Literacy

October 31, 2022

 

Happy Halloween, Everyone!

Thirteen items of note for this week:

• 1st Grade Hire – For our new 1st grade classroom we have hired Megan Gullekson, who student taught at Holt last year with Lesli and who is currently teaching 3rd grade in Gresham. Her current school district will release her this Tuesday, which means she can start working at Holt on Wednesday. She’ll get three days to plan and prep for her class and will start with students on Monday, November 7th. We’re lucky to get someone who worked with a number of these student last year and who is already familiar with Holt, so please welcome Megan back to Holt!

And if you’re wondering about parent notification and conferences, we notified families a few weeks ago we’d be adding a fourth classroom and this Monday I will call families of the students changing classrooms. After that we’ll email all 1st grade families of the class change timeline. 1st grade teachers are also planning to do a special lunch or activity for the students changing classes to make them feel special and not feel like cast-offs. Parents will conference with their current teachers and we’re planning to have Megan join those conferences, as long as their aren’t any conflicting times.

UPDATE: Safety Week, Oct. 31 – Nov. 4 – This week is Safety Week and the times are below and on the Staff Calendar:

  • Monday: Evacuation Drill (i.e. Fire Drill) @8:40
  • Tuesday: Lockdown Drill @1:30
  • Wednesday: Secure Drill & Playground Emergency Whistle @8:30
  • Thursday: Room Clear – Time decided by teachers
  • Friday: Earthquake/Fire Drill 9:40

Teaches should pre-teach the drills to students ahead of time and can either use the Standard Response Protocol Poster, which should be posted in every classrooms (let me know if you don’t have one and I’ll get you one) or you could use the linked Safety Week Slide Show, which I plagiarized from another school. For your own edification, here is a link to the Complete SRP Guide and the SRP Folder in the Staff Google Drive.

MONDAY @8:40 – Evacuation Drill (fire drill): We’ve already done one Fire Drill this year and I will simply pull the alarm to start the drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map. Teachers should explain that an Evacuation Drill can be more than a fire drill and that there are times we might need to evacuate to a specific locations, such as an announcement saying, “Evacuate! To the church across the street.” or another location.

TUESDAY @1:30 – Lockdown Drill (for a danger inside the building): I will first announce that we are doing to do a Lockdown Drill, giving a brief explanation how it will work. I will then announce, “Lockdown! Locks, Lights, Out of Sight.” Classroom doors are to be locked, curtains closed, lights turned out, and students moved out of sight. Classrooms should appear unoccupied and remain locked until a first responders unlock doors. For the drill, myself or staff will unlock classroom doors to announce all clear. In a real Lockdown, if there is an immediate threat, staff and students would self-evacuate.

WEDNESDAY @8:30– Secure Drill (for a danger outside the building): For the Secure Drill (formerly knows as a “lockout”), I will announce “Secure! Get Inside, Lock outside doors.” All exterior doors are to be locked. No one will be let in or out of building. It will then be business as usual inside the building until the all-clear signal is given, which I will do 10 minutes into the drill. This drill is done if there was something unsafe in the neighborhood.

THURSDAY @teacher choice – Room Clear (for a danger in the classroom): Room Clear Drills will happen at a time determined by classroom teachers. In normal times this drill would be done in cooperation with another classroom where students could go in the event of an actual room clear, but for this year because of distancing rules, I’d advise teachers to use their commons areas, the library, or an empty classroom if you have one nearby. The goal of this drill is for students to know where they would room clear to in the event of an actual emergency since in most cases the teacher would need to remain in the classroom when the rest of the students moved out of the room.

FRIDAY @9:40 – Shelter Drill (i.e. Earthquake Drill & Fire Drill): For the Shelter/Earthquake Drill, teach students to “Drop, Cover, Hold,” meaning drop to the ground (so you don’t fall over), cover yourself by going under a desk (to protect yourself from falling objects), and hold onto the desk legs (so you stay under cover and don’t get bounced out). There are many resource on The Great Oregon Shake Out website for you to teach students about Drop, Cover, Hold and earthquake preparedness. See the linked Evacuation Map & Lines for where classes should line up for the Fire Drill following the Earthquake Drill when you hear the fire alarm go off.

Please let me know if you have any questions or suggestions.

• Apple Learning Specialist Available, WEDNESDAY – Sally Eberhart, an Apple Professional Learning Specialist who is 4J’s Apple Rep, will be here all day this Wednesday for drop-ins. She can provide 1:1 coaching, solve problems, discuss lessons, help set up Apple Classroom, or show folks something new. I’ll have her stationed in the Staff Room for folks to drop by, but here is an Apple Learning Specialist Sign-Up Sheet if there is a certain time you’d like her to come to your room.

• UO Hockey Visit @3/4/5 Lunch, Wednesday – The UO hockey team is coming to visit 3rd, 4th, and 5th graders during their lunch period. They’re promoting a Holt Night Hockey Game this Saturday, which will have a free t-shirt giveaway and on student will win a jersey. I’ve also asked them to reinforce our three school rules all day long, especially at lunch and recess.

 

• Friday PD: Staff Choice – Principals haven’t gotten any details for this Friday’s “Staff Choice” PD time, but I’m guessing plan on doing whatever it is you signed up for on the Elementary Staff Choice PD Sign-up Form last time. I’ll let you know if anything changes. 

• Fall Conferences Info – 1 update and 5 reminders for conferences:

• UPDATE: Meals for Conferences – PAHS is planning to cover ALL meals during conferences, dinner Wednesday, and lunch & dinner Thursday. It’ll be pot luck, but they are also possibly doing a theme, so stay tuned!

• REPEAT: Title 1 Compacts & Conferences – Title 1 Compacts (English and Spanish) should be reviewed with all families at conferences. For the signatures, the teacher and student should sign the form and for parents review the permission section at conferences. If a parent is on Zoom, just date the form in the parent signature line that the parents agreed to do their part. Title 1 staff will put class sets in teacher mailboxes.

• REPEAT: Language Link Phone Translations – 4J is not providing live translators, so teachers will need to use Language Link. See the 4J Language Link Phone Interpreting Service webpage for step-by-step directions how to do translations for in-person meetings, phone meetings, or Zoom meetings. The directions are pretty straightforward, but when they ask for the “cost center number,” that number is 270. Plan ahead if you are new to using this service, but let me know if you need any help.

• REPEAT: Staff Not in Conferences – Tuesday, Wednesday, and Thursday are regular work days for all staff who are not part of conferences and should work your regular hours at school. However, if you have pre-arranged trade time with me in order to not work any of these dates, email me your plan ahead of time.

• REPEAT: Allan Available to Attend Conferences – Teachers can let me know if you have any tricky conferences you’d like me to attend. Send me a date & time (and a Zoom link if it’s on Zoom) and I’ll be there!

• REPEAT: Resources for Families – Should any families request assistance with food, clothing, housing/rental assistance, hygiene product, SNAP (food stamps) Benefits, Insurance, counseling, and such, please have them fill out the linked Helping Hand Online Form, the form below, or contact Holt Family Resource Coordinator, Felicia LaCuesta, at lacuesta_f@4j.lane.edu or call me (541)790-6174.

• REPEAT: Student Tech Contract (K-2 and 3-5) – Related to conferences, linked here and on the Holt Staff Dashboard is the K-2 Holt Student Technology Contract and the 3-5 Holt Student Technology Contract. Teachers should review this document with students, using it as a teaching tool, and then have students and parent/guardians (possibly at conference) sign the agreement.

• Missed Uninterrupted Hour of Prep – EEA and downtown admin have come to an agreement on how missed Friday prep time will be addressed this year and in the future. For the two Fridays missed in November due to holidays, schools not scheduling meetings during these weeks, Nov. 7 and 21. Two more dates are missed due to grading days. The missed hour of preparation on 2/3/2023 and 6/9/23 will be made up by providing 2 hours of uninterrupted prep during the preceding Friday.

• Library Open Times – Robbie is offing to open the library for students needing a space to work or finish a project any time there is not a classroom already in the library or during this lunch and breaks. If you send students, make sure they have a hall pass and that you mark LIBRARY on it. I’m going to update the Library Schedule on the 22-23 Master Schedule later this week to show the available times.

• NOT at School Reminders – Three NO related reminders:

• NO Student Phone or Smart Watches – During the school day, all student phones and smart watches would be turned off and put away. Before school and after school are allowed as long as students are using them appropriately, but students are not allowed to take videos or photos of other students, which is a districtwide rule. A first offense can be a reminder. A second offense should be written up as a minor and the phone or watch held onto and returned at the end of the day. A third offense should be written up as a major and the phone stays in the office until a parent picks it up.

• NO Gum at School – We do allow gum as a special treat during state testing, but outside of that students are not allowed to have gum at school. Now that Halloween is approaching, we’re meeting more and more of it at school, so be sure to make kids spit it out if you spot anyone chewing gum.

• NO Food at Recess (Snack on Sidewalk & No Food at Lunch Recess) – For grade levels who do snack at recess, remind your students they may ONLY eat on the sidewalk. When they are done eating, anything left needs to be thrown away. One other reminder is that students are not allowed to have any food with them during lunch recess. If students are caught eating anywhere besides the sidewalk, I’d advise making them throw away their food in the nearest garbage can.

• Holiday Shopping – This is on the Staff Meeting Agenda for Tuesday, but I wanted to let folks know that we are planning to resume Holt pre-COVID tradition of the Holiday Shopping program for students. For folks new to Holt (including me since I haven’t seen this program in action either), I’m told one or two students in need from each classroom are chosen to go shopping for holiday gifts for their family as well as clothes or other basic needs for themselves. Interested staff members volunteer take the students on their shopping trip and then everyone meets back at school for gift wrapping, hot chocolate, and treats.

• REMINDER: Wit & Wisdom Lamination Limited – A reminder that Wit & Wisdom name tags, posters, and other materials have a film on them that melst and ruins them if you try to laminate them, so know that not everything can be laminated. The Vocabulary Cards can be laminated though.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

October 31 (M)
Library Week #1 Classes
1st Grade Staff Room Duty
8:40, Fire Drill
8:50, Allan to Class Magic Show
2:45-3:30, Allan to IEP Meeting

November 1 (T)
Sunshine Committee Baked Goods Sharing!
Ewok Appreciation Day
8:30, Lockdown Drill
2:45-3:30, Staff Meeting (Library)

November 2 (W)
Monthly Walk+Roll to School Day
7:30-3:30, Sally Eberhart, Apple Specialist Drop-In (Staff Room)
8:30, Secure Drill
11:00-1:00, Playground Emergency Whistle Drill (Lunch Recess)
1:15, Attendance Team Meeting (Office)
1:45-2:15, 3rd Grade Delgani Strings Assembly (Cafeteria)
2:45, 5th Grade Outdoor School Meeting (Zoom)
7:00-9:00, School Board Meeting (Zoom)

November 3 (H)
Safety Week – Room Clear Drill (time decided by teachers)
7:45, Allan Meeting w/Parent (Office)
9:00, Safety Committee Meeting (Office)

November 4 (F)
9:00, Allan Meeting w/New Elem Curriculum Admin (Office)
9:40, Shelter (Earthquake) & Fire Drill
9:00-12:00, Health [K-5] & Vision Screening [K-2] (Gym)
1:25-2:25, Friday PD – Staff Choice
1:25-2:25, Classified Staff Meeting (Library)

November 7 (M)
Library Week #2 Classes
School Psychologist Week (PE/Music)
2nd Grade Staff Room Duty
3:45-5:15, Allan to Elementary Principals’ Meeting (Ed Center)

November 8 (T)
3:30-7:30, Conferences
5:30-6:10, Staff Dinner

November 9 (W)
8:00-8:00, Conferences, No School
11:30-12:10, Staff Lunch
5:30-6:10, Staff Dinner

November 10 (H)
Teacher Comp Day, No School
Regular Work Day for Classified Staff

November 11 (F)
Veterans Day – No School

I couldn’t decide on which school related Halloween meme I liked best, so enjoy a plethora of of school/Halloween humor!

Allan

 

 

 

 

 

October 10, 2022

 

Hi Everyone,

Sixteen items of note for this week:

• Job Postings – The 1st Grade Job Posting is now live and closes Tuesday. and the SPED EA Job Posting is also up and closed Wednesday. Tell anyone you know who’d be good for these jobs to apply!

• Picture Day, THURSDAY – Linked here is the Picture Day Schedule that was shared earlier. Pictures will be in the gym. I haven’t connected with Alex, but I’m guessing PE will be outside for morning classes.

• CLASSIFIED: Friday PD/Planning Day (or help move Title & Calming Room) – The Classified PD Sign-Up shared last week is now required for all EAs, SPED, Title, and Kindergarten. These are three-part PD workshops, so pick which one sounds most useful for you. HOWEVER, for this Friday, if anyone wants to ditch the PD and instead help Title, Calming Room, and SPED shift spaces to make way for the new 1st grade classroom, that is also an option.

• LICENSED: Friday PD/Planning Day – Just like last week, downtown doesn’t know or hasn’t shared the plan for this Friday’s PD/Planning Day. All that’s on the 4J PD Calendar is “Lang Arts Adoption (5.5 hours).” I did get asked by a district admin on Friday if they could use the Holt Cafeteria for grade 3/4/5 PD, which leads me to believe all Sheldon Region 3/4/5 teachers will be at Holt. No word what the plan is for K/1/2. For times, there were some times on the PD Calendar ealier, but they have since been deleted, so stay tuned for more “Timely Communication.” UPDATE: Not official, but I heard from a TOSA this is the plan for Friday:

4-5 meets at Holt (Moved to a HS)
PD, 8:00-1:30
Lunch (on your own) 11:30-12:15
Teacher Planning, 2:00-4:00

K-3 meets at Holt (Sheldon Region)
PD, 8:00-1:45, 15 min. longer since they are in their home region and have less travel time back to own schools
Lunch (on your own) 11:30-12:15
Teacher Planning, 2:00-4:00

• Jog-a-Thon, Holt Bolt Updates – The Holt Bolt is on Wednesday, Oct. 19th. Times will be:

K/1/2
8:35 Go Outside
8:45-9:45 Running
10:00 Go Inside

3/4/5
10:15 Go Outside
10:25-11:25 Running (5th will miss library and PE/Music this year, but can take their prep by missing part of the jog-a-thon. We should have plenty of coverage.)
11:40 Go Inside (3rd grade goes straight to lunch @ 11:40)

As we did last year:

• All morning recesses are canceled. 1st-5th teachers are welcome to take their morning break during their jog-a-thon time.
• KG and 1st lunch recesses will be in the gym. Kids should move through the hallway to the gym. K/1 teachers will pick up from the gym.
• 2nd grade lunch recess will have to be soft play only while things get finished and cleaned up.
• EA support will be limited during the jog-a-thon because of supervision needs. Morning groups MIGHT be canceled. Please keep an eye out for an update as we get closer.

Information was given to teachers on Friday that should go home in Monday Mailers this week.

PAHS is still working out some details (mostly regarding the prize structure), but it’ll mostly run the same as last year, with kids starting on hard play, running around the building and keeping track of laps with a badge on a lanyard they’ll scan each time they finish a lap.

PAHS emailed some updates and I will keep folks up to date once shirts arrive or if anything changes, but we’ll have a lot of the same fun as last year with music, bubbles, a mister, and other surprises!

• Vision Screening (K-3) & Dental Screening (K-5), Oct. 21 – Not this week, but Friday next week , from 9:00-12:00 in the gym, is our annual Vision and Dental Screening. All K-5 student will do the dental screening and K-3 students will also do the vision screening. Schedule is coming soon!

• Classroom Moves Update – Slight change of plan. SPED, Title, and Calming Room staff met last week and instead of the Calming Room moving into their old space (Whitney’s current SPED teaching space), they will move into the back half of Emily’s Classroom. This lets Whitney stay in her current space, gives the Calming Room more space, and allows Emily to utilize the Calming Room for SPED students needing breaks. Once this move happens, the Calming Room will no longer be able to offer alternative recesses for students.

It’s great that we got a fourth 1st grade classroom, which necessitated this move, but mid-year classroom shuffles are always hard, so thank you everyone for helping figure out the least disruptive plan.

• Leadership Plan Sign-Up – We’ll vote on the Leadership Plan with names attached at our next Staff Meeting on Oct. 18th. If you’d like to sign up for any of the open positions, please add your name to the Holt Leadersip Positions Doc by the end of the week.

• Talent Ed Goals Due 10/31 and Optional Shared Staff Goals – The TalentEd Self Assessment was due for all staff, both classified and licensed, the end of September and Staff Goals are due for licensed staff at the end of this month. If you’d like to use a set of goals a group teachers helped develop last week, you can feel free to cut-and-paste these Optional SEL Shared Staff Building Goals into TalentEd before the Oct. 31 deadline.

• DHS Reports, Now Use DataPort – I’m not sure principals were ever told this, but Darla discovered there is now an online reporting form staff should use to document all DHS reports of abuse and neglect. For the new reporting system:

1. Go to 4J DataPort
2. The first time you log on, click RESET PASSWORD, and follow the direction to set up your account.
3. Click DHS DOCUMENTATION
4. Click CREATE NEW DHS REPORT
5. Select your school and type in the student name.
6. Student info will auto populate and all you need to enter is:
• Description of the Event
• Perpetrator Information
• Other Information (if relevant)

Note that you will need to be on the 4J Network to access the 4J DataPort and cannot access it from home unless you’re using the 4J VPN. Linked here is a PDF Preview of the DHS Online Form. I’ll plan to go over this form at a future Staff Meeting. 

• Lost & Found (stop your class for a visit) – A month and a half in to the school year, the lost & found is already building up. Please consider pausing your student lines on the way to PE, Music, Library, Lunch, etc. to let kids see if any of the items there belong to them.

• Field Trip Volunteers – I asked HR about being able to edit Field Trip Request Forms so you can add volunteers later, but they said you should instead email Melissia Morphis <morphis_m@4j.lane.edu>, though if they don’t require it when you first submit, I’m not sure they’re really tracking this. As long as your volunteers passed their background check, I’m fine with them volunteering.

• REPEAT: Site Council Reps Still Needed – Site Council is coming up this Thursday and we still have 1 classified opening (Jackie finished her term), 1 classroom licensed opening (Liz’s term ended). Jenny volunteered to be the Specialist Licensed Rep. Here’s the current list.

Admin Rep: Allan Chinn
Classified Rep: Cheryl Yorges (year 2)
Classified Rep: Lisa Goff (year 2)
Classified Rep:
Licensed Rep (classroom): Candace Lovato (year 2)
Licensed Rep (classroom): Geoff Parks (year 2)
Licensed Rep (classroom): Lesli Harmon (year 2)
Licensed Rep (classroom):
Licensed Rep (specialist): Jenny (year 1)
Parent Rep: Billie Jo Rodriguez (year 2)
Parent Rep: Jill Ritz (year 2)
Parent Rep: Sallie Lees (year 2)

Outgoing and past reps are welcome to re-join, but let me know and/or add your name to the 22-23 Team Sign-Up Sheet if you’re willing to volunteer your time to serve on Site Council.

• Make Sure Doors Latch – Make sure exterior school doors completely close and latch. It’s that time of the year when air pressure changes and doors sometimes do not close all the way.

• Professional Judgment Versus “Fidelity” – 4J has backed off using the term “Fidelity” and this ASCD Article discussed how too much emphasis on fidelity implementing programs diminishes teachers. “Telling teachers exactly how they are supposed to teach leaves little room for them to share their own ideas, knowledge, and expertise. At worst, too much focus on fidelity can lead teachers to feel like they’re working on an assembly line putting widgets together rather than engaging in the complex, important art of inspiring and educating tomorrow’s leaders.” As an antidote, Knight suggests listening to teachers, encouraging teachers to customize programs to their students, and focusing on student learning.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

October 10 (M)
Library Week #2 Classes
Office/PE/Music Staff Room Duty
Pastini Fundraiser Final Week (Sept. 12 – Oct. 16)
Fall Benchmarking Continues
Indigenous Peoples’ Day
8:00, Allan to Truancy Hearing (Zoom)
2:45-3:30, Sunshine Committee Meeting (Library)
4:00-5:30, Allan to Admin Equity PD (Ed Center)

October 11 (T)
2:45-3:30, PBIS/SEL/Equity Meeting (Kelsey’s Room)

October 12 (W)
7:00-9:00, School Board Meeting (Zoom)

October 13 (H)
8:05-12:30, Picture Day (Gym)
12:20-12:40, 4th Grade Bonus Recess (Playground)
5:00-6:00, Site Council (Cafeteria)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Cafeteria)

October 14 (F)
No School – PD/Planning Day
Lang Arts Adoption (5.5 hours)

October 17 (M)
Library Week #1 Classes
Title Staff Room Duty
Fall Benchmarking Continues
10:00-11:30, Forest Services Speaker (4th Grade)
4:00-5:30, Allan to All Admin Meeting (Ed Center)

October 18 (T)
2:45-3:30, Staff Meeting (Library)

October 19 (W)
Holt Bolt, K/1/2
8:35, Go Outside
8:45-9:45, Running
10:00, Go Inside

Holt Bolt, 3/4/5
10:15 Go, Outside
10:25-11:25, Running
11:40, Go Inside

7:00-9:00, School Board Meeting (Zoom)

October 20 (H)
2:45-3:30, IPBS Meeting (Kelsey’s Room)
6:00-9:00 I’m Not Racist… Am I? Film & Discussion (Sheldon HS)

October 21 (F)
9:00-12:00, Health [K-5] & Vision Screening [K-2] (Gym)
1:25-2:25, Friday PD – SEL (Zoom)

October 23 (SU)
9:30-2:00, EEF’s District-Wide 5K and Fun Run (Alton Baker Park)
12:00-2:00, Holt Student Match – Oregon Volleyball

Have a good four-day week!

Allan

September 12, 2022

Hi Everyone,

We survived our first week of school and now gird yourselves for our first full week of school!

Twenty-five items of note for this week:

• Assembly Photos? – If anyone snapped some photos of Friday’s Assembly, please send me your photos. I’d love to post some on our Holt social media.

• Back to School Night (i.e. Curriculum Night) – To better capture our hybrid Curriculum Night / Open House, I’m rebranding our event “Back to School Night.” I’ll send out the linked Back to School Night Flyer to families on Monday. Let me know if you have any suggestions for edits. I’ll include in the Quick News article that specialists (SPED, ELD, Music, PE, and Library) will also be available to meet with families. The schedule will be:

5:30-6:00 Back to School Night Begins
– Kindergarten meetings in classrooms begin
– 1st-3rd grade open house in classrooms (drop in)
– Free pizza & Title1 Annual Meeting in cafeteria:

6:00-6:30
– 4th/5th grade meetings in classrooms begin
– 1st-3rd grade open house in classrooms (drop in)
– Free pizza & Title1 Annual Meeting in cafeteria:

6:30 Back to School Night Ends

• Leadership Survey – Shared at the back-to-school Staff Meeting is the linked Leadership Plan Survey. This will be on the agenda for next week’s Staff Meeting and filling out this form will help focus that discussion.

• Morning Announcements, Monday @8:00 – I’ll start doing Monday morning announcements this week at 8:00. I’ll do them at this time each Monday until we have our usual student news crew in place. I’ll do a few short announcements and end with the Pledge of Allegiance.

• Friday PD, Curriculum – Downtown asked principals to share the following info with teachers:

Geodes PD for grades K-2 (for classroom teachers): Zoom session from 2:25-3:55. This training is a 90 minutes session that goes past the typical work day and teachers will be compensated for the additional and optional 30 minutes that they attend on both Fridays. Teachers will take their 1 hour of preparation time before the PD session.

Social Studies PD for grades 3-5 (classroom teachers): The social studies PD will ONLY run for 1 hour via Zoom, 1:25-2:25.

• Fire Drill, Thursday, Sept 22nd @12:50 – TIME UPDATED – No this week, but next week will be our first Fire Dill of the year, on Thursday, September 22nd at 12:55. Since this is our drill, it’s fine for teachers let students know about the drill ahead of time to do pre-teaching before it happens.

See the Holt Staff Handbook for complete details on Fire Drill Procedures, but highlights are:

• Students and staff clear the building, following the Evacuation Routes.
• Teachers should take their Emergency Binders (let me know if you do not have one).
• Classes walk single file to their marked spot at soft play/playground (see map).
• Students at specialists (PE, Music, Title, ELD, SPED, etc.) return to their homeroom teacher for attendance
• Teachers take attendance and raise their green card once all children are accounted for.
• Notify the admin or designee or of any missing/additional children in your line by raising the red card.
• Admin or designee running the drill will announce the all-clear when classes may return to the building.

On a related note, I’m planning on holding a “Safety Week” the week of Oct. 31st to review all the most common safety drills. Principals are still waiting to hear from downtown what they want us to present to staff on the I Love U Guys standard response protocols, which is replacing the ALICE Drills. I asked if principals could put together our own presentation if we were comfortable, but was told we had wait for downtown to create it.

• Voice Level in Hallways – Student voice levels in the hallway should be zero until you reach the fire doors near the cafeteria, where students should try to keep it to level 1 of volume.

• Classified Computer Access for Email – All staff should check their email at least once each workday. Mornings are the best time to check, since this is when last minute schedule changes get communicated due to unfilled sub jobs. If there are classified staff who’d like a laptop to check email, let me know and we can get you one. There is also a computer available in the office by the copier for staff to use.

• Air Quality Updates & Inside Recess– We had some bad air quality over the weekend and downtown emailed that schools are to do, using AirNow.gov as the official AQI measure.

AQI 150 or higher, keep outdoor activities to a minimum. Students may have recess outside, but activity should be limited—no high-exertion activities like running games.
AQI 200 or higher, all recesses and activities are done indoors.

• 4J Policy Review Highlights – Checklist Due Oct. 30 – Linked here is this year’s District Back-to-School Memo, which covers a variety of district rules, policies and guidelines. Section 1 is the portion that staff are required to review and return to me a singed Staff Orientation Checklist by Oct. 30th. I’ll dedicate the “Building Based” Friday PD on Sept. 23rd to giving staff time to review this on your own. I didn’t spot much that changed since the last 19-20 Policy Memo, but here are some highlights:

GIFTS – Staff cannot accept any gift or gifts with an aggregate value of $50 or more during any calendar year from any single source (person or entity).

REIMBURSEMENTS – Expenditures must be pre-approved, are limited to $250 per reimbursement, per month, and should be submitted and paid through Financial Services within 60 days of when the expenditure was incurred. Per IRS requirements, employee reimbursement requests that are submitted more than 60 days following the expenditure will be considered TAXABLE INCOME to the employee.

RACIAL HARASSMENT POLICY (NEW) – Adopted last spring, Board Policy ACC – Racial Harassment, sets the expectation that staff who have knowledge of racial harassment are responsible for taking action to stop the behavior and report it that day to the school admin. Examples of conduct prohibited by this policy, regardless of intent, include but are not limited to: racial slurs or epithets; unwelcome gestures or acts of physical aggression based on the person’s race or ethnicity; derogatory language about a person’s skincolor, accent, appearance or dress when linked to ethnicity or ancestry; statements or display of graffiti or printed material promoting racial stereotypes; offensive jokes or comments about a religious group when based on actual or perceived shared ancestry, ethnic characteristics or residency in a country with a distinct religious identity; display of symbols of hate; and verbal or nonverbal slights or insults which communicate hostile, derogatory or negative messages to persons based on their race or ethnicity. Students who violate this policy are subject to discipline as provided in the Student Rights and Responsibilities Handbook. Staff members who violate this policy, including by failing to stop or appropriately respond to a report of racial harassment, are subject to discipline.

SEXUAL HARASSMENT – In 2021, the district’s Sexual Harassment policy was revised to distinguish between harassment towards staff and harassment towards students. All incidents of sexual harassment are to be reported to the building administrator. Sexual harassment of students and employees is unacceptable and will not be tolerated.

ATTENDANCE – 4J expects reliable and timely attendance and timely leave notification by all employees. Be sure to review the linked Attendance Expectations and Notice Requirements document.

REPORTING CHILD ABUSE – All staff are mandatory reporters. If you become aware of abuse/neglect, you must notify the building administrator and also complete an Abuse Reporting Form (make a copy and don’t edit the original), which helps me track dates, concerns, and how many calls we’ve made for individual student. To make a report, you can call either:

Oregon Child Abuse Hotline, 1-855-503-7233 (SAFE)
Eugene Police Department Non-Emergency number, (541) 682-5111

GUEST SPEAKERS – Staff must ensure presenters and guest speakers adhere to the following guidelines:

• Information presented must be educational, not promotional.
• Presenters are prohibited from gathering personally identifying information from students.
• Information presented should be age appropriate and relevant to curriculum and classroom instruction.
• Information must be presented in a neutral and nondiscriminatory manner.
• District representatives (Holt staff arranging the presentation or guest speaker) have a responsibility for vetting and supervision of guest speakers and outside presenters. Building administrators have the authority to cancel or stop presentations deemed to be inappropriate.

WELLNESS POLICY – Key elements of the 4J Wellness Policy that may affect you include:

• Soda pop (including no-calorie varieties) will not be sold or distributed at school.
• Use of candy as a reward is strongly discouraged. Certain candies that are largely sugar with minimal nutritional value may not be given to students as a reward.
• Foods of minimal nutritional value that do not conform with the wellness policy (such as soda pop, most candy, candy-coated popcorn, water ices) may not be purchased with a district funs and cannot be reimbursed.

TRANSGENDER & GENDER NONCONFORMING STUDENTS – Students have the right to be addressed and referred to by a name and pronoun that corresponds with the student’s gender identity, consistently asserted by the student at school. Students have the right to keep their transgender status private. Students shall have access to a restroom that corresponds to the gender identity they consistently assert at school.

• Start of the Year Feedback – The first week of school seemed to generally go well, but can you think of anything that would have made it smoother? Let me know your thoughts so I can make note of them for next year. As of now feedback I’ve gotten is:

⁃ Rules Round-Up start time should be later on first day of school.
⁃ Looking up bus route info for new enrollments not on the list yet ahead of time.
⁃ And not really in our control, but I can give downtown the feedback staff should have more time for prep inservice week and to schedule most of the PD until after the school year has started.

• Hall Passes – We are using the pink Hall Pass / Office forms until they run out and have an updated one we’ll use. In the meantime, you can write “C” for Calming Room since it is not listed.

• Friends Riding on Buses – The Transportation Dept. shared with secretaries that they will again allow students from the same school to ride home from school with a friend IF THEY HAVE A NOTE FROM A PARENT/GUARDIAN. The procedure is that students should bring the note to the office (or office staff can write a note if parents call or email), where office staff will initial, stamp or in some way designate that you have seen the note and assessed that it is authentic. Students then show the note to the driver at the end of the day and they will allow the students to ride home together. If students come to the bus without some designation from the office, the driver will send them back to the office.

• CPR/AED/First Aid Training Update – I tried to grab the Oct. 14th PD day for the CPR/AED/First Aid Training, but they are unavailable that day. Instead, they are checking if they can break up the 5.5 hour training into two parts we can do after school or if they can do one long one starting right after school.

• TalentEd Goals and Self Assessment – All staff, both classified and licensed staff, need to complete the self assessment/reflection in TalentEd by October 1st. For licensed staff, I’ll hold an Optional Building SMART Goals Meeting next week on Wednesday, Sept. 21st.

• REPEAT: Principal Visits to Classrooms – Teachers, if you haven’t already, let me know a good 10-minute block of time I can come and visit sometime this month. Thank you!

• REPEAT: Team Sign-Ups – If you’d like to sign-up to be a member of one of our building teams, please add your name to the Team Sign-Up Sheet (2022-2023). Leadership Team (monthly), PBIS Team (monthly), IPBS/SEL Team (twice a month), and I added an Equity Team Meeting (monthly).

• REPEAT: Insurance Open Enrollment Deadline, THURSDAY – A reminder that you need to choose your insurance plan by September 15th or else you will lose your health insurance benefits for this year. See the linked 4J Open Enrollment 2022-23 Website for details.

• REPEAT: Holt Staff Fun Facts – If you haven’t already, be sure to fill out or update your info on the Holt Staff Fun Facts Spreadsheet.

• Human Resources FAQ – HR sent principals an HR FAQ at the start of the year and I wanted to highlight a couple points:

Unpaid Leave Days – If staff request unpaid leave days, either because you’ve run out or unable to use sick or personal leave days, they must request this time, in advance from Human Resources. HR will generally contact the supervisor (me) to discuss any potential hardship on the program, before approving the leave. To request unpaid leave, staff should go to the HR leave webpage: https://www.4j.lane.edu/hr/loa/

Employee Assistance Program (EAP) – All staff are eligible to use the EAP program through Uprise Health. EAP is a free and confidential service to staff and their dependents and provides a wide variety of benefits. To access services, call 866-750-1327 or go online to uprisehealth.com and use the access code: OEBB.

Employee Assistance Program Services include the following:

Counseling Services – 1 to 6 Visits
● Face-to-face counseling
● Counseling by phone
● No copays
● 24-hour crisis assistance

Work-Life Balance Resources
● Legal & Mediation
● Childcare, Adult & Eldercare Services
● Online Will Preparation
● Mediation Services
● Identity Theft
● Financial
● Home Ownership Program
● College Planning Program
● Free Resilience Webinars

• Enrollment Info – Holt is now officially one of the few school overenrolled. Not by a lot, but enough I can make more compelling of arguments with district admin about some of our class sizes and they can’t come back with “change your current configuration to fix it.” Here’s the district Enrollment as of 09/09/22.

• District Leadership Update – Downtown is adding another admin position and also reworking some of the positions. If you’re interested, see the linked email for details and the new district admin organizational chart.

• Sept. Library Connection Choice Board – Easy to miss in Amy Page’s monthly Library Connection is the Student Choice Board, which works great as an early finisher activity for students, particularly at older grades (K/1 would need more help), or can be that extra homework activity a parent might ask for. Check it out!

• Building Strong Foundations With Classroom Routines – Investing time early in the year to establish procedures and expectations lets teachers and students enjoy a classroom that runs more smoothly (almost!) every day. See the Edutopia Video below for some good tips and reminders.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

September 12 (M)
Pastini Fundraiser Begins (Sept. 12 – Oct. 16)
Fall Benchmarking Window Opens
ELD Begins (Tier 3 Reading Time)
4:00-5:30, Allan to Equity PD (Ed Center)

September 13 (T)
2:45-3:30, PBIS/SEL/Equity Meeting (Kelsey’s Room)

September 14 (W)
Regular Day

September 15 (H)
Deadline for Open Enrollment (Insurance)
9:00, Safety Committee Meeting (Office)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Cafeteria)

September 16 (F)
7:30-9:00, Allan to MAPS Meeting
1:25-2:25, Friday PD, 3-5 – Social Studies (Zoom)
2:25-3:55, Friday PD, K-2 – Geodes (Zoom)

September 19 (M)
International Talk Like a Pirate Day!
Pastini Fundraiser Continues
Fall Benchmarking Continues
4:00-5:30, Allan to All Admin Meeting (Zoom or Ed Center)

September 20 (T)
School IT Professional’s Day (Speech/ELD)
2:45-3:30, Staff Meeting (Library)

September 21 (W)
2:45-3:15, Optional Building SMART Goals Meeting (Library)
7:00-9:00, School Board Meeting (Zoom)

September 22 (H)
12:55, Fire Drill (UPDATED TIME)
1:00-5:00, 4J Flu Shot Clinic (Ed Center)
2:45-3:30, IPBS Meeting (Kelsey’s Room)

September 23 (F)
1:25-2:25, Friday PD – Building Based (4J Policy Review)

Have a good week, everyone!

Allan

August 29, 2022

 

Hi Everyone,

It’s the week we get the gang back together!

One pro-tip for new folks accessing some of the links below. Make sure you are logged onto you 4J Google account (using your 4J email and password to log onto Google) and not your personal Gmail account. This often trips folks up.

Thirty-three items of note for this week (sorry there’s so many):

• Staffing Updates – Four staffing updates:

• Nurse (Eden Van Bloem, RN and Hailee Ritter, LPN) – Eden has worked with 4J in the past and we are happy to welcome her back as our RN. I’m also pleased to announce that Hailee, who was with us last year as our LPN, will continue to help support students here at Holt this year.

• Title 1 EA Interviews, Tuesday 9:45-11:15 – We’re holding interviews this Tuesday for our 6-hour Title EA if anyone would like to join me and Jenny. We need a classified rep on the committee, but if any licensed or classified staff would like to joint the committee, let me know and I’ll send you the interview materials.

• Title EA Vacancy and Hire – Lori Tingue, who was returning to her EA position after a temp teaching position at Gilham last year, has accepted a teaching position in Junction City. Earlier in the summer we conducted interviews for another 4-hour EA vacancy, where we had a strong pool of candidates, so I submitted to hire one of the candidates from that pool. Hopefully HR makes a job offer soon and this person can start later this week!

• Darrin Heffington Leave Extended – I learned late last week that Darrin is planning to extend his leave, so we’ll sadly have to wait a while longer for his return. He’s asked for privacy around why he is out, but is still hopeful he’ll be able to return this school year, so for now we’ll start the year with a substitute in his SPED EA position.

• New Staff Email, Calendar, Google Access? – I think I’ve given all our new folks access to the Staff Zimbra Calendar, the Staff Google Drive, and added folks to Staff Email Lists. Let me know if I’ve missed one of these for any of you or if there are other things, such as access to digital curriculum materials you need help accessing.

• Back to School Meeting Agenda – Linked here and on the Staff Google Drive is the Back to School Staff Meeting Agenda. Depending how much discussion we have on some of the business items, I’m hoping I can get folks out early. For some of the decision items, if there’s not an easy clear consensus, I’ll plan to table some of those items to discuss later. Following the all-school staff meeting, I’ll have a short Classified Staff Meeting to go over some supervision items. Let me know if you have any additional agenda items.

See you in the cafeteria at 8:00 for socializing and breakfast snacks, with the meeting starting promptly at 8:30. And free to roll down a comfy teacher chair if you’d rather not sit on a bench.

• Team Sign-Ups – If you’d like to sign-up to be a member of one of our building teams, please add your name to the Team Sign-Up Sheet (2022-2023). Leadership Team (monthly), PBIS Team (monthly), IPBS/SEL Team (twice a month), and I added an Equity Team Meeting (monthly). Teams can be big or small, so doing be bashful about adding your name.

• Inservice Week Updates – Downtown has made more changes to the Inservice Master Schedule Google Doc, but it’s now pretty much complete with Zoom links and most of the conflicts resolved.

• SPED EA Zoom PD Tuesday Morning – We have a staff welcome back gathering at 8:30 in the school garden and SPED EAs have a PD on Zoom that also starts at 8:30, but you all have my permission to show up 15 minutes late for the Zoom if you want to come join everyone in the garden for snacks and socializing.

• Restorative Justice PD, Tuesday, 8/30, OPTIONAL – Principals were told this PD is open to all staff, but is intended for classified staff who may be leading Restorative Circles, so staff should note it’s optional and not required, which is not stated on the above spreadsheet. See this email for details.

• PD Conflicts, Thursday 9/1 – SSD staff should note that Joel Lavin’s Email (telling staff on 9/1 to work in buildings) conflicts what’s on the spreadsheet (attending a Wit & Wisdom PD), but I’d say go with whichever you feel is more useful to you. There’s another conflict this day for Kindergarten teachers and EAs, but I’ve already connected with them.

• District Back-to-School Event Space Limited – If you missed it in the district email, the 4J Back-to-School Event on Thursday has limited space and seating only for 300 attendees. Attendance is optional, but if you do attend you may want to get their early or bring your own camp chair.

I’ve kept the Holt Staff Zimbra Calendar current with the document for classroom teacher and classified staff, but specialists should check the above linked spreadsheet for your meeting dates and times.

 

• EA Help this Week? – Title EAs have PD the same time as teachers Thursday afternoon and Friday morning, but will have other times they can help out where needed. Just fill out the linked Dynamo Assistance Spreadsheet if you can use any help and we’ll see if we can connect you with someone.

• Friday PD Time Change (5-min.) – When we have district led PD, the start time will now be 1:25-2:25 instead of 1:30-2:20. For consistency, I’m going to leave it the same for the monthly building led dates, but let me know if you think this is something we should discuss as a staff.

• Health Curriculum Delivered & Into Video Coming – Teachers may have noticed on Friday that The Great Body Shop Teacher’s Guides were delivered left with your Wit & Wisdom items outside classrooms. Also, you’ll soon start receiving a monthly “Student Issue” magazines each month. See the linked email for details. Downtown is also planning to send a short (15-20 minutes) voice-over slideshow that will introduce teacher to the GBS curriculum, which they want you to review before Thursday and Friday’s Health PD. Here’s a link to the GBS Slideshow w/out Voice-Over if you want to review it without that part. 

• DRAFT EA Schedules – The 2022-2023 Master Schedule now includes the EA Schedule, though it is still VERY much in draft form depending upon whether Title 1 groups are 4 or 5 days a week, which I’m hoping to decide at Wednesday’s Staff Meeting. If there’s not a clear consensus, we may table this decision when we have more time, since Title groups don’t start until later in September.

• REPEAT: 22-23 Master Schedule – Linked here is the 2022-2023 Master Schedule, which is also on the Holt Staff Dashboard.

• REPEAT: Who is A/B and C/D on the Schedule? – Grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and the PE/Music Schedule tab. GOLD STAR to 1st grade who let me know their times first!

• Principal Visits to Classrooms – I’d like to visit every classroom sometime during the first few weeks of school to greet students and introduce myself. I’ll read a favorite story to your class and chat with the kids a bit. Teachers, please let me know a good 10 minutes block of time I can come and visit sometime this month. Thank you!

• Classroom Newsletters to Allan – I’d like to have copies of classroom newsletters when teachers send or email them home to families (CCing me on your email is best). This helps me keep up to date on what’s happening or going to happen in classes when families ask and it also lets me know details of any class activities that I might be able to get local media to come out and cover. I love promoting our school!

• PAHS Meeting Updates – Three updates from the first meeting by our parent group, Parents at Holt School (better known as PAHS).

• Holt Bolt (Oct. 19) and Spring Carnival – Pre-COVID, PAHS was planning to swap the school carnival (Holtober Fest) and jog-a-thon (Holt Bolt), and are carrying through with those plans this year. The Holt Bolt will be Wednesday, October 19th. Times are TBA, but we’ll try to run it in morning similar to how we did it last spring. The date for the Spring Carnival is TBA.

• PAHS Budget – If you’re curious, linked here is the PAHS Budget. They did make one change to add $50 in classroom funds for new teacher. There was one other addition, but didnt’ write it down and it’s escaping me now, but it wasn’t anything major.

• PAHS Table at Meet Your Teacher – Parents will have a table out near Kona Ice to help recruit volunteers more family involvement. They’ll have some games for kids to play while they wait for Shave Ice. They’re also planning to have a table at Curriculum Night, once we settle on a date for that.

• Fresh Fruit and Vegetable Program – I have an email to the Nutrition Services Department about when this program will start, but wanted to remind teachers that starting this year Holt gets to participate in the Federal Fresh Fruit and Vegetable Program, where a raw fresh fruit or vegetable will be delivered to your classroom daily for kids to have as a snack. Stay tuned for more details once I get them, but I wanted to remind folks about this.

• Insurance Open Enrollment Deadline, Sept. 15 – A reminder that you need to choose your insurance plan by September 15th or else you will lose your health insurance benefits for this year. See the 4J Open Enrollment 2022-23 Website for details.

• Check Your Paycheck – 4J is currently transitioning their Finance Department budgeting and payroll systems to a new one, so there’s a possibility for errors on your paycheck, either under or overpaying. I got overpaid one year and had to pay back a bunch of money, which was not at all pleasant.

• 2022-2023 COVID Info for Families – Below is the district message to families on COVID protocols this year, which I’ll put out in the next Quick News:

We are pleased that COVID-19 cases are declining in Oregon; however, we must remain vigilant as the virus is still widespread throughout the state. Masking is optional. If your student tests positive, please call your student’s school to let the staff know. Students who test positive are required to isolate at home for at least 5 days before returning to school. To calculate the 5-day period, Day 1 is the first full day after the symptoms developed or the positive test result is received. Isolation may end after 5 days if the individual is fever free for 24 hours without the use of fever-reducing medicine and other symptoms have improved. It’s recommended, but not required that individuals should wear a well-fitting mask around others at home and in public, including at school, for 5 additional days (Day 6-10) after the end of the required 5-day isolation period.

Brush Up on COVID-19 Protocols: Masks are optional—either way is OK! COVID-19 vaccines are readily available and encouraged, but not required. Washing hands with soap and water for 20 seconds regularly can keep you healthy and prevent the spread of germs. 4J will offer free rapid COVID testing onsite at all schools for students who develop symptoms. Parent consent is required and forms are available at all schools. coming-up: We are again partnering with the Oregon Health Authority and the University of Oregon to offer free weekly COVID-19 testing to all 4J students during the 2022–23 school year. Information on how to opt-in will be shared with families as soon the program reopens, sometime next week. Check with your school or the district website.

• Color Paper Shortage – 4J has more colored paper on order, but as of right now, the colored paper schools have is all the paper there is. Try to use white paper if you can and please don’t hoard colored paper like it’s toilet paper circa spring 2020.

• Large Print Orders to InstaPrint – If you are doing a large print order (i.e. a grade level class set), you’re encouraged to put in a print order through InstaPrint. Just complete the Print Work Order Form found in the main staff workroom and give that to Melanie.

• Field Trip Info – I shared earlier that field trips are once again allowed, but wanted to remind staff of the linked 4J Field Trip Approval Process. See the link for full details, but you need to submit a Field Trip Request Google Form to HR 30 days before a trip. Linked here is a PDF of the Google Form if you want to see what all info you need to collect before submitting a request. It’s fairly extensive, such as needing to include your volunteers (though HR said you can add that later closer to the field trip date). Also, due to the bus driver shortage, all bus field trips need to start after 8:30 and return to school by 1:15, so drivers can run their regular bus routes. This is a pretty onerous process and was new the year before the COVID shutdown, so I’ve put this on the Back to School Staff Meeting agenda if people have any questions. These links can also be found on the Holt Staff Dashboard and on the left column of my blog under District & State Links.

• 4J Tech Subscriptions – Linked here are the current 4J Technology Subscriptions. Sadly there is no BrainPOP or Mystery Science this year, but let me know if there are others you think we should consider purchasing as a building or looking to write some grants for.

• Pizza Parties (Not allowed, but…) – This rule isn’t new, but Nutrition Services is cracking down on Pizza Parties, which are not allowed at school because they compete with the school meal program. However, teachers are allowed to do a pizza part if you purchase pizza through the school kitchen. Staff are also allowed to have a pizza party if it happens after a grade level’s regular lunchtime. Check in with me or Deb if you’re planning a food related party to make sure it’s within guidelines.

• VISITOR vs VOLUNTEER Badges – When a non-4J employee signs in at the office, they should have a visitor or volunteer sticker, though at this point, we are not allowing visitors and are only allowing approved volunteers, so if you spot anyone with a “Visitor” sticker, send them back to the office.

• Medication Lock Boxes Available – 4J schools are receiving 5-6 medication lockboxes (they look like cash boxes) that are to hand out to a family that would like to securely store medication. See the linked email for details, which also contains information on obtaining free gun lockboxes as well. Let me, Darla, or Felicia if you know a family in need of one of these and we’ll get them connected.

• REPEAT: Welcome Back Burritos, Coffee, & Supplies! Tuesday @8:30! – Join us for burritos, coffee, school supplies and socializing with school friends! Brought to Holt Staff by the amazing group at The Hope Project on Tuesday, August 30th at 3:30 in the School Garden!

 

• REPEAT: 2022-2023 Class Lists – Here’s the link to the 22-23 Class Lists that were created last spring, which are now all in Synergy. Please adjust this document as needed for any rebalancing of classes.

• REPEAT: Holt Staff Fun Facts – If you haven’t already, be sure to fill out or update your info on the Holt Staff Fun Facts Spreadsheet.

• REPEAT: Class List Email Friday Afternoon, Sept. 2nd – Teachers should plan on sending a welcome letter to families of all students in your class the afternoon of Friday, September 2nd. We can decide at our BTS staff meeting on a general time teachers will send the email, but you may want to start writing or updating your letter now.

• REPEAT: ArtSpark Artist in Residence Survey [LINKS FIXED] – Please fill out the linked Artist in Residence Survey to help start the conversation for when we make a decision at our Back-to-School Staff Meeting or which dates and artists we want. ALSO, I got a hot tip from another principal that Jen Hernandez’s Story Crafters & Comics was super good!

• District Admin Updates – See the linked email for details, but Jenna McCulley is the new Director of Communications, Matt Brown is the new Director of Finance, Lisa Fjordbeck is the new Department Operations Coordinator, and Steve Roberts is the new Warehouse Supervisor.

• Melissa & Lori Love Literacy Podcast (Wit & Wisdom Episode) – Candace found a podcast, Melissa & Lori Love Literacy, hosted by a couple teachers who talk about when their school district switched to Wit & Wisdom. Here’s a link to Episode 69 where they talk specifically about the rollout and the shifts they had to make in their teaching. I asked the trainer on Friday if she knew about this podcast and she gave it a thumbs up as good practical information. If you scroll through their episodes, there are several that involve Wit & Wisdom.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

August 29 (M)
8:00-4:00, Wit & Wisdom ELA PD – Day #2 (K-3 @Zoom, 4-5 @Cafeteria)

August 30 (T)
Protected Teacher Planning
Classified Staff Report Back
8:30, Welcome Back Burritos, Coffee, & Supplies! (School Garden)
8:30-12:00, SPED EAs to SSD PD (Zoom)
2:30-3:30, Allan to IEP Meeting (Zoom)
9:45-11:45, Title 1 EA Interviews (TBA)

August 31 (W)
8:00-8:30, Breakfast Stacks & Socializing (Cafeteria)
8:30-12:00, Holt Back to School Meeting (Cafeteria)
4:30-7:00, Learn to Ride a Bike – Family Event (Ed Center)

September 1 (H)
7:30-8:30, 4J Staff Back-to-School Gathering Social Time (Churchill HS)
8:30-10:00, 4J Staff Back-To-School Gathering (Churchill HS)
1:00-3:30, EAs (Title, SPED, KG) Wit & Wisdom PD (Zoom TBA)
1:00-4:00, Health for Grades K-2 (Zoom)
1:00-4:00, Math for for Grades 3-5 (Zoom)
3:00-4:00, KG Teachers & EAs to Kidnerzone Meeting (Zoom)

September 2 (F)
9:00-12:00, Classified & Licensed Universal Design for Learning PD (SEHS Auditorium)
9:00-11:00, Allan to Library Planning Meeting (Chavez)
1:00-4:00, Health for Grades 3-5 (Zoom)
1:00-4:00, Math for for Grades K-2 (Zoom)

September 5 (M)
Labor Day – No School

September 6 (T)
Collaborative Planning Time for Lang Arts Adoption
8:00-10:00, Staff Meeting – If Needed
10:00-11:00, Optional New Staff Orientation and Q&A (Cafeteria)
2:00-3:00, Meet Your Teacher
2:00-4:00, Kona Shave Ice Fundraiser (Hard Play)

September 7 (W)
Classes Begin – First Day of School
7:00-9:00, School Board Meeting (Zoom)

September 8 (H)
Regular Day

September 9 (F)
1:30-2:30, Classified Staff Meeting (Library)
1:30-2:30, Friday PD – Individual Educator Choice

 

Looking forward to seeing everyone!

Allan

 

FUN FACT! Leonard Skinner was a no-nonsense, flat-topped basketball coach who didn’t even like rock ‘n’ roll and often sent students to the principal’s office because their hair was too long.

 

August 22, 2022

 

Hello Holt Bolts,

Hope you all are enjoying your final week of the summer.

Twenty-five items of note for this week:

• Staffing Updates – Three staffing updates:

• Head Custodian (Jeremy Rutledge) – Jeremy starts this Monday and comes to us from Awbrey Park where he was the lead custodian for the past seven years. I also learned that Jeremey graduated from Sheldon High School around the same time as Jackie. Small world! Please welcome Jeremey to TEAM HOLT!

• Librarian (Robbie Cortez) – I’m pleased to announce that Robbie, our current Library Assistant who happens to be a licensed teacher, was offered and accepted the position as our new licensed librarian. The school board intends to fund this position as a pilot for 5 years at Holt, Howard, and Chavez, so it’ll be great to have Robbie continue to be with us in the library!

• Title 1 EA, 6-hour (Job Posting) – Now that Robbie is in a licensed position, we are hiring to fill his classified hours, except instead of hiring for a library assistant, we’re hiring for a general education assistant position. The Job Posting is now up and closes Wednesday. I already know of three strong candidates who are applying who we interviewed previously this summer for other jobs, so I’m feeling confident we’ll find someone good!

• 22-23 Master Schedule – Linked here is the 2022-2023 Master Schedule and is also on the Holt Staff Dashboard. You may noice a new block at the end of the day labeled “SSHA” which stands for Science, Social Studies, Health, and Art, taking the place of last year’s Science/Social Studies/Art block. We took this from the 4J Content Minutes Schedule Guide I shared last year (which was just a guideline and not a requirement), but putting SSHA at the end of the day felt like a softer ending to the day for kids instead of Core Math or Reading. Grade level teams are, of course, free to shift time blocks around as you see fit, as long as they don’t move Title, SPED, or PE/Music pullout times.

We’re almost finished with the EA schedule, so watch for that soon.

• Who is A/B and C/D on the Schedule? – Grade level teams should let me know which classes will follow the A, B, C, or D schedules and I’ll add names to the Master Schedule and the PE/Music Schedule tab.

• Inservice Schedule – Downtown has made some updates to the Inservice Master Schedule Google Doc, but principals pointed out there are some overlaps on Thursday 9/1, so there will be some tweaks, but it is generally correct. The above linked doc also includes the PD schedule for licensed specialists (Counselors, Librarians, Music, PE, Title, SSD, and EL teachers) and a tab for classified staff (Gen Ed and SSD EAs). Zoom links and several of the in-person locations will be added later this week, so watch that doc for the official dates, times, locations, and links.

Classified staff should note you have district PD on Tuesday 8/30 (SSD EAs, 8:00-12:00), Thursday 9/1 (All EAs [KG, SSD, Title], 1:00-3:30, KG EAs 3:00-4:00) and Friday 9/1 (All EAs, 9:00-12:00).

I’ll keep the Holt Staff Zimbra Calendar current with what’s on the document. The dates/times at the bottom of this post are current as of Saturday night.

• K-5 Health Adoption – Downtown let principals know the K-5 Health Adoption Team selected The Great Body Shop as 4J’s new health curriculum to be implemented this year. Teacher Kits will arrive at schools soon for each classroom teacher.

Downtown is taking into account the new Language Arts implementation are planning a “soft start.” Instead of teaching all 10 units, they have identified 5 priority units for this year.

Downtown sent principals a GBS K-5 Introductory Slide Show that staff need to see before the 9/1 and 9/2 Health PD days. They suggested blocking out 20 minutes at our Back-to-School Staff Meetings, but since this doesn’t apply to all staff, I don’t want to take up meeting time and figure teachers can play it while you’re working in your classrooms. Downtown also shared with principals the linked K-5 Health Scope & Sequence if you want a preview of this info before the Health PD.

For more info is available on the 4J Elementary Health Website, including How-To videos to get started with The Great Body Shop, and more info will be added later.

• Holt Staff Fun Facts – Ashley has updated the Holt Staff Fun Facts Spreadsheet if new staff members can add your info or if there are other staff who want to update your info, such as what you want kids to call you (“Mr. Chinn”), your favorite coffee drink (almond milk hot chocolate extra hot), or your hobbies (Filmgoer, Video Games, Books, Comics, Bigfoot Enthusiast).

 

 

• Holt Staff Dashboard – I’ve updated the Holt Staff Dashboard for this school year, but also left prior year dashboards on separate tabs. For new folks, this is your one-stop-shop for the many links that get shared out by the district (Absence Management, Curriculum Links, District Phone Lists, etc.) and at the building level (Master Schedule, Class Lists, DHS Reporting Forms, etc.). Let me know if there’s any info you think we should add, change, or delete.

• Class List Email Friday Afternoon, Sept. 2nd – 4J is continuing the practice of emailing families class placement instead of posting class lists outside of the office (which did present privacy issues). Teachers should plan on sending a welcome letter to families of all students in your class the afternoon of Friday, September 2nd. We can decide at our BTS staff meeting on a general time teachers will send the email, but I’ll keep it vague with families, saying they will be emailed class placement info Friday afternoon.

• Friday PD Times – The Friday PD days this year that are not “Teacher Choice” or “Building Based” will be led by district TOSAs (on Zoom I’m guessing), which means the times are being dictated by downtown, but luckily the times they chose for early start schools is what we were already doing last year, 1:30-2:30, with prep happening 2:30-3:30. Downtown also told principals there will be more details coming regarding Staff Choice PD, which begins October 7 (September 9 is “Individual Educator Choice”), so I’m guessing there will be parameters around these days.

• Title 1 Groups 4 or 5 Days a Week? – Prior to last year, Holt has held Title 1 groups 4-days a week instead of the 5, where teachers kept their students on Fridays. This was brought up at the end of last year and I’m putting it on the back-to-school meeting agenda as a discussion item whether we want to go back to that or or keep it five days a week. We’ll make a final decision at the 9/16 Friday PD Day (I’ll steal some time away from the TOSAs). The rationale for this is to give Title 1 staff time to meet, to progress monitor, and to give classroom teachers a day for guest speakers, field trips, or bigger projects. Also, it doesn’t have to be the same for all of K-5, but it could be.

• Volunteers Need Admin Approval – I mentioned last week that we are continuing to limit visitors and volunteers, but also wanted to highlight that staff still need to notify me before your volunteer can start, so I can submit a Volunteer Screening Form to Risk Management before they start. Volunteers also have to complete the required 4J Volunteer Background Check before they start, which for now still includes a proof-of-vaccination requirement.

• Entered ALL Absences into Absence Management (even if you don’t need a sub) – 4J is in the process of revamping their system for staff to record absences, but for now all staff should continue to use Absence Management (formerly AESOP for us old timers) to enter all absences, including when you don’t need a sub or even if it’s just a few hours. If you cannot enter an absence by 6:00am for a sub, call, text, or email Allan and/or Melanie so we can get it entered.

• Back to School Family Newsletter – I’m going to finish the Holt Family Welcome Back Quick News later this Sunday and send it out Monday morning, but the link will be up on the Holt School Website before I email it if you want a preview.

• Second Step Digital Curriculum & Pacing Guide – Also on the Holt Staff Dashboard is a link Online Second Step curriculum materials along with the Second Step Pacing Guide for the year. If you’re not able to log on with your 4J email, let me know and I can resend an invite to connect you to Holt. Codes for your grade level will be in the front of your teacher guides, but let me know if you can’t find them and I can get you right codes.

• ALL Wit & Wisdom Material NOW Available – The missing K-2 Wit & Wisdom materials have arrived and everyone should now have a complete set waiting outside your classroom door. Let me know if you are missing anything. However, the module zero is still at the printshop, so that one is still coming (gold star to Candace for noticing that).

• REPEAT: Wit & Wisdom Online Access – All staff have digital access to Wit & Wisdom. Just visit the website and log on using the password: elafororegon

• REPEAT: Wit & Wisdom PD Notes – Katie Stiles, K-3 Literacy TOSA, had a few suggestions and notes regarding the PD on August 26th and 29th:

• Print Module #1 – It is available online, but she suggested printing the first model and bringing it to the PD.

• Review Student Text – She also said reading over the student text ahead of time will make staff feel more prepared.

• REPEAT: Report Back Dates, CLASSIFIED DATE CHANGE – Please note HR made a mistake on the Classified Work Year Calendar and you now report back one day later than what was originally on the calendar. Here are the report back dates:

• Licensed Staff – Friday, August 26
• Classified Staff – Tuesday, August 30 (196-day on 8/24)

• REPEAT: Welcome Back Burritos, Coffee, & Supplies! Tuesday, 8/30 @8:30! – Join us for burritos, coffee, school supplies and socializing with school friends! Brought to Holt Staff by the amazing group at The Hope Project on Tuesday, August 30th at 3:30 in the School Garden!

 

• REPEAT: Optional New Staff Orientation and Q&A, 9/6 @10:00 – I’ll be available Tuesday, 9/6 at 10:00 in the cafeteria to share some Holt nuts & bolts logistics, answer questions, and provide any assistance for new folks. I can get busy during inservice week, so I like to set aside a time when I’ll be available for new staff. You can also always text, call, or email.

• REPEAT: Meet Your Teacher, 9/6 @2:00 – In-person Meet Your Teacher is allowed this year and looking at past staff calendars, it was the Tuesday before the first day of school from 2:00-3:00, so that’s what I’m sending out to families. I’ve also scheduled Kona Ice to come at 3:00, so hopefully that’ll make it easier to chase families out of your classrooms when the event is over.

• REPEAT: 2022-2023 Class Lists – Here’s the link to the 22-23 Class Lists that were created last spring. As usual, there are quite a few new move-ins and move-outs, so some adjustments will need to be made.

• REPEAT: ArtSpark Artist in Residence Survey – Holt will get two Artist Residencies again this year funded by ArtSpark. I want to get your preferences early, so we can lock in an artist and date before the good ones are taken. Please fill out the linked Artist in Residence Survey to help start the conversation when we make a decision at our Back-to-School Staff Meeting. ALSO, I got a hot tip from another principal that Jen Hernandez’s Story Crafters & Comics was super good, making a kindness display across the school!

• REPEAT: Make Sure Your Voicemail is Set-Up – Ensure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up. If you have questions, contact Rob, at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

August 23 (T)
8:00-3:30, New Teacher Welcome Event – Day #1 (ATA)

August 24 (W)
8:00-3:30, New Teacher Welcome Event – Day #2 (Churchill)

August 25 (H)
8:00-3:30, New Teacher Welcome Event – Day #3 (Zoom)

August 26 (F)
Licensed Staff Report Back
8:00-9:00, Time to Pick-Up Wit & Wisdom Materials
9:00-4:00, Wit & Wisdom ELA PD – Day #1 (Holt)

August 27 (SA)
9:00-12:00, Holt Work Day 2022 (Front of School)

August 29 (M)
8:00-3:00, Wit & Wisdom ELA PD – Day #2 (K-3 @Zoom, 4-5 @Holt)

August 30 (T)
Protected Teacher Planning
Classified Staff Report Back
8:00-12:00, SPED EAs to SSD PD (Location TBA)
8:30, Welcome Back Burritos, Coffee, & Supplies! (School Garden)

August 31 (W)
8:00-8:30, Breakfast Stacks & Socializing (Cafeteria)
8:30-12:00, Holt Back to School Meeting (Cafeteria)
4:30-7:00, Learn to Ride a Bike – Family Event (Ed Center)

September 1 (H)
8:00-11:00, 4J Staff Back-To-School Gathering (TBA)
1:00-3:30, EAs (Title, SPED, KG) Wit & Wisdom PD (TBA)
1:00-4:00, Health for Grades K-2 (Zoom)
1:00-4:00, Math for for 3-5 (Zoom)
3:00-4:00, KG Teachers & EAs to Kidnerzone Meeting (TBA)

September 2 (F)
9:00-12:00, Classified & Licensed Universal Design for Learning PD (SEHS Auditorium)
1:00-4:00, Health for Grades 3-5 (Zoom)
1:00-4:00, Math for for K-2 (Zoom)

September 5 (M)
Labor Day – No School

September 6 (T)
Collaborative Planning Time for Lang Arts Adoption
8:00-10:00, Staff Meeting – If Needed
10:00-11:00, Optional New Staff Orientation and Q&A (Cafeteria)
2:00-3:00, Meet Your Teacher
3:00-4:00, Kona Shave Ice Fundraiser (Hard Play)

September 7 (W)
Classes Begin – First Day of School
7:00-9:00, School Board Meeting (Zoom)

September 8 (H)
Regular Day

September 9 (F)
1:30-2:30, Friday PD – Individual Educator Choice

See you all soon!

Allan

 

August 16, 2022

Greetings Holt Staff,

I hope you’re all still enjoying your summer! Mine was rather short since I did summer school, but it was pretty quiet and much slower than the regular school year. My summer highlights were a few short trips to Yachats and Portland with the family. I only got one of my summer books read, but I highly recommend CHAOS: Charles Manson, the CIA, and the Secret History of the Sixties if that’s your sort of thing. The movie I most enjoyed over the summer was The Perks of Being a Wallflower, though the actual best films I watched were probably the 1959 Japanese film The Human Condition I: No Greater Love (I still need to watch part II and III of this 9-hour 3-film epic I borrowed from Ben) or the Alfred Hitchcock films I watched with my kids (Rear Window, Psycho, & The Birds). My favorite proud parent moment of the summer was my kids getting into Stranger Things on their own. My 5th grader, Josie, really got into Eddie Munson’s Big Heroic Scene in the final episode and would walk around the house singing Metallica’s Master of Puppets, which I found hilarious. But enough about my summer.

Feel free to read these announcements now or ignore them until closer to your report-back date, but I figured I’d send this info out now for folks wanting to know the plan for the year.

For folks new to Holt, my intention with my weekly staff announcements is to send just one email to all staff per week during the school year, usually Sunday morning, so as not to clutter up your inboxes. My hope is that staff read the announcements by the end of the day Tuesday each week (once school starts, that is). These sometimes get long, but I like to err on the side of over-communicating rather than under-communicating. I’d advise staff to read the bold heading for each bulleted item and you can decide from there if it applies to you or not.

On with the lengthy thirty-two announcements!

• Welcome 22-23 New Staff – Please welcome the following fabulous new staff members to TEAM HOLT!

• 2nd Grade Teachers (Michael Dempsey & Myah Rabourn) – Michael is an experienced teacher who’s taught since 2004, starting out teaching high needs primary grade students in the Bronx, New York to teaching at the Hong Kong International School and most recently teaching at the Ruamrudee International School in Thailand. Myah student taught last year with Ashley and later was a regular sub for us in the spring, but before that was an EA in Lebanon School District and ended her time in Lebanon teaching 3rd grade on an emergency license.

• 3rd Grade Teachers (Kendalynn Ball & Marissa Harshbarger) – Kendalynn student taught at Holt this past year in Liz’s classroom and also taught 2nd grade at summer school. Marissa student taught at Edgewood this past year in a 4/5 blended classroom and had prior experience as a SPED EA and also a Behavior EA in Springfield.

• Behavior EA (Levi Thompson) – Several of us got to work with Levi this summer at SEAL where he was the secretary and did a great job with kids and staff, but his day job last year was as a Behavior EA at South Eugene High School.

• Human Services Coordinator (Felicia LaCuesta) – Felicia comes to us from the Salem-Kaiser School District where she served in a similar role as the McKinney-Vento (homeless) Student Advocate for the past two years. Before that she worked as a Branch Director at the Boys and Girls Club. Also, if you’ve forgotten what this position is (since it’s a new one for us), it is something of a resource/wrap-around coordinator to help families in need get access community resources.

• Kinder EA (Amber Callier) – Amber comes to us from Howard where she was an Education Assistant in the CLC. Before that Amber was a special education EA from her home state of Georgia. Amber also lives right here in the Holt neighborhood!

• Lead Custodian (???) – We conducted interviews back in July and had a strong pool of candidates, but Facilities and HR are moving VERY slow. I’ve been told a job offer has been made, but am still waiting for an official announcement.

• Librarian (???) – We conducted pool interviews with Howard and Chavez last week and have selected a candidate for each of our schools, but are now waiting for HR to do their thing. Hope I’ll have something to announce by next week.

• School Nurse (???) – I’m told SSD has hired a nurse for us, but the person has not gone though the HR intake process yet, so hopefully I’ll have an announcement soon.

• Special Education Teachers (Emily Henson & Whitney Oliver) – Emily is our new full-time SPED teacher and comes to us from Utah where she’s taught in a self contained classroom at an autism charter school. Whitney will be our part-time SPED teacher, at Holt in the morning and Gilham in the afternoon. She’s an experienced teacher who was the CLC teacher at Chavez last year.

• Title 1 EAs (Carol Eichers & Lori Tingue) – We’re welcoming back two Holt Bolts, Carol and Lori. You may remember Carol from last school year when she took over as our COVID Utility EA for the last part of the year. Lori was with us two years ago, teaching with the Dynamos, and started with us last year before taking a temporary teaching position at Gilham.

I’ve also pleased to announce that Sped EA Darrin Heffington will be returning this fall. We’re thrilled to have you back, Darrin!

Below is a list of the classroom teaching assignments and linked here is a complete 2022-2023 Staff List. Also, the Holt Website Staff Directory has been updated. Let me know if I missed anyone.

KG: Katie Gulewich, Lesli Harmon, Robin Seno, Robin Vaughan
1st: Jacque Barton, Heidi Gori, Lisa Zluticy
2nd: Michael Dempsey, Jenna Norton, Myah Rabourn
3rd: Kendalynn Ball, Marissa Harshbarger, James Longoria, Desiree Talley
4th: Caitlin Benavides, Elizabeth Cobb, Ashley Reich
5th: Liz Ayres, Debbi Heinrich, Candace Lovato, Geoff Parks

We’re excited have all of you join our team!

• Updated School Map – Linked here is an Updated 22-23 Holt School Map of where folks are working this year. Let me know if you spot anything that looks wrong. This doc can also be found on the Staff Google Drive under MISC > Maps.

• Building Access & Sign-In – SEAL finished Monday and KITS finishes Thursday. Once your classroom is no longer being used, you’re welcome to come in if you’d like. Facilities is postponing our summer deep cleaning until winter break, partly due to Facilities staffing shortages and partly to allow staff wanting to come in early to do so. For now they’ll just do a quick summer cleaning.

If you do come in early and outside of regular work hours, be sure to remember to sign-in on the sign-in/sign-out sheet, which will ensure the building is armed if you’re the last one out.

• Report Back Dates, CLASSIFIED DATE CHANGE – Please note HR made a mistake on the Classified Work Year Calendar and you now report back one day later than what was originally on the calendar. Here are the report back dates:

• Elementary Secretaries – Monday, August 15
• Licensed Staff – Friday, August 26
• Classified Staff – Tuesday, August 30 (196-day on 8/24)

• Inservice Week Schedule – Linked here is a Draft Inservice Week Calendar downtown shared with principals, which has dates, times, and locations for teachers. It’s still in draft form because they need to confirm host schools can accommodate their plans (I just found out on Thursday Holt is hosting Sheldon Region elementary teachers the 26th and 29th). A final draft will be sent soon. Counselors, Librarians, Music, PE, and SSD licensed staff will have PD different from what’s on the Holt Staff Calendar, so see the above link and watch for additional information from your district admins.

Classified Staff are scheduled to have a district led PD the first day you report back on Tuesday, August 30th, but principals do not have any details on that yet.

For the one day on Inservice Week I’m in charge, I’ll try to keep things useful but succinct, so staff can maximize what little prep time you have (Candace gave me a gentle nudge over the summer and tagged me on the meme below).

I’ll add Zoom links, locations, and other details to the Staff Zimbra Calendar as I get them, but here’s the inservice week calendar as it currently stands:

August 23 (T)
New Teacher Welcome Event (Time & Location TBA)

August 24 (W)
New Teacher Welcome Event (Time & Location TBA)

August 25 (H)
New Teacher Welcome Event (Time & Location TBA)

August 26 (F)
8:00-9:00, Time to Pick-Up Wit & Wisdom Materials
9:00-4:00, Wit & Wisdom ELA PD – Day #1 (Holt)

August 29 (M)
8:00-3:00, Wit & Wisdom ELA PD – Day #2 (K-3 @Zoom, 4-5 @Holt)

August 30 (T)
Protected Teacher Planning
Classified Staff Report Back
Educational Assistant PD (Location & Time TBA)
8:30, Welcome Back Burritos, Coffee, & Supplies! (School Garden)

August 31 (W)
8:00-12:00, Holt Back to School Meeting (Cafeteria)

September 1 (H)
7:30-10:00, 4J Back-To-School Gathering (Tentative)
1:00-4:00, Health for Grades K-2 (Zoom)
1:00-4:00, Math for for 3-5 (Zoom)
4:00-5:00, Kidnerzone Meeting (TBA)

September 2 (F)
9:00-12:00, Universal Design for Learning PD (SEHS)
1:00-4:00, Math for for K-2 (Zoom)
1:00-4:00, Health for Grades 3-5 (Zoom)

September 5 (M)
Labor Day – No School

September 6 (T)
Collaborative Planning Time for Lang Arts Adoption
8:00-10:00, Staff Meeting (if needed)
10:00-11:00, Optional New Staff Orientation and Q&A (Cafeteria)
2:00-3:00, Meet Your Teacher
3:00-4:00, Kona Shave Ice Fundraiser (Hard Play)

September 7 (W)
Classes Begin – First Day of School

• Wit & Wisdom Material Available – The new reading curriculum, Wit & Wisdom, has been delivered and classroom sets of materials are labeled and waiting outside each teachers’ classroom. However, K-2 still had a few items in Portland, so they’ll probably get delivered later this week. Also, downtown is having Unit Zero printed and bound for all teachers, but they are not done yet.

• Wit & Wisdom Online Access – All staff have digital access to Wit & Wisdom Online. Just visit the website and log on using the password: elafororegon

• Wit & Wisdom PD Notes – Katie Stiles, K-3 Literacy TOSA, had a few suggestions and notes regarding the PD on August 26th and 29th:

• Print Module #1 – It is available online, but she suggested printing the first model and bringing it to the PD.

• Review Student Text – She also said reading over the student text ahead of time will make staff feel more prepared.

• August 26th PD, In-Person – Friday, August 26th, all Sheldon Region elementary teachers grades K-5 will meet at Holt, 9:00-4:00. 8:00-9:00 is time for teachers to collect your teacher guide and other materials.

• August 29th PD, In-Person and Zoom – Monday, August 29th, K-3 will be on Zoom and grades 4-5 will be in-person at Holt, 8:00-3:00.

• Student Supplies (don’t help yourself just yet) – School supplies have started to be delivered, but teachers should hold off on gathering items. Office staff need to first take inventory to make sure we got everything we ordered and will let teachers know when we’re ready to distribute.

• Welcome Back Burritos, Coffee, & Supplies! Tuesday, 8/30 @8:30! – Join us for burritos, coffee, school supplies and socializing with work friends! Brought to Holt Staff by the amazing group at The Hope Project on Tuesday, August 30th at 8:30 in the School Garden!

 

• Optional New Staff Member Orientation and Q&A, 9/6 @10:00 – I’ll be available 9/6 at 10:00 in the cafeteria to share some Holt nuts & bolts logistics, answer questions, and provide any assistance for new folks. I can get busy during inservice week, so I like to set aside a time when I’ll be available for new staff. You can also always text, call, or email.

• Meet Your Teacher, 9/6 @2:00 – In-person “Meet Your Teacher” is allowed this year and looking at past staff calendars, it was the Tuesday before the first day of school from 2:00-3:00, so that’s what I’ll send out to families, but let me know if that’s incorrect. I’ve also scheduled Kona Ice to come at 3:00, so hopefully that’ll make it easier to chase families out of your classrooms when the event is over.

• 2022-2023 Class Lists – Here’s the link to the 22-23 Class Lists that were created last spring. As usual, there are quite a few new move-ins and move-outs, so some adjustments will need to be made.

• 2022-2023 District PD Calendar – District admin shared the linked 2022-2023 DRAFT PD Calendar with principals if you’re interested. It’s changed a few times already, including (after input from principals) changing some of the SEL and Curriculum Friday PD days into building based or teacher choice days instead, so we have those at least once or twice a month. All dates are also on the Holt Staff Calendar.

• Work Hours, 7:30-3:30 – For full-time staff, we are back to our regular work hours of 7:30-3:30, and we are going back to students entering the building at the 7:50 morning bell.

• School Hours – Even though the school board approved counting PD, lunches, and recesses towards state required instructional minutes, elementary school hours are staying the same for this year, which are:

Monday – Thursday: 7:55-2:25
Friday: 7:55-1:10

• Holt Meeting Calendar – I stuck with the same meeting rotation as last year, with the exception of PBIS meetings. Downtown wants schools to hold a monthly SEL Meeting, which they suggested for elementary schools to roll into the PBIS Team, which will now meet twice a month:

• Staff Meeting (1st & 3rd Tuesday each month, 2:45-3:25)
• PBIS/SEL Meeting (2nd & 4th Tuesday each month, 2:45-3:25)
• IPBS Meeting (same week as second Staff Meeting, 2:45-3:25)
• Leadership Meeting (same as second PBIS Meeting, 2:45-3:25)
• Classified Meeting (Monthly on  “Staff Choice” Friday PD dates)

There’s a few months where adjustments had to be made because of non-school days, but this is the plan for most months.

• COVID Protocol Updates – We’re pretty much back to normal this year, with in person meetings (parent groups, Title 1 Family Nights, Meet Your Teacher, Book Fairs, etc.), field trips, and volunteers back in buildings. If you saw the most recent CDC recommendations for schools, 4J implemented most of those back in the spring. Principals are supposed to get a copy of the HR presentation we received today, but here’s the scoop on what was shared with us:

• Visitors & Volunteers – Volunteers are allowed in schools, but casual visitors who want to each lunch with their kids, walk them to class in the morning, or just want to stop by to visit are not allowed. Visitors are allowed to come in for IEP meetings, Parent Group Meetings, or enrolling new students, though Zoom continues to be an option for meetings, which I think a lot of families now prefer for convenience. 

All volunteers (even your friends and family helping to set up your classroom) need to check in through the Raptor Sign-In System in the main office. 

• Doors Will Remain Locked – Partly for safety and partly for COVID, all school doors will remain locked, just as we did last year. All volunteers will need to be let in through the main office. 

• Vaccination Requirements – The state is continuing to require staff to have on file a proof of vaccination or an approved exemption. District employees who are unvaccinated will be given a choice of weekly testing or wearing a mask full-time while at work. 

Outside Groups – Kidsports, YMCA, City of Eugene and other outside groups are allowed to rent space at schools again, although they are required to provide proof of vaccination of all their employees if any part of their program overlaps with the regular school day. 

• No Fabric Furniture, Stuffed Animals, or Shag Carpets  – The ABC area rugs 4J purchased for teachers are still allowed and vinyl furniture is allowed, but long shag carpets, classroom stuffed animals, and fabric couches, chairs, or furniture are not allowed since they are harder to clean if your class were to have a COVID (or lice) outbreak. 

• COVID Positive Staff Protocol – If staff test COVID positive, you’re to notify your administrator (me). HR will let you know your official quarantine dates. The protocol for COVID positive students is coming soon according to this HR Email. 4J is working with Bethel and Springfield to so that all three districts are doing something similar for students. But the main message for staff and families is, if you are feeling sick, STAY HOME! 

• COVID Testing Partnership with UO – 4J is continuing their partnership with the UO, but are scaling back what schools are asked to do. Students will get a trimester worth of test kits and will have an unsupervised dropbox to return their kits for the UO to pick up. 

• ArtSpark Artist in Residence Survey – Holt will get two Artist Residencies again this year funded by ArtSpark. I want to get your preferences early, so we can lock in an artist and date before the good ones are taken. Please fill out the linked Artist in Residence Survey to help start the conversation when we make a decision at our Back-to-School Staff Meeting.

• Holt Staff Handbook – For new staff, the Holt Staff Handbook includes most every relevant building policy and procedure. Please take time to review the handbook and let me know if you have questions or if you spot anything that possibly needs revised.

• Conscious Discipline PD for EAs & K/1/2 Teachers, New Date Option – EAs and K-2 teachers have an opportunity to participate in a yearlong Conscious Discipline PD. This was shared in the spring, but downtown added a September kickoff meeting date for anyone wanting to join who is not able to attend the August 22nd or 23rd kickoff meeting. See the linked Conscious Discipline Email for details.

• Student Teacher, Anyone? – Western Governors University is looking for a placement for a student teacher this fall. See the linked email and let me know you are interested.

• Morning Arrival Plan – This is a repeat from last year, but now that we are no longer cohorting, the morning arrival plan for this year will have students eating breakfast back in the cafeteria. Here’s how it will go (depending upon the bus arrival times once we get them):

7:25, buses arrive and students are supervised in the cafeteria.
7:35, students are release to line up at the same grade level entrances we used this year and K/1 going out to hard play (they like to run).
7:35-7:50, students arriving later who want breakfast can go to the cafeteria until 7:50.
7:50, first bell rings and students to go to class.
7:55, tardy bell rings and all doors close.

I’ll review this plan with supervisors at the Classified Staff Meeting on Wednesday, August, 31st for input and any tweaks we might want to make. Here’s my initial plan for where supervisors will be stationed:

Cafeteria (Alex, Ashley C., Levi, Jackie, Lisa G. after buses)
A Wing Doors – 5th Grade (TBA HIRE & Iris)
B Wing Side Doors – 3rd & 4th Grade (Annie & Kelly)
C Wing Doors by Gym – 2nd Grade (Julie, Lisa P., Marilyn)
D Wing Doors – KG & 1st Grade (Cheryl & Wendy)
Crossing Guards (Darren & Ben)
Buses (Lisa G. & Molly)

• Rainy Day Arrival Plan – If get a downpour (kids can be tough if it’s light rain), we will use the same rainy day plan as last year. This would also apply to days with poor air quality, with the exception of moving the 5th graders outside into the gym. :

Cafeteria – (Levi, Jackie, Ashley C., Lisa G. after buses)
5th Grade – Covered Area (TBA HIRE. & Iris)
3rd and 4th Grade – Gym (Annie & Kelly)
     • Enter through gym doors on blacktop
2nd Grade – Library (Julie, Lisa P., Marilyn)
     • Enter through 2nd grade door and walks to library
     • Robbie in Library, Annie at door, Jackie at K-2 intersection
KG & 1st Grade – K-1 Hallway (Cheryl & Wendy)
*Outside – Kim, Allan, Darla directing traffic flow

AT BELL, all stations stay in area to avoid traffic jams. Use radios to coordinate release.
         • K-1 and 2nd graders in Library released first
         • 5th grade enters through A Wing exterior doors
         • 3rd & 4th released down main hall.

 

• Reimbursement Reminder – Two reimbursement reminders:

• Get Approval Before Purchasing – If you’re purchasing anything, you need to get purchases pre-approved by your principal (me). This is mostly to make sure you’re buying something Finance Dept. rules will allow us to reimburse you for. Food items are particularly tricky.

• Save Original Receipts – The Finance Dept. requires original receipts for reimbursements, so make sure you save those since bank records, credit card invoices, and such will not work.

• Tech Support Requests – Staff can submit tech support requests to our TSS (Technology Support Specialist), Rob Geerling, by emailing 4jdesktop@4j.lane.edu, but you can now also use the new 4J Freshservice for technology help requests. At this site you can search the Solutions area of the customer portal, or the system will auto-suggest knowledge articles based on what you have typed in the Subject of the new ticket. You can also call the Tech Support Hotline at (541) 790-7777.

• Make Sure Your Voicemail is Set-Up – All teachers should ensure your 4J voicemail is set up and working. See the linked 4J Phone Voicemail Manual or this Quick Start Voice Mail User Guide for how to set it up, as well as for info on phone functions. If you have questions, please contact our TSS, Rob, at 4jdesktop@4j.lane.edu or call (541) 790-7777. And if you are moving classrooms, do not move your phone to your new room. Phones are connected to a particular port, so moving them would cause you issues.

• Preptime for EAs – A reminder for teachers that the Classified Staff OSEA collective bargaining agreement obligates EAs assigned instructional responsibilities prep time and for building admins to notify teachers of the District’s expectation that EAs who provide instructional support to be provided the opportunity to discuss scheduling prep-time. See the linked email for details.

• SELCO’s Educator Grants, Due 9/30 – Super easy grant for free stuff! SELCO’s SPARK! Creative Learning Grant Program is now accepting applications for projects up to $1,000 that inspire curiosity, make learning accessible, and spark something new. Applications are open August 15–September 30. Visit the above link for details and to apply.

• YMCA is Hiring – For any staff wanting to supplement your hours, the Y’s Youth Development team is hiring for before and after school care program Aides, Teachers, and Site Directors. For any questions reach out to rachel@eugeneymca.org or APPLY HERE

• 2021-22 ODE School Report Cards – These linked State School Report Cards (link on email, not on blog) are embargoed for anybody outside the district until October 16th. For the first time in five years, these report cards are going to be used by ODE to determine the level of state support (comprehensive or targeted) that each school will receive in 2022-23. Overall, Holt scored better than other higher needs schools and better than lower needs schools than Holt, but I haven’t dug into the subgroup data yet.

• District Admin Updates – Linked here is the complete list of 4J Admin Updates (email and webpage), but highlights include:

• Chief of Staff: Rob Hess – Kerry Delf took a job in Beaverton and Rob Hess, who was the the HR administrator in charge of licensed staff, is taking her place. Downtown is hiring a separate Director of Communications, which is a duty Kerry also filled.

• Human Resources Administrator: Mike Ingman – Mike Ingram, former principal at Sheldon High School, is taking Rob’s place in HR as the licensed HR Administrator.

• Sheldon High School Interim Principal: Kay Graham – Kay Graham, former assistant principal at Sheldon, has been named interim principal for the year.

• Director of High Schools: Greg Borgerding – Greg Borgerding, who was the principal at Churchill High School, is taking Superintendent Andy Dey’s position as Director of High Schools.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next few weeks:

August 18 (H)
KITS Last Day

August 23 (T)
New Teacher Welcome Event (Time & Location TBA)

August 24 (W)
New Teacher Welcome Event (Time & Location TBA)

August 25 (H)
New Teacher Welcome Event (Time & Location TBA)

August 26 (F)
Licensed Staff Report Back
8:00-9:00, Time to Pick-Up Wit & Wisdom Materials
9:00-4:00, Wit & Wisdom ELA PD – Day #1 (Holt)

August 29 (M)
8:00-3:00, Wit & Wisdom ELA PD – Day #2 (K-3 @Zoom, 4-5 @Holt)

August 30 (T)
Protected Teacher Planning
Classified Staff Report Back
Educational Assistant PD (Location & Time TBA)
8:30, Welcome Back Burritos, Coffee, & Supplies! (School Garden)

August 31 (W)
8:00-12:00, Holt Back to School Meeting (Cafeteria)

September 1 (H)
7:30-10:00, 4J Staff Back-To-School Gathering -Tentative
1:00-4:00, Health for Grades K-2 (Zoom)
1:00-4:00, Math for for 3-5 (Zoom)
4:00-5:00, Kidnerzone Meeting (TBA)

September 2 (F)
9:00-12:00, Universal Design for Learning (UDL) Strategies PD (SEHS Auditorium)
1:00-4:00, Health for Grades 3-5 (Zoom)
1:00-4:00, Math for for K-2 (Zoom)

September 5 (M)
Labor Day – No School

September 6 (T)
Collaborative Planning Time for Lang Arts Adoption
8:00-10:00, Staff Meeting – If Needed
10:00-11:00, Optional New Staff Orientation and Q&A (Cafeteria)
2:00-3:00, Meet Your Teacher
3:00-4:00, Kona Shave Ice Fundraiser (Hard Play)

September 7 (W)
Classes Begin – First Day of School
7:00-9:00, School Board Meeting (Zoom)

September 8 (H)
Regular Day

September 9 (F)
1:30-2:30, Friday PD – Staff Choice

Let me know if you need anything and please resume your summer!

Allan

 

June 13, 2022

 

Hello Holt Staff,

We’re almost at the finish line! 

Twenty-four items of note for this final week:

• Two Staffing Updates – Two staffing updates:

• 4-hour Title EA Updates – HR has filled our two 4-hour EA vacancies. Lori Tingue, who was a Title 1 EA at Holt last year before taking a temporary 2nd grade classroom position at Gilham this year, is filling one, and Lisa Neeley, a Title 1 EA from Family School, is filling the other. Please welcome Lori and Lisa to Holt, though both are applying for teaching positions, so we may have vacancies to fill later on.

• Want to be the Holt Summer School Admin Intern? – Downtown can’t find any assistant principals interested in doing the second part the summer SEAL program, so they changed the job to a licensed position, so teachers or any licensed employees can apply. I’ll be principal the first two weeks to get things started, July 12 – 22, also working with this person, and after that they would be in charge though August 12th (though I actually report back to work the following Wednesday, so there’s only two days where I’m not there). If any of your are interested in some extra summer mad money, feel free to find me and here’s the Job Posting.

• SEAL Room Assignments – SEAL officially need 12 classrooms and the Music Room, and KITS needs two kinder classrooms. I’ve come up with the following Summer School Classroom Map, which doesn’t require us to move desks and chair to match the different sized students and also allows Holt teachers teaching summer school to remain in their classrooms. However, I am open to discussion, so let me know if you have other ideas or if you can twist the arm of a colleague to volunteer their room.

• General Summer Cleaning Schedule – I’ve only gotten general details that the summer deep cleaning will happen before summer school and a quick refresh clean will happen after summer programs. I’ll add details to the calendar once I know of any off-limits days. I’ve heard the hold up is the carpet cleaner vehicles are being fixed up in Portland right now and they don’t know for sure when they’ll be ready to start.

• 22-23 Master Schedule Coming Soon – The schedule is still being worked on, but we should have a draft ready to share out with staff before the end of the week. Stay tuned!

• REPEAT: Schedule Your Gaga Ball Rules Lesson – If you haven’t already, let me know a good 10-minute block to go over the Gaga Ball Rules Slideshow with your class sometime before Field Day.

• REPEAT: Erin’s Law & Second Step Child Safety Unit, THIS WEEK – If you haven’t already, teach lesson 6 of the Second Step Child Protection unit this week. Linked here are Child Protection Unit Scans of the teacher guides.

• UPDATED – REMINDER: Field Day Details – See the linked Schedule for Field Day for details and the Field Day Map for the layout of the event, which Alex emailed out earlier. UPDATE: There are no PE or Music classes this day. 

There will be 8 minute rotations. Teachers, see the schedule where you will start and be sure to have your students divided into 4 color groups before field day:

• Red
• Blue
• Green
• Yellow

• Keep or Send Home Reusable School Supplies – Since 4J paid for school supplies, we can keep any reusable or unused school supplies, but it’s also okay to send stuff home with kids. Do note we’re not ordering more book bins or pencil boxes replacements, so hold onto those if you want them for next year.

• End of Year BBQ Sign-Up – Don’t forget to sign up for the Staff End of Year BBQ happening this Friday.

• Return School Radios to Office FRIDAY – All school radios should be returned to the front office on Friday, so Facilities can do their yearly maintenance.

• REMINDER: Consumable Ordering – Teachers should place orders for Math and Science Consumables you (or your replacement if you are leaving your grade or classroom) this week:

2022-2023 Math Consumables Order (Due Wednesday)Jamie’s Email

2022-2023 Science Kit Consumables Restocking (Due Friday)Jamie’s Email

• REPEAT: Report Cards Go Home Friday – Report cards are to be send home with students this Friday. If any students are absent, you can bring their report card and belongings to the office.

• Technology Checkout Contract 2022-23 – If you are taking home your school laptop, iPad, or other equipment over the summer, complete the linked 4J Technology Equipment Checkout Contract 2022-23.

• REPEAT: End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of an area before you start your summer and need both mine and Ryan’s sign-off. Let me know if you have any questions.

 

• REPEAT: ELA Materials Packing Directions – Linked here is the list of ELA Materials to Keep or Discard, as well as Eric Anderson’s Email.

• Teachers will get 6 boxes per classroom.
• Most Journeys and Being A Writer materials: Box and attach this Label Template on each box.
• Leveled Readers: Box separately and use the Leveled Reader Label Template ere.
• Trade books and big books: Keep them for 4J use. If your building does not want them, please send them to Bailey Hill using this label.

• REPEAT: Diverse Classroom Libraries Inventory – Teachers (or Title staff if you connect with Jenny) will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• UPDATE: June 20th, Juneteenth Expectations – This HR Email sent to staff explains how Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not work this day OR you can take June 20th off and work on Tuesday, June 21st instead.

 

• 22-23 Arrival Plan – For anyone who missed it at the Staff Meeting or in the minutes, the morning arrival plan for next year (assuming we are no longer cohorting) will have students eating breakfast back in the cafeteria. 7:25, buses arrive and students are supervised in the cafeteria. 7:35, students are release to line up at the same grade level entrances we used this year and K/1 going out to hard play (they like to run). Students arriving late who want breakfast can go to the cafeteria until 7:50, when the first bell rings for students to go to class, with all doors closing at the tardy bell at 7:55.

• Fall PD Plan – If you’re wondering what the PD plan is for when teacher report back early, so are principals. I asked about this at a principals’ meeting a couple weeks ago and still haven’t gotten an answer what the plan is yet.

• No “Huggy Wuggy” Talk – I’m old and uncool and did not know about this, but if you hear kids talking about Huggy Wuggy, it’s a fairly scary and inappropriate character from a horror survivor video game, so tell kids that’s not something to talk about at school.

• EOA School Choice Process for Next Year – The back and forth between online and brick-and-mortar has been frustrating to say the least, but next year downtown has made the decision to treat EOA as it’s own school and that parents will have to go through the regular school choice process, which will hopefully cut back on the back and forth we’ve seen this year.

• Fox Hollow Redesign – SSD’s Fox Hollow program is being redesigned to be more of a temporary placement and not as much of a permanent placement. Linked here is the Fox Hollow 2.0 Redesign Slideshow that was presented ot principals last week if you are interested.

• FREE Summer Camps – I’ll share this in the Quick News but feel free to share this list of FREE 2022 Summer Camps with kids and families.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6
8:00, Allan Teaching Gaga Ball Rules (Ayres)
8:15, Allan Teaching Gaga Ball Rules (Barton)
8:30, Allan Teaching Gaga Ball Rules (Gori)

June 14 (T)
8:00, Allan Teaching Gaga Ball Rules (Vaughan)
8:15, Allan Teaching Gaga Ball Rules (Seno)
8:50, Allan Teaching Gaga Ball Rules (Reich)
9:50, Allan Teaching Gaga Ball Rules (Lovato)
11:45, Allan Teaching Gaga Ball Rules (Harmon)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
10:30-10:50, Kinder Lunch Outside (Bike Cage Area)
1:15-2:15, Kinder Bubble Party (Hard Play)
1:30, Allan to BEST Meeting (Office)

June 17 (F)
Summertime Tie-Dye Day
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:15-10:30, 4th & 5th Grade Recess
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)

June 21 (T)
8:00-4:00, Allan to I Love U Guys Training (Ed Center)

June 26 (SU)
4:00-8:00, “Holt Night” at the Ems!

August 26 (F)
Licensed Staff Report Back

August 29 (M)
Classified Staff Report Back

Have a fabulous summer, everyone!

Allan

 

 

 

STAFF SUMMER READING PICKS

 

JENNY

The Overstory by Richard Powers – It was recommended by two different friends, who don’t know each other, so it must be good!

 

 

MANDRA

Memphis by Tara M. Stringfellow

The Kite Runner by Khaled Husseini

The Inheritance of Loss by Kiran Desai

 

 

ALLAN

Shogun by James Clavell – I loved the Richard Chamberlain 1980s TV mini-series, but am curious to read to the book

V.C. Andrews’ Flowers in the Attic – A horror staple I never read, though I did see the terrible movie version, but feel I should read it since it’s such a pop culture icon of horror. 

Consumed by David Cronenberg – David Cronenberg has made some of the most seriously weird movies you’ll ever watch (The Fly, Dead Ringers, Videodrome, Scanners, etc.), so when he’s not limited by budgets or special effects, I’m curious what kind of story he’ll tell. 

Chaos: Charles Manson, the CIA, and the Secret History of the Sixties by Tom O’Neill – I’m not usually a true crime kind of guy, but this is supposed to be THE definitive book on Manson, so I have to read this. 

Mark Harris Books on films of the 50s, 60s, and 70s – I heard Quentin Tarantino talk about Mark Harris as a terrific writer on the behind the scenes history of Hollywood, which piqued my interest, so I bought a few of his books. I’m planning to start with Pictures at a Revolution: Five Movies and the Birth of the New Hollywood.

June 6, 2022

 

Howdy Bolts,

We’ve almost made it!

Twenty-three items of note for this week:

• Staffing Updates – Three staffing updates:

• Ryan Moving to Washington – Our fabulous Lead Custodian, Ryan Brown, is moving to Washington at the end of the month, which sadly means we are now on the lookout for hiring a new lead. Wish Ryan well on his new adventures!

Facilities will post the position soon, but custodial jobs have been very hard to fill this year, so over the summer we’ll likely have a lead custodian from another building fill in during SEAL and KITS. If you know any good custodians out there, please encourage them to join our awesome school!

• New 2nd Grade Teacher, Myah Rahbourn – We had a strong pool of candidates for our remaining 2nd grade opening and have hired Myah Rabourn. Myah student taught this year with Ashley, but before that was an EA in Lebanon School District and at the end of last year taught 3rd grade on an emergency license. Watch for Myah subbing at Holt this week and welcome her to the team!

• Job Posting Updates – Our Human Services Coordinator position and possibly our 4-hour Title 1 EA position will go up this week. We have two 4-hour opening and HR is likely bumping someone into at least one of these positions. They emailed me one person was bumping into one of the openings, but when I sent that person a “Welcome to Holt” email they told me HR offered her a job at Howard instead of Holt. I emailed HR about this, but haven’t heard back, so at this point I’m not sure if we have one or two openings. If you know anyone good out there though, please encourage them to apply.

• REMINDER: PE/Music On-Time Pick-Up – With PE and Music out on the field, make sure you’re out there on time to pick up your class, so that Alex and Ashley get their breaks.

• ELA Adoption: Wit & Wisdom – Staff were emailed that Wit & Wisdom was officially adopted last week by the school board. Due to delays in the pilot process and delays in obtaining school board approval, we will not have materials until August. However, staff do have digital access if you go the Wit &Wisdom Teacher Review Site and use the password: elafororegon

Scroll down to access a 10-minute “Welcome to the ELA Review Page” video.

Additionally, there is a Wit & Wisdom Introduction Slide Show teachers may want to check out, which goes over what models you will teach, as well as links for further exploration.

• ELA Materials Open House TUESDAY & FRIDAY – If you want to preview materials now, there is an open house this week. Here are the details:

Tuesday, June 7, 2:30-5:00
Friday, June 10, 9:00-4:00

Bailey Hill Instructional Center
2295 Four Oaks Grange Rd.
(off of W 18th, west of Churchill)

• REPEAT: Erin’s Law & Second Step Child Safety Unit, THIS WEEK & NEXT – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are the Child Protection Unit Scans of the teacher guides if that makes things easier.

• Earthquake/Fire Drill, TUESDAY @1:10 – We’ll conduct an Earthquake/Fire Drill this Tuesday at 1:10. I’ll get on the PA an announce the earthquake drill, reviewing Drop, Cover, Hold, and will launch the drill by saying EARTHQUAKE! EARTHQUAKE! EARTHQUAKE! We’ll pull the alarm to signal when to evacuate the building. There are many resources for teaching Drop, Cover, Hold at The Great Oregon Shakeout. Linked here is a copy of the Building Evacuation Map and the Fire Drill Line-Up Map.

• Allan Job Shadow TUESDAY – Beth Kruzki is going to job shadow me on Tuesday. Beth will be the SEAL/KITS principal for the second part of this summer. I’ll be principal for the first couple weeks of summer school to get things going and Beth will take over for the remainder of the program, although I report back a couple weeks later on July 27, so I’ll be around most of the program anyhow. Beth wanted to job shadow me to get a sense of how things look at elementary (she has mostly secondary admin and online admin experience).

• REMINDER: James Brown Award Nominations, DUE WEDNESDAY – See Ashely’s Email for details, but complete your nomination for the 2022 James Brown Award by Wednesday at 9:00pm. Here are the past James Brown winners:

2018 – Jincy and Heidi
2019 – Lisa Goff
2020 – Jenny Potter
2021 – Kelsey Hicks

• REPEAT: Kona Ice, WEDNESDAY at 1:45 – Kona Ice is coming to Holt THIS WEDNESDAY. Bus riders who bring money can be dismissed at 1:45 if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Supervision of students will be provided.

 

• REPEAT: FRIDAY Report Card Grading Day Expectations – This Friday is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating time.

• REPEAT: Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, like normal, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• REPEAT: Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running, and I’d like to teach kids the rules ahead of time. Let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show with your class sometime before Field Day on Wednesday, June 15th. The closer to Field Day the better, but email a time that works well for you.

• EA Help Boxing Materials this FRIDAY & Next Week – Title 1 EAs will be available this Friday and next week to help box up ELA Materials (Journeys & Being A Writer) and also to inventory the SIA Diverse Book Library Kits. Just let Jenny know and she will send someone your way.

• ELA Materials Packing Directions – Linked here is the Full ELA Materials List to Keep or Discard, as well as Eric Anderson’s Email.

• Teachers will get 6 boxes per classroom.
• Most Journeys and Being A Writer materials: Box and attach this Label Template on each box.
• Leveled Readers: Box separately and use the Leveled Reader Label Template ere.
• Trade books and big books: Keep them for 4J use. If your building does not want them, please send them to Bailey Hill using this label.

• REPEAT: Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• REPEAT: End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of an area before you start your summer and need both mine and Ryan’s sign-off. Let me know if you have any questions.

• REMINDER: 3/4/5 Climate Survey  – If you missed the deadline, the survey is still open for 3/4/5 teachers to have students complete the student climate survey. See the email I sent earlier for details, but first show the video and then have students complete the survey.

English version: http://www.surveymonkey.com/r/4jelementaryclimate2022
Spanish version: http://www.surveymonkey.com/r/ambienteprimaria4j2022

• REPEAT: June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• REPEAT: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• 2022 Direction Service Summer Directory – The 2022 Direction Services Resources for Youth and Families is an annual resource containing recreation, respite, support, and service opportunities that families of children with disabilities can access. I’ll share this in the Quick News, but wanted to share with staff as well.

• District Admin Updates – Paula Nolan, current EOA principal, will be the new principal at Spencer Butte Middle School, replacing Peter Tromba who is moving back east. Also, Andrea Belz, Director of Financial Services, Holly Langan, Director of Support Services, and Christine Nesbit, 4J General Counsel, are all leaving 4J at the end of the school year. See this email for full details.

• Is Silent Ball the Best Classroom Management Tool You Never Knew Existed? – I used to play this game all the time when I taught 2nd and 3rd grade, except I called it “Quiet Ball” and this was back in olden times before GoNoodle or even projectors. This WeAreTeachers Article shares why it’s a great tool to have in your classroom-management toolbox.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:00, Allan Teaching Gaga Ball Rules (Ayres)
9:50, Allan Teaching Gaga Ball Rules (Heinrich)
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
Beth Kruzki Job Shadowing Allan
8:00, Allan Teaching Gaga Ball Rules (Parks)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:00-1:00, Allan to KG Transition Meeting (Zoom)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
9:00PM, James Brown Award Nominations Due

June 9 (H)
Last Day for Title 1 & ELD Groups
11:00-12:00, 5th Math Advancement Test (Location TBA)
2:45, Allan to SPED Planning Meeting (Kelsey’s Room)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School – Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
9:50, Allan Teaching Gaga Ball Rules (Lovato)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:15-10:30, 4th & 5th Grade Recess
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

August 26 (F)
Licensed Staff Report Back

August 29 (M)
Classified Staff Report Back

8 1/2 days to go!

Allan

 

May 30, 2022

Greetings Bolts,

That was fun seeing folks on Friday at Roadhouse and at Top Gun: Maverick. My capsule review of the film is that it was the perfect mix of nostalgia (buzzing the tower, Danger Zone, shirtless beach sports, etc.) and an entertaining original story that was able to stand on its own. No deep subtext. Just a fun summer popcorn flick. 3 1/2 starts out of 5. 

Twenty-five items of note for this week:

• Safety Reminders (Doors & Visitors) – For those not at Friday’s Staff Meeting, a few key safety reminders:

• Doors – All exterior doors are to remain locked at all times. Do not prop doors open. Also remember that this time of year the doors don’t always properly close on their own due to pressure differentials, so make sure they are fully latched shut behind you.

• Visitors – All visitors need to go through the main office entrance. Do not let anyone in through a side door, even if they are a 4J employee.

• TUESDAY Staff Meeting – Not exactly a standard Staff Meeting, but as shared earlier, we will meet in the library this Tuesday at 2:45 for sending and receiving grade level teams to discuss students of note (not enough time to discuss all students).

• 2nd Grade Interviews, WEDNESDAY (Avoid Staff Room) – We’re holding interviews for our 2nd grade classroom this Wednesday at 2:40 in the Staff Room. Please avoid the Staff Room after school that afternoon if possible. If you’d like to join Lesli, Kim, Jenna, Ashley R., and Lisa Z. when we interview, just let me know and I’ll share applications and interview materials.

• Bricks & Minifigs Fundraiser, THURSDAY – I forgot to put this in the Quick News last week if you can share this with kids, but Bricks & Minifigs is doing a fundraiser for Holt this Thursday. Just bring the flyer, which I’ll include in Monday’s Quick News, and Holt get’s 20% of all sales!

 

• FRIDAY PD Cancelled – Double Prep – To make up for the missed hour of weekly prep next week on the Grading Day, there is no meeting this Friday, which will instead be a “Double Prep” Friday.

• End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of a school area before you start your summer and needs both mine and Ryan’s sign-off. It’s the same as last year with the following exceptions:

• ELA Materials Boxed-Up – Downtown is sending all classroom teachers six boxes to pack up ELA materials (Journeys and Being a Writer). Teachers can keep any books or pieces you want to keep for future use. Classified staff can help with packing on the June 10th, Grading Day. Leave the boxes outside your classroom for Warehouse Staff to pick-up in August.

• Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• Friends/Family Allowed to Help End of Year Packing – For the last week of school, when students are not in session, downtown is allowing friends and family of staff members to be “essential visitors” to help with end of year packing. The only requirement is they check-in at the Raptor Kiosk in the office (if  you’re packing on a weekday) and limit their movement throughout the building.

• Report Card Grading Day Expectations – Friday, June 10th is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating trade time.

• Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• CORRECTION: Kona Ice, June 15th 8TH at 1:45 – Kona Ice is coming to Holt the SECOND TO last week of school and this time, as we discussed at a Staff Meeting a few months ago, bus riders who bring money will be dismissed early if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Kona Ice will be here Wednesday, June 15th 8TH at 1:45, so teachers can send out at that time, where they will be supervised.

• UDPATE: “Grab & Go” Sack Lunch DELIVERY – To simplify some scheduling issues and I think also to make it easier on teachers, Deb agreed to deliver Grab & Go Lunches to each wing at 10:45 the last day of school instead of the schedule I shared last week. 

• June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• End-of-Cycle Goals Reflection;- I’m hoping to finish everyone’s observations over the next two weeks, but one final step probationary licensed staff need to complete in TalentEd is the End-of-Cycle Goals Reflection. You do not need to write a novel. A few sentences reflecting on how you did towards your goals is fine, but please complete these before the end of the school year. Let me know if you have any questions.

• YMCA/BEST iPads Stay at School – Starting this week, students who attend YMCA/BEST can begin leaving their iPads in class and no longer need to take them home each night.

• Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running. I’d like to teach kids the rules ahead of time, so let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show ahead of June 15th.. The closer to Field Day the better, but email me a time that works well for you.

• Summer SEAL Update – Downtown emailed principals and Title 1 Coordinators an update on SEAL, which included a count of the current number of students enrolled by grade level and region. Looking at these low numbers, it doesn’t seem likely we’ll use many classrooms. We’ll also host at least two middle school classes and one classroom for KITS. I’ll keep staff posted on how many classrooms are needed, but I estimate it’ll be no more than 8-9 classrooms at most. Stay tuned!

• UPDATED: 22-23 Classroom Map – Semi related to the above, linked here is the 22-23 Classroom Map (Dynamos & Calming Room change over summer) we came up with a couple months ago. I’d actually forgotten some of our shifts, so I figured others may want a reminder as well. I’ve also updated the map with some of our new hires.

In order to help the Calming Room with alternative recesses and to also find a spot for our new Human Services Coordinator, I’d like to move:

Dynamos (Title 1) stay where they are this year instead of Stimler’s room.
Calming Room moves to Stimler’s room.
0.5 SPED (Whitney) moves to the Calming Room (this year’s location)

The back grass area by Stimler’s old class would work well for alternative recesses and the exterior door allows one person to supervise both the outside area and also the Calming Room. That room is also large enough to house our new Human Services Coordinator

 

 

• REMINDER: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• ELA Updates (Adoption, SIA Kits, PD Options) – The district ELA TOSA’s shared the linked ELA Update Slide Show with principals last week. They are going to email teachers additional details, but here it is is you’re curious.

• Wellness Policy Reminders – Nutrition Services emailed principals a reminder about food at end-of-year parties. For quick resources and answers, see the 4J Wellness Policy, including guidelines for snacks and parties. Note that families can provide special foods, but make sure they are commercially prepared and are not served at the same time as school meals. Kitchen staff need at least two weeks advance notice if students will not eat school breakfast or lunch. Shellfish or nut products are discouraged.

• REPEAT: Erin’s Law & Second Step Child Safety Unit – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• Safety & Lagging Skill Planning Resources – 4J Behavioral Safety Assessment Coordinator, Sheri Hoyland, emailed principals a reminder about the 4J Safety & Lagging Skills Planning webpage, which lists safety interventions and educational components for a student’s safety plan. I’m not sure staff were aware of this page or the larger Student Wellness & Safety Resources website, which has some useful resources and tips for creating plans for students with unsafe behaviors. 

• REPEAT: Summer Reading Staff Picks! – Email or let me know in person any summer book recommendations you have for colleagues and I’ll post everyone’s picks in my final weekly announcements of the year. Another book I’m considering reading this summer is Consumed by weirdo horror movie filmmaker David Cronenberg (The Fly, Dead Ringers, Scanners, Videodrome). Let me know your summer reading picks!

• HANDBOOK HIGHLIGHT: Staff Mailboxes – This week’s highlight from the Holt Staff Handbook, is on Staff Mailboxes:

Housekeeping:

• Students should pick up scraps, books, pencils, etc. off the floor before being dismissed each afternoon.
• Similarly, chairs should be stacked each afternoon and all trash cans should be placed outside your door.
• No stickers should be placed on desks, chairs, books, cubbies, etc.
• Student work habits often reflect their surroundings. Maintaining a neat and tidy classroom serves as a positive model for children to emulate.
• While seemingly unimportant, housekeeping details can make a difference in school appearance and students’ respect and attitude toward learning.
• Trash cans should be placed outside the room each night.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

May 30 (M)
No School – Memorial Day

May 13 (T)
Kinder Staff Room Duty
3/4/5 Climate Survey DEADLINE
8:45-9:25, 4th Grade OSAS
1:50-2:05, K/5 Buddy Recess
2:45-3:25, Staff Meeting (Library)
6:00-7:30, Parent PD: Teen Substance Use & Coping (Churchill)

June 1 (W)
Monthly Walk+Roll to School Day
8:45-9:25, 4th Grade OSAS
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
1:35-1:50, 1/3 Buddy Recess, Barton/Gori/Talley, Longoria
1:50-2:05, 1/3 Buddy Recess, Cobb/Benevides
2:40-5:00, 2nd Grade Interviews (Staff Room)
7:00, School Board Meeting (Zoom)

June 2 (H)
8:45-9:25, 4th Grade OSAS
1:50-2:05, 2/4 Buddy Recess
2:45-3:25, Allan to IEP Meeting (Zoom)
6:30-7:30, 4J Math Education Parent Information Session (Zoom)

June 3 (F)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD Cancelled – Double Prep

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:45-9:25, 4th Grade OSAS
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
11:00-12:00, 5th Math Advancement Test (Location TBA)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)

June 9 (H)
11:00-12:00, 5th Math Advancement Test (Location TBA)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School — Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

 

12 1/2 days to go!

Allan

 

May 23, 2022

 

Howdy All,

It’s out last 5-day week of the year!

Sixteen items of note for this week:

• Staffing Updates – Four staffing updates:

• 2nd Grade Hire, Michael Dempsey – We hired Michael Dempsey for one of our two 2nd grade opening. Michael is an experienced teacher who’s taught since 2004, starting our teaching high needs primary grade students in the Bronx, New York to teaching at the Hong Kong International School (check out their website to see a SERIOUSLY swank school!) and currently at the Ruamrudee International School in Thailand.

• SPED Hire, Emily Henson – For our full-time SPED teaching position, Emily Henson will join Kelsey and Whitney Oliver (our 0.5 SPED teacher) next year. Emily is coming to us from Utah where she’s taught in a self contained classroom at an autism charter school.

• School Nurse Resignation – And another one bites the dust. Our new school nurse lasted a week before she resigned. Student Health Services is working to hire a replacement, but this is a problem across the district right now, which you can read about on this SSD Email to principals last week.

• CORRECTION (date fixed) 2nd Grade Job Posted (Closes Tuesday) – If you know anyone good, please encourage them to apply for our 2nd Grade Job Posting. The job closes Tuesday. If HR gets me candidates quickly, I’ll plan to hold interviews next week on Wednesday, June 1st, 2:40-5:00. Let me know if any of you (both licensed or classified staff) would like to volunteer your time to help find us a newest staff member!

• Holt Spirit Day – Superhero Day, FRIDAY! – Get your superhero outfits, shirts, or gear ready for this Friday’s Superhero Day! Get kids pumped and don’t forget to log onto the Virtual Assembly at 7:40.

• Friday PD, Class List Input Session – We will meet in the cafeteria this Friday at 1:30, where specialists, prior year teachers, receiving teachers, and other staff will review the draft 2022-23 Class List Placement Form to provide input. Specialists may want to look at the lists ahead of time since you’ll be looking at all of the class lists.

It was suggested we have a schedule, though I’m also fine if we want to keep it looser and staff can just float between teams, which was my original plan. If folks want something more structured, below is my initial thinking, but input is welcome.

1:30-1:35, Review Process

PE/Muisc specialists meet with:
1:35-1:40, KG
1:40-1:45, 1st
1:45-1:50, 2nd
1:50-1:55, 3rd
1:55-2:00, 4th

Interventionists (SPED, Title, ELD) meet with:
1:35-1:40, 4th
1:40-1:45, KG
1:45-1:50, 1st
1:50-1:55, 2nd
1:55-2:00, 3rd

Sending & Receiving Teams will meet:
2:00-2:10, K-1, 2-3, 4-5
2:10-2:20, 1-2, 3-4
*Prior year teachers can also float to other grade levels at this time

2:20-2:25, Wrap-Up, Next Steps, Others

• Friday @4:00 and Top Gun: Maverick! – A reminder the Sunshine Committee has scheduled a Friday at 4;00 this Friday at the Original Roadhouse in Springfield, followed by Top Gun: Maverick across the parking lot at Cinemark 17. Bring your family and order your tickets now!

• REMINDER: 3/4/5 Climate Survey DUE May 31 – A reminder for 3/4/5 teachers to have students complete the student climate survey by the end of the month. See the email I sent earlier for details, but first show the video and then have students complete the survey.

English version: http://www.surveymonkey.com/r/4jelementaryclimate2022
Spanish version: http://www.surveymonkey.com/r/ambienteprimaria4j2022

• Erin’s Law & Second Step Child Safety Unit – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons, which are to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break (within the last two weeks of school). Each grade level has their own kit, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• Report Cards – Grading day is Friday, June 10th and report cards will be sent home with students the last day of school, Friday, June 17th. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• iPad Inventory & Collection – Four iPad related updates:

• BEST Student iPads Stay at School – Students attending BEST/YMCA should keep iPads at school, just like everyone else. The plan for next year will be for BEST to have their own set of iPads.

• Email Melanie if any iPads are missing – If there are any students who have not brought back their iPad email Melanie. 

• Email Melanie Charger/Cord Info (if you have it) – We know that most teachers did not track who returned their iPad charger and cord, but if you happen to have that info, please email it to Melanie. If you don’t have that info, don’t worry about it.

• Inventory Last Week of School – Melanie is planning to begin inventorying iPads the last week of school, so it would be helpful if teachers can have iPads stored in a COW Cart or all in one location.

• Summer Reading Staff Picks! – Since summer is almost here, it’s time for me to put together my annual end-of-the-school-year Summer Reading Staff Picks! Email me or let me know in person what your summer reading list looks like and I’ll post everyone’s picks in my final weekly announcements of the year. I love hearing what other are planning to read and have found some good books this way. For my picks, I’m going old school and thinking I want to read couple 70s pulp classics I never read before, James Clavell’s Shogun and V.C. Andrews’ Flowers In The Attic. Let me know what you’re reading to join the fun!

• HANDBOOK HIGHLIGHT: Staff Mailboxes – This week’s highlight from the Holt Staff Handbook, is on Bicycles, Inline Skates, and Skateboards:

Bicycles, Inline Skates, and Skateboards:

According to Oregon helmet law, any child under the age of 16 must wear a helmet when riding a skateboard, scooter, skates, or a bicycle in a public place. Once on campus, bikes, skates, scooters, or skateboards should be walked to the storage area (classroom keys will open the lock), bicycle racks, or the skateboard/scooter rack. School is not responsible for lost or damaged items.

• District Admin Updates – Linked here is an email with a few district admin updates. Spring Creek principal Sebastian Bolden will be the new Director of Middle School Education. This is a new position and a bit of a restructure. Currently there are two elementary directors and one secondary director for middle and high. Prior to that, there were two directors of K-8 and one director of high schools. Now each level will have their own director or directors. The other admin updates were secondary assistant principals if you’re interested.

• Virtual Public Works Week! – The city isn’t doing an in-person Public Works Day this year, buy they are offering a Virtual Public Works Week instead. If you’d like to show your class, they created a series of eight videos, targeted towards children and from a child’s view. They feature a local kid talking with staff about different public works services.

• Barnes & Noble Summer Reading Program – Sure it’s a marketing ploy, but kids can earn a free book by picking any book to read, completing the linked reading journal (English or Spanish), listing the book title and their favorite part, and after eight books, redeem their journal for a free book at Barns & Noble. See the linked website for more details.

• COVID-19 Free Test Kits – In case you missed it, every home in the U.S. is eligible to order a 3rd round of free at-home tests, 8 kids the time. Order yours here: https://special.usps.com/testkits

• Future-Proofing Students – When they’re adults, more than half of today’s students will work in jobs that don’t yet exist, says author/psychologist Michele Borba in this Educational Leadership article. Her research has identified seven skillsets that are vital to success in this ever-changing world. “These strengths are not fixed nor based on scores, IQs, or ZIP codes,” says Borba, “but teachable abilities that can be woven into daily lessons and help prepare kids for life.” See this ASCD Article for details on the strengths, each with several associated abilities:

• Self-confidence: Self-awareness, strength awareness, finding purpose
• Empathy: Emotional literacy, perspective taking, empathic concern • Self-control: Attentive focus, self-management, healthy decision-making • Integrity: Moral awareness, moral identity, ethical thinking
• Curiosity: Curious mindset, creative problem-solving, divergent thinking
• Perseverance: Growth mindset, goal setting, learning from failure
• Optimism: Optimistic thinking, assertive communication, hope

“Our moral obligation,” Borba concludes, “is to equip this generation with the content and abilities they will need to handle an unpredictable future and thrive. Doing so may be our most important educational task.”

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

May 23 (M)
Office/Library/Music Staff Room Duty
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
4:30-6:00, Allan to Conscious Discipline PD (Zoom)
7:00, 5th Grade Graduation Parent Planning Meeting (Zoom)

May 24 (T)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
2:45-3:25, Leadership Team Meeting (Debbi’s Room)

May 25 (W)
Towel Day
8:45-9:25, 4th Grade OSAS
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS
12:45-2:25, Storyteller, 4th Grade

May 26 (H)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:45-3:25, IPBS Team Meeting (Kelsey’s Room)
4:30-6:00, 4J Annual Retirement Celebration (ATA)

May 27 (F)
Holt Spirit Day – Superhero Day!
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
7:40-8:10, Spirit Day – Virtual Assembly (Zoom)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD – Class List Calibration (Cafeteria)
4:00, Friday at 4:00 (Original Roadhouse)
5:00, Staff Social, “Top Gun: Maverick” (Cinemark 17)

May 30 (M)
No School – Memorial Day

May 13 (T)
Kinder Staff Room Duty
3/4/5 Climate Survey DEADLINE
8:45-9:25, 4th Grade OSAS
2:45-3:25, Staff Meeting (Library)

June 1 (W)
Monthly Walk+Roll to School Day
8:45-9:25, 4th Grade OSAS
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-5:00, 2nd Grade Interviews
7:00, School Board Meeting (Zoom)

June 2 (H)
8:45-9:25, 4th Grade OSAS
2:45-3:25, Allan to IEP Meeting (Zoom)

June 3 (F)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD Cancelled – Double Prep

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration!

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:45-9:25, 4th Grade OSAS

June 7 (T)
11:00-12:00, 5th Math Advancement Test (Location TBA)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade

June 9 (H)
11:00-12:00, 5th Math Advancement Test (Location TBA)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School — Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
Spring Benchmark Testing Closes
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:00, Grab-n-Go Lunches (Cafeteria)

10:00 Kindergarten
10:10 1st grade
10:20 2nd grade
10:30 3rd grade
10:40 4th grade
10:50 5th grade

11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Last day for licensed staff

17 1/2 kid days left!

Allan