Grants

January 31. 2022

 

Howdy All,

Thought I’d pass along a compliment from my sub who mentioned how helpful and welcoming of a staff we have here at Holt. Glad to finally get to come back!

Fourteen items of note for this week:

• Staffing Updates – Two staffing updates:

• School Nurse Update – Lisa West, our school nurse, has taken another job outside of 4J. Her last day was last week and I’m still waiting for an update from SSD as to who will be her replacement.

• 22-23 Staffing Timeline – HR is behind on getting staffing information out for next year. Right now their goal is to have it out to principals the last week of February.

• Friday PD: SEL/Morning Meetings – This Friday’s PD will be an SEL focus on Morning Meetings. Licensed staff will meet in the cafeteria at 1:30. The following Friday PD will be an update on the 22-23 ELA Adoption, which will include an optional drop-in Zoom Q&A session by the Adoption Team Leaders.

• Classified Absence Reminder – If you’re absent and even if you don’t need a sub, you need to record all absences in the Absence Management System (formerly AESOP). If you have questions how to enter an absence, visit the website 4J Absence Management Quicksheets and Support.

• CORRECTION: Visitor/Volunteer Process – I made a mistake and left out a step for anyone wanting to use volunteers. The Volunteer Approval Process, in addition to volunteers completing the volunteer back ground check, principals also have to fill out a submit volunteer names to HR for approval along with a liability waiver form. Apologies to Elizabeth and Robbie who had volunteers try to come last week, but HR put a stop to it when they saw them sign-in through the Raptor sing-in system. So if you want visitors and/or volunteers, give me the following:

• Volunteer Name
• Volunteer Tasks (what they’ll be doing)
• A Signed Volunteer Liability Waiver

• Bertha Holt Celebration, Gift of Hope Project, Coming in February! – As part of an ongoing tradition, the students of Holt are raising money to support an international family using the Gifts of Hope Catalog through the Holt International Organization. See the linked draft Gifts of Hope Project Flyer for details, but the short version is we are asking student to find a way to earn $1 that they contribute. These will go home with students and we will announce the gifts chosen on the Ultimate Cozy Pajama Day Assembly on Feb. 25th.

• EAs and Staff Meetings – If any EAs would like to attend Staff Meetings that occurs beyond your normal work day, let me know and we can make an agreements about banking trade time to use on a non-student day.

• Walk+Roll to School Day, WEDNESDAY – The first Wednesday of each month is Walk & Roll Day, so please encourage your students to walk, bike, carpool, or ride the bus to school. If students live a long way from school, they can try parking a ten minute walk from school and walking the rest of the way. The goal is to reduce traffic and pollution around our school and to promote physical activity for our students.

 

 

• Save the Date for OSAS PD, Friday, March 11 – Gloria emailed earlier, but SAVE THE DATE for the required Oregon Statewide Assessment System (OSAS) security training on Friday, March 11th at 1:30 (location TBD). because there will not be the usual opportunities for make up trainings in other buildings. EAs who will be in 3/4/5 classrooms or SPED classrooms when testing occurs need to attend as well.

• Staff Meeting Location Survey: DEADLINE EXTENDED – Were up to 23 votes and it’s still a dead heat between switching Staff Meetings to Zoom or remaining in-person. We’ll decide at Tuesday’s Staff Meeting, which will be the last time we’ll be able to meet in the cafeteria. Fill out the Staff Meeting Location Survey by Monday to tip the scales one way or the other.

• REMINDER: Teacher PD Survey – Teachers were already given time for this, but if you haven’t already be sure to complete the linked 4J Teacher Curriculum Trainings Survey.

• REPEAT: EEF Grants DUE FRIDAY – EEF is accepting grants for round two of the school year. See the EEF Email or EEF Website for details. Unlike in the past, staff may directly submit grants without first going through Site Council. This year, after the Feb. 2 deadline, all submitted grants will then go to Site Council for rank ordering.

• HANDBOOK HIGHLIGHT: Leaving the building during work day – This week’s highlight from the Holt Staff Handbook, is on “Leaving the building during work day”:

Leaving the building during work day:

• For safety reasons, all staff must notify the office when leaving the premises. Should there be an emergency during the absence, it is important a staff member’s whereabouts is known. Likewise, staff must let the office know when returning to the building.
• All itinerant, or district personnel, visiting Holt MUST sign in/out while on campus.

• Using Morning Messages to Start the Day in Distance Learning – The morning message is a popular way to help elementary students transition into school—and it can be adapted for home learning. See this Edutopia Article for details.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

January 31 (M)
2nd Grade Staff Room Duty
Report Cards Sent Home
Winter Benchmark Testing Continues
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

February 1 (T)
Black History Month
2:45-3:25, Staff Meeting (Cafeteria)
5:30-7:30, 4J/EEA Negotiations (Zoom)

February 2 (W)
Monthly Walk+Roll to School Day
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
4:15-5:15, Optional Morning Meeting PD (Zoom)
7:00-10:00, School Board Meeting (Zoom)

February 3 (H)
5:00-7:30, 4J/EEA Negotiations (Zoom)

February 4 (F)
1:30-2:25, Friday PD – PBIS / SEL PD

February 5 (SA)
1:00-2:30, Superintendent Selection Community Forums (Zoom)

February 7 (M)
3rd Grade Staff Room Duty
Winter Benchmark Testing Continues
National School Counselor Week
4:00-5:00, Allan to All Admin Meeting (Zoom)

February 8 (T)
International Clash Day (sorry, one of my all-time favorite bands)
1:10, Fire Drill
2:45-3:25, PBIS Team Meeting (Kelsey’s Room)
6:00-7:00, Conscious Discipline Parent Nights (Zoom)

February 9 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, 1st Grade Data Team

February 10 (H)
5:00-6:00, Site Council Meeting (Zoom)
6:00-7:00, PAHS Meeting (Zoom)

February 11 (F)
Friendship Day & Holt Celebration Assembly
1:30-2:20, 2nd Grade Data Team
1:30-2:25, Friday PD: ELA Adoption Update

Have a fab week, everyone!

Allan

 

January 24, 2022

Hi Everyone,

Sorry for being out last week. In normal times, I would have just come to work, but since my vaccinated middle schooler tested positive and since I had primary COVID symptoms (sore throat, congestion, minor fatigue), I figured I needed to follow the rules and stay home from work. In the end, I never tested positive and burned a few regular ol’ sick days.

Twenty-one items of note for this week:

• Staffing Update – Please welcome (back) Margaret Maddy as our newest 2.5 hour Title 1 EA. You may recognize Margaret because she previously worked at Holt in the kitchen. Welcome to the team, Margaret!

• COVID Updates – In COVID news…

• Contact Tracing Resumes – The state is now requiring schools to contact trace for all UNMASKED situations (breakfast, snack and lunch), but not recesses. This means the pause on contact tracing is over.

I asked if this meant specialists (PE, Music, SPED, Title, ELD, etc.) no longer needed to maintain seating charts, since those are always masked situations, but was told they should continue to maintain seating charts just in case rules change or if any unusual situations come up. See this 4J Communication for additional info on changes in contact tracing, isolation ,and quarantine.

As a reminder, the best way to avoid close contacts is to keep breakfast and snack in the classroom to less than 15 minutes total or create two different seating charts for breakfast and snack.

• KN95 Masks Available – Downtown is giving all schools KN95 Masks and is ordering more. One mask is good for 5 days and can last good longer if cleaned and disinfected. Come by the office if you want one.

• Staff Notifications – Teachers will get a notification from the district if a student in your class tests positive AND was in school during their infectious period. If a student developed symptoms over the weekend and was not infectious while at school, there would be no notification. However, I will continue to notify teachers of positive students so you have the quarantine dates for sending out assignments.

• Temporary Paid Leave (TPL) – If staff test positive for COVID, you will qualify to TPL. Staff Sick Leave into AESOP and after 4J Staff Contact Tracer Dawn Strong contacts you, she will authorize TPL. Also, staff caring for a child who is positive and if the staff member is not fully vaccinated (booster), they would qualify for TPL because they are now a close contact. If you are booster, however, you’d have to use sick days for child care. (I know. I know. Not my rule there.)

• January Virtual Assembly, THURSDAY @7:40 – The January Virtual Winter Wonderland Assembly is this Thursday. See the above linked agenda for details, but log on early at 7:40 and the festivities will begin at 7:50. Zoom links are on the Staff Zimbra Calendar.

• Science Assembly, THURSDAY @8:30 & 1:15– Ashley emailed details earlier, but this Thursday will be a very cool Extreme Science Assembly. See the link for some videos you might show your kids ahead of time to get them excited! Zoom links are on the Holt Staff Calendar.

Grades K-2: 8:30-9:15
Grades 3-5: 1:15-2:00

 

• REPEAT: Holt Winter Wonderland BINGO Night, THURSDAY – Get your student’s pumped! Not this week, but next week on Thursday, January 27th is a Holt Virtual Event and this time it’s Winter Wonderland BINGO Night!

• Asynchronous EA Learning – FRIDAY – SPED and Title EA were emailed info about Asynchronous EA Learning happen din this Friday, which may have missed a number of building EAs. More details and session descriptions are coming this week, but newer staff are encouraged to attend specific foundational sessions that they have not been able to join previously. These sessions will be highlighted with guidance.

• Report Card Info & Reminders – Three items of note:

• Print on Friday – Report cards cannot be printed until Friday morning. Melanie will send out an email after she’s updated the attendance.

• Parent Reports – The 4J Parent Reports (easyCBM, OSAS, attendance) need to go home and will not be available to print until Thursday. Gloria will get them to staff as soon as she can that day.

• Friday Teacher Work Day Expectations – Although teachers need to come in to print report cards, downtown emailed principals the official expectations for Friday’s Teacher Work Day, which is:

The staff work day is a regular work day. Teachers are allowed to work from home if they notify their administrator in advance. However, teachers should plan ahead if they need to collaborate with any colleagues on grading or student issues. Please be aware that teachers are highly visible members of the community, so keep in mind public perception of how this day is used.

• Staff Meeting Location Survey DUE FRIDAY – With only 13 votes it’s a dead heat between switching Staff Meetings to Zoom or remaining in-person. Please fill out the linked Future Staff Meeting Location Survey by the end of the week.

• Student Semester Changes – Last Thursday, I emailed the list of students switching pathways. If teachers haven’t already, do the following as soon as possible:

1. Decide who is taking the new students.
2. Notify the office who is taking the new students (so we can put them into your Synergy).
3. Send new families a Welcome Email by Tuesday, which can simply be your fall welcome email.

We had 12 students returning to in-person and 11 students moving online. Here’s the grade level breakdown.

Returning
KG – 2
1st – 3
2nd – 3
3rd – 1
4th – 1
5th – 2

Leaving
KG – 1
1st – 2
2nd – 0
3rd – 0
4th – 5
5th – 2

I’ve emailed returning families the following Welcome Back – Quick News.

• Bertha Holt Celebration, Gift of Hope Project, Coming in February! – As part of an ongoing tradition, the student of Holt are raising money to support an international family using the Gifts of Hope Catalog through the Holt International Organization. See the linked Gifts of Hope Project Flyer, but we are asking student to find a way to earn $1 that they contribute. These will go home at the semester change and the deadline to return funds raided is Thursday, Feb. 10th. We will announce the gifts chosen on Feb. 11th, Friendship Day at Holt.

• Classroom Buddy Activity – At the request of Student Council, the PBIS Team emailed teachers a Classroom Buddy Activity we’ll do for the Feb. 11th Friendship Day. See the above email for details and classroom buddy assignments, but be sure to following the timeline:

• Complete All About Me activity AFTER the start of the new term (Monday 1/31) and with enough time to meet and exchange with your buddy teacher.
• Meet with your buddy teacher to match kids up and then exchange papers.
• On Friendship day (Friday 2/11) hand the papers out to your class so they can “get to know” their buddies. Make sure you explain what classroom buddies are because it has been awhile and some kids might not have been here when we did them last.

 

 

• Parent Education Series – Jenny and Max are leading a parenting titled “School to Heart to Home – Conscious Discipline Parent Nights” starting next month. Please help promote this event. I’ve created a Facebook Event and Jenny made a Program Flyer (English & Spanish).

 

Parent Education Series
School to Heart to Home – Conscious Discipline Parent Nights

Let’s face it, being a parent is a hard job! It has been even harder since the beginning of the pandemic. At times, our emotions get in the way of our ability to access our own parenting brilliance. Wouldn’t it be nice to respond to conflict with rational thinking and problem-solving? Join us as we learn to regulate our emotions and stop reacting out of impulse or tradition, so we can help our kids regulate their emotions and reactions.

Come learn, connect, and explore parenting with Conscious Discipline

This series, led by 4J staff on Zoom, is based on the School to Heart to Home parenting education curriculum from Conscious Discipline.

Tuesday, February 8 at 6:00p-7:00pm – Brain States: A new way of understanding yourself and your children
Tuesday, March 8 at 6:00-7:00pm – Composure: Being the person you want your children to become
Date TBA – Assertiveness: Setting limits respectfully
Date TBA – Encouragement: Noticing, accepting and connecting with children

Dinner! Make & Take Materials! Free!

Following each session, attendees will receive:

• a gift card to a local restaurant (to replace the meal we’d provide if able to meet in person)
• printed material related to content covered.
• a copy of Easy to Love, Difficult to Discipline, a parenting book that covers much of the content we will discuss.

RSVP here:

Registration Form Or email Jenny Potter potter_je@4j.lane.edu Limited to 25 families!

Once you’ve registered, we will send you a link.

For more information about Conscious Discipline, visit the Conscious Discipline Website or this short Conscious Discipline Video.

• REPEAT: Fire Drill, TUESDAY @1:10 – This Tuesday at 1:10 will be the January Fire Drill. Linked here is the Building Evacuation Map and the • REMINDER: Teacher PD Survey – During last week’s cancelled Staff Meeting, I asked teachers to use the time to complete the linked Optional Teacher Curriculum Trainings Survey (which was revised the following day on 1/19). Be sure to complete the survey by the end of the week if you did not do so already.

• REPEAT: Final School Choice Tour TUESDAY – The last school choice tour of the year is this Tuesday at 12:30, but wanted staff to know I’m planning a Zoom tour of the school at the end of my presentation, so you may see me walking around hallways and classes Zooming with my iPad or laptop.

• EEF Grants Due Feb. 4 – EEF is now accepting grants for round two of the school year. See the EEF Email or EEF Website for details. Unlike in the past, staff may directly submit grants without first going through Site Council. This year, after the Feb. 2 deadline, all submitted grants will then go to Site Council for rank ordering.

• Optional Morning Meeting PD (Virtual) WEDNESDAY or 2/2 – Jan. 26th and Feb. 2nd 4:15 to 5:15 pm, SDS staff will present how you might help to meet the Social Emotional Learning needs of your students while developing a better sense of community, belonging and classroom culture. RSVP using this Google Form as soon as possible. SPOTS for this session are limited to 50 participants. Extended Contract will be provided.

 

• HANDBOOK HIGHLIGHT: Medications – This week’s highlight from the Holt Staff Handbook is on Medications:

Medications:

• It is the policy of the Eugene 4j School District to cooperate with parents to dispense medication that has been prescribed by a physician during the school day. Confidentiality should be practiced regarding individual student medication.
• All medication should be kept locked in the office and must be in the original container issued by a registered pharmacist. Parents must sign an authorization form granting the school permission to administer medication.
• Students are only allowed to carry inhalers if there is an authorization form in the office to do so. This is very rare at the elementary level. Otherwise, students should not have medication with them, including over the counter medications. Cough drops are not permitted in class and should be immediately sent to the office.

• Black History Month Resources – February is Black History Month, so I wanted to pass along this list as a starting point for resources. There are, of course, many other resources available; Rethinking Schools, the Zinn Education Project, and Facing History and Ourselves to name a few.

Info on BHM origins:
• Awesome Video: How Black History Went From a Week to a Month
• Article: Black History Themes
• Article: The Man Behind Black History Month

On Teaching:
How to Be an Anti-Racist White Educator
What Anti-Racist Teachers Do Differently

Black Youth Leaders and Activists:
• Past: Youth in the Civil Rights Movement
• Present: Young Black Activists, Young Black Leaders and Creators Making History Today, Amanda Gorman

Black History Month 2021
For 2021, the BHM theme is The Black Family: Representation, Identity, and Diversity. There’s obviously such a wealth of resources to work with here, but these are a few books related to this theme:
• Read-aloud: Me and Mama
• Sony Animation: Hair Love
• Read-aloud (there are a bunch of other great ones on this YouTube channel): We March

Lesson plans, etc.:
Virtual History Journeys
PBS Learning Resources

Keep in mind that black history and teaching the story of historically of marginalized groups should be a year round-activity and not just a sidebar or novelty to the American history typically taught in U.S. schools. It should be viewed as a central part of the American story.

• MegaMillions Lotto Pool – Time to dream big! The MegaMillions Jackpot for Tuesday’s drawing will be $396 Million. If you want to join the pool, get me $2 (cash or Venmo) by 3:00pm on Tuesday!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

January 24 (M)
1st Grade Staff Room Duty
Winter Benchmark Testing Continues

January 25 (T)
12:30-1:10, School Choice Presentation & Tour (Zoom)
1:10, Fire Drill
2:45-3:25, Leadership Team Meeting (Library)
7:00-8:30, Superintendent Selection Community Forums (Zoom)

January 26 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
4:15-5:15, Optional Morning Meeting PD (Zoom)

January 27 (H)
Holt Spirit Day, Winter Wonderland!
7:40-8:10, Winter Wonderland Virtual Assembly (Zoom)
8:30-9:15, K- 2 “Extreme Science” Virtual Assembly (Zoom)
1:30-2:15, 3-5 “Extreme Science” Virtual Assembly (Zoom)
2:45-3:25, IPBS Meeting (Library)
6:30, Holt Winter Wonderland BINGO Night! (Zoom)

January 28 (F)
No School – Staff Work Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
9:00, Allan to SSD Meeting (C1)

January 31 (M)
2nd Grade Staff Room Duty
Report Cards Sent Home
Winter Benchmark Testing Continues
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

February 1 (T)
Black History Month
2:45-3:25, Staff Meeting (Cafeteria)
5:30-7:30, 4J/EEA Negotiations (Zoom)

February 2 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
4:15-5:15, Optional Morning Meeting PD (Zoom)
7:00-10:00, School Board Meeting (Zoom)

February 3 (H)
5:00-7:30, 4J/EEA Negotiations (Zoom)

February 4 (F)
1:30-2:25, Friday PD – PBIS / SEL PD

February 5 (SA)
1:00-2:30, Superintendent Selection Community Forums (Zoom)

Have a good week, everyone!

Allan

 

January 17, 2021

Howdy Everyone,

Nineteen items of note for our 3-day student week:

• COVID Updates – Here are eight COVID reminders and updates:

• Fully Vaccinated Definition Change – The CDC, State of Oregon, and Lane County Public Health now consider “Fully Vaccinated” for adults 18 years and older to mean you’ve received your booster and the two weeks to take effect. This means if a staff member is a close contact, they would need to quarantine if they are not boosted. Fully vaccinated staff DO NOT need to quarantine if they are a close contact, including even if a COVID positive person is in their home, as long as they do not have any COVID symptoms.

• Close Contact & Contact Tracing Change – Schools are not contact tracing at this time for students, but are for any positive staff member. Student grade level cohorts are notified by downtown if a student in their cohort tested positive and to watch their child for symptoms. This also means that Test-to-Stay is also paused until we resume contact tracing.

• Testing for Staff – Schools are now allowed to administer rapid tests to staff members who develop symptoms while at school.

• If you are sick, STAY HOME! – Do not be the person who tests positive and then tells the 4J COVID Team, “I had a sore throat all week, but went to work not thinking it was anything.” If you have any of the following symptoms, STAY HOME:

• Fever of 100.4° F or higher
• Sore Throat
• Chills
• Cough (non-persisten, dry coughs are okay, but congested coughs are not)
• Shortness of breath
• Difficulty breathing
• New loss of taste or loss of smell
• Diarrhea
• Vomiting

• COVID Positive, Same as Vaccinated for 90-day – If a student had COVID in the last 90 days, they are treated as if they’re fully vaccinated, so if they were a close contact to someone positive in that time, as long as they have no symptoms, they can come to school.

• COVID Call Script – If you’re curious, here’s the COVID Call Script schools are using when a parent calls to report their child was either a close contact, tested positive, or their child in sick. It’s more invasive than what we do during normal times, but we do need to collect all this info from families.

• Seesaw Tip for Students in Quarantine – A good idea for managing workload. Send a Seesaw lesson for the first day of a student’s quarantine, but wait to see if they complete it before sending subsequent days. Some kids are too sick to do their work, so don’t create more work for yourself.

• COVID Testing for EducatorsWVT Lab in Corvallis is offering free weekly COVID testing for educators, where they’ll mail you a test each week. With tests in short supply, thought folks may want to sign up. And starting Jan. 19th, Every home in the U.S. can order 4 free at-⁠home COVID-⁠19 tests at covidtests.gov. The tests will be completely free—there are no shipping costs and you don’t need to enter a credit card number.

• Holt Winter Wonderland BINGO Night, Thursday, Jan. 27th – Get your student’s pumped! Not this week, but next week on Thursday, January 27th is a Holt Virtual Event and this time it’s Winter Wonderland BINGO Night!

 

• Report Card Info – Four Report Card items of note:

• Report Card Printing – Teachers are NOT to print report cards until the secretaries work their Synergy magic or else the attendance data on the report cards will not be accurate. I haven’t connected with Melanie or Sharon on this, but I believe teachers can print starting Thursday, Jan. 27th.

• Report Card Completion Deadline – Downtown wanted principals to tell teachers they shared with EEA that teachers will have until 11:00AM on Friday, January 28 to complete report cards, as they want to ensure staff who are interested in attending the Superintendent Staff Forum on their grading day from 9:00-10:30am are able to do so.

• REPEAT: Report Card Dates – See the Report Card Email send earlier for details, but please note the following dates.

• Elementary Grading Day – Friday, January 21
• Elementary Staff Work Day – Friday, January 28
• Elementary Staff Work Day – Friday, January 28
• Report Cards Sent Home – Monday, January 31

• REPEAT: Working from Home – Grading day is a regular work day, but HR allows teachers to work from home if you notify me in advance. Plan ahead if you need to collaborate with any colleagues on grading.

• Science Kit Restocking – Holt has permission to keep out kits and downtown will restock whatever materials we need. Teachers should let me know by Thursday if you need anything for your winter science kits. Jamie Tait said she’ll get us whatever it is we need.

• 2022-2023 Enrollment Projections – We got our budget for next school year and buried in that document is our enrollment projection for next year, which has us at 529 students for next year. That is the same as what we were projected for this year and it looks like downtown did the same for all schools. If downtown sticks with these projections and staffing ratios are kept the same, we shouldn’t see any staffing reductions.

• Student Semester Changes – With the extension of the survey window, downtown anticipates having lists of students transitioning between programs by Wednesday. Buildings that were significantly impacted by additional enrollment have already been communicated with and Holt was not one of those schools, so I expect our numbers to remain relatively the same. I shared this earlier, but this is the count for Holt students who are currently online:

KG: 5
1st: 9
2nd: 7
3rd: 5
4th: 4
5th: 10

• EAs can get a sub on Day #1 – HR is now allowing all EAs to get a sub on the first day of an absence, so please put in for a sub if you are out. In the past, only SPED and Title EAs could get a sub the first day of an absence and Kinder or Building EAs had to be out three days before they could get one.

• Jan. 28 EA Extravaganza – Downtown is putting together some learning for EAs for Friday, Jan. 28th in the morning. Due to limited capacity among presenters, most/all of the offerings will be asynchronous, so stay tuned for more info later.

• Teacher PD Survey – I’ll give teachers time at a future Staff Meeting or a Friday PD to complete the linked PD Survey, but if anyone wants to give their input how, feel free.

• Shoe Donations for PE – I’m putting the article below in the next Quick News about donating used shoes, particularly for KG – 2nd grade sized shoes, but feel free to ask your students and/or include this article in your next classroom newsletter.

Shoe Donations for PE

Holt’s Physical Education teacher, Mr. Alex, is looking for donations of used shoes. We particularly need kindergarten through 2nd grade sized shoes. These shoes are for students who come to PE with shoes that no longer fit, break, or are not the proper shoes for PE activities.

• EEF Grants Due Feb. 4 – EEF is now accepting grants for round two of the school year. See the EEF Email or EEF Website for details. Unlike in the past, staff may directly submit grants without first going through Site Council. This year, after the Feb. 2 deadline, all submitted grants will then go to Site Council for rank ordering.

• BEST Updates – The BEST After School Program at Holt is set to start Monday, February 7th. The program will run Monday – Thursday from 2:25-5:25 and will partner with the YMCA. They will use the gym, cafeteria, playground, and library and Title 1 areas for small group instruction. The academic focus will be on math. Students will have enrichment opportunities in addition to academics. They will also be given dinner. The program will start small with 20 something students, but will hopefully grow from there. Aubrey Bulkeley is the Holt BEST Site Coordinator is you have any questions, though you can check in with me as well.

• ELA Pilot Information – If you’re interested, the ELA adoption team leaders emailed teachers participating on the pilot last week, which included updates to the schedule, info for K-2 EL teachers, and helpful links.

• REPEAT: Fire Drill, Tuesday @1:10 – This Tuesday at 1:10 will be the January Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map. If it’s raining, we’ll reschedule for Tuesday the following week.

• REPEAT: 4J Superintendent Selection – Fill out the Superintendent Selection Survey by Jan. 25th. Make your opinions heard. There’s also a series of staff and community forums you may want to attend:

Community Forums
Thursday January 13, 5–6:30 p.m. — Online via Zoom
Tuesday, January 18, 7–8:30 p.m. — Online via Zoom
Thursday, January 20, 5–6:30 p.m. — Online via Zoom
Saturday, January 22, 1–2:30 p.m. — Online via Zoom
Tuesday January 25, 7–8:30 p.m. — Online via Zoom

Staff Forums
Friday, January 21, 9–10:30 a.m. — Online via Zoom
Friday, January 21, 3:30–5 p.m. — Online via Zoom

• REPEAT: School Choice Tours – I’m holding virtual school presentations and tours starting this Tuesday, Jan. 11th (12:30PM) and later on Jan. 20th (6:00PM), and Jan. 25th (12:30PM), but I did want teachers to know I’m planning a Zoom tour of the school at the end of my presentation, so you may see me walking around hallways and classes Zooming with my iPad or laptop.

• HANDBOOK HIGHLIGHT: Newsletters – This week’s highlight from the Holt Staff Handbook, is on Newsletters:

Principal (Quick News):
Weekly communication sent to families electronically with school news & events. PAHS can contribute their information here as well

Classroom Teacher:
Teachers communicate with either electronic or paper newsletters. Teachers have discretion as to how often communications go home, however, communication with families on some level is the expectation. Some grades coordinate newsletter, others do not. Currently there is not a standard electronic platform.

PAHS:
Our parent group communicates through flyers, Quick News, and Facebook

• A More Equitable (and Engaging) Way to Teach Writing in Elementary School – When teachers tie writing instruction to what students are reading, learners begin with a more level playing field. We discussed some of these ideas back on Jan. 3rd and our adopted writing curriculum, Being A Writer, does tie writing to literature, but see this Edutopia Article for details.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

January 17 (M)
No School — Martin Luther King Jr. Day

January 18 (T)
KG Staff Room Duty
Winter Benchmark Testing Continues
1:10, Fire Drill
2:45-3:25, Staff Meeting (Cafeteria)
7:00-8:30, Superintendent Selection Community Forums (Zoom)
January 19 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)

January 20 (H)
2:45-3:25, Allan to IEP Meeting (Zoom)
5:00-6:30, Superintendent Selection Community Forums (Zoom)6:00-7:00, School Choice Presentation & Tour (Zoom)

January 21 (F)
No School – Grading Day
9:00-10:30, Superintendent Staff Community Forums (Zoom)
3:30-5:00, Superintendent Staff Community Forums (Zoom)

January 22 (SA)
1:00-2:30, Superintendent Selection Community Forums (Zoom)
January 24 (M)
1st Grade Staff Room Duty
Winter Benchmark Testing Continues

January 25 (T)
12:30-1:30, School Choice Presentation & Tour (Zoom)
2:45-3:25, Leadership Team Meeting (Library)
7:00-8:30, Superintendent Selection Community Forums (Zoom)
January 26 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
4:15-5:15, Morning Meeting Professional Learning Opportunity (Zoom)

January 27 (H)
Holt Spirit Day, Winter Wonderland!
2:45-3:25, IPBS Meeting (Library)
6:30, Holt Winter Wonderland BINGO Night! (Zoom)

January 28 (F)
No School – Staff Work Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
9:00, Allan to SSD Meeting (C1)

Enjoy the short week!

Allan

January 10, 2022


 Hi Everyone,

This is our one and only full 5-day week with students for January.

Fourteen items of note for this week:

• COVID Updates – I did more contact tracing and quarantining of students last week than ever before in a single week. Here are some COVID reminders and updates:

• REMINDER: Keep Seating Charts Updates – Makes sure you’ve given me your most current classroom, cafeteria and/OR specialist seating charts.

• REMINDER: Breakfast & Snack Times – If you can limit breakfast and snack times to less than 15-minutes total per day, then we can avoid most school-based close contacts. I’ve also seen some teachers make different seating charts for breakfast and snack. If a student does test positive, anyone within 6-feet for more than 15 cumulative minutes with their masks off over the course of the day will have to quarantine.

• Quarantine Rule Change – Students and staff now only need to quarantine for 5-days instead of ten. Also, students and staff do not need to be “symptom free” but instead need to have “improving symptoms without meds.”

• School Rapid Tests – Each school has a limited supply of rapid tests. These tests can be given to staff or students who are a close contact due to a school exposure. We cannot use the school rapid tests for an exposure outside of school (i.e. daycare, friend gathering, positive person in the household, etc.).

• Test-to-Stay Only w/School Rapid Test – If someone is a close contact outside of school, they must quarantine for 5-days, even if they receive a negative test from a doctor, clinic, or home test. Test-to-Stay only happens for school based exposures.

• Volunteers for Essential Functions – Volunteers are still allowed in schools for “essential functions,” such as for instruction or safety, but I’m still holding off on advertising this to families since that may change at some point. Still, if you do need volunteers, it is allowable.

• Booster Clinics – If you’re looking for info on where to get your COVID Booster, you can visit Vaccines.gov

• COVID FAQs – Here a few frequently asked questions I’m getting lately:

I’m a close contact. Do I have to quarantine? If you are fully vaccinated and not displaying any symptoms, you are cleared to come to school, even if the positive person is someone living in your household. This is true for both staff and students.

Are masks still optional for staff outdoors? If you can maintain 6-feet distance from students, masks are optional. For myself, I’ve found it impossible to maintain 6-feet distance when kids are around and am just masking-up.

What are the symptoms that require staff and students to stay home? I’ve heard an updated list of symptoms is coming out sometime soon, but for now, this is the official list.

• Fever of 100.4° F or higher
• Sore Throat
• Chills
• Cough (non-persisten, dry coughs are okay, but congested coughs are not)
• Shortness of breath
• Difficulty breathing
• New loss of taste or loss of smell
• Diarrhea
• Vomiting

• Math Benchmarking for 1st – 5th BEST Placements – Teachers, please prioritize completing Math easyCBM Winter Benchmark this week. Our goal is to start BEST in early February and we need this data to help decide which 1st – 5th grade students would be the best match for the math focus in the after school program.

• Report Cards – See the Report Card Email send earlier for details, but please note the following dates.

• Elementary Grading Day – Friday, January 21
• Elementary Staff Work Day – Friday, January 28
• Report Cards Sent Home – Monday, January 31

Also note the following from the Holt Staff Handbook regarding Report Card Grading Day:

Licensed Staff – Grading day is a regular work day. HR allows teachers to work from home if you notify your administrator in advance, but be sure to plan ahead if you need to collaborate with any colleagues on grading. Please be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice.

• Official Testing Window Has Been Released – ODE’s official testing windows are March 8th – June 3rd for grades 3-5. In the future, downtown will provide a tighter window for when all elementary schools will be expected to assess students.

• PBIS Meeting Tuesday @2:45 – A reminder to staff that anyone and everyone, classified and licensed, are invited to attend the PBIS Meeting this Tuesday at 2:45 in the library. On the agenda to be discussed are:

• Review and finalize Student Support Charts
• Determine Action Plan & use of $500
• Family Awareness of Discipline process (from PBIS Leaders meeting)
• Fidelity Inventory Results
• Classroom Buddies

• Classified Staff and Delayed Start Days – HR emailed principals regarding expectations for classified staff on days when there is a 2-hour delay. Highlights include:

• All Classified staff should report to work as soon as they can do so safely.
• School-based classified staff should report to work as soon as they can safely and in time to perform assigned duties. This should be no later than 2 hours after their regular reporting time.
• Missed work time can be made up during the workweek in accordance with trade time provisions in the collective bargaining agreement (Article 11.3). If an employee is unable to or is not interested in making up the missed work time during the week, they may use available comp time and/or personal time, if eligible.
• Staff are not be permitted to use paid sick time to make up for time missed from work due to the weather.
• Employees and administrators/supervisors should work collaboratively to resolve questions and concerns.
• Human Resources is available if administrators or supervisors have any follow-up questions.

• Fire Drill, Tuesday, Jan. 18 @1:10 – Not this week, but next week on Tuesday, January 10th at 1:10 will be the January Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map. If it’s raining, we’ll reschedule for Tuesday the following week.

• REPEAT: School Choice Tours – I’m holding virtual school presentations and tours starting this Tuesday, Jan. 11th (12:30PM) and later on Jan. 20th (6:00PM), and Jan. 25th (12:30PM), but I did want teachers to know I’m planning a Zoom tour of the school at the end of my presentation, so you may see me walking around hallways and classes Zooming with my iPad or laptop.

• Attendance Incentives – Have any students needing an incentive for regular attendance. 4J got an EEF Grant to purchase incentives. If you need something, let me know and I’ll make a request to the Student Services Department for the funds.

• 4J Superintendent Selection – Fill out the Superintendent Selection Survey by Jan. 25th if you’d like to make your opinions heard. The main point I made on my survey was I want someone from the northwest who might actually stay and not another outsider short-timer who’ll just use 4J as a stepping stone to something else.

There’s also a series of staff and community forums you may want to attend:

Community Forums
Thursday January 13, 5–6:30 p.m. — Online via Zoom
Tuesday, January 18, 7–8:30 p.m. — Online via Zoom
Thursday, January 20, 5–6:30 p.m. — Online via Zoom
Saturday, January 22, 1–2:30 p.m. — Online via Zoom
Tuesday January 25, 7–8:30 p.m. — Online via Zoom

Staff Forums
Friday, January 21, 9–10:30 a.m. — Online via Zoom
Friday, January 21, 3:30–5 p.m. — Online via Zoom

• United Way Annual Giving Deadline, TUESDAY Campaign Forms will be collected through Tuesday, January 11th. See the linked United Way of Lane County Email for details. LPT: You can make a donation directly to your classroom and then you get a tax deduction!

• HANDBOOK HIGHLIGHT: Reimbursement Guidelines – This week’s highlight from the Holt Staff Handbook, is on Reimbursement Guidelines:

Reimbursement Guidelines:
• If you’re asking for a reimbursement, the merchandise must be shipped to the school. You’re not allowed to have it shipped to your home.
• If you are asking for a reimbursement, receipts must be dated in the last 60 days and this includes secretary time to submit paperwork to 4J Financial Services. .
• Submit your receipt before the 13th if you want your reimbursement to show up on your next paycheck.
• There is a $250 monthly limit for reimbursements.
• The best bet is to still use the school’s business Amazon account for ordering. If you need an invitation to your Amazon business account, let the secretary know

• MegaMillions Pool? – Want to join me in being a millionaire? MegaMillions is almost at $300 million for Tuesday’s drawing. Cash or Venmo me $2 by 3:30 Monday if you want to join!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

January 10 (M)
Office/Library/Music Staff Room Duty
Winter Benchmark Testing Continues
2:45-3:30, Allan to IEP Meeting (Zoom)
4:00-5:00, Allan to All Admin Meeting (Zoom)

January 11 (T)
12:30-1:30, School Choice Presentation & Tour (Zoom)
2:45-3:25, PBIS Meeting (Library)

January 12 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-4:30, 2.5 Title EA Interviews (Library)
7:00-10:00, School Board Meeting (Zoom)

January 13 (H)
5:00-6:00, Site Council Meeting (Zoom)
5:00-7:30, 4J/EEA Negotiation Session (Zoom)
5:00-6:30, Superintendent Selection Community Forums (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

January 14 (F)
1:30-2:25, Friday PD/PLC – SEL

January 17 (M)
No School — Martin Luther King Jr. Day

January 18 (T)
KG Staff Room Duty
Winter Benchmark Testing Continues
1:10, Fire Drill
2:45-3:25, Staff Meeting (Zoom)
7:00-8:30, Superintendent Selection Community Forums (Zoom)

January 19 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)

January 20 (H)
2:45-3:25, Allan to IEP Meeting (Zoom)
5:00-6:30, Superintendent Selection Community Forums (Zoom)
6:00-7:00, School Choice Presentation & Tour (Zoom)

January 21 (F)
No School – Grading Day
9:00-10:30, Superintendent Staff Community Forums (Zoom)
3:30-5:00, Superintendent Staff Community Forums (Zoom)

January 22 (SA)
1:00-2:30, Superintendent Selection Community Forums (Zoom)

I’m normally kind of averse to inspirational feel-good types of things, but I really like this video of National Youth Poet Laureate Amanda Gorman sharing a new poem to kick off 2022.

Allan

 

December 13, 2021

Hey Holt Bolts,

The week before winter break is usually a crazy one, with more than normal of escalated behaviors (kids and adults), so be prepared. Also, give yourself permission to just have fun with kids this week, which can lessen some of the undesired behaviors. That’ll also send kids off to winter break on a positive note and help them feel good about coming back from the break in January. Make this week a fun one!

Eighteen items of note for this week:

• Staffing Updates – Four staffing updates:

• Behavior EA Update – Hannah Connor, who recently started as a 2.5 hour Title 1 EA, is our new Behavior Support EA, filling Max’s former position before he became our school counselor. Besides working here at Holt, Hanna also currently works as a Behavior Technician at the Center for Autism and Related Disorders and prior to that worked as a Personal Support Worker.

• 2.5-hour EA Vacancy – HR is allowing me to submit to hire our runner-up for this position without having to start over. My hope is HR will make the job offer next week and the person can start after winter break.

• Holt BEST Coordinator Update – Downtown is shuffling BEST Coordinators. The person originally assigned to Holt is being moved to Howard and Howard’s coordinator, Aubrey Bulkeley, is coming to Holt. Aubrey will start at Holt in January, though she’ll be visiting Wednesday after school, and the goal is for BEST to start up in early February. Depending upon available curriculum and hiring of BEST EAs, they are planning to start small with 15-25 students.

• BEST Academic Coordinator Opportunity – If any staff are interested in supporting BEST as the Academic Coordinator, see this linked Email and Job Description. The best fit for this position is a licensed staff member who has an interest in/comfort level with math and data, but classified staff with this skill set can also take it on. Here’s the basic overview:

• Oversee EA instruction in Do the Math small groups (similar to Title groups happening during the day).
• Look at data, and with consultation of the Data Team, determine who should be invited to BEST.
• This is an extended contract position for 1.5 – 2 hours per day.
• There are Academic Coordinators at other sites who can help, with regular collaboration meetings planned.

Since this is extended contract, there’s no interview or job posting or anything like that. Just let me know if you’re interested and I’ll put you in touch with Molly Lajoie, the District BEST Afterschool Coordinator.

• REPEAT: Crazy Hair Because We Care! FRIDAY! – Get kids pumped and plan your own crazy hair! If families want to share their crazy hair on Facebook or Instagram using the hashtag #crazyhairbecausewecare, Papa’s Pizza will award the “BEST Hair” photo with a FREE Large Pizza of their choice!

• December Virtual Assembly, Friday @7:55 – The December Spirit Day Virtual Assembly will be this Friday at 7:55. Here’s the agenda for the event:

7:50
Start Zoom meeting with each class.
Music will be played until start time.

7:55
Assembly begins Live! Mr. Chinn Starts us off!

7:56
Miss Kim pulled out 23 winners (Pre drawn…one from each class) and adds to the wheel (pre-written) 😜
These kids will STAY IN CLASSROOM!  Pizza coupons Prize will be delivered!
Mr. Chinn will then Spin the wheel with all 23 names on it for the big prizes!

1st Spin = Connect 4
2nd Spin = Large Pop-It!
3rd Spin = Bubble Wand
4th = Drone

These winners can come down to get their prize!

8:00
Ms. Reich does BOLT WINNER DRAWING for Vending Machine Coins by
They can come to get their prize!

8:01
While we are waiting for Holt Bolt Winners to get their prize, Lets share ourCrazy Hair (Highlight each room!)

8:05
GAME TIME!!!
We drew 8 Spirit Tickets and have 4 teams for the game!
Today we are playing Reindeer Games!

GAME:
4 teams of 2
One person wears the reindeer antlers
The Other player throws the rinds on the antlers.
The first one to get 3 rings on the antlers wins!
PRIZE??? Gold Coins and something else for “losers” 🙃

8:07
End Assembly portion. Congratulations to the teams!

8:09
School cheer and goodbye!

• SIA Library Pick-Up WEDNESDAY – The SIA Classroom Libraries are being delivered this Wednesday. Teachers should pick up your three book sets at the end of the school day.

• Science Kit Transition Survey + Information – I connected with Jamie Tait, District K-5 STEM Specialist, regarding Eric Anderson’s Email and Holt’s past agreement with Sue Wilson and Jaimee Massie where each grade level kept their kits and had them refilled by the district. Jamie is fine with this arrangement and she and Eric are seeing if they can possibly use this arrangement at other buildings.

So don’t send you kits back, but if you have kits that need restocked, let me know and I’ll contact Jamie.

• January PD & PLC Times – For January and February, district admin have reduced the amount of PD and PLC time to just 1-hour per week on Fridays, though it’s actually 55-minutes, 1:30-2:25 to ensure staff get their golden hour, but I’ve deleted the Wednesday PLC times off the calendar. There’s only two Friday PDs this month and I will send a separate email with the plan for those days.

• COVID Updates – Two updates:

• Outdoor Mask Requirement – Downtown emailed principals that starting January 4th students will no longer need to wear their face coverings while outside at recess. When students go to recess, make sure they take their masks with them so they can put them back on when they re-enter the building. Ideas for taking masks out are:

• a mask lanyard,
• in a pocket
• slid below their chin
• wrapped around their arm

• Test to Stay – Downtown is planning to start using BinaxNOW rapid testing at schools in January. Specifics are going to be shared with principals later, but linked here is the OHA Release from earlier this month.

 

 

• Cabinets Blocking Doors – This Monday is our Fire Marshall re-inspection. The main issue on the Fire Inspection Report is moving rolling cabinets, wagons, or other items from blocking the 3-foot required fire egress, so I’ve told Ryan to move anything not already moved before the re-inspection.

• Work Room Doors Closed – We have a few students who elope now and then, so we need to make sure the two work room doors are kept closed. They don’t need to be locked, but being closed is probably enough to keep students from wandering in.

• Leadership Plan Approved – The 4J JCAC (Joint Contract Administration Committee) last Thursday officially approve the Holt Leadership Plan.

• K-5 Health Adoption Reps – Downtown is looking for Churchill or Sheldon Region reps on the K-5 Health Adoption Committee. They are specifically looking for Special Education, Kindergarten, 1st grade, 4th grade, and PE reps. If you are interested, see the linked email and add your name to the K-5 Health Adoption Team Interest Google Form.

• Holt School Choice Tour Input – I’m prepping for January School Choice Tours and wanted feedback on the School Choice Tour Slideshow and the Holt School Choice Webpage. Although Holt is closed to most transfers, this is our chance to retain students and families who live in our neighborhood who are considering leaving us for other schools. Let me know if you see anything we should add to highlight for families or if there’s anything that looks incorrect. This is where we want to seriously brag about ourselves!

• Send Me Photos for Social Media! – Related to the above and showing ourselves off, please text me pictures of anything fun or interesting happening at school. I love getting good content to post to our social media pages, which potential families also often check out when shopping for schools.

• $600 Kindness Mini Grant – The Choose Kindness Foundation is offering schools $600.00 to design and implement kindness activities that may be used for classroom or school-wide kindness events or celebrations as well as specific Teacher Wellness through kindness activities. Linked here is the very simple Choose Kindness Mini Grant Application and also Sample Ideas for potential kindness activities. The due date is Feb. 25, 2022 and notification of awards will be by March 11, 2022.

• Choose Kindness Foundation Music Video – Related to the above, the music video below, from the Choose Kindness Foundation, highlights four kindness skills kids can practice: be friendly, offer help, show appreciation, and reach out to those with needs. It’s a tad corny, but feel free to share with you class if you’d like.

• HANDBOOK HIGHLIGHT: Child Abuse – This week’s highlight from the Holt Staff Handbook, is on Child Abuse and Child Abuse Reporting:

Child Abuse
Any employee of the district who has reasonable cause to know or suspect that a child has been subjected to abuse or neglect, or who has observed the child being subjected to circumstances or conditions that could result in abuse or neglect will immediately report these observations to the counselor and/or principal, completing the Suspected Abuse Reporting Form. School employees are mandated reports and should contact the Department of Human Services with their observations/concerns, immediately (within 24 hours) or the EPD Non-Emergency line:

Oregon Child Abuse Hotline, 1-855-503-7233 (SAFE)
Eugene Police Department Non-Emergency Number, (541) 682-5111

School employees should not contact the child’s family, or any other persons, to determine the cause of the suspected abuse or neglect. It is not the responsibility of the school employees to determine or prove that the child has been abused or neglected.

• 5 Days of Holiday Resources for Educators – While Character Strong is a curriculum for the secondary level, they shared some links that could be used at elementary to wrap up the week before winter break.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

December 13 (M)
ELD/Speech/Title/Counselor Staff Room Duty
Artist in Residence Continues
National Cocoa Day
Fire Marshall Re-Inspection
2:30-3:30, Allan to Care Team Meeting (Zoom)
4:00-5:00, Allan to All Admin Meeting (Zoom)

December 14 (T)
2:45-3:25, PBIS Meeting (Library)

December 15 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:45, Teacher SIA Library Pick-Up (Library)
7:00-10:00, School Board Meeting (Zoom)

December 16 (H)
Regular Day

December 17 (F)
Holt Spirit Day, Crazy Hair Day!
7:50-8:10, December Virtual Assembly (Zoom)
2:35, LEAVE EARLY FOR WINTER BREAK

December 18 – January 2
No School – Winter Break

January 3 (M)
No School — Professional Development/Planning Day
SPED/PE Staff Room Duty
8:00-1:30, Staff Meeting/PD (Cafeteria)

January 4 (T)
2:45-3:25, Allan to IEP Meeting (Zoom)

January 5 (W)
Monthly Walk+Roll to School Day
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)

January 6 (H)
Regular Day

January 7 (F)
1:30-2:25, Friday PD

FIVE days until winter break! Make them good ones!

Allan

September 27, 2021

 

Greetings Holt Staff,

Nineteen items of note for this week:

• Staffing Updates – Four staffing updates:

• Michael Larsen (CLC Teacher) – Regular Holt sub, Michael Larsen is taking Kristina’s spot at our CLC Teacher. Michael has a Masters Degree in Special Education and prior to teaching worked as a CLC EA. To help with the transition, Michael will start on Monday and will overlap with Kristina through her last day on September 30th.

• Max Taylor (Behavior EA) – Max was hired as our new Behavior EA and started last Friday. He recently graduated from the UO with a Sociology Degree and has experience working as an office assistant at Chavez.

• Kyla Lenker (Utility COVID EA) – Kyla joins us as our Utility COVID EA. She has an Elementary Education degree and most recently worked as an EA in Junction City. Before that she worked as an inclusion specialist with middle to college-aged individuals experiencing DD. Kyla has an intake meeting with HR later this week and should be able to start soon after.

• Student Office Assistant (Anna Moore) – Sheldon High School student and former Holt student Anna Moore will be our new Student Office Assistant. We’re still working out her exact hours and start date, but she should be starting soon.

Please welcome these fine folks to Team Holt. Go, Bolts!

• Walk+Roll to School Day – Not this week, but next week on Wednesday, October 6th is Walk & Roll Day! Please encourage your students to walk, bike, carpool or ride the bus to school. If students live a long way from school, they can try parking a ten minute walk from school and walking the rest of the way. The goal is to reduce traffic and pollution around our school and to promote physical activity for our students.

• Rainy Day Arrival Plan – This is Oregon, so we’re only going to do the rainy day arrival plan if it’s an downpour. However, if we do get a downpour, here where grade level cohorts will be stationed and who will be supervising:

5th Grade – Covered Area (Connie & Iris)

4th Grade – Gym (Ben & Tasha)
• Enters through gym doors on blacktop

3rd Grade – Cafeteria – (Marilyn, Max, Alex)
• Enters through gym doors by bike rack
• 2 in cafeteria one at gym doors

2nd grade – Library (Robbie, Annie, Jackie)
• Enters through 2nd grade door and walks to library
• Robbie in Library, Annie at door, Jackie at K-2 intersection

Kinder & 1st Grade – K-1 Hallway (Cheryl, Wendy)

*Outside – Kim, Allan, Darla directing traffic flow
*Breakfast carts at each station for handing out breakfast

AT BELL all stations stay in area until released to avoid mixing cohorts
• K-1 and 2nd graders in Library released first
• 5th grade enters through 2nd grade door
• 3rd released
• 4th released

• Updated Inside Recess Supervision Plan – Related to the above, linked here is the Updated Supervision Schedule, which includes a revised inside recess supervision schedule for where recess supervisors are stationed.

• COVID & Quarantine Updates – Holt has not had any positive staff or students at school yet, but it’s only a matter of time before we a class or groups of students and/or staff have to quarantine while we contact trace. Talking to other principals who’ve had to do this, please take note:

• COVID Cleaning Update – I asked at a principals’ meeting about the discrepancy between what custodians were told and what’s in the district COVID-19 Communicable Disease Plan and the COVID-19 Infection Prevention Cleaning and Disinfecting Protocols. I’m not totally satisfied with the answer since I still see discrepancies, but an email from the custodial manager said the plans and practices are aligned.

• Seating Charts to Allan ASAP – If you have not already, give me your seating chart as soon as possible. This also goes for PE, Music, Title, and SPED groups. Paper or electronic copies are fine.

• 6-feet apart if you don’t want to quarantine – If you have a COVID positive student, any student who were within 6-feet of them for for 15-minutes cumulative time over the day will also need to quarantine. This also applies to staff, so keep yourself and students 6-feet apart whenever you can if you want to avoid dealing with quarantines.

• Do staff quarantine after a close contact? – If a staff member is fully vaccinated and was identified as a close contact, they DO NOT need to quarantine unless they are presenting COVID symptoms (Fever > 100.4, cough, shortness of breath, chills, difficulty breathing, or new loss of taste/smell) and continue work as normal.

• How long do students quarantine after a close contact? – When kids are quarantined individually either through exposure at school or at home, they cannot return for 14 days.

• What happens when an entire class has to quarantine? – Linked here is the full doc of What happens when a positive case has been identified? but here is the short version:

Day 1 – Asynchronous lessons from classroom teacher
Day 2+ (if necessary) – Synchronous lessons from classroom teacher, following the K-5 Connect Schedule
Day 3 – Students NOT identified as close contacts return for in-person learning

• What happens when individual students have to quarantine? – Also on the What happens when a positive case has been identified? doc is this full answer, but below is the short version:

1. Teachers send parents the Family Quarantine Letter (edited to fit how you are sharing lessons).

2. Teachers provide students lessons by either Option A: Send the essential components of your daily in class learning and activities as a Seesaw assignment or Option B: Until Oct 15, assign students the pre-made lessons created by TOSAs (linked on the above doc).

3. Students may access a district teacher (not their brick and mortar teacher) during office hours (links and times are in the above doc).

4. Communicate and collaborate with case manager for any student on an IEP or 504 or ELD.

• Student Quarantine Extended Absences K-5 – A longer more detailed version of the above is described in the Grades K-5 Student Quarantine & Extended Absence Process I shared last week. The following Teacher Quarantine Flow Chart has also been created to assist teachers with this process, which includes details on preparing students now before a quarantine, what happens for a whole class quarantine, and for individual student quarantines.

• How do I know if a student is on quarantine? – I shared this earlier, but as a reminder, if a student has a little grey house next to their name on your Synergy seating chart, that student is on quarantine. District contact tracers are sometimes slow to update this, so just ask myself or office staff if you’re wondering about a particular situation. 

• DUE: Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

For the self reflection ratings, how I evaluate staff on the 1 – 4 scale is a 3 is the target. If you’re a 3 (Effective), you’d doing a solid job. If you’re a 4 (Exemplary), you should be going around the school district teaching other staff that area. A 2 (Area for Growth) is not necessarily a bad thing. It just mean there is room for improvement. For myself, I can think of lots of areas I know I can get better at.

• iPad Charging Options – If teachers want a charing stating in your classroom Brian got his hands on some extra chargers and there are a couple options:

• COW Cart w/Chargers – Long term, I think we’ll be able to keep iPads at school and won’t be required to send them home daily, so COW carts are probably the best long term solution. Brian can wire a cart with about 5-chargers for now (chargers are on backorder and can be fully wired up with chargers later).

• Power Strip w/Chargers – Short term, if you’re tight on classroom space right now, a power strip with 5 chargers hooked up might work better for now. If you’d like this option, also let me know how long of a cord you’ll want for your power strip.

Teachers should let me know if you’d like one of these options.

• Second Step Tips – In addition to the digital resources I shared last week (let me know if you didn’t get access), each grade level should have at least one physical kit, as well as the bullying prevention unit materials. Let me know if you are missing anything. 4J Behavior Specialist Shasta Quigley shared the following Second Steps resources:

Getting Started:
How the Program Works Scroll to the bottom of the page for the 8 minute walkthrough

VIDEO: Program Walkthrough Overview of the teacher dashboard, how to create classes and online resources and lessons

Other Links:
K-5 Digital Scope & Sequence
Pacing Guide for a 20 week sequence. Includes information on length of lessons

• Site Based Safety Committee – 4J has been out of compliance regarding state requirements for building Safety Committees. Myself, Kim, and Darla will make up the team, but I wanted to open it up to anyone else who would like to join. Linked here is a Safety Committee Email from Brooke Wagner with a description of committee and committee member obligations. Let me know by the end of the week if you’d like to join or if you have any questions.

• Friday Afternoons – I shared earlier that I’m pushing pause on Wednesday and Friday PD/PLCs, but downtown officially told principals October 1st should be 1-hour of protected prep and the remaining time in the afternoon should be protected for teachers to create asynchronous content that can be used by students in quarantine.

• Student Birthday Treats – I’m putting this in Monday’s Quick News, but for health and safety reasons we cannot allow families to send swag bags or gifts to students on someone’s birthday. We can allow pre-packaged foods, such as store-bought cupcakes, popsicles, or individually packaged treats.

• Chairs Up at End of Day – A reminder to staff, please have students put chairs up at the end of the day.

• October 15th PD – A few people have ask what the plan is for the Friday, October 15th PD Day. All that’s been shared with principals is “Professional Development (5.5 hours), Guest speaker – Race/Equity, SEL Building Specific, Teacher Planning Day.” So now you know as much as I do.

• Highly Qualified recruitment change for SPED EAs – To open up the classified candidate pool, HR Emailed principal they are no longer requiring applicants for SPED EA vacancies to meet HQ standards, which is a minimum two years of college. I’ve heard rumors this may soon apply to general EA positions as well, so if you know of anyone good out there who couldn’t apply for position before that they should do so now, whether it’s for a permanent job or as a sub. UPDATE: HR Emailed principals Sunday that beginning immediately, ALL educational assistant candidates who are at least 18 years of age and have a high school diploma or equivalent, will be referred to hiring administrators for consideration.

• Licensed Rover SubsHR Emailed principals they have hired 5 “rover” subs who will fill any unfilled sub jobs, which have been rampant across 4J. They plan to hire 5 more. If there are days where there are no unfilled licensed sub jobs, they’ll be assigned to any unfilled classified sub jobs.

• REPEAT: Safety Week, THIS WEEK – Safety Week is this week. See the schedule below and see the Sept. 13, 2021 Announcements for details.

• Monday – Directed Evacuation (i.e. Fire Drill) – 1:45
• Tuesday – Lockdown Drill – 8:35
• Wednesday – No Drill or Weather Make-Up Day
• Thursday – Room Clear – Time decided by teachers
• Friday – Earthquake/Fire Drill – 8:35

Please let me know if you do not have a manual or if you have any questions or suggestions.

• REPEAT: SELCO’s Educator Grants, Due THURSDAY – SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are due September 30.

• REPEAT: EEF Grant Applications DUE NEXT WEEKEEF Grant Application are due Friday next week. No one has brought a grant to me yet, so unless someone tells me this week they want to submit a grant, I’ll plan to recycle some old grants for books, PBIS stuff, and various supplies.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 27 (M)
Safety Week
Allan turns 50 and get’s a discount a Denny’s!
8:10, Allan Reading to Class
9:00, Allan to Elementary Principals’ Meeting (Zoom)
12:05, Allan Reading to Class
1:45, Fire Drill
2:35, Sunshine Committee Meeting (Library)

September 28 (T)
8:25, Lockout Drill
2:45-3:25, IPBS Meeting (Library)

September 29 (W)
No Drill or Weather Make-Up Day
2:45-3:25, PLC Meetings – Repurposed for Leadership Plan Discussion (Library)
4:00-5:00, Allan to 4J Data Team Meeting (Zoom)

September 30 (H)
Room Clear Drill – Time decided by teachers
2:45, Allan to IEP Meeting (Zoom)

October 1 (F)
8:35, Earthquake/Fire Drill
1:25-2:25, Asynchronous Content Prep Time

October 4 (M)
9:00-11:00, Allan to Elem Principals’ Meeting (Ed Center)

October 5 (T)
2:45-3:25, Staff Meeting (Cafeteria)

October 6 (W)
Picture Day
Walk+Roll to School Day
2:45-3:45, Asynchronous Content Prep Time
7:00-10:00, School Board Meeting (Zoom)

October 7 (H)
Regular Day

October 8 (F)
1:25-2:25, Asynchronous Content Prep Time

Two weeks down, thirty-four to go! Have a good week, everyone!

Allan

 

September 13, 2021

 

Hi Everyone,

Our first two days of school seemed to go well. There’s a few tweaks we may want to make, but overall things seemed to run quite smooth, so nice work, Team Holt!

Twenty-four items of note for this week:

• COVID: Staff Stay Home If… – A reminder from the 4J COVID-19: Staff Information – Fall 2021-22 Slide Show I went over two weeks ago, staff must conduct a daily self-check and attest to the following:

√ You are not experiencing primary COVID symptoms due to an unknown illness;

• Fever of 100.4° F or higher
• Chills
• Cough
• Shortness of breath
• Difficulty breathing
• New loss of taste or loss of smell
• Note: Not all persons with COVID-19 exhibit primary symptoms, particularly in the less-likely breakthrough cases in individuals who are fully vaccinated.

√ You have not been identified as a close contact of a person who is COVID-19 positive;
√ You do not live with a person who is COVID-19 positive;
√ You are not awaiting the result of a COVID-19 test that was administered due to COVID symptoms; and
√ You have not been placed in isolation or quarantine by a health provider or by Lane County Public Health.

If in doubt, please call, text, or email me.

• Safety Week, Sept. 27 – Oct. 1 – In two weeks we’ll hold our Safety Week, which is a good way to bring awareness to staff, students, and families about the various safety procedures right at the start of the year. I like to do this when two months overlap within the same week, so we can take care of two monthly required fire drills all in one week. I’ll plan to go over this Tuesday’s Staff Meeting, but I tried to work around recess times and PE/Music times to avoid stepping on anyone’s prep time. I’m proposing the following times and also that on Tuesday and Friday the 8:10-8:40 PE/Music classes move up 5-minutes and the 9:45-10:15 PE/Music classes move 5-minutes later so everyone get’s their prep and we can squeeze the drill in between.

• Monday – Directed Evacuation (i.e. Fire Drill) – 1:45
• Tuesday – Lockout Drill – 8:35
• Wednesday – No Drill or Weather Make-Up Day
• Thursday – Room Clear – Time decided by teachers
• Friday – Earthquake/Fire Drill – 8:35

4J is looking to use a different program in place of ALICE, likely I Love U Guys, so schools were told to wait to practice those drills until staff have been trained.

All of the above drills are listed in the Emergency Procedures Manual, the rainbow tabbed spiral notebook (which is also in the process of being updated) that should be hanging in every classroom. I’ll make a short announcement before each drill, but it’s also good and encouraged for teachers to prep students prior to each drill.

MONDAY– Directed Evacuation (Fire Drill): Linked here is theBuilding Evacuation Map (same as last year) and an updated Fire Drill Line Map. The evacuation routes are similar last spring, but I’ve updated the spots where classes line up to include new classrooms and teachers. Let me know if you have any questions.

TUESDAY – Lockout Drill: I will announce that this is a lockout drill, where if there was something unsafe in the neighborhood we would lock all exterior doors (though right now they’re all already locked), we would not let anyone in or out of the building, but continue business as usual inside the building until the all-clear, which I will announce 10-minutes into the drill.

WEDNESDAY– No Drill – Weather Make-Up Day

THURSDAY – Room Clear: Room Clear Drills will happen at a time determined by classroom teachers. In normal times this drill would be done in cooperation with another classroom where students could go in the event of an actual room clear, but for this year because of distancing rules, I’d advise teachers to use their commons areas, the library, or an empty classroom if you have one nearby. The goal of this drill is for students to know where they would room clear to in the event of an actual emergency since in most cases the teacher would need to remain in the classroom when the rest of the students moved out of the room.

FRIDAY – Fire/Earthquake Drill: For the Earthquake Drill, teach students to “Drop, Cover, Hold,” meaning drop to the ground (so you don’t fall over), cover yourself by going under a desk (to protect yourself from falling objects), and hold onto the desk legs (so you stay under cover and don’t get bounced out). There are many resource on The Great Oregon Shake Out website for you to teach students about Drop, Cover, Hold and earthquake preparedness. See the linked Evacuation Map & Lines for where classes should line up for the Fire Drill following the Earthquake Drill when you hear the fire alarm go off.

Please let me know if you do not have a manual or if you have any questions or suggestions.

• Meeting Calendar Update – Mentioned in the Leadership Meeting Minutes, wtih the added meetings and PDs this year, we had to revise our building meeting calendar. Regular meetings will be:

Staff Meeting (1st Tuesday of the month, 2:45-3:25)
IPBS Meeting (2nd Tuesday of the month, 2:45-3:25)
Leadership Meeting (3rd Tuesday of the month, 2:45-3:25)
PBIS Meeting (4th Tuesday of the month, 2:45-3:25)

In going down to one Staff Meeting a month, we figure since teachers are already meeting twice each week, we can probably take care of short business items at those meetings.

Also, I’m leaving September’s meeting schedule mostly as planned, except for swapping out the Staff Meeting on the 28th for an IPBS Meeting. The above schedule of meetings will begin in October

• Calendar Requests – Related to the above, staff needing to add any event to the school calendar must use the Calendar Data Entry Form found in the IMC. Please fill it out and turn into Melanie as soon as your event is planned. Prior to scheduling an event, check the school calendar for conflicts. If you’re planning an evening event that will be using the cafeteria you can’t start it before 6:30. The cafeteria is rented out to the YMCA until 6:00 each night and while they’ll help us set up before 6:00 we can’t have parents and guests in there until they’re out.

• No Evening Events on School Board Nights – This isn’t new, but a reminder that schools are not to schedule evening events that conflict with School Board Meetings, not that we’ll have as many evens due to COVID restrictions, but I’ve added Board Meeting to the Staff Zimbra Calendar (and also the Zoom link to the meetings if you want to listen in).

• easyCBM Fall Benchmark Testing Window – ODE guidance has been exceedingly clear on schools providing “Care & Connection” with students and families for the first two weeks of school. Schools should plan on starting the 1-minute 1:1 assessments the week of September 20th and the whole group measures starting the week of September 27th (my birthday!). The window will be open through October 14th.

• State Vaccine Mandate Reminder – Fully vaccinated staff must submit a copy of their proof of vaccine even if they received their shot from a 4J clinic and did the district vaccine verification process. OHA requires the district have a copy of employee vaccination documentation. The deadline for submitting the required OHA exception form is Monday, September 13th at noon. Linked here is the HR Vaccine Mandate Email sent earlier to all staff. Also. Lisa G. offered to deliver any paper verification form if you’re not doing the online form. She said to just put the paperwork in her mailbox if that is helpful to you.

• Seesaw and Students in Quarantine & Friday Prep – Downtown is continuing to work with EEA to reach an agreement regarding how to support students in quarantine. For now, teachers should post materials on Seesaw that a student in quarantine could have a window into activities occurring in the classroom. Additionally, downtown is asking principals to provide teachers time this Friday, September 17th to create a “bank” of asynchronous activities in case we need to take a break from in-person learning.

I’ll notify classroom teachers if a student in your class is on quarantine. Almost all cases this year have been due to a student being a close contact of someone who had COVID and not because they tested positive. Students officially put on quarantine will be flagged in synergy with a house icon like the ones below.

• Regular 3-Feet Student & Masking Refreshers – We need to be proactive in addressing three feet and masking requirements. You have probably already thought of this, but It will be important to have regular lessons and reminders in the first few weeks of school to address proper wearing of masks and ensuring 3-feet in the classroom, outside, and around the school.

• Attendance 15-Minutes After Tardy Bell – Downtown wanted principals to remind teachers attendance needs to be taken by 8:10, 15-minutes after the 7:55 tardy bell.

• Behavior EA Interviews Thursday at 2:35 – HR sent me our candidates list Friday afternoon, so interviews will be this Thursday at 2:35 in the school garden. We had 9 applicants and I’ll plan to interview 3-4 candidates. Interviews will be 25-minute each. Let me know if any of you are willing to volunteer your time to help serve on the interview committee. The more the merrier.

• Principal Visits to Classrooms – I’d like to visit every classroom sometime during the first few weeks of school to greet students and introduce myself. I’ll read a favorite story to your class and chat with the kids a bit. Teachers, please let me know a good 10 minutes block of time I can come and visit sometime this month. Thank you!

• Classroom Newsletters – I’d like to have copies (email is best) of classroom newsletters when teachers send or email them home to families. This helps me keep up to date on what’s happening or going to happen in classes when families ask and it also lets me know details of any class activities that I might be able to get local media to come out and cover. I love promoting our school! If you missed it last week, Holt was in the news on KEZI on Thursday and on KLCC on Friday.

• FREE Table in Staff Room – The Staff Room FREE Tables is starting to get quite a pile. If you put something there, only leave it for a week and after that dispose of it.

• Wear Your Holt Shirt WEDNESDAYS! – We wore our Holt shirts last week on Friday to show school spirt for the first day of school, but our regular school spirit day is Wednesday, so remember to wear your Holt shirt, gear, or purple & green this day each week. Go, Bolts!

Speaking of school spirit, If you missed this Instagram & Facebook posts, check out this Level 10 hair tattoo school spirit!

• Upcoming SSD Changes – An SSD Email was sent to principals regarding changes to address significant SSD staffing shortages. Most of the changes involve reassigning duties for a lot of itinerant staff (nurses, consultants, etc.), but SSD admin are also looking at caseloads and may reassign building staff to understaffed buildings.

• Air Quality Info – It wasn’t too smokey this past week, but if you wanted to know the cutoff numbers, if the air quality is in-between 101- 149, kids are allowed to go outside, but we are advised to avoid over exertion for outdoor activities. Any air quality over 150 is when we need to bring kids in for inside recess.

• University Supervisors Allowed in Buildings – If you have a student teacher, HR has said university supervisors are now allowed to come into buildings to observe and meet with student teachers and practicum students. They just need to be sure to sign-in through the main office.

• K-5 Connect & EOA – All families that were offered spots in K-5 connect had to make decisions as of yesterday. Students that have elected to attend K-5 connect are in the program for the remainder of the first semester. We are still taking students from the waiting list at grades where we have room. Families that are contacted on the waiting list will have 24 hours to make a decision before they lose the seat. We hope to have this ironed out in the coming week.

• Mystery Science Subscription – If you know Mystery Doug, he also has a website Mystery Science, which I just found out 4J has a three year subscription to if you log in using Clever.

• REPEAT: Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• REPEAT: SELCO’s Educator Grants, Due 9/30 – SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are due September 30.

• REPEAT: EEF 2021-2022 Grant Applications DUE OCT 1stEEF Grant Application are available on their website and are due October 8th. No one has brought a grant to me yet, but before you submit one, let me know your grant title and idea so Site Council can rank order grant submission if we get multiple grants.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 13 (M)
Regular Day

September 14 (T)
2:45-3:25, Staff Meeting (Library)

September 15 (W)
2:45-3:25, PLC Meetings (Library)

September 16 (H)
2:30-4:30, Behavior EA Interviews (School Garden)

September 17 (F)
1:10, Kona Shave Ice Fundraiser (Blacktop Area)
2:30-3:25, Teachers Create “Bank” of Async Activities

September 19 (SU)
Talk Like a Pirate Day

September 20 (M)
Schools can begin 1:1 easyCBM measures
9:00-11:00, Allan to Elem Principals’ Meeting (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

September 21 (T)
2:45-3:25, Staff Meeting (Library)

September 22 (W)
2:45-3:25, PLC Meetings (Library)
7:00-10:00, School Board Meeting (Zoom)

September 23 (H)
Regular Day

September 24 (F)
2:30-3:25, ACT Aligned Activity (Library)

Gird yourself for our first full week with a full-house since March 2019, but look forward to rewarding yourself on Friday with a FREE shave ice from Kona Ice!

Allan

 

September 6, 2021

 

Hey Everyone,

Hope you all had a good 3-day weekend.

Twenty items of note for this week:

• Staffing Updates – Three staffing updates:

• Title 1 EA Updates – Lori Tingue was hired last week as a 2nd grade teacher at Gilham, so instead of reposting for her position, we’ve taken her hours and reallocated them to Annie, Ben, and Iris and have shuffled the EA schedule around a bit.

• Behavior EA Vacancy – Our 6.5-hour Behavior EA Job Posting closes this Tuesday, September 8th, so please encourage anyone you know who’d be good (or even someone who is simply teachable) to apply.

• Classified Sub Shortage – We have one unfilled EA sub job in AESOP are if you know any subs who are available. It’s for Jason Martinez in the CLC while he’s on his parental leave.

• Virtual Meet Your Teacher, WED (KG) & THURS (1-5) @12:00 – The Zoom link is on the Staff and Family Zimbra Calendar. Kinder does theirs on Wednesday at 12:00. Grades 1-5 will be Thursday at 12:00. My plan is to welcome families, have teachers introduce themselves (and maybe name a favorite book to read to students), do a review of arrival/dismissal procedures, what to bring to school, and some covid safety procedures. Next I’ll send people to breakout rooms for 15-minutes, at the end of which I’ll close all breakout rooms, do a short wrap up (GO, BOLTS!), and then I’ll stay on to answer any questions.

• Kinderzone Plans – The Kindergarten Team has already connected with staff where you’ll be helping this day, but linked here is the Fall 2021 Kinderzone Plan.

• Enrollment Updates – At the start of August we were 104 students below our projection of 529, but now we’re around 60 under projection and downtown will hopefully release the 9 kinders on our wait list. Nearly every school in 4J is under projection and we are far from the lowest. If you’re interested, linked here is the District Enrollment as of 09/03/2021.

• Meals Change of Plan – Principals got a message late Friday that 4J is pivoting to eating meals outdoors and that more details are forthcoming. That’s about all I know, meaning we don’t know if this means both breakfast and lunch, for how long we’ll be doing this, what’s the plan when it’s raining, what’s the plan when air quality is hazardous, and not to mention how kindergartners would make it from the cafeteria to the covered play area without spilling their trays. There’s an Elementary Principals’ Meeting Wednesday morning, so hopefully we’ll get additional details then (the day before kindergarten’s first day). Stay tuned.

• Transportation Updates – Schools do not have their morning bus arrival times yet, but 4J’s Find My Bus Stop website is now live for families. I’m planning to call Transportation on Tuesday if I don’t hear from them over the weekend about bus arrival times. More to come.

• Meeting Schedules – Due to the above two items and the “Golden Hour” of prep moved to Fridays and PLCs to Wednesday, on the Leadership Team agenda for Tuesday is to look at revising our meeting schedule. We need to shift our Wednesday meetings to either Tuesday or Thursday (I lean toward Tuesdays). I’m also going to propose we go down to one Staff Meeting a month. Since we’re now meeting twice a week, I figure we can add some business items to those meetings. Also, so that teachers get their guaranteed amount of prep, the length of afternoon meetings may be shortened depending upon when buses arrive and when teacher begin supervision students in the morning. Downtown is requiring teachers get 20-minutes of prep at the start of the day before supervising students. So more to come on this topic as well.

• Tech Updates – Four technology related updates:

• iPads Distribution for New Students – Teachers will give students new to Holt their iPads and chargers on their first day of class. If students new to Holt are coming from another 4J school, they should already have an iPad. Student devices are tracked using Learn21, the districtwide device management system. Brian has a bunch of iPads ready to go. Our plan is to checkout iPads to the new student in Learn21, put a sticky note with their name on it, and give those to teachers to distribute the first day of school. All kindergartners will get new iPads and all 3rd graders will get a new iPad with a keyboard case once they return their 2nd grade iPad (grade 3-5 iPads have a keyboard case).

• Headphones Replacements – Brian has a stash of headphones for all new students as well as for students who lost or broke their headphones over the summer. I’d advise students keep their headphones at school, but teachers may send them home if you choose.

• Seesaw Updates – Justin Huntley and his team were able to go into Clever to activate the Seesaw tile district-wide. This means if a student logins in using their QR code, they’ll be able to see the Clever page and the Seesaw title is back on there. Furthermore, Justin will be setting up our specialist in Seesaw this week.

• EdTech Subscriptions & Tools – If you missed it in the flurry of last week’s tidal wave of PD, here are all of the district purchased EdTech Subscriptions and Tools. Not on the list, we also have a subscription to BrainPOP through December, which is a pretty rad website. Be sure to check that one out and maybe the district will get BrainPOP Jr. and BrainPOP Español if enough people use it. Also, don’t forget GoNoodle Plus is free to educators this school year if you sign-up.

 

• Missing Classroom Materials Inventory – In the spring, teachers filled out a Materials Inventory Survey. If you have any updates, additional missing materials or or newly discovered excess curriculum materials, please submit an update in the above survey or email me directly with your update. If you need to review what you submitted in the spring, here is the Spring Materials Inventory Results.

• Wear Your Holt Shirt FRIDAY! – The normal spirit day is Wednesday for wearing your Holt shirt, but everyone should wear your new green Holt shirt this Friday for the first day of school where we’ll have all K-5 students in the building!

• Updated School Map – Linked here is an Updated 21-22 Holt School Map of where folks are working this year. Let me know if you spot anything that looks wrong. This doc can also be found on the Staff Google Drive under MISC > Maps.

• Skipped Videos from Friday PD – The COVID Protocols went longer than I’d expected, so I skipped a couple videos at Friday’s Staff Meeting, but if you’d like to watch them or the two documentaries that were mentioned during Learning for All, see below!

“Inside the AC360 Doll Study”

CASEL: SEL 101: What are the core competencies and key settings?

“In the Shadow of Fairview” – Full Documentary (OPB Webpage)

“Crip Camp: A Disability Revolution” – Netflix Full Documentary

 

• Care and Connection Resources – SSD Collaboration Facilitators put together these Care and Connection Resources for teachers to use with students during the first week of school. Some are a little too worksheet-like for my taste, but there’s also some really good stuff in there worth checking out.

• Color Printing – If teachers need to print in color, please contact Melanie. The office copier is the only one in the building that prints in color, but this printer hasn’t been added to staff laptops because the office copier is often loaded with labels, special paper, or is needed to copy materials for parents waiting to register children and we don’t want large jobs being sent to it. Also try to avoid printing class sets in color unless it’s a for special purpose or event.

• K-5 Connect & EOA – Families who submitted interest in the online pathways have until Thursday, September 9th to confirm they are enrolling.

• Updated District Retention Policy – 4J has unofficially used this process the past few years, but linked here is the updated 4J Grade Placement and Retention of Students Policy. In the past it was simply principal decision, but the new policy makes it more of a team decision, similar to an IEP eligibility process.

• REPEAT: Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• REPEAT: EEF 2021-2022 Grant Applications DUE OCT 1stEEF Grant Application are due October 8th, 2021. Before submitting grants online, let me know your grant title and idea so Site Council can rank order grant submission (no need to do a full write up for this step). Let me know if you have any questions or care to discuss grant ideas.

• VIDEO: Starting Each Class With A Warm Welcome – One last video I passed over during our PD last Friday is a really good one, so I’m ending this week’s blog to highlight it. Keep in mind that a good welcoming activity is also a proactive classroom management strategy. It builds class community, establishes a sense of shared values, and makes everyone feel included. It can be as simple as a smile and greeting students by name as they enter the classroom, but it makes a HUGE difference. :)

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 6 (M)
Labor Day, No School

September 7 (T)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
8:00-9:00, Allan to Elementary Principals’ Meetin (Zoom)
9:00ish, Optional Q&A Session for Staff (Library)
10:00, Classified Staff Meeting (Library)
12:00-12:30, Virtual Meet the Kinder Teachers! (Zoom)

September 9 (H)
Transition Day – KG First Day
12:00-12:30, Virtual Meet Your Teacher (1st – 5th)
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom) – Checking w/PAHS if they are really meeting

September 10 (F)
Classes Begin for All Students
YMCA After School Care Begins

September 13 (M)
Regular Day

September 14 (T)
2:45-3:30, Staff Meeting (Library) TENTATIVE

September 15 (W)
2:45-3:30, PLC Meetings (Library)

September 16 (H)
Regular Day

September 17 (F)
2:30-3:30, Building Based PD (Library)

 

Two days to prep for two days of students!

Allan

August 30, 2021

 

Hello Holt Staff,

Welcome back to the 2021-2022 school year! If you hadn’t read my prior announcement from earlier this month, be sure to go back and review those for info about this school year.

Sixteen items of note for this week:

• Staffing Updates – Three staffing updates:

• Staffing Reduction – Last Thursday I was notified Holt was being reduced by one full-time teacher due to under-enrollment (nine other schools also lost 1-2 teachers each), but since Ashley Wolf is joining Eugene Online Academy (EOA), we do not have to displace anyone. However, we did need to shift someone into Ashley’s 2nd grade position. Downtown suggested and I agreed that one of our four 1st grade teachers should move into that position, so the 1st grade team met on Friday and Lisa volunteered to take Ashley’s spot. Thank you, Lisa.

In terms of overall enrollment, we were projected at 529 students and currently have 440 enrolled, which puts us 89 students under-projection. We only had 37 students request to go online (ten at 1st grade, four at KG, nine at 2nd, four at 3rd & 4th, and eight at 5th), which is fewer than most schools our size.

• Behavior EA Vacancy – Mandy has been offered a position with more hours at Spencer Butte Middle School, so we have a vacant Behavior EA position. HR said they would get the position posted this week, so if you know of anyone good who wants a 6.5-hour position, please encourage them to apply.

• BEST Updates – Holt is slated to open a BEST After School Program this fall, but 4J is having a hard time filling vacancies for even existing BEST programs. Right now there are five BEST Coordinator vacancies out of seven programs. If it comes down to it, downtown is rightfully going to prioritize existing programs over new ones, so it’s a possibility we may have to wait another year before we get BEST at Holt. I have mixed feelings on this. I’m disappointed we won’t have this additional support for students, but I’m also a little relieved at not having to coordinate one more new thing. I’ll update folks as I find out more. Job postings for a BEST Coordinator, Assistant, and EA positions are on the 4J Jobs Website if you or anyone you know is interested.

• Class Lists Update – Not in my blog, but attached in my email is a spreadsheet of of students who chose EOA or 4J K-5 Connect. 2021-2022 Class Lists should be updated by Wednesday at noon. Sending and receiving grade levels should connect regarding who, when, and how you want to update your lists. Let me know if you’d like me to be a part of any class list meetings or discussions.

• “Golden Hour” and Meeting Schedule Updates – I’ve added this to Monday’s agenda, but the “Golden Hour” is no longer on Mondays and is back on Fridays, but schools need to decide if they want the PLC and district PD to happen on Wednesdays or Fridays. Below is what was shared with principals on Friday.

Building Schedule – The feedback was exceptionally valuable in developing the following guidelines. Please note, the 60 minutes of continuous prep is being scheduled for Friday this year only.

• 60 minutes of continuous prep must be provided on Friday this year.
• At least 20 minutes of daily prep must happen prior to teachers supervising students.
• Building decides how much morning transition time is necessary to bring kids in the building, get them breakfast and off to the classroom. (At least 10 minutes)
• PLC weekly (Wednesday or Friday).
• Professional development in ACT and building priorities weekly (Wednesday or Friday).
• No administrator initiated meetings on Monday.
• Building and staff meetings can happen on Tuesdays and Thursdays.

• School Supplies for 2021-2022 – School Supplies are being provided by downtown. They are in the library and teachers should take what you need, but not more (no hoarding). If grade levels need additional items not purchased by the district, connect with Melanie.

• COVID Protocol Updates – Six COVID Protocol updates of note:

• 2021-2022 Elementary FAQ – The school district as created a 2021-2022 Elementary FAQ. It’s a pretty exhaustive document, but let me know if you have any questions about protocols or if there are questions you have it does not answer. Additional info can be found on the previously shared 4J COVID Rules – Visitors, Volunteers & Field Trips.

• PE and Music Protocols – I’ve already shared this with Alex and Ashley, but if you’re interested in the guidelines for PE and Music this year, they are:

• Students must maintain 3-feet physical distance “to the extent possible.”
• Masks must be worn inside the building.
• Masks are not required outside.
• Staff do not need to clean surfaces or equipment between groups (We’re not seeing spread via surfaces).
• Every student washes hands or uses hand sanitizer leaving PE or Music (we’ll station a hand sanitizer station in the hall outside Music and PE hallway).
• No wind instruments in Music.
• Singing with masks on is allowed.

• Breakfast Update – Student will need to collect their breakfasts at the exterior building entrances and not at classrooms. This is due to 4J being out of compliance with Federal Meals Program rules and Nutrition Services likely being audited this year.

• Restroom Cohorting – Each wing should use the same restrooms they were assigned in the spring (see linked Cohort Map), but we do not need to use these restrooms during lunch or recess.

• COVID Testing Partnership with UO – I don’t yet have all the details yet, but 4J schools are participating in a voluntary COVID testing system with the UO where students can choose to be tested weekly at home. Our only role would be to distribute test kits and later ship the returned tests to the UO. Linked here is a Program Flyer.

• New Water Bottles – We did purple last year and this year we have green. They should hopefully arrive next week.

• Inservice Schedule Updates – I’ve sent updated Staff Meeting Agendas in a separate email for the principal led portions of inservice week. Zoom links are now all on the Staff Zimbra Calendar. Linked here is complete Inservice Week Zoom Links. For the all-district PD where everyone is joining the same Zoom (Keynote, ELA + Math Acceleration, and Literacy PD), downtown is hoping schools and/or grade level teams will watch one Zoom feed. Last spring when everyone joined separately, it caused some lagging issues. Here are some additional inservice week reminders and info:

• REPEAT: Report Back Dates– Here are the report back dates:

• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2

• REPEAT: K-1 & Title EA Heggerty PD – Any K-2 or Title 1 EA who have not participated in a previous Heggerty training should attend one of the Zoom sessions on Friday, September 3rd at 8:00-9:50 or 10:00-11:50. Zoom links are on the Staff Zimbra Calendar. I’d recommend attending the second session so you can attend the first part of the Staff Meeting on Friday.

• REPEAT: ArtSpark Artist in Residence Survey: DUE: SUNDY NIGHT – Teachers should fill out the linked Artist in Residence Survey by Sunday night to help start the conversation when we make a final decision at our Back-to-School Staff Meeting on Monday. Artist info is on the Lane Arts Website.

• REPEAT; Single Student Desk Raffle! – The single student desks are to arrive Tuesday morning. We have enough desks for 8 (maybe 9) classrooms. Add your name to the Single Desk Lottery Google Form if you’d like something other than your current desks.

• REPEAT: Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito on Friday? Fill out the linked Breakfast Burrito Google Form by 9:00am, Tuesday, August 31st (student teachers included). You’ll need to log onto your 4J Google Account to complete the form. Let me know if you have any trouble with the form and I can input it for you.

• Keynote Speaker: Keith Jones – See the YouTube video Keith Jones: Un-Rapping Disability to learn about this year’s Keynote speaker, Keith Jones, a musician and disability rights advocate.

• Classified & Licensed Self Assessment & Goals – All staff, both classified and licensed, need to complete a self assessment in TalentEd by September 30th. Licensed staff need to also complete a Goals Development Form by October 30th, which later next month we can develop some optional building goals people can use.

• EEF 2021-2022 Grant Applications DUE OCT 1st – EEF usually accepts applications in the spring, but last year was not typical, so EEF made the decision to move the granting process to this fall. EEF Grant Application will be available on their website under the “Grants” tab at the top of the page by September 1st. Applications will due October 8th, 2021. Before submitting grants online, let me know your grant title and idea so Site Council can rank order grant submission (no need to do a full write up for this step). Let me know if you have any questions or care to discuss grant ideas.

• GoNoodle Plus is FREE! – GoNoodle Plus is Free to all educators for the 2021-2022 school year. See the GoNoodle News Release for info, but just sign up for an account to get in on the deal.

• LTD Bus Passes for Students – This program is more utilized by middle and high school, but free bus passes are available for all 4J students. If you know of a student who could use this, let me know and I can arrange for them to get a free pass. Additional information can be found on the LTD Website.

• FREE Program: Architects in Schools – Free design program for 3-5th – Architects in Schools (AiS) provides free architecture and design programming to 3rd-5th grade students and teachers. AiS materials can link to almost any classroom subject and is proven to be most impactful among low-income students, ELL students, and non-traditional learners, and reinvigorates student interest in school. If teachers are interested in using this program, see the linked AiS Flyer, Application Info, and Teacher Application. The deadline to apply is October 22nd.

• REPEAT: Who is A/B and C/D on the Schedule? – If you haven’t already, grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and PE/Music Schedule.

• REPEAT: Make Sure Your Voicemail is Set-Up – Ensure sure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up. If you have questions, please contact our TSS, Brian Lambert, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• District Admin Updates – If you’re interested, linked here are a few District Admin Updates, including District Athletic Director (Patrick Brown), Health Services Supervisor (Joy Maxwell), Human Resources COVID Support (Heather Stein), and South Eugene High School Assistant Principal (Rhiannon Boettcher).

• Which Reading Strategies to Try, and Which to Ditch – Research shows that some popular activities for reading instruction don’t actually result in more fluent readers—so this Edutopia Article and video below round up the most classroom-worthy ones (and the ones to ditch).

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

August 30 (M)
Licensed Staff Report Back
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Cafeteria)
8:30-10:00, Building Welcome Back & A.C.T. PD (Cafeteria)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-3:00, PLC Info & Business Meeting (Cafeteria)
4:00-5:30, Optional KinderZone PD (Ed Center)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
8:00-10:00, 2nd Grade Heggerty Phonemic Awareness (Zoom)
12:30-4:00, 4J ELA + Math Acceleration PD (Zoom)

September 1 (W)
Teacher Planning Day
8:00-9:00, Allan to Elementary Principal Meeting (Zoom)
8:30-9:00, Treats & Supplies from Project Hope! (Front of School)
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Goodies! (Library)
9:00-11:00, District Kick-Off Event (Zoom)
12:00-4:00, 4J Literacy PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-8:30, Welcome Back Social w/Breakfast Burritos! (Cafeteria)
8:30-12:00, Principal Led PD – Learning for All, Anti-Racism Instructional Strategies, SEL (Cafeteria)
September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Staff Meeting, if needed (Cafeteria)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom)

September 10 (F)
Classes Begin for All Students

See you soon!

Allan

August 23, 2021

 

Howdy Everyone,

The countdown to school has begun.

Thirteen items of note for this week:

• Staffing Updates – Two staffing update for this week and we are now fully staffed for the year!

• Annie Carpenter (4-hour EA) – Annie is currently working as a Life Skills EA at ESY (Extended School Year Summer Program) and prior to that she was the Hybrid Utility EA at Awbrey Park. Before that she worked as an elementary EA in Veneta and way before that, I was her principal at Yujin Gakuen (I’m old). Please welcome Annie to Team Holt!

• Holt BEST EA Job Opportunities – If any classified staff are looking for additional hours, or if you know of anyone good, there are two job posting up right now, Program Coordinator Assistant, BEST Afterschool Program (closes 8/24) and Educational Assistant, BEST Afterschool (closes 9/5). Holt will get a BEST Afterschool Program this year and are partnering with YMCA, where the programs will serve 50-80 students and run until 5:30 or 6:00, five days a week, also proving students with a dinner.

• Inservice Schedule Updates – I’ve sent the Staff Meeting Agendas in a separate email for portions of inservice week that I’m in charge of. The most current dates and times are at the bottom of my announcements and also on the Staff Zimbra Calendar. Downtown made a few changes to the week, including adding an optional KinderZone Meeting on Monday (in-person), a Heggery training for 2nd grade Tuesday (Zoom), a meeting on Thursday for SSD Staff (Zoom), a Heggerty Training for New EAs on Friday (Zoom), and I added a Leadership Team Meeting on 9/7 to touch base with last year’s team. Downtown hasn’t sent all of the Zoom links the district-led PDs, but I will add them to the Staff Zimbra Calendar as they come in. Here are some additional inservice week items of note:

• K-1 & Title EA Heggerty PD – Noted above, any K-2 or Title 1 EA who has not participated in a previous Heggerty training should attend one of the Zoom sessions on Friday, September 3rd at 8:00-9:50 or 10:00-11:50. Anyone wanting a refresher is also welcome to attend. Zoom links are on the Staff Zimbra Calendar.

• Optional Q&A Session for New Staff, Wednesdays @9:00 – I’ll be available Wednesday 9/1 and 9/ 11 at 1:00 in the library to check-in, answer questions, or provide any assistance for new staff. I can get busy during inservice week, so I like to set aside a time when I’ll be available for new staff. You can also always email, text, or call.

• Transition Day 9/9 – Thursday, September 9th will be a day for kindergarten only to be in the building. It’ll be all-hand-on-deck for helping this day. Classified staff will push into classrooms as well as licensed staff, though if classroom teachers want to use this day for personal phone calls to connect with families, that is an acceptable alternative. This item is also on the BTS Meeting Agenda.

• Care and Connection Week – ODE is asking schools to focus on Care and Connection the first week students return, and also for the first week when staff return, which is why I’ve hacked off and impressed some of the PD time, so people have more time to plan and prep. I think it’s pretty clear staff will need extra time to plan since you can’t recycle your usual start-of-the-year activities since this is not a usual start-of-the-year. If you’re interested, there are some resources on the ODE Care and Connection Week Website.

• ArtSpark Artist in Residence Survey – Holt will get two Artist Residencies this year funded by ArtSpark. One big change is we can choose from both visual and performing arts artists, which means we can ask for artist who do dance, drama, or music. I want to get your preferences early, so we can lock in an artist and date before the good ones are taken. Please fill out the linked Artist in Residence Survey to help start the conversation when we make a final decision at our Back-to-School Staff Meeting.

• REPEAT: Breakfast Burrito Orders Due 8/31 – Want a delicious breakfast burrito for our first meeting back with the whole gang together again? Fill out the linked Breakfast Burrito Google Form by 9:00am August 31st and I’ll have a hot burrito waiting for you Friday morning. You’ll need to log onto your 4J Google Account to complete the form. I’ll also have food for folks the first day licensed staff report back (8/30) and also the first day classified staff report back (9/2). Let me know if you have any trouble with the form and I can input it for you.

• Single Student Desk Raffle! – The single student desks are supposed to arrive this week! We have enough desks for 8 (maybe 9) classrooms. Please add your name to the Single Desk Lottery Google Form if you’d like something other than your current desks. A few classrooms already have some older single desks, so if any of those teachers win this raffle, their old single desks will be added to the raffle at the end.

 

• COVID Updates – The latest RSSL has come out and and downtown is mostly solid in their COVID protocols. For the most part, protocols are the same as in the spring, except we have 3-feet physical distancing instead of 6-feet, staff must wear masks at all times unless in a room by themselves (with a few exceptions), and masks are not required outside. Let me know if you have questions or if there are questions I should ask.

• Updated Class Capacity – Taking into account the new 3-foot instead of 6-feet distance guideline, linked here is the Updated Holt Classroom Capacity Sheet. I’ll update numbers posted on classroom doors this week. Looking at current Student Totals, 2nd, 3rd, 4th, and 5th grade will be slightly over capacity. I’ve notified Jeff and Melissa about this, but the exact language of the RSSL advises for “maintaining at least 3 feet of physical distancing to the extent possible.”

• Open House, Not Allowed – Parent, volunteers, and other “non-essential” volunteers are not allowed inside schools, so that means no Open House. However, I am putting on the 8/30 Meeting Agenda to discuss if we want to do some kind of virtual open house, maybe individual class Zooms, or one big schoolwide Zoom where we introduce staff and then parents can pepper me with questions, or maybe just stick with a welcome email when we email class lists (see next item).

• Class List Email 9/3 @3:00 – We’ll likely need to update Class Lists once we see who all is going to EOA or 4J K-5 Connect, which I predict will not be as many students as last year. We’ll get that list sometime later this week, but the district class list notification process will be the same as last year, with all classroom teachers sending a welcome email at the same time, which will be on Friday, September 3rd at 3:00pm. I’d advise folks to “schedule” your emails in Zimbra, so you don’t have to worry about hitting send two something times at 3:00. Let me know if you’d like me to show you how to use the schedule feature.

• Breakfast & Lunch – Breakfasts will be as we did them in the spring. Grab-and-go meals which students will eat in the classroom. Lunches will be eaten the cafeteria, but classrooms will have assigned tables and students will have spots 3-feet apart. Linked here is the 4J Breakfast & Lunch Consideration Doc if you want all the details. This doc says to pass out breakfast at entrances, but I’m going to check if we can do it how we did last year in classrooms, since that was folks preference.

• Area Carpets are Coming Back! – You won’t be able to seat your entire class on the carpet at once with the 3-foot rule, but teachers are allowed to have their carpets back in class.

• Separate Supplies for Students – There has not been a lot of transmission over surfaces, but 4J is playing it safe and all students should have their own supplies, using either desk cubbies or the book boxes from last year to store items.

• Mask Lanyards for All Students – Downtown purchased mask lanyards for all students, which should help when students transition from indoors to recess or other outside activities.

• Water Bottles are Coming – I ordered a new set of water bottles for students since drinking fountains are still off limits.

• Other Questions? – When I get a chance, I’m going to update the Holt COVID Protocol Handbook and will share that soon, but what are we forgetting? What haven’t we thought of? I’ve already gotten some good questions from folks, so keep them coming. A few lingering questions downtown is still working out include:

• If a student has to quarantine for two week, do they go to EOA, get a paper packet, Zoom into their classroom, or something else?
• If breakfast is in the classroom, what time are schools letting students in so that teachers don’t lose contractually guaranteed prep time?
• If we’re not as worried about transmission over surfaces, does that mean we do not need to assign cohorts to specific restrooms?
• Can we offer on-site tuition based after school programs, such as Young Rembrandts?

• Back to School Family Newsletter – Im going to finish the Holt Family Welcome Back Quick News later this Sunday and send it out Monday morning, but the link will be up on the Holt School Webpage before I email it if you want a preview.

• Make Sure Your Voicemail is Set-Up – All teachers should ensure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up as well as info on other phone functions. If you have questions, please contact our TSS, Brian, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• REPEAT: Report Back Dates – Most staff report back the last week of August. Here are the report back dates:

• Licensed Staff – Monday, August 30
• Classified Staff – Thursday, September 2 (196-day on 8/27)

• REPEAT: 21-22 Master Schedule – Linked here is the 2021-2022 Holt Master Schedule and is also on the Holt Staff Dashboard.

• REPEAT: Who is A/B and C/D on the Schedule? – If you haven’t already, grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and PE/Music Schedule.

• REPEAT: Holt Staff Handbook – The Holt Staff Handbook includes most every relevant building policy and procedure. Please take time to review the handbook.

• SELCO’s Educator Grants, Due 9/30SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are open August 15–September 30. Visit the above link for details and to apply.

• FREE Google for Education Level 1 Certification – ODE and Google are partnering to offer educators their Google for Education Level 1 Certification. See this ODE News Release for additional info. The deadline to apply is September 15th.

• Podcast Suggestion: Jessica Lahey on Armchair Expert – Candace shared this Armchair Expert Podcast Episode (Spotify) with me where Dax Shepard interviews Jessica Lahey, a teacher and author. She speaks primarily about parenting, but nearly all of her advice also applies to teaching. Next time you’re working in your room, think about putting this podcast on in the background. It’s full of good advice.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next few weeks:

August 23 (M)
Office Opens
August 26 (H)
6:00, PAHS (Parents at Holt School) Meeting (Zoom)

August 30 (SA)
9:00-12:00, Project Hope – Holt Clean-Up Day

August 30 (M)
Licensed Staff Report Back
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Library)
8:30-10:00, Building Welcome Back & A.C.T. PD (Library)
10:00-11:30, 4J Keynote – Keith Jones (Zoom)
12:30-4:00, PLC Info & Business Meeting (Library)
4:00-5:30, Optional KinderZone PD (Ed Center)

August 31 (T)
8:00-11:30, 4J Instructional Tech (Zoom)
8:00-10:00, 2nd Grade Heggerty Phonemic Awareness (Zoom)
12:30-4:00, 4J ELA Adoption (Zoom)

September 1 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)

September 2 (H)
Classified Staff Report Back
8:30-9:00, Welcome Back Social w/Breakfast Burritos! (Library)
9:00-11:00, District Kick-Off (Zoom)
12:00-4:00, 4J Literacy PD PD (Zoom)
12:00-4:00, SSD Staff Meeting with SSD Dept. (Zoom)

September 3 (F)
8:00-8:30, Welcome Back Social w/Breakfast Treats! (Library)
8:30-12:00, Principal Led PD – Learning for All, Anti-Racism Instructional Strategies, SEL (Cafeteria)

September 6 (M)
Labor Day, No School

September 7 (T)
8:00-12:00, Staff Meeting, if needed (Cafeteria)
1:00-2:00, Leadership Team Meeting (Library)

September 8 (W)
Teacher Planning Day
9:00, Optional Q&A Session for New Staff (Library)
10:00, Classified Staff Meeting (Library)

September 9 (H)
Transition Day
2:30-3:15, IPBS Team Meeting (Library)
6:00-7:00, PAHS Meeting (Zoom? School Garden? Library?)

September 10 (F)
Classes Begin for All Students

See you all soon, but not too soon. Enjoy the rest of your summer!

Allan