are questions I should ask.

• Updated Class Capacity – Taking into account the new 3-foot instead of 6-feet distance guideline, linked here is the Updated Holt Classroom Capacity Sheet. I’ll update numbers posted on classroom doors this week. Looking at current Student Totals, 2nd, 3rd, 4th, and 5th grade will be slightly over capacity. I’ve notified Jeff and Melissa about this, but the exact language of the RSSL advises for “maintaining at least 3 feet of physical distancing to the extent possible.”

• Open House, Not Allowed – Parent, volunteers, and other “non-essential” volunteers are not allowed inside schools, so that means no Open House. However, I am putting on the 8/30 Meeting Agenda to discuss if we want to do some kind of virtual open house, maybe individual class Zooms, or one big schoolwide Zoom where we introduce staff and then parents can pepper me with questions, or maybe just stick with a welcome email when we email class lists (see next item).

• Class List Email 9/3 @3:00 – We’ll likely need to update Class Lists once we see who all is going to EOA or 4J K-5 Connect, which I predict will not be as many students as last year. We’ll get that list sometime later this week, but the district class list notification process will be the same as last year, with all classroom teachers sending a welcome email at the same time, which will be on Friday, September 3rd at 3:00pm. I’d advise folks to “schedule” your emails in Zimbra, so you don’t have to worry about hitting send two something times at 3:00. Let me know if you’d like me to show you how to use the schedule feature.

• Breakfast & Lunch – Breakfasts will be as we did them in the spring. Grab-and-go meals which students will eat in the classroom. Lunches will be eaten the cafeteria, but classrooms will have assigned tables and students will have spots 3-feet apart. Linked here is the 4J Breakfast & Lunch Consideration Doc if you want all the details. This doc says to pass out breakfast at entrances, but I’m going to check if we can do it how we did last year in classrooms, since that was folks preference.

• Area Carpets are Coming Back! – You won’t be able to seat your entire class on the carpet at once with the 3-foot rule, but teachers are allowed to have their carpets back in class.

• Separate Supplies for Students – There has not been a lot of transmission over surfaces, but 4J is playing it safe and all students should have their own supplies, using either desk cubbies or the book boxes from last year to store items.

• Mask Lanyards for All Students – Downtown purchased mask lanyards for all students, which should help when students transition from indoors to recess or other outside activities.

• Water Bottles are Coming – I ordered a new set of water bottles for students since drinking fountains are still off limits.

• Other Questions? – When I get a chance, I’m going to update the Holt COVID Protocol Handbook and will share that soon, but what are we forgetting? What haven’t we thought of? I’ve already gotten some good questions from folks, so keep them coming. A few lingering questions downtown is still working out include:

• If a student has to quarantine for two week, do they go to EOA, get a paper packet, Zoom into their classroom, or something else?
• If breakfast is in the classroom, what time are schools letting students in so that teachers don’t lose contractually guaranteed prep time?
• If we’re not as worried about transmission over surfaces, does that mean we do not need to assign cohorts to specific restrooms?
• Can we offer on-site tuition based after school programs, such as Young Rembrandts?

• Back to School Family Newsletter – Im going to finish the Holt Family Welcome Back Quick News later this Sunday and send it out Monday morning, but the link will be up on the Holt School Webpage before I email it if you want a preview.

• Make Sure Your Voicemail is Set-Up – All teachers should ensure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up as well as info on other phone functions. If you have questions, please contact our TSS, Brian, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• REPEAT: Report Back Dates – Most staff report back the last week of August. Here are the report back dates:

• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2 (196-day on 8/27)

• REPEAT: 21-22 Master Schedule – Linked here is the 2021-2022 Holt Master Schedule and is also on the Holt Staff Dashboard.

• REPEAT: Who is A/B and C/D on the Schedule? – If you haven’t already, grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and PE/Music Schedule.

• REPEAT: Holt Staff Handbook – The Holt Staff Handbook includes most every relevant building policy and procedure. Please take time to review the handbook.

• SELCO’s Educator Grants, Due 9/30SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are open August 15–September 30. Visit the above link for details and to apply.

• FREE Google for Education Level 1 Certification – ODE and Google are partnering to offer educators their Google for Education Level 1 Certification. See this ODE News Release for additional info. The deadline to apply is September 15th.

• Podcast Suggestion: Jessica Lahey on Armchair Expert – Candace shared this Armchair Expert Podcast Episode (Spotify) with me where Dax Shepard interviews Jessica Lahey, a teacher and author. She speaks primarily about parenting, but nearly all of her advice also applies to teaching. Next time you’re working in your room, think about putting this podcast on in the background. It’s full of good advice.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next few weeks:

August 23 (M)
Office Opens
August 26 (H)
6:00, PAHS (Parents at Holt School) Meeting (Zoom)

August 30 (SA)
9:00-12:00, Project Hope – Holt Clean-Up Day

August 30 (M)
Licensed Staff Report Back
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Library)
8:30-10:00, Building Welcome Back & A.C.T. PD (Library)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-4:00, PLC Info & Business Meeting (Library)
4:00-5:30, Optional KinderZone PD (Ed Center)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
8:00-10:00, 2nd Grade Heggerty Phonemic Awareness (Zoom)
12:30-4:00, 4J ELA Adoption (Zoom)

September 1 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Burritos! (Library)
9:00-11:00, District Kick-Off (Zoom)
12:00-4:00, 4J Literacy PD PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Library)
8:30-12:00, Principal Led PD – Learning for All, Anti-Racism Instructional Strategies, SEL (Cafeteria)

September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Staff Meeting, if needed (Cafeteria)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom? School Garden? Library?)

September 10 (F)
Classes Begin for All Students

See you all soon, but not too soon. Enjoy the rest of your summer!

Allan

 

August 16, 2021

 

Hello Fellow Holt Bolts,

Hope you’re enjoying your final two weeks of summer. Although I’ve been back at work since July, I’m still getting time in to read and watch some good TV & movies. Best book of the summer was Quentin Tarantino’s novelization of Once Upon a Time in Hollywood, best new shows of the summer were White Lotus and Brand New Cherry Flavor, though both are weird and I’m not sure are for all tastes, and the best movie was re-watching Edward Scissorhands as part of my “film appreciation” course for my children, which was the best received film so far. So although I’m sending you school info, please continue to rest and relax.

Sixteen items of note for this week:

• Staffing Updates – Two staffing updates from last week:

• Temp 1:1 EA Update – SSD changed their mind on this position and decided our 6-week 1:1 EA will be a long term sub job instead of a temp position, but lucky for us Kristina found us a good sub she’s been working with at ESY, Shanen Wentzel-Sheeley, who we’ve secured for this sub job.

• 4-Hour EA Update – We held interviews last week and had a solid pool to pick from. I’m currently waiting for HR to make a job offer.

• In-Service Schedule – Principals now have most all the info for in-service week (minus COVID protocols), so I’ll work on agendas this week and will see how much I can compact the different topics we need to cover. I’ll send out agendas in next week’s announcements, but I should be able to keep things shorter than the district suggested time blocks currently on the calendar. My general plan is for Monday to go over items more relevant to licensed staff and on Friday to go over items relevant to both licensed and classified staff. For Tuesday the following week, I went ahead and deleted the afternoon meeting time, but will leave the morning meeting on the calendar just in case there are any lingering items we need to go over.

• Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito for our first meeting back the whole gang together? Fill out the linked Breakfast Burrito Google Order Form by 9:00am August 31st and I’ll have a hot burrito waiting for you Friday, September 3rd. You’ll need to log onto your 4J Google Account to complete the form. Also, I’ll have food for folks the first day licensed staff report back (8/30) and on the first day classified staff report back (9/2). Let me know if you have any trouble with the form and I can input it for you.

• Open House, Transition Day, Kinderzone, and COVID Protocols – These are all on the calendar, but principals haven’t heard yet how these will look (or if we’re even allowed to have an Open House), which will largely depend upon 4J’s COVID protocols. The latest Ready Schools, Safe Learners Resiliency Framework hasn’t been released, so downtown is having to wait before making a decision on our official COVID plans and protocols. My prediction is we’re going to end up with most of the same safety measures and protocols we followed last year, expect with all students in attendance five days a week and no masks outside.

I was really hoping to start this year with more certainty, but that’s our world right now. Please reach out if you have any thoughts, questions, or concerns.

• Building AccessB, C, and D wings are now available and A wing rooms should be available by the end of the week. UPDATE: I spoke too soon. Furniture is being moved back into classrooms Monday and Tuesday, and hallways will be waxed Wednesday, Thursday, Friday, and dry on Saturday. Wings should be accessible after that. 

• Choose Kindness Grant – One of Holt’s three school rules is to Be Kind and the Eugene Kindness Campaign is offering grants to any school wide kindness projects, so get your wheels turning and share any ideas with me or the PBIS team.

• Mondays are the New Protected Prep Day – Principals found out last week the new “golden hour” of protected planning & prep for licensed staff is on Mondays. Early release will still be on Fridays and those days are now 2-hours of PD/PLC meeting time.

• New Student Synchronous Option – If you’re interested, the latest 4J Parent Newsletter, included information on a new synchronous option for families, separate to EOA, which is largely asynchronous. There’s not a lot of detail on how much synchronous time students will have in the new program, but students in either program will have rights back to their neighborhood school at trimester breaks.

• BrainPop Free for 4J! – Going through Clever, 4J has a free trial for BrainPOP, which is a great app. If you’re not familiar, it’s a collection of quality short animated educational videos on just about every topic you can imagine. The trial goes through December and 4J will most likely purchase a district license if teachers are using it. It’s a nice resource to supplement topics you’re already teaching and is also nice to show just kids during snack time. There are also quiz and response tools, but check it out!

• FREE Webinar: Dismantling Critical Race Theory in K-12 – Tuesday, August 24th via Zoom, 6:00-7:30 Mountain Time (5:00-6:30 Pacific Time) is a free webinar for educators to discuss the controversy surrounding critical race theory. Interested attendees must RSVP via Eventbrite to receive the Zoom Webinar link and password 24 hours before the event. See the above link for details.

• REPEAT: Report Back Dates – Most staff report back the last week of August. Here are the report back dates:

• Elemtary Secretaries – Monday, August 16
• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2 (196-day on 8/27)

• REPEAT: 21-22 Master Schedule – Linked here is the 2021-2022 Master Schedule, which is also on the Holt Staff Dashboard.

• REPEAT: Who is A/B and C/D on the Schedule? – Grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule, as well as put names on the PE and Music Schedule.

• REPEAT: Holt Staff Handbook – The Holt Staff Handbook includes most every relevant building policy and procedure. Some of these may change depending upon COVID protocols, but please take time to review the handbook and let me know if you have questions or if you spot anything that possibly needs revised.

• Teacher-Parent Communication Strategies to Start the Year Off Right – By prioritizing communication with families at the start of the school year, educators can foster strong parent engagement, break down barriers, and provide support for all students. See this Edutopia Article for a TON of good ideas.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next few weeks:

August 16 (M)
Elementary Secretaries Report Back

August 23 (M)
Office Opens

August 30 (SA)
9:00-12:00, Project Hope – Holt Clean-Up Day

August 30 (M)
Licensed Staff Report Back
8:00-10:00, Building Welcome Back PD (Library)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-4:00, A.C.T. & Learning for All (Library)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
12:30-4:00, 4J ELA Adoption (Zoom)

September 1 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Treats! (Library)
9:00-11:00, District Kick-Off (Zoom)
12:00-4:00, 4J ELA + Math Acceleration PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-12:00, Principal Led PD, PLC, Instructional Strategies, SEL (Library)
1:00-4:00, Principal Led PD, PLC, Instructional Strategies, SEL (Library)

September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Principal Led PD (Library)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom? School Garden? Library?)

September 10 (F)
Classes Begin for All Students

Feel free to reach out if I can do anything for you and enjoy your last two weeks of summer!

Allan