Math

March 15, 2021

 

Hi Everyone,

Kids are finally coming back into the building this week. Guess that means it’s time to put away my “work slippers” and get out my principal ties.

Eight items of note for this week (though the second one is a long one):

• Staffing Updates – Three staffing updates

• Recess/Title 1 EAs – Please welcome Lisa Phillips and Kelly Stapp as our two newest EAs. Lisa and Kelly interviewed for Ben’s old position, but we had enough funds left in our Title 1 budget to hire two new staff members. Lisa comes to us from Utah where she worked as a Title 1 EA and is currently in the process of getting her teaching degree. Lisa is also a new Holt parent this school year. Kelly comes to us from Redmond, OR where she was a Title 1 EA for almost 10 years before moving to the Eugene area. Please welcome Kelly and Lisa to Team Holt!

• Hybrid EA – None of our Hybrid EA candidates worked out, so we’re back to the drawing board. However, I’m wheeling and dealing with HR to get a reliable sub into the position who was not in the original candidate pool, so hopefully I’ll have something to good announce next week.

• 21/22 Secretary Staffing – One bit of upsetting news, which I’m not done pushing back on downtown yet, is that HR informed me they are not staffing Holt with two secretaries next year. Their rationale is this is an equity issue concerning other large elementary schools who only have one secretary. I’d agree this is an equity issues, but there seems to be some even more gross inequities when every middle school gets a program staffed secretary and registrar, when a majority of 4J middle schools are smaller than Holt. Size of school should really determine whether a school gets additional office staff program staffed. I’m not sure I’ll be able to win they battle, but I’m certainly going to try.

 

 
• Hybrid Updates – Several Hybrid related items of note:

• Holt Hybrid & SSO Handbook – Linked here is the Holt Hybrid & SSO Handbook. I don’t expect staff to read this cover-to-cover, but use this as a reference guide if you need to look up something specific. There is no new information in the above plan, outside of the items listed below. It’s really just a consolidation of all the emails, slide shows, meeting minutes, district videos, and various docs that have been shared over the past few months. Let me know if something is missing or wrong or if you have questions on anything.

• Snacks for Grade 2-5 Orientation – Nutrition Services is not providing snacks for the K/1 Orientation this week, but they will provide snacks for the grade 2-5 orientations. Deb said she would bag up a snack to simulate the morning breakfast pick-up when studnets first enter the building and which students can practice the meal protocols in their classroom later.

• Attendance/Contact Tracing – Student attendance is now less about tracking attendance and more about contact tracing. Classroom teachers will meet students at classroom door to complete the Visual Screener, looking for student symptoms of COVID.

• Unusual color
• Unusual behavior (behavior change, lethargy, unusual fatigue)
• New or significant coughing
• Respiratory symptoms not typical for student (noisy breathing, voice changes, nasal dripping)
• Shortness of breath
• Chills (shivering, teeth, goosebumps)
• Appearing ill (sweating, sunken eyes)
• Vomiting

Teachers will then ask ALL students the following two questions:

• Are you feeling okay?
• Have you felt anything that’s different for you in the last few days?

If students answer yes to either question, they are to be escorted by an adult to the office. Call the office if you need assistance.

Classroom teachers are expected to take attendance daily before 8:10. The district is working on logistic if this will be done through Synergy, paper/pencil, email, or other means.

• Routine Cleaning by Teachers – Teachers are responsible for spot cleaning throughout the day within the classroom. This includes items or objects students or adults touch that will then be handled by others, such as shared items or any object students touch that shouldn’t be touched. Teachers will also need to spray down student desks and wipe them down after meals. All classrooms will have disinfectant spray, rags, and “Tech Wipes” for teacher use (not for student use). Place dirty rags on the lip of your garbage can and a clean rag will be left for you near your sink.

• Outside Recess Protocols (UPDATED) – Students will get a daily 30-minute recess with their cohort group. Students are allowed to play all the usual playground games that allow for 6-feet distance (4-Square, Horse, Hopscotch, etc.), minus those where they would come within 6-feet of one another (i.e. soccer, basketball, tag, etc.). Masks will continue to be worn at all times.

Before Recess: Teachers will walk students from the building to either the soft play or hard play if it is their day in that area. Students are released once EAs signal readiness.

During Recess: One grade level will be assigned to soft play and the other to hard play. The next day, the grade levels will rotate.

Restrooms: If a student needs to use the restroom, they will use their wing’s designated entrance/exit and will use their designated cohort restroom.

Equipment: Each cohort will have their own set of balls, jump ropes, hula hoops, etc. which will be sprayed down nightly.

End of Recess: At the end of recess, students on hard play will line up on the tic marks. Students on the soft play will line up on their own sidewalk (up front next to the fence by the parking lot, middle by the tether balls, and next to fence by the buddy bench). Bolts will be painted on the ground where students will stand. Teachers will meet their class to walk them into the building, maintaining 6-feet distance.

All classes need to have an assigned line for the end of recess times. Please work with the teachers/grades to assign class to lines. Consider flow, entrance to buildings, etc. when determining lines. A copy should be given to the office so that supervision staff can be informed.

• Inside Recess – Each class must be supervised by an adult. An indoor recess supervision schedule will be drafted. Students must remain 6-feet apart. Students should not share items. Electronics are allowed.

• Students may not go in the cubbies
• Students should choose a seated activity
• Games and activities should be provided and taught
• Students must stay in their own classroom
• Permission is needed by supervision staff to use the restroom
• When the lights turn off turn and look at the adult by the door
• Classroom expectations/choices should be posted above your classroom door
• In the future we may allow some access for under cover supervision
• Classroom teachers will have expectations in Guest Teacher binder and post on the wall (near or above the door) what room expectations are.
• All certified staff will teach their students what appropriate activities are prior to the first indoor recess.

• Hybrid Meals (Breakfast & Lunch) Process – All students will be provided with a free breakfast and lunch, which they will eat in their classrooms. Students will eat meals at their desks and are allowed to remove their masks while eating. All meals are supervised by their classroom teacher.

Breakfast: Students will receive a bagged breakfast upon entry at their designated entrance.

Lunch: Lunches will be delivered to classrooms on a rolling cart. There will be a box of cold food (milk, fruits, veggie, etc.) and a warmer-bag of the individually packaged hot food (bagged pizza, hamburger, burrito, etc). The teacher will hand students one of each bag.

Extra Food: If there are extra breakfast or lunch bags, these may be given to students to take home. However, do not send home any hot items from breakfast, since that will go past their 4-hour lifespan.

Home Lunches: It’s encouraged that students eat food provided by the school but if students bring food from home, students should be able to open containers and bottles without staff assistance. Of course, we won’t allow a student to not eat because they can’t open their food and we can step in and help but we will want to follow up with the family to ensure they practice with their child so we don’t make a practice of touching students’ food/containers. Home lunches need to be nut-free.

Lost & Found Cohort A & B – We will have two separate lost and found racks. One will be out for Cohort A on Mondays and Tuesday. The other will be out for Cohort B on Thursdays and Fridays. Custodial staff will move the lost and found racks between cohorts.

• Transportation Update – The Transportation Department has contacted all K-1 families eligible for bussing and will soon reach out to grade 2-5 families. The number of students allowed on buses is limited this year, so the Transportation Department is wanting to know who is riding the bus and who is getting to school by another method. Health and safety measures for riding the bus will be:

• Students will receive a visual screening before entering the bus
• Seats by the driver will be reserved for ill students and the school will be contacted
• Green dots will be marking places for students to sit. They are staggered left to right and on each row of seats.
• Drivers will assign a seat to each student
• Students will wear face coverings while on the bus.
• Students may not eat while on the bus.
• Drivers will use windows, fans, and roof vents to increase ventilation.

• REMINDER: IEP/504 Collaboration Log (UPDATED – Left of Unit Info) – The IEP/504 Collaboration Logs are to be completed each Monday by 5:00pm for the previous week of lessons or at the end of a unt. This has been the same all year and will continue into hybrid. You will complete a separate entry each week or unit for reading, writing and math instruction (for the entire week or unit, not for each daily lesson). One response is required for each content area you teach in which students with disabilities are receiving specially designed instruction or 504 accommodations. If you do not have any students with a 504 or IEP related to reading, writing, or math, you do not need to complete this form. Linked here is an SSD Slide Show w/Voiceover on this topic.

504 Documentation – Since 504 Plans are typically not content area specific, if a teacher completed at least one log entry for a student with an IEP in any content area, that will cover the requirement for students with a 504 Plan.

Social Skills Only IEP Goals – If classroom teachers are delivering the Specially Designed Instruction (SDI) to meet social skills goals, they would fill out the log form, but in most cases it is SPED staff delivering social skills instruction and they will be the ones documenting this SDI on their own log.

Grade Level Content Specializing? – If one teacher at a grade level is creating the math lessons for the entire grade level, they can also fill out the log for their entire grade level IF (and this is a big IF), all of the teachers at that grade level are proving the same accommodations (since IEP accommodations can vary widely).

• Contact Tracing and Attestation Google Forms – I will cover this at Tuesday’s Staff Meeting, but if you want a preview, downtown is going to reactivate staff badges to work at all entrances. Swiping your badge will take the place of the paper/pencil sign-in we’re currently doing for contact tracing. For this switchover to happen, all staff will need to complete two Google Forms. One, the COVID-19 Attestation: Daily Screening and Reporting Requirements for Reporting to the Worksite form, and two, the Eugene School District 4J Contact Tracing form. Once all staff have submitted their forms, I will notify downtown, who will activate all of our building’s card reader access pads.

• Monday Mailer Pause – Leadership discussed continuing to primarily use digital communication over using paper. This is for reasons of being a green school, trying to avoid germ transmissions, and also making sure families during hybrid all get the same information at the same time, since we’d have to end up with Monday and Thursday Mailers for each cohort. There will be families with extenuating circumstances where will need to do paper communication, though that should for exceptions and not a family preference. We want families to get used to digital communication.

• Hybrid Master Schedule – Survey feedback on the hybrid schedule was generally supportive, ranging from I can live it (a 3) to it’s the greatest thing ever (a 5) and no 1s or 2s. After discussing with the Leadership Team, we are going to move forward with the Holt Hybrid Schedule. The schedule should be up to date, but let me know if you spot any mistakes or something that needs tweaking.

• Schedule the Next 4 Weeks – Will all the calendar changes, here’s the current plan:

Week of March 15: Kids shift into their new classes but nothing else changes. CDL schedule stays the same. K/1 zooms for blue time and does orientation events. 2nd-5th zoom as a whole group in their new class using the current CDL schedule. Interventionists continue to provide services.

March 22-26: Spring Break

Week of March 29: K/1 shifts into their cohorts and begins following the new hybrid/SSO schedule. 2nd-5th stay in their whole groups and continue to follow the CDL schedule, but each grade has an assigned day where they will do an in-person orientation (no optional Zoom orientation is required, as is for K/1). Grade levels DO NOT have any synchronous time on their orientation day. K-5 groups are canceled this week.

Week of April 5: 2nd-5th shift into their cohorts and begin following the new hybrid/SSO schedule.

• Synergy Rollover – The new hybrid cohort sections became “real” in Synergy Friday night. The SIS staff will be end-dating student class enrollments in the original homeroom sections. That should cause those original classes to drop out of Clever and probably anything that pulls data from Clever. The new cohort sections should be available in Clever as of Saturday. It may take a day or two (or three) for them to find their way into the other online applications that roster from Clever, depending on how often a vendor pulls data.

• Food Box Deliveries – Weekly food box deliveries will continue through the end of the year. Location for pick-up may change. If you become aware of a family needing food assistance, please contact Darla.

• Purell Professional Disinfectant Spray Product Literature – If you’re interest, linked here is an Email and Product Information for the replacement disinfectant products coming to schools. The Oxivir Five-16 Disinfectant spray bottles currently in classrooms will be replaced by Purell Professional Disinfectant Spray and the bottles in restrooms will be replaced by Oxivir Tb Wipes. Directions on using these products are in the above link, but will also be delivered to classrooms when you get your new products.

• Welcome Back Bolts Video – Here’s a short video covering some of the protocols we’ll follow when student return to in-person learning in the coming weeks:

• Erin’s Law & Second Step Child Protection Unit – Even though we are in CDL, the state still requires we cover the child safety lessons required by Erin’s Law. 4J uses the Second Step Child Protection Unit to meet this requirement. For each grade level, there are six lessons, which are to be covered at three points in the school year. The recommendation is to teach lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break.

I’m not sure if each teacher has a copy of your grade level’s Child Protection Unit and since CDL makes sharing more difficult, I’ve posted scanned versions of Child Protection Unit in the Staff Google Drive. Holt Staff Documents > Curriculum/Instruction > Social Emotional Learning (SEL) > Second Step

• Changes to the Staffing Timeline – As an FYI, this year’s Staffing Timeline was revised. The main impact for elementary is the Job Expo dates got moved back a week.

• Single Desk Samples – I went over the Edison to check out the furniture samples they had. There were a couple single desks that kind of worked with Holt’s extra wide chairs. Below are a few pictures. School Specialty is getting me a quote on these to make sure they’re in our price range and will then bring us some physical samples for staff can check out. Ignore the wheels on the one desk. We’d get them without wheels. Also, desks come with different styles of book boxes; clear plastic, solid colored plastic, wire basket, or no basket.

 

• REPEAT: 2021 ACE Award Nominations – How about nominating a fellow Bolt! Nominations can be made in three categories: teachers and licensed specialists, administrators and supervisors, and classified staff. Nominations are due by April 15th. Linked here is the ACE Awards Email and the ACE Awards Nomination webpage.

• Mars landing engineer is Jaime Escalante’s former student – Here’s a cool inspirational education story. Decades before leading a team of more than 100 engineers responsible for The Perseverance Rover that landed on Mars recently, East L.A. native Sergio Valdez was a student of none other than Jaime Escalante at Garfield High. In case you’re too young to remember or so old you forgot, Escalante was such a bad-ass math teacher that they made a movie about him in the ’80s called Stand and Deliver. Guess he’s still got it.

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

 

March 15 (M)
K/1 Distance learning ends for K/1 Orientation Week
Grades 2-5 shift to hybrid class lists, continue following CDL schedule
12:00-1:00, Kindergarten Orientation
2:00-3:00, Kindergarten Orientation
2:00-3:00, 1st Grade Orientation
1:30-3:30, Allan to Elem Principals’ Meeting (Zoom) & KG Orientation
3:15-4:15, 1st Grade Orientation
4:00-5:00, Allan to Admin Meeting (Zoom)

March 16 (T)
12:00-1:00, Kindergarten Orientation
1:00-2:00, 1st Grade Orientation
2:00-3:00, Kindergarten Orientation
3:00-4:00, Staff Meeting (Zoom)

March 17 (W)
St Patrick’s Day
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
10:00, Allan to Title 1 Budget Meeting (Zoom)
12:00-3:00, Bolt Stencil Party (Playground and Sidewalks)
4:00-5:00, Allan to BusinessPLUS Training March (Zoom)
4:30, Poetry Club w/Ms. Katharine (Zoom)

March 18 (H)
12:00-1:00, Kindergarten Orientation
2:00-3:00, Kindergarten Orientation
2:00-3:00, 1st Grade Orientation
3:00-4:00, Allan to SSD Elem SPED Meeting (Zoom) & 1st Orientation
3:15-4:15, 1st Grade Orientation

March 19 (F)
7:30-9:00, Allan to 4JMAPS Board Meeting (Zoom)
10:45-2:00, Food Box Distribution (Cafeteria)
12:00-1:15, Lunch Bunch – KG 12:00, 3/4 12:20, 1/2 12:40, 5th 1:00 (Zoom)
1:00-2:00, 1st Grade Orientation

March 22-26
SPRING BREAK!

March 29 (M)
K/1 Begins Full Hybrid
Grades 2-5 Orientation Week & continue hybrid classes on CDL schedule
2nd Grade Orientation Day (No Zoom this day)
1:30-3:30, Allan to Elem Principals’ Meeting (Zoom)
5:30-6:00, This Week in Sports w/Mr. Cole (Zoom)

March 30 (T)
3rd Grade Orientation Day (No Zoom this Day)
3:00-4:00, PBIS Meeting (Zoom)

March 31 (W)
2:40-4:00, PD/PLC Time – SEL – Trauma Informed Module #3 (Library & Zoom)
4:30, Poetry Club w/Ms. Katharine (Zoom)

April 1 (H)
4th Grade Orientation Day (No Zoom this Day)
3:00-4:00, Allan to SSD Elem SPED Meeting (Zoom)

April 2 (F)
5th Grade Orientation Day (No Zoom this Day)

April 5 (M)
All Grades in Full Hybrid

It’s the first day of school again the last third of the year.

Ready or not, here they come!

Allan

 

February 22, 2021

 

Hi Friends,

Don’t forget to savor your final days with your online classes before we shift to hybrid classes in a couple weeks. You have my full permission to give “learning” a break and instead focus on community and “fun.” This is kind of like the last two weeks of school before the summer (if summer was filled with unknowns and anxiety).

Ten items of note for this week:

• Staffing Updates – Now that Ben has shifted into a Title 1 EA posiiton, the posting for his Recess Supervision EA Position is now posted and closes Tuesday. If you know any fabulous candidates, please encourage them to apply!

• REPEAT: Class Lists, DUE WEDNESDAY – I emailed this to staff last week, but the Hybrid Class Lists 2020-21 Google Sheet (Staff Drive > MISC > Class Lists) now includes a tab called “Pathways (NEW)” which has the most current pathway choices.

Class Lists should be updated by Wednesday. Teachers will send a welcome email to their new and returning families on Friday. Hybrid teachers will send two emails, one welcoming their Cohort A families and one welcoming their Cohort B families, letting them know which cohort they are in and which days of the week they will be attending. SSO teachers will send one welcome email to their new and returning families. In your welcome email, you can share hybrid and SSO information with families if you’d like, but you can also just say to watch for the Holt Quick News each Monday for updates. That might save you from having to answer a lot of parent questions and let parents direct their questions to me instead of you.

Melanie will build the new classes in Synergy on Thursday and will email a spreadsheet with parent emails sorted by the new classes and their cohort groups, so teachers can just cut-and-paste all the email addresses into the BCC when you email families.

Three additional Class List items:

• Online Class Breakdown – I accidentally left off our 4/5 blend in the email I sent last week, but the online blend counts should be about this.

K/1(24 total) 14 Kinders and 8 First Graders
1/2 (23 total) 10 First Graders and 13 Seconds
3/4 (21 total) 15 Third Graders and 6 Fourth Graders
4/5 (20 total) 10 Fourth Graders and 10 Fifth Graders

I’m open to adjusting these numbers as needed, but wanted to share how they might break down in order to keep class sizes fairly even. There are other configurations we might have considered, but given the tight timeline, the fact that the numbers don’t change all that much between alternate plans, and also not wanting to throw a curveball at SSO teachers as to what they will be teaching, I vote we just stick with this plan for the last three and a half months of the year. Linked here is the Pathway Report I shared earlier.

• REPEAT: Siblings Reminder – All siblings should be placed into Cohort A. The first tab, Siblings, tells if students have siblings or not, but if the siblings are at middle or high school, they do not have to go into Cohort A. It’s only if there are multiple elementary age siblings. Also, if a class is having trouble fitting all siblings into Cohort A, it’s okay to place those students into Cohort B if you connect with the teacher of the other sibling(s).

• Staff Input on Lists – Particularly for the in-person hybrid classes, I’d like specialists and classified staff to take a look at the lists to make sure there aren’t any bad combinations of students. If you spot something you think should be changed, contact that grade level team.

• Holt Spirt Day – Fancy Day – THIS FRIDAY! – This Friday is a Holt Spirit Day and this time it’s Fancy Day! Make a fancy hairdo! Wear a Tiara! Sport a bow tie! Or just wear Holt colors, a Holt shirt, or a funky outfit. Get kids pumped and see the Fancy Choice Board for ideas.

• Classified Appreciation Week is Coming! – March 1-5 is Classified Appreciation Week, so licensed staff, don’t forget to show your thanks next week to the folks who assist you each day!

• March 4th Supply Distribution Sign-Up & Info – Not this week, but next week is the March Supply Distribution on Thursday, March 4th from 8:00-3:00. If you are available, please add your name to the Supply Distribution Sign-Up Sheet to help between 8:00-3:00. Staff can utilize trade time if you work beyond your normal hours this day. And this time we have Jumpathon T-Shirts and Holt Bolt Jump Ropes to pass out!

As a bonus for what might be our last major supply distribution (SSO students will still need to do periodic supply pick-ups), Kona Ice is coming to Holt from 11:00-1:00 for a fundraiser and they are again offering a FREE shave ice to all staff members!

 

 

• Math & ELA UpdatesChelsea Mabie and Eric Anderson send principals a few updates. Two highlights:

• Printed Materials – Both ELA and Math printed materials for the rest of the year will arrive by March 1st. If grade levels are not going to use the materials, do not recycle them and let me know so I can ship them back downtown for potential future use.

• ELA and Social Studies Adoption – Downtown is looking for a K-2 and 3-5 rep to join a district adoption team. Each region gets to send two reps and Chelsea has asked for nominations. Volunteers would begin meeting in June and would work over the summer (extended contract available). Reps would also pilot materials in the fall. Let me know by the end of the week if you are interested in being on this team.

• Wednesday PD/PLC Time – This Wednesday’s PD/PLC time will focus on the nuts-and-bolts  of hybrid and will hopefully answer many of our questions (schedules, classroom set-up, protocols, etc.). Principals meet on Monday and I suspect we’ll get a preview of what’s going to be shared, but at this point I haven’t seen any of it. See you at 2:40 on Wednesday for ALL the answers!

• Read Across America, March 2nd – Not this week, but next week is Read Across America. This year’s theme is “Create and celebrate a nation of diverse readers.” See the above linked NEA website for loads of resources for this annual event.

• “Clean” Text Paste (Command + V + Shift + Option) – Nerd tech tip here, but when I discovered this last spring, it was life changing. Everyone knows the paste keyboard shortcut Command + V, but not as well known, though it should be, is that if you do Command + V + Shift + Option, you will paste plain text and wipe clean any formatting it might carry from its source. You’re welcome!

 

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

February 22 (M)
11:30, Allan to CICO Planning Meeting (Zoom)
1:30-4:30, Allan to Elem Principals’ Meeting (Zoom)
5:30, This Week in Sports w/Mr. Cole (Zoom)

February 23 (T)
No Dynamos Groups – Title Staff at SIPPS Training
12:30-1:30, Allan to Attendance Meeting (Zoom)
2:00-3:00, OPTIONAL Arrival/Dismissal Planning Meeting (Zoom)
3:00-4:00, PBIS Meeting (Zoom)
6:30, “Pictionary With the Ducks!” – UO Athlete/Holt Virtual Event (Zoom)

February 24 (W)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
9:30-10:00, 3rd Grade Data Team – Tier 3
10:40-11:10, 4th Grade Data Team – Tier 3
12:00-12:30, 5th Grade Data Team – Tier 3
2:40-4:00, PD/PLC Time – District Hybrid Information (Zoom )

February 25 (H)
2:00-3:00, IPBS CDL Meeting (Zoom)

February 26 (F)
Fancy Day – SPIRIT DAY!7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
10:00, Allan (as Electra) Posing for School Mascot Vaccinations (Cal Young)
12:00-1:15, Lunch Bunch – KG 12:00, 3/4 12:20, 1/2 12:40, 5th 1:00 (Zoom)

March 1 (M)
Classified Appreciation Week
3:00, Allan to Dentist Appointment

March 2 (T)
Read Across America
3:00-4:00, Staff Meeting (Zoom)

March 3 (W)
8:30-9:00, Student Council (Zoom)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
9:30-10:00, KG Data Team – Tier 3
10:40-11:10, 1st Grade Data Team – Tier 3
12:00-12:30, 2nd Grade Data Team – Tier 3
4:30, Poetry Club w/Ms. Katharine (Zoom)

March 4 (H)
8:00-3:00, School Supply Distribution (Front of School)
11:00-1:00, Kona Ice Fundraiser (Front of School)
11:00-10:00, Bo & Vine – Holt Night Out Fundraiser
2:00-3:00, IPBS CDL Meeting (Zoom)

March 5 (F)
12:00-1:15, Lunch Bunch – KG 12:00, 3/4 12:20, 1/2 12:40, 5th 1:00 (Zoom)

March 8 (M)
Shift to Hybrid and Same School Online Classes

Just four Mondays until spring break!

Allan

December 7, 2020

 

Hi All,

Twelve items of note for this week:

• Social Emotional Learning Items – Three SEL related items of note:

• Erin’s Law & Second Step Child Protection Unit – Even though we are in CDL, the state still requires we cover the child safety lessons required by Erin’s Law. 4J uses the Second Step Child Protection Unit. For each grade level, there are six lessons, which are to be covered at three points in the school year. The recommendation is to teach lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break.

I’m not sure if each teacher has a copy of your grade level’s Child Protection Unit and since CDL makes sharing more difficult, let me know if any grade levels would like me to scan your Child Protection Unit and put a PDF version the Staff Google Drive.

I’m including the linked article in Monday’s Quick News and it’s recommended teachers follow-up with the linked Family Message (English and Spanish).

• Second Step CDL Scope & Sequence – Related to the above, this was shared way back at the start of the year, so it may have gotten lost in the avalanche of emails in the fall, but linked here is the recommended Second Step CDL Scope & Sequence. This is not an expectation, but is simply a recommendation. Linked here are Second Step COVID-19 Resources.

• Social Emotional Learning Remote Learning – As a follow-up to the Morning Meeting sharing at last week’s Staff Meeting, Fulton County Schools has a bunch of canned SEL lessons, most of which involve watching a video and then responding, so they work well for both synchronous and asynchronous. They have quite a few other CDL resources worth checking out.

• Wednesday PD/PLC Time, 2:40-4:00 – Shared earlier, schools now are in charge of their Wednesday PD/PLC times and have to report our topics to downtown. I reached out to some downtown folks for a Nearpod and Lalilo refresher, but got NOs or no response, but Jacque has stepped up and will lead a Nearpod refresher this Wednesday at 2:40. See the Zimbra Staff Calendar for the Zoom link.

• Supply Distribution Updates – We’re learning what works for distribution as we go, so next round we’ll add a few new measures:

• Uniform Bags – With many items being added from from specialists, last minute flyers, and other sources, sturdy bags that are easy to open and close work best, so we’ll purchase some sort of Large Slider Ziplock Bags for everyone to use next round.

• Labels on Bags – A lot of teachers are already doing this, but if you’re not, office staff will print labels with student names for bags next round, which also makes it easier when adding items later for individual students.

• Knock & Drops for Non-Pick Ups – For students who do not get their supplies, some staff have done “Knock & Drops,” which are allowed, but if you do, let office staff know so we can track who has and has not picked up supplies.

• Hot Mama’s Wings Fundraiser 12/15 – Mark your calendar’s for Tuesday, December 15th, this month’s Holt Night Out Fundraiser at Hot Mama’s Wings. I highly recommend the Beer-Battered Pickle Basket!

 

• Human Resources Items – Three HR related items of note:

• Leadership Plan Approved – JCAC met last week and approved Holt’s 2020-2021 Leadership Plan.

• CDL Resident Sub Update – HR has changed building resident subs to “regional” resident subs, so we will sadly not have an extra body to help with small groups or covering for absent teachers on short notice.

• Willing to have a sub shadow you for two days? – Related to the above, HR is still looking for willing teachers to be shadowed by a sub for a couple of days so they can see first hand what they will be asked to do when subbing during CDL. Leslie had a sub shadow her for a couple days, so she can tell you how that went, but let me know if any of you are will do help the district train up more subs for CDL.

• Seesaw Math Lesson Feedback – Downtown is considering creating optional ELA Seesaw lessons as they have done for Math, but before the do that, they want to know what teachers think of the math lessons. Are you using them? Are they helpful? What would improve them? Fill out this linked anonymous Math Lesson Feedback Survey by Friday. I’ll share the results with Eric Anderson.

• Hour of Code 2020 This Week! – This week is Computer Science Education Week which includes The Hour of Code. Let me know if any of you are doing something cool for the Hour of Code during CDL. I’d love to see if we can get some media coverage for some of our activities during Computer Science Education Week. See the above links for some fun and easy online actives for all grade levels.Khan Academy also has quite a few quality activities and Edutopia has quite a few links as well.

• Safe Routes to School & UO OHeroes Read-Aloud Videos – Linked here is a Google Folder of UO Athletes Reading Books about biking, which comes to us from the Safe Routes to School Program. TIP: some of the athletes are more fluent and engaging readers than others. Check out Tillie the Terrible Swede, Duck on a Bike, and Born to Ride, along with the rest. And keep in mind copyright laws and do not make any of the videos publicly available on YouTube or other sites on the open web.

• 2020–21 Hazardous Weather Information – Staff were emailed the 2020–21 Hazardous Weather Memo, but principals were asked to review it with staff. The short version is:

• For a snow day during CDL or Hybrid, classes will be taught remotely, but on-site services such as food services, may be cancelled.
• A decision to close would be announced by 6:15AM
• Staff should prepare to telework if inclement weather is in the forecast and buildings are closed.

 

• School Choice Updates – School Choice timelines this year will stay the same as in the past, but deadlines may be extended for this year. Official dates and info will go up on the district website soon. The Elementary School Showcase is cancelled for this year, but schools will conduct “Virtual Tours” for families at some point in January. More info should be coming on this.

• “Can I Have a Hug?” Tools for Teaching Consent to Elementary Students – Opportunities abound to teach young children the language to say “yes” or “no” as they learn how to respect personal space. See this ASCD Express Article for tips on how.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

December 7 (M)
Computer Science Education Week / Hour of Code.
1:30, Allan to Data Team Training (Zoom)
6:00-6:30, How to Draw Baby Yoda with Ms. Kim (Zoom)

December 8 (T)
National Pretend to Be a Time Traveller Day
12:30-1:30, Allan to Attendance Meeting (Zoom)
2:00-3:00, Leadership Meeting (Zoom)
5:00-6:00, Share a Joke for the Next Virtual Assembly!

December 9 (W)
8:30-9:00, Student Council (Zoom)
9:00-9:45, Allan to Virtual Coffee with the Principal (Zoom)
10:00-11:00, Allan Meeting w/Charis McGaughy (Zoom)
2:40-4:00, PD/PLC Time – Topic is TBD (Zoom)

December 10 (H)
10:00, Facilities Dept. Site Security Visit
1:00-2:00, Allan to Video Security Training (Sheldon HS)
2:30-3:30, IPBS Meeting (Zoom)
5:00-5:30, Learn More Magic w/Mr. Chinn (Zoom)
6:00, PAHS Meeting (Zoom)

December 11 (F)
9:00-10:00, Allan to Physical Distancing Monthly Meeting (Zoom)

December 13 (SU)
National Cocoa Day!

December 14 (M)
Erin’s Law Fall Instruction Week
International Monkey Day
1:30-3:30, Allan to Elementary Principals’ Meeting (Zoom)
4:00-5:00, Allan to All Admin Meeting (Zoom)
5:00-5:30, Allan to 4JMAPS Meeting (Zoom)
6:00-6:30, Learn to Draw an Arctic Fox with Ms. Kim (Zoom)

December 15 (T)
12:30-1:30, Allan to Attendance Meeting (Zoom)
11:30-8:00, Holt Night Out Fundraiser – Hot Mama’s Wings
3:00-4:00, Staff Meeting (Zoom)

December 16 (W)
9:00-9:45, Allan to Virtual Coffee with the Principal (Zoom)
2:40-4:00, PD/PLC Time – TBA (Zoom)

December 17 (H)
1:30-2:30, Allan to IEP Meeting (Zoom)
7:00, Holt Holiday Gift Exchange Party (Zoom)

December 18 (F)
7:30-9:00, Allan to 4JMAPS Meeting (Zoom)

Dec. 21 – Jan. 1 (SU)
No School – Winter Break

January 2 (SA)
National Science Fiction Day

January 4 (M)
No School – PD/Planning day
Classes Resume

January 5 (T)
Classes Resume
3:00-4:00, Staff Meeting (Zoom)

10 school days until winter break!

Allan

 

 

FYI – Pretty happy about my Spotify Wrapped top song of the year. Go, Yacht Rock!

 

November 30, 2020

 

Howdy Bolts,

Hope you all were able to take it easy over the four-day weekend.

Eight items of note for this week:

• PAHS Coffee or Hawaiian Lunch, TUESDAY! – As an appreciation for staff, PAHS has arranged for the Everyday Kine Grindz from Hawaii Coffee & Food Cart to come to Holt on Tuesday from 11:30-1:00ish, where staff will be treated to a free coffee or $5 off any lunch plate courtesy of PAHS. See the above link for their menu, but there will be a chicken, pork, and veggie options with rice and choice of Mac Salad or Asian Slaw.

• Staff Collaboration Log Option – I shared this at the last Staff Meeting, but I’d forgotten to put it on this week’s Staff Meeting Agenda for a decision if we want to stick with the Current SPED/504 Collaboration Log or if we want to switch to the Revised SPED 504 Collaboration Log. Please look at the two logs before the meeting so we can focus on discussion & decision instead of explaining them again. Let me know if you have questions about the two logs.

• Pie in the Face Videos! – Come on, join the fun! Make a video of yourself getting hit in the face with a pie for the next Virtual Assembly! You know, for the kids! They love this stuff. See Ashley’s Email for details, but compared to brick-and-mortar staff-pie-in-the-face volunteering, you can do this at home so you can shower and change right afterwards. Send you videos to Ashley by Thursday!

• Wednesday PD/PLC Time, 2:40-4:00 – Principals have again not been given details on this Wednesday’s PD/PLC time other than the title, Elementary Report Card. Linked here is the 4J Draft PD Calendar for Wednesdays, but stay tuned for details.

• Follow-Up to Last Wednesday’s PD/PLC Time – Hopefully teachers have all had a chance to view the Routines for Increasing Access to Rigorous Math slide show. Note that teachers were asked to plan with your grade level teams to try to incorporate one of these routines into your lessons in the next few weeks. The PD Calendar looks pretty tentative after this week, but last week’s PD may be revisited on a future Wednesday.

• REPEAT: Supply Distribution Sign-Up for Thursday – Thursday’s supply distribution is 8:00-3:00. Please add your name to the Supply Distribution Sign-Up Sheet if you’re able to help. Staff can utilize trade time if you work beyond your normal hours this day.

• No, Elementary Students Are Not Too Young to Talk About Race – Research shows that children can critically engage in conversations with thoughtful reflection, ideas, and questions. See this ASCD Article for their advice. On a related note, here’s another ASCD article on How to Talk “Taboo” Topics with Young Students.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

November 30 (M)
Scholastic Online Book Fair Continues, 11/23-12/6
1:30-3:30, Allan to Elementary Principals’ Meeting (Zoom)

December 1 (T)
8:30-9:30, Allan to Attendance Meeting (Zoom)
3:00-4:00, Staff Meeting (Zoom)

December 2 (W)
Allan Teleworking
9:00-9:45, Allan to Virtual Coffee with the Principal (Zoom)
2:40-4:00, PD/PLC Time – Elem Report Card (Zoom)
6:30, Dance Party with Sluggo, Hosted by Mrs. Benavides (Zoom)

December 3 (H)
8:00-3:00, School Supply Distribution (Main Entrance)

December 4 (F)
Regular Day

December 6 (SU)
Last Day Scholastic Online Book Fair

December 7 (M)
1:30, Allan to Data Team Training (Zoom)
6:00-6:30, How to Draw Baby Yoda with Ms. Kim (Zoom)

December 8 (T)
National Pretend to Be a Time Traveller Day
8:30-9:30, Allan to Attendance Meeting (Zoom)
2:00-3:00, Leadership Meeting (Zoom)

December 9 (W)
8:30-8:00, Student Council (Zoom)
9:00-9:45, Allan to Virtual Coffee with the Principal (Zoom)
2:40-4:00, PD/PLC Time – Topic is TBD (Zoom)

December 10 (H)
5:00, Learn More Magic w/Mr. Chinn (Zoom)
6:00, PAHS Meeting (Zoom)

December 11 (F)
Regular Day

December 13 (SU)
National Cocoa Day!

Three weeks until winter break!

Allan

 

April 20, 2020

 

Hello from Home!

I’ve continued to get emails see nice social media posts from families about our Howard Roadrunner Car Parade. Families were so grateful for that event and it makes my so glad we held this event. Thank you to Mellissa and Corianne for organizing the event and figuring out all the logistics! I’m thinking staff loved seeing each other just about as much as students did. Thank you everyone who was able to come out!

One other shout of for this week. This Wednesday is Administrative Professionals’ Day, formerly known as Secretaries’ Day, so I’d like to recognize the hard work of Howard’s excellent office staff, Lori and Elizabeth, who even during these extraordinary times continue to be available to help staff and families. Thank you both for all you do!

Thirteen items of note, including items from last week’s optional staff meeting:

• Enhanced Elementary Distance Learning Guidance – See’s Brooke Wagner’s Emails (Email 1 and Email 2) for details, but please take note of the Updated Elementary Distance Learning Video, the Two Weeks at a Glance (by grade level), the 4J Distance Learning for All Website being created as we speak by SDSs, and the K-5 Optional Lesson Plans: April 20-24 that were emailed Friday evening. Here are the highlights to take note of:

• Teacher-Led Minutes (classroom & interventionist) – These are the MAXIMUM minutes for daily teacher-led activities by classroom teachers and by interventionists (Title, SPED, ELL).

K/1: 40 min. Classroom, 5 min. Interventionist
2/3: 50 min. Classroom, 10 min. Interventionist
4/5: 75 min. Classroom, 15 min. Interventionist

Teacher-led time includes the time it will take student to read any text you provide, watch any videos you assign, complete the assignments, and also any synchronous time. Classroom teachers are not responsible for providing supplemental or health/wellness activities, but may share ideas and activities if you’d like.

• Asynchronous or Synchronous – Asynchronous (non-Zoom) is the district recommended method for teaching. Synchronous time should only be for class meetings or an occasional small groups, but it’s not an expectation. Teachers recording themselves teaching a lesson and posting the video is the preferred method, which allows students and families not to be tied to a specific time and also allows students to review a lesson multiple times as needed. If teachers do teach content (non-SEL or class meetings) synchronously, you are expected to provide the same learning opportunity for students unable to log-in, meaning you will need to record yourself teaching the same lesson (you can’t record the lesson live with students due to FERPA) and make that video available. So generally speaking, don’t teach content synchronously.

• Weekly Essential Skills – Lesson should focus on the weekly essential skills for your grade level in the Two Weeks at a Glance Doc, which narrows the focus during our limited instructional time. This also allows for SPED, ELL, and Title staff to provide targeted support.

• PE/Music & Seesaw – The Technology Department has set up PE and Music teachers with their own Seesaw Classrooms and Brooke Wagner shared the linked Elementary P.E. & Music Specialist Guidelines, which has PE and Music specialists creating two supplemental Music and two PE lessons per week for students. Siera and Tami are planning to provide an additional activity on alternating Fridays.

• REPEAT: Office Hours – Teachers should choose and inform your families of three 1-hour windows where they are available to families (your choice of phone, text, email, Seesaw, and/or Zoom), with one of the 1-hour blocks being an evening time to accommodate working parents. Note that this is not a time for 1:1 tutoring, but is a time for parents to connect with teachers.

• Attendance During Distance Learning – I shared a preview of this earlier, but linked here is the official Attendance Procedures During Distance Learning for All (Spring 2020). These new attendance procedure will start this week (4/20-4/25) and last until the end of the school year. The goal is to track which students are not engaged, avoiding leaving any students behind. To make it as easy and simple as possible, attendance will be taken only once a week (on the last teaching day of the week) by teachers as you normally do in Synergy. If a student made any form of contact with teachers (case managers included) during the week (completed an assignment, participated in a Zoom, send a message, etc.), they will be considered present. If a student is not connecting with school at all and parents are unresponsive to teacher attempts to reach out, let me know and I will reach out to make sure we’re not losing any students

• Universal Design for Learning (UDL) – Buried in the 4J Distance Learning for All Website and on an earlier email is a video on Universal Design for Learning (UDL), which explains ODEs mandate for how lessons should be designed for students, so that it’s accessible for students of all levels and abilities. Here’s a link to a UDL Video.

• Next Steps – Teachers this week will receive the week-by-week target skills for the rest of the school year. Direction for how SPED will support students is still being worked out by SPED directors and ODE, but something should be coming out soon. And remember to give yourself permission to go slow, keep it fun, and not overwhelm families.

 

 

• Zoom Security & Zoom Bombing – This has happened already in 4J and the district is currently re-evaluating Zoom as a platform for synchronous learning, but in the meantime 4J is sticking with Zoom. However, remember that asynchronous learning is the recommended method for teaching and the sample week provided for teachers includes only one day for a synchronous class meeting.

See Mellissa’s Zoom Bouncer Email if any teachers would like a co-host for your Zoom Class Meetings. Lots of us are excited and willing to help! And FYI, teachers do not have “Co-Host” access, but you can turn over host duties to another staff member while you focus on running your class meeting.

If you do use Zoom, keep in mind the Safety & Security Email sent to staff earlier, some highlights of which include:

• Use your 4J email to set up your Zoom account.
• Do not make meetings publicly accessible
• Require a password
• Create a “Waiting Room”
• Confirm participants’ identity
• Be present from start to end in every meeting
• Do not record video meetings with staff or students
• Mute participants on entry
• Keep control of the screen share setting
• Hosts can “Lock” a meeting
• Hosts can remove anyone by hovering over the ellipsis (…)
• Accept software update prompts from Zoom

For more tips on Zoom meeting security and safety, see:

4J Technology: Zoom Privacy Considerations – Guidelines and step-by-step instructions for Zoom settings
Zoom: Best Practices for Securing Your Virtual Classroom
Zoom: Keep Uninvited Guests Out of Your Zoom Event

• SSD on Student Discipline – If you encounter discipline issues during a Zoom, SSD is advising that banning a student from Zooms counts as a “suspension” and will need to be documented as such, so contact me if you encounter this situation. More information on this is coming, but see Kat Lange’s Email if you want the details so far.

• LaneESD Paper Packets – 4J is not producing any more work packets, but the Lane ESD is creating 10-day project based learning (PBL) supplemental learning packets families can access if they choose. Since Friday’s Staff Meeting, downtown released their Analog Distance Education Guidance, which further explains how the ESD packets will work. Packets for the first two weeks are:

K-1 PBL: Student Facing Materials: Identity Mapping
2-3 PBL: Student Facing Materials
4-5 PBL: Student Facing Materials: (coming this weekend)

For implementing these at the elementary level, classroom teachers or case managers assigned to the student are responsible for checking in once per week (call, email, or message to families) to make sure the students feel connected to what is going on at school, marking attendance, and providing feedback to students.

4J’s hope is for all students to participate in online distance learning, but if families request a paper option, let me know and I will print a packet for families to pick-up at meal distribution times.

• REPEAT: Connecting w/Families – If there are families you have not hear from or or have been unable to contact, please continue reaching out and also let me know so we can take additional steps to re-connect families with school.

• REPEAT: Building Access – If you need to access the building, remember you need to notify me first to arrange a time for me to meet with you. Staff should enter ONLY through the main office entrance and sign-in on the clipboard on the front office desk, being sure to note all areas you went to so custodial staff can disinfect those areas behind you. If you need to use the restroom, only use the two staff restrooms in the office. Please try to limit your amount of time in the building, but if you do need to come into the building, try to make it on Mondays, Wednesday, or Fridays between 11:00-12:00, which is a set time that I will be in the building.

• Optional Howard Check-In Zoom Meetings, Thursday @2:00 – We decided at Friday’s Staff Meeting to go down to one meeting a week, which will be on Thursdays at 2:00. I’m following the district guidance on Zoom Meetings, so each meeting will have a different URL, Meeting ID, and Password, which I’ll include in my announcements email and on a Zimbra Calendar Invite, but not on my blog.

• Tech Support for Families – If families are needing tech support that you cannot quickly answer, and if they have school owned device, you can share the following info:

For technical support on 4J owned devices, call 541-790-7770 or email student_techsupport@4j.lane.edu

Para obtener asistencia técnica en dispositivos propiedad de 4J, llamaré al 541-790-7731 o enviaré un correo electrónico a student_techsupport@4j.lane.edu

• 5th Grade Honk-By – Corianne has begun working on a 5th Grade Honk-By in lieu of our traditional 5th grade celebration activities. If you have ideas feel free to share them with Corianne.

• UPDATE: 4J Wraparound Resources – Matt and I are your contacts for families in need, but the 4J Wraparound Team Email sent to us included a link to their Wraparound Resources for Staff Doc, which can help you locate what families need and continues to be updated daily.

Some highlights added this week:

• More food sites and a food box locator. Casa de Luz is one site open this Saturday where Spanish is spoken and they offer foods that are more familiar for many Latino families.
• Info. for families who receive SNAP – increased emergency benefits and ability to order delivery from Amazon or Walmart.
• Easier ways to apply for OHP.
• Links to tech support for parents in English and Spanish, including videos.

And linked here are the following flyers:

Info. about CARES Act Unemployment Insurance Expansion (flyer)
Info. about COVID-19 in Spanish
• Tenants’ rights flyer in English and Spanish
Oregon Childcare Provider Relief Guide (website has guide in several languages)

• 5 Home Learning Experiences for the Elementary Grades – See this Edutopia Article for activities that incorporate speaking and listening, reading and writing, math, music, science, art, and drama—and are parent-friendly.

• FREE Live Concerts! – Not education related, but for fun while in quarantine, I’ve been checking this Live Nation – Live form Home website every day, which includes links to daily live streams from some well known bands and musicians around the globe. It seems like there at least a few big names performing every day. On Sunday I’m planning to check out Carly Pearce at 5:00 (maybe John Mayer at 6:00) and Alice in Chains on Monday at 6:00 for some throwback 90s grunge.

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events of note for the next two weeks:

April 20 (M)
11:00-12:00, Free Meals & Meal Deliver for M-V Families

April 21 (T)
11:00-12:00, Free Meals

April 22 (W)
Administrative Professionals’ Day (formerly Secretaries’ Day)
Earth Day
11:00-12:00, Free Meals & Meal Deliver for M-V Families

April 23 (H)
Take Our Daughters and Sons to Work Day (that’s easy this year)
11:00-12:00, Free Meals
2:00, Optional Howard Check-In Zoom Meeting

April 24 (F)
11:00-12:00, Free Meals & Meal Deliver for M-V Families

April 27 (M)
11:00-12:00, Free Meals & Meal Deliver for M-V Families

April 28 (T)
10:00-11:00, Allan at All Admin Zoom Meeting
11:00-12:00, Free Meals

April 29 (W)
11:00-12:00, Free Meals & Meal Deliver for M-V Families
1:00-2:00, Allan to HR Zoom Meeting

April 30 (H)
2:00, Optional Howard Check-In Zoom Meeting
4:00-8:00, Allan to Job Expo Zoom Interviews

May 1 (F)
PBIS Monthly Theme – Positive Attitude
Better Hearing & Speech Month
Transition Day (possible hazardous weather [pandemic?] makeup day)
11:00-12:00, Free Meals & Meal Deliver for M-V Families

If you didn’t catch them on social media, enjoy the videos below of last week’s Howard Roadrunner Parade.

Have a good week and remember to take care of yourselves!

Allan

 

From a Howard parent’s Facebook post

From David Nelson’s Ring Doorbell

Swift’s pan of all the cars getting ready!

May 13, 2019

Hello Rockin’ Roadrunners,

Seventeen items of note for this week:

• EA Supervisors Meeting Notes – A couple notes from last Friday’s EA Supervisors Meeting:

• Stop, Walk, Talk Classroom Review – Classroom teachers, please review the linked 2 minute 31 second Stop, Walk, Talk Video with students this week. I’m asking EAs to hold students more accountable for first trying Stop, Walk, Talk before going to an adult (unless it’s safety related), by first asking students “Did you tell them to stop?” and “Did you try walking away?” before an adult intervenes. It’s also important for student when they are telling someone to STOP what it is they want them to stop doing (i.e. “Stop following me” or Stop saying that to my friend”). Another reminder teachers can reinforce with students is to report situations (“tell”) right away and not at the end of recess when recess supervisors need to leave for groups.

• Classes Early to Recess? – If teachers send classes to recess early, you must wait with your class in the courtyard until your scheduled recess time. Students cannot be left unsupervised in the courtyard. We don’t want to potentially be liable for accidents or injuries due to a lack of supervision.

• REPEAT: 2019-2020 Consumables Order: DUE FRIDAY! – Teachers were sent and email regarding consumable order for next year for Being a Writer, Journeys, LearnZillion, and FOSS Science. All order must be completed by the end of next week. Here is a link to the Google Sheet.

• Ukulele Club Assembly, 5/24 – Not this week, but next week will be an optional assembly for classrooms to come see Howard’s Ukulele Club perform at 8:40 in the Gym. See the linked Assembly Map & Directions for details!

• PLC Meetings 5/21 & 5/22 – Not this week, but Tuesday and Wednesday next week are Grade Level PLC Meetings with roving subs. Dates and times for grade level teams are:

Tuesday, May 21

1st – 8:30-9:30
2nd – 10:00-11:00
KG – 11:10-12:10

Wednesday, May 22
3rd – 12:15-1:15
4th – 1:25-2:25
5th – Moved to Friday, May 17th

• IEP Meeting Compensation – Non-SSD teachers can use the linked Non-SSD Licensed IEP Time Log (2018-2019) found on the HR Forms webpage (there is a separate form for SSD staff) to request payment for up to six hours of additional compensation based on you per diem rate. Submissions will be accepted through June 14, 2019 by 5:00 PM. Payment will be included on the June 29th pay installment. See the above link for details.

• REPEAT: Wacky Wednesday – Tie Dye Day – This Wednesday is a Wacky Wednesday and it’s Tie Dye Day, so get your students to wear their tie dye clothes and/or multicolored clothes this day!

• Library News – News from our excellent librarian:

Library News – Things are winding down in our school library. The week of May 13th (this week) is our last week for check out for the students. All student library books are due back the beginning of the following week Monday, May 20th – Wednesday, 22nd. If you know of a student who is moving, please remind them to return all their library books and they should not check out any additional books. :)

During the next week and half I will be reading shelves (putting books in correct order for inventory). Please remind students to be gentle in the shelves, thank you I will be starting inventory immediately after the book fair.

I will be out of the building Monday May 20th. Sarah and I will be visiting her University.

BOOK FAIR Update – Our BOGO book fair is almost here! We will be setting up in the library Thursday May 23rd, staff are welcome to come peek after school. :) I have placed a sign up sheet in the office below the mail boxes for a preview Friday May 23rd, please be sure to sign up the kids love to come! Teachers please be sure to put a few books in your wish baskets for parents, everyone who does will receive a $5.00 book fair coupon! Book Fair will be open Tuesday May 28th – Thursday May 30th. NOTE: The book fair will not be open during the movie night Friday the 24th.

• Student Care Team Referrals Due FRIDAY – The Student Care Team will meet next week, which means student/family referrals to the team are due this Friday. DHS has been great about helping quite a few of our families, pointing them towards resources for a variety of different situations (homelessness, assistance with bills, incarcerated parents, counseling resources, and many others), so please consider referring a student or family in need. Try to get a signature on the 4J Release Form (English or Spanish) so DHS can research the family situation to see what services they would qualify for. And if it is of useful in talking with families, linked here is an English/Spanish Care Team Flyer. If there’s a situation where you can’t get a signature for whatever reason, you can refer “hypothetical” student or family situations. Let me know if you have any questions about potential referrals, but if it’s a situation that’s on your mind, it’s probably a worth referring to the team.

• Friday Early Release PD – This Friday’s Early Release Math PD is a Math PLC session for grade level teams to work together, so plan to bring your “math stuff” to the library and designate your recorder for the Progress Form in your team’s folder on the Howard PLC Team Drive. And remember, if you haven’t already, you can log your PLC hours for collecting PDUs by registered for Howard Staff Meetings and Friday Early Release PDs by going to 4jpd.net

• Happy Numbers Free Math Program – Angela was trying out a math website, Happy Numbers, and their rep called me to say they will give free access to all teachers at Howard for the rest of the year if you are interested. It’s a PreK-5 math program. Angela said she’d share it with staff at a future meeting, but in the meantime, if you’d like a free account, just let me know and I’ll have them give you access.

• Child Protection Unit Info – Erin’s Law lessons are now expected to be taught in by classroom teachers using a 6-lesson Second Step curriculum that’s been purchased for schools. However, Matt has stepped up and offered to finish meeting this year’s required lessons, so teachers are off the hook until next fall.

In the meantime, if teachers want to look over the curriculum, it’s all online and I can give you the access codes for your grade level, as well as your grade level’s notebook and posters if you’d like them now. The plan for next year will be that in the fall teachers will go over the first five Second Step Safety Lessons (probably during Safety Week) and will teach the sixth lesson as a review/refresher before winter break and before spring break. State law expects all students kindergarten through 12th grade to be instructed in the child protection. Let me know if you have questions or if you’d like the access codes, grade level notebook notebook, and posters for your grade level.

• REPEAT: Don’t Touch the OAKS Testing Snacks – Remember that the snacks on top of and inside the Staff Room refrigerator for 3rd, 4th, and 5th graders during state testing. They are NOT up for grabs.

Video courtesy of Rae

• District Admin Update – Jeff Johnson, the current Federal Programs Administrator, will join Brooke next year as one if the two Directors of PreK-8 Education. This is a new job title, but as I mentioned in an early announcement, the Instructional Services Department is making changes in their organizational structure, within existing FTE (Susan Penrod’s position is not being replaced). The new Alternative Education / Eugene Education Options Administrator (ECCO) taking the place of Molly Gillett, who is moving out of state, will be Paula Nolan, who has worked in eastern Oregon as principal and assistant principal of Redmond High School. And the new principal of Sheldon High School will be Mike Ingman, who is currently principal of Cottage Grove High School, and has previously served as principal of Al Kennedy Alternative High School in Cottage Grove, principal of Albany Options School, assistant principal at South Albany High School, and dean of students at Cottage Grove High School.

• ​​Oregon Math Leaders (OML) Conference – Jaimee Massie forwarded an email to principals inviting us to share with teachers the annual ​​Oregon Math Leaders (OML) Conference, which is a great opportunity for folks looking for math networking or professional development over the summer.

• Tips to keep students’ attention until summer break – As the school year comes to a close, Matthew Joseph, a director of digital learning, informational technology, and innovation in Massachusetts, says teachers can help students finish on a strong note. In this commentary, he shares 11 tips to keep students interested during the waning days, including creating a talk show, working on projects in the community and writing letters. My favorite is #7, Take Advantage of the Nice Weather.

• That Awkward Moment When You Have 5 Minutes Left of Class and No Idea What to Do… – Instead of succumbing to physical and emotional panic, simply choose from one of WeAreTeachers Mildly-Academic-Things-You-Can-Do-With-10-Minutes-Left-of-Class Arsenal.

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events of note for the rest of the year:

May 13 (M)
Last Week for Library Checkout
Artist in Residence Continues
OSAS (formerly OAKS) Testing Continues
Spring Benchmark Testing – easyCBM Continues
Walk & Roll to School Challenge Week Continues

May 14 (T)
8:30-12:00, Allan to All Admin & Elem Principals’ Meeting (Ed Center)
8:30-12:30, LCC Dental Clinic
9:00-12:30, Fluoride Varnish (Community Room)
2:45-3:30, IPBS Meeting (Erin’s Room, RM22)
3:00-4:00, BEST Spring Showcase (Cafeteria)
4:00-8:00, First Aid Class (Library)

May 15 (W)
Wacky Wednesday – Tie Dye Day
Last Day to Order Using Purchase Orders
11:00-1:00, United Way Visiting Preschool
2:45-4:45, ESSA Meeting (Conference Room)

May 16 (H)
915, Allan proctoring 6th Grade Math Tests (Conference Room)
2:45, Allan to IEP Meeting
7:00-8:00, BEST String Concert (tentative)

May 17 (F)
Last Day for OAKS Testing
Licensed Interventionists (Title & SPED) PLC – Virtual Meeting
2:30-3:30, Early Release PD – Math PLC (Library)

May 20 (M)
Artist in Residence Continues
OSAS (formerly OAKS) Testing Continues
Spring Benchmark Testing – easyCBM Continues
Library Book Return Week
Julie Out of the Building

May 21 (T)
8:30-12:15, Howard PLC – Half-Day (1/2/KG)

1st – 8:30-9:30
2nd – 10:00-11:00
KG – 11:10-12:10

2:45-3:30, Staff Meeting (Volunteer’s Classroom)
6:00-7:00, PTO Meeting (Cafeteria)

May 22 (W)
June Newsletter Deadline
9:15, 5th Grade Group Photo (Front of School)
12:15-2:25, Howard PLC – Half-Day (3/4/5)

3rd – 12:15-1:15
4th – 1:25-2:25
5th – Rescheduled to Friday, May 17th

2:40-3:30, Student Care Team Meeting (Conference Room)

May 23 (H)
Book Fair Set-Up (during school) – Library Closed
9:00-12:00, Experience Oregon Architecture and Engineering Tour of Building (Time is TBA)
2:45-3:30, TLT Meeting (Angela’s Room, RM24)

May 24 (F)
Book Fair Student and Staff Preview
8:40-9:10, Ukulele Club Assembly (Gym)
10:30-12:40, May Birthday Lunches with the Principal (Community Room)
2:30-3:30, Early Release PD – Building Goals (Library)
6:00-8:00, PTO Movie Night “How to Train Your Dragon 3” (Cafeteria)

May 25 (SA)
Towel Day

May 27 (M)
No School — Memorial Day

And if you missed it, some Howard folks made national news (CNN Headline News and The New York Times) last Wednesday. Nice work, team!

Allan

September 24, 2018

 

Hey Roadrunners,

Twenty items of note for this week:

• Required ALICE Training for Untrained Staff – If you have not been trained in ALICE, let me know by the end of the week. In October, 4J is holding a training for staff, both classified and licensed, who have not previously been trained in this emergency procedure. For those who do not know, ALICE stands for Alert, Lockdown, Inform, Counter, Evacuate, and is a response training in the event there were an active shooter situation or other smilier emergency.

• DATE/TIME CORRECTION – Robinson Family Baby Shower Oct 11th! Wednesday Oct. 10th at 2:45 Thursday, October 11th at 2:30 in the library will be the staff baby shower for Matt and Becky. Linked here is the their Baby Registry and their Target Registry.

• PTO Meeting Updates – There was a nice turnout for the first PTO meeting of the year. Thank you Ashley and Katrina for attending as staff representatives. Linked here is the September PTO Meeting Presentation. Here are a few highlights:

• PTO Teacher Funds – The PTO slightly upped the 2018 PTO Teacher Funds this year ($20.96 per student from $20.50), but earmarked part of that money for enrichment activities as they did last year when they exceeded fundraising expectations and gave additional funds to classrooms. Specialists will again get $125 each and classroom teachers will get $10 per student and grade levels will get $10.96 per student for enrichment activities. As was last year, the two criteria for accessing the enrichment funds are:

• Enrichment – The funds are to be used for an enrichment activity. This can be a field trip or it can be brining a presenter or other guest into the classroom to lead an enrichment activity.

• Grade Level Agreement – The funds are for a grade level activity and are not to be different classroom to classroom. For example, all classes at a grade level don’t all have to go on a field trip the same day, but they do all have to be going on the same field trip.

• New PTO Board Members – We have a fully staffed PTO Board. Here are the our fabulous parent volunteers:

• President – Bethany Freimuth
• Vice President – Amelia Starr
• Secretary – Paige Walker
• Treasurer – Tichelle Carlson
• Communications Mgr Manager – Julea McKinney
• Volunteer Coordinator – Beth Moir / Holli Breshears
• Fundraiser Coordinator – Brande Trumbull/ Abbie Stillie
• Parliamentarian – Christy Garland
• Staff Liaison – Christina Wagner

• Committee Work – The PTO currently has committees working on the Tech Trot, Popcorn Fridays (starting Oct. 5), the Holiday & Spring Bazaar (12/1 & 5/4), Community Nights (11/14, 1/25, 5/10), Penny Wars (2/4-2/8), Read-A-Thon (March), McTeacher Night (Feb.), Carnival (6/8/09 Sat.), and Staff Appreciation Week (May 5-10)

• Informal Observations Next Week – Not this week, but next week I’m going to start informal observations of Probationary and Contract Year-1 licensed staff. I’m planning to use the Classroom Practices Observation Tool, which is essentially the self evaluation form teachers completed at the start of the year during the Behavior Framework Introduction. Please know this is not meant as a “gotcha” and I realize teachers employ a variety of effective student management systems, so I do not expect all classrooms to look the same. The main pieces I’ll look for are an orderly physical arrangement, how classroom rules/routines are posted and stated, as well as use of active supervision (moving, scanning, and interacting), and teacher interaction with students (i.e. positives-to-negatives, clearly and positively stating expectations, responding to negative behaviors, etc.). I’ll most likely do these in the mornings, but teachers can let me know if you have a specific time you’d prefer I come by. Let me know if you have questions on this.

• Fire Drill Thursday @8:25 – The September Fire Drill is this Thursday at 8:25. Linked here is the Building Evacuation Map (a higher resolution version is on the Team Drive). Evacuation procedures can be found in the Howard Staff Handbook, the rainbow tabbed Emergency Procedures Manual that should be hanging in every classroom (let me know if you classroom doesn’t have one and I’ll get you one), or just ask a wily Howard veteran. Let me know if you have any questions.

• Friday Early Release Meeting @2:30 – As mentioned in an email earlier, this Friday’s Early Release meeting will be Part 4 of the PBIS Behavior Framework. This meeting is for all licensed staff. Next week’s meeting will be Part 5 of the Behavior Framework.

• Tech Trot Info – Next week on Wednesday, October 3rd will be our biggest fundraiser of the year, the annual PTO Tech Trot, which besides a snacks, drinks, a balloon arch, and music will also include a giant bubble machine! Three items of note:

• Tech Trot Running Details – The same as in the past, kids will run the track for 30 minutes and will collect colorful bands around their wrist as they run/jog/walk around the track to keep count of their laps. Drinks and snacks will be provided for students at the end of the run. Grade levels should line up on the track behind the balloon arch so we can start the times below:

• 8:15-9:00, Grades K/1
• 9:15-10:00, Grades 2/3
• 10:15-11:00, Grades 4/5

• T-Shirt Distribution – Howard t-shirts will be delivered to classrooms the day before the Tech Trot, but DO NOT give shirts to students until the day of the event.

• All-School Photo @2:00 in Gym – I want to continue our tradition of an all-school photo in our new purple Howard t-shirts. We didn’t fit very well in the courtyard last year, so we’ll move the all-school photo back into the gym. See the linked K-5 All-School Photo Map for where classes should go. All staff and students should be in their spots by 2:00 PM. Students and staff should wear their NEW purple Howard t-shirts. And please keep an eye out for any funny faces, tongues sticking out, dabbing, or stray middle fingers (offenders will be PHOTOSHOPPED!).

• Grade Level PLCs Mon. & Tues. – See last week’s announcements for details, but I wanted to say that although PLCs are admittedly “one more thing” they do have the potential to be a valuable time for teachers to learn and share with one another. Principals were asked to not be a part of this first round of the PLC, so teams can come up with a focus that’s meaningful to you and your team without us meddling. PLCs are one of those things you’ll get out as much as you put in.

Monday. Sept. 24:
1st – 8:30-9:30
2nd – 10:00-11:00
5th – 11:15-12:15

Tuesday. Sept. 25:
KG – 11:10-12:10
3rd – 12:15-1:15
4th – 1:25-2:25

Below are the dates for all future PLC release days. Grades 1/2/5 will always be on Day #1 and grades KG/3/4 will always be on Day #2.

Sept. 24 & 25 (M/T)
Oct. 22 & 23 (M/T)
Nov. 26 & 27 (M/T)
Jan. 14 & 15 (M/T)
Feb. 19 & 20 (T/W)
Apr. 2 & 3 (T/W)
Apr. 29 & 30 (M/T)

• Second Step Pacing Guide & Materials Sharing – Speaking of one-more-thing, a quick reminder to classroom teachers, Second Step Unit 1 (Skills for Learning for K-3, and Empathy & Skills for Learning for 4-5) is set to begin next week according to the Second Step Pacing Guide. And if grade levels would like me to scan your story cards and teacher guides, just let me know and I’ll drop them into the Howard Team Drive.

• Revised Optional SMART Goals – Classroom teachers, if you choose, can base your SMART goals off of your math PLC focus areas and can use the linked Optional 4J SMART Goals I shared last week. Based on some feedback, I revised the wording on these Sample Filled-In SMART Goals, which you can copy and paste wholesale from. Please let me know if I can be of assistant in helping anyone write your SMART Goals. All goals must be entered into TalentEd by Monday, Oct. 15th.

• REPEAT: Mission Statement Meeting, THURSDAY – If you are a wordsmithing type of person and are willing to help perfect the phrasing of the Howard Mission Statement, we’ll be meeting in at 2:40 in the Conference Room (I’ll bring snacks!).

• REPEAT: District & Howard Check-Lists DUE FRIDAY – The checklist acknowledgment forms (District and Howard) to indicate that you have read and understood the District Back-to-School Memo (PDF) and the Howard Staff Handbook are due to me this Friday. This is a requirement of all classified and licensed staff.

• DreamBox Tips & Reminders – A few dream box reminders and tips:

• Recommended Usage – It’s recommended you provide 20-30 minutes per session to ensure that students are able to fulfill their recommended usage per week, which is Grades K-2, 30-60 minutes (5-10 lessons) per week, and Grades 3-5, 60-90 minutes (7-8 lessons) per week. Note that some lessons may take up to 25-30 minutes.

• DreamBox Resources – The 4J Math Google Folder contains a DreamBox Resources Folder that includes docs on how to add students to your roster, the DreamBox Family Letter explaining how students can use it at home, how to create a class set of badges, how to create a single badge, and how to share students in Dreambox.

• Getting Students Started on DreamBox – It looks like most teachers have started using DreamBox with your classes, but linked here and also under resources on the DreamBox teacher dashboard after you’ve logged onto the site (you can log in through the 4J Clever Portal clicking “Active Directory” with your email username and password) is the DreamBox Learning Welcome Kit for Teachers. This is a nicely concise user-friendly 6-page document with all the DreamBox basics you need to know to get DreamBox started with your students.

• NWCU Undergraduate Teacher Ed Student – Northwest Christian University is looking for a placement for an undergraduate education major this fall. The Assistant Dean of Teacher Education actually sought out Howard specifically because she knew there are so many strong teachers here. If you’d like to host this student, let me know and I’ll forward you name to NWCU.

• CLC 1:1 EA Interviews, Oct. 1 – Linda and I will be conducting interviews for a CLC 1:1 EA on Monday, October 1st from 2:30-5:00 in the Conference Room. Any and all staff members are invited to join us if you’d like to have some say in who will be newest member of Team Howard!

• Get Your Flu Shots Now! – Nurse Robin asked me to pass along a word of encouragement for staff to get your flu shot early this year. She said just last week she already had a student case of influenza. Another tip from Nurse Robin is to use the back of your forearms to itch noses if needed, instead of hands. District flu shot clinics are scheduled for Thursday, October 11th and Tuesday, October 16th, 3:00-5:30PM. Pharmacies also often have flu shots in stock. My own method for not getting sick, besides also getting a flu shot, is to wash my hands every chance I get and to never touch my face when I’m at school.

• UO Science Open House – We’ll send this out with the October School Newsletter, but feel free to let your students know that students/families are invited to the 8th Annual Science Open House at the University of Oregon. The purpose of the event is to help connect families and educators to science outreach programs on campus and in the community. All activities are completely free and open to the public. See the linked SPICE Flyer (in English and Spanish) for details.

• SWCD 2019 Poster Contest – The Upper Willamette Soil & Water Conservation District (SWCD) sent principals an email about their 2019 National Association of Conservation Districts (NACD) poster contest. This year’s theme is “Life in the Soil: Dig Deeper”. Poster boards will be provided by the Upper Willamette SWCD, but are first come, first serve. See the email and their website for details.

• How You Can Really Understand White Privilege – White privilege is—perhaps most notably in this era of uncivil discourse—a concept that has fallen victim to its own connotations. Recognizing white privilege begins with truly understanding the term itself. This article explains the origin of the term, the difference between racism and white privilege, and what to do once someone recognizes their own white privilege.

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events of note for the rest of the year:

September 24 (M)
Title 1 Groups Begin
Half-Day PLC
⁃ 5th – 8:40-9:40
⁃ 2nd – 10:00-11:00
⁃ 1st – 11:30-12:30
2:40-3:30, Site Council (Conference Room)

September 25 (T)
8:15-12:00, Allan to All-Admin/Elem Principals’ Meeting (Ed Center)
Half-Day PLC
⁃ KG – 11:10-12:10
⁃ 3rd – 12:15-1:15
⁃ 4th – 1:25-2:25
2:40-3:30, IPBS Meeting (Erin’s Room, RM22)

September 26 (W)
BEST After School Program Starts
9:00-2:00, Kreider & Niccum Hatchery Field Trip
2:40-3:30, Student Care Team Meeting (Conference Room)

September 27 (H)
8:25, Fire Drill
2:40-3:30, Mission Statement Wordsmithing (Conference Room)
4:30-6:00, 4J Math Teacher Leaders Using Library

September 28 (F)
7:30-9:00, Allan to 4JMAPS Meeting
10:30-12:40, August/September Birthday Lunches with the Principal (Community Room)
2:30-3:30, Early Release PD – Behavior Framework (Erin’s Room, RM22)

October 1 (M)
PBIS Monthly Theme – Bully-Proofing
2:30-5:00, CLC 1:1 EA Interviews (Conference Room)

October 2 (T)
National Custodial Workers Recognition Day
2:45-3:15, Optional Leadership Plan Development Meeting (Conference Room)

October 3 (W)
8:15-9:00, Grades K/1 Tech Trot (Kelly Track)
9:15-10:00, Grades 2/3 Tech Trot (Kelly Track)
10:15-11:00, Grades 4/5 Tech Trot (Kelly Track)
2:00-2:15, All-School Selfie (Gym)
4:00-5:00, Allan to North Region Principals’ Meeting (NEHS)

October 4 (H)
Regular Day

October 5 (F)
PTO Popcorn Friday’s Start
Title 1 Progress Monitoring Day – No Groups
1:25-2:30, Recess Supervisor’s Meeting (Title 1 Room, RM26)
2:30-3:30, Early Release PD – Behavior Framework (Erin’s Room, RM22)

Have a groovy week, everyone!

Allan

 

September 17, 2018

Howdy All,

If you’re wondering how our school homework policy was received by families when I sent it out last week, I’ve received nothing but positive emails and feedback, so families are definitely onboard with our new optional/family focused policy. Nice work, team!

Twenty-seven items of note for this week:

• Mission Statement Meeting, 9/27 – Mentioned in the BTS Staff Meeting Minutes, teachers generally liked the first sentence of our current mission statement a few tweaks, but wanted to add and/or change several pieces in the second sentence, particularly the part about exceeding state standards, and also adding some language around connecting to the larger community, while still maintaining high expectations for ALL students. If you are a wordsmithing type of person and are willing to help perfect the phrasing of the Howard Mission Statement, I’ll be holding an optional meeting on Thursday, September 27th at 2:40 in the Conference Room (I’ll bring snacks!).

• Grade Level PLC Information and Times – For classroom teachers, the first PLC day with roving subs is coming on Monday, September 24th (1st, 2nd, 5th) and Tuesday, September 25th (KG, 3rd, 4th). We’ll arrange for our regular team of roving subs this day, who will cover for 1-hour at each grade level during the times below. Some grades will need to shift their specialist day to a day later this week or the following week, and not all grade level meeting times were able to fall neatly during math instruction times. Let me know if you have questions on the schedule or see a better way to make it work. We’ll have four subs on Monday and three subs on Tuesday, so for Monday, let me know if any teachers could use an extra hand in your classroom between 11:00-12:30, when we’ll have one extra sub.

Monday. Sept. 24: (UPDATED, 1st & 5th swapped)
1st – 8:30-9:30
2nd – 10:00-11:00
5th – 11:15-12:15

Tuesday. Sept. 25:
KG – 11:10-12:10
3rd – 12:15-1:15
4th – 1:25-2:25

How this first meeting will work is that grade level teams will meet with Rebecca Boyd, Howard’s SDS, in the Conference Room to first develop group norms, discuss the four essential questions of a PLC (below), and determine the focus for your grade level.

To help teachers not schedule any conflicts with future PLC dates, below are the dates for all future PLC release days. Grades 5/2/1 will always be on Day #1 and grades KG/3/4 will always be on Day #2.

Sept. 24 & 25 (M/T)
Oct. 22 & 23 (M/T)
Nov. 26 & 27 (M/T)
Jan. 14 & 15 (M/T)
Feb. 19 & 20 (T/W)
Apr. 2 & 3 (T/W)
Apr. 29 & 30 (M/T)

I know making sub plans is extra work for teachers, so I wanted teachers to know it’s fine to break from your normally schedule activities and plan something easier for subs these days. Let me know if you have any questions regarding the upcoming PLC work.

• Optional SMART Goals – Related to the above, linked here are Optional 4J SMART Goals around math and our PLC work, which classroom teachers can enter into TalentEd. The percentiles, the assessment used to measure growth, the timeline, and the target group are left blank, but I’d advise choosing something related to your grade level’s focus, so it’s something you’re already doing and you’re not making extra work for yourself. My other advice would be to have one of your two smart goals be for your entire class (the state requires at least one be for all of your students) and the second goal be exactly the same as the first except that you change target population to a subgroup (i.e. students of color, students in special education, ELL students, etc.). Teachers are, of course, welcome to create your own goals, but I know folks have appreciated this in the past. I also made a sample version of the above SMART Goals Filled-In (revised) that I’ve submitted as my principal goals for the year. Non-classroom licensed staff are welcome to adapt the language of the above SMART Goals for any of your own related work, but please let me know if I can be of any assistance in crafting goal for anyone.

• Friday Early Release Meeting @2:30 – This Friday’s Early Release meeting will be Part 4 of the PBIS Behavior Framework. This meeting is for all licensed staff, although I may share this at a future Recess Supervisors’ Meeting because this module is on Active Supervisor and has some good reminders about the 3 Keys to Active Supervision: Moving, Scanning, and Interacting. Teachers, let me know if any of you would like to volunteer your classroom for the meeting. The next Early Release Meeting on 9/28 is a “Building Goals” meeting, so unless we’re unable to get through our packed Staff Meeting agenda this Tuesday, we won’t plan to meet and this will instead be time for staff to complete your TalentEd Self-Assessments, SafeSchools Online Trainings, and to review the District Back-to-School Policy Memo.

• Updated LearnZillion Curriculum Pacing Guides – Linked here are the updated LearnZillion Pacing Guides. These can help teacher know where you should be in the math curriculum so that you’re able to get through all of the units by the end of the year. There will understandably be units that take longer and others that are shorter (along with other interruptions throughout the year), which will take people off schedule, but do pay attention to the curriculum pacing guide to make sure you’re on track to get all of the material covered. These guides can also be found on the Howard Google Team Drive and the 4J Google LearnZillion Drive (see next item).

• Resources on 4J LearnZillion Google Folder – As a reminder to teachers, there are quite a few resources on the 4J LearnZillion website, but there are even more on the 4J LearnZillion Google Folder run by a number of the SDS staff. It includes the updated curriculum/pacing guides, assessment materials, Dreambox resources, exit tickets, parent communications, grade level specific resources, PDFs of the student workbook, and much much more.

• Tech Trot Info – The PTO will send home Tech Trot Information to families this week in Friday Folders, so teachers should look for these in your mailboxes. The PTO is also planning to stop by classrooms at some point this week to give a quick plug for the Tech Trot and to get kids pumped. And as a reminder, the Tech Trot will happen on the Kelly Track on Wednesday, Oct. 3rd at the following times:

• 8:15-9:00, Grades K/1
• 9:15-10:00, Grades 2/3
• 10:15-11:00, Grades 4/5

• Color Printing and Laptop Print Settings – Quite a few unnecessary color copies come across the office color copier (i.e. emails with just a red 4J apple or a blue link). It’s fine to print in color for class projects, but please change your print settings to default to print in black and white for general printing. To do this, you’ll need to install the linked Canon Printer Driver (also located on the Team Drive) and after installing select the C2225 print driver. If you need help setting this up, let me know and I can help or you can email Peggy at 4jdesktop@4j.lane.edu or call the Technology Help Line at x7777.

• Do Not Reply to 4jdesktop – Speaking of emailing Peggy, if you ever need to follow-up on a tech support ticket, do not reply to 4jdesktop@4j.lane.edu. Instead email Peggy directly. Replying to 4jdesktop creates a new ticket each time you reply, which mucks up the system (I’m guilty of this one and am curbing my own behavior).

• Title 1 Groups Starting Monday – The plan is for students to come to Title 1 groups starting this week, although Title 1 staff are administering diagnostic tests all week to help form groups, which will start in earnest next week. Retired Title 1 Coordinator Cindy Hinton is subbing Corianne to help with testing and this Friday after testing is finished, I’ll put on my old Title 1 Coordinator hat and work with Title 1 staff to put students into groups.

• 2018-2019 Mandatory Elementary School Bus Safety Training – As required by OAR 581-53-002, all students must receive instructions on bus safety before the end of December 2018. The intent of the rule is to reach the occasional riders who find themselves on a bus because of a field trip, activity trip, etc. Linked here is Bus Training Info Sheet sent to principals, but all classroom teachers need to do is show one of two bus safety videos and then tell Lori the date you showed it. There is a new video option for elementary schools this year, so you can choose between the Newer Bus Safety Video or the quaint 1990s Bus Safety Video and pretend you’re watching an episode of Family Matters.

 

• Staffing Updates – Nigel, one of our two night custodians, is moving into a night custodian position at ATA starting this Monday. His Howard position should post soon and in the meantime we will have a substitute. The posting for our 12-month night custodian position closed a few weeks ago and Facilities staff is planning conduct interviews to permanently fill that position soon.

• More Power Outages – The building power outages originally scheduled for this weekend were cancelled due to the east coast storms delaying delivery of parts EWEB was waiting for. Instead, they are tentatively planning an outage this Wednesday from 10:00pm – 5:00am (we are waiting for confirmation from EWEB) and for sure on Friday from 5:00pm – 10:00pm.

• DHS Reporting Form – Sadly, we’ve already had to make a few child welfare calls to DHS this year, but I wanted to remind staff that when you make calls to be sure to notify me and to also complete an Abuse Reporting Form (Word and PDF) so I can track dates, concerns, and how many calls we’ve made for individual student. I’ve updated the form to require less information since most of what the old form asked for is already in Synergy. Forms are also available on the Team Drive and hardcopies are located in the office in the filing cabinet by Elizabeth’s desk. All school employees are mandatory reporters, so if you need to call, the phone number is (541) 349-4444. Feel free to talk with me if you’re ever unsure about how to handle a particular situation.

• Fresh Fruit & Vegetable Program – The Fresh Fruits and Vegetable program will continue this year and is set to start this Monday. Nutrition Serivces is telling me they want to add an educational component to the program, which is “encouraged” by the grant. They are currently figuring out how they want to add this educational component, which is also the reason for the delayed start, but I told them that we really need it to start now, they allowed us to go ahead and start ordering fruit and vegetables. I’m also suggesting to the new Nutrition Services folks that for the educational component that they should just give us a script to read over morning announcements or articles to send home, since I’m loath to add more teachers’ already VERY full curricular plates.

• BEST EA Job Opportunity – I just saw that the 4J Jobs webpage is a posting for After School BEST EA positions if any classified staff are interested. They typically like to hire current building staff for these positions, so if you’re interested, you’ll most likely get the job! The posting closes Tuesday.

• REPEAT: 4/5 Strings Recruitment Assembly, 9/21 @8:45 – This Friday at 8:45 in the gym will be the annual strings recruitment assembly for the BEST/Eugene Springfield Youth Orchestra Program for 4th and 5th grade classrooms. See the linked Assembly Map & Directions for details.

• REPEAT: PTO Meeting Tuesday @6:00pm – This Tuesday from 6:00-7:00 will be the first PTO Meeting of the year. It’s typically the best attended meeting of the year by families, so it would be great if any staff can volunteer their evening to come show support. Hope to see you there!

• REPEAT: Care Team Referrals Due Friday – The September Student Care Team is next week, so any new referrals are due to me this Friday. Linked here is the 4J Release Form (English and Spanish) to get signed, but you can also refer “hypothetical” student or family situations. Let me know if you have any questions.

• REPEAT: District & Howard Staff Orientation Check-Lists Next Week – The checklist acknowledgment forms (District and Howard) to indicate that you have read and understood the District Back-to-School Memo (PDF) and the Howard Staff Handbook are due to me Friday next week. I’ll plan to start bugging individual staff members next week who haven’t turned in their acknowledgement forms. This is a requirement of all classified and licensed staff.

• Enrollment Updates – Howard’s enrollment is back up to our original projection at 473 students (well, one student shy of our 474 projection), although still short of the 500 students we had at the end of last year and which I convinced downtown to give us an extra teacher for. Grade level totals currently are KG (53), 1st (72), 2nd (89), 3rd (73), 4th (88), and 5th (90). It’s worth noting this total is only 8 students below our Oct. 1st enrollment last year before our peak of 508 students towards the end of last school year. Although we’ll likely continue our trend of growing 20-25 students from the start of the year to the end, it’s pretty nice right now to have class sizes of 22-23 students at most grade levels, which I think is making for a much smoother and seamless start to the school year with teachers better able to focus on individuals and less on crowd control.

• District Admin Updates – Dr. Rob Hess is the new Staff Growth and Effectiveness Administrator, taking the place of Tryna Luton, who recently took a state level position. Rob has worked as a teacher, principal, superintendent and education consultant for more than three decades at all levels. Justin Huntley will serve as Interim Curriculum Administrator for Instructional Technology this year, as Kim Finch is retiring. Justin brings over a decade of school administration experience, most recently serving seven years as a high school principal in Sutherlin, as well at teaching high school social studies for several years before becoming a school administrator. He has strong experience with instructional technology and online learning programs.

• SELCO Spark! Learning Educator Grants – SELCO Credit Union has rebranded their mini grants to Spark! Learning Educator Grants and have also upped the amount educators can apply for to $1,000. See the above link on how to apply, as well as the scoring criteria. The deadline to apply is September 30th.

• RG, Need newspapers for your classroom? – The Register-Guard’s News in Education (NIE) program helps teachers and students use our print and digital publications as a learning tool. Print newspapers are available on Thursdays. Teachers who sign up for the program also have access to The Register-Guard e-Edition every day of the week.

• How to Teach Your Students Self-awareness at School – In an attempt to help her students become more self-aware, to recognize their feelings and to figure out ways to address them, this educator developed a practice that works in the classroom. See this Teaching Tolerance article for details.

• Strategies to Help Your Students Feel Heard – One way to cultivate a classroom culture in which students feel valued and respected is to focus on listening to them. See this Edutopia article for idea how to elicit students thoughts and how to listen as a way to create a positive class culture.

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events of note for the rest of the year:

September 17 (M)
Title 1 Individual Diagnostic Testing Through Friday
9:00, Allan and Lori Meeting w/PTO (Office)
4:00, Allan to 4JMAPS Meeting

September 18 (T)
Mrs. Henry’s Birthday!
School Newsletter Articles Due
2:40-3:30, Staff Meeting (Angela’s Classroom, RM24)
6:00-7:00, PTO Meeting (Cafeteria)

September 19 (W)
Talk Like a Pirate Day
Operation School Bell Requests Due
10:00am-5:00am, EWEB Power Outage

September 20 (H)
Regular Day

September 21 (F)
Vision Screening (tentative)
8:45-9:15, 4/5 Strings Assembly (Gym)
12:40, Allan Meeting w/Title Staff to Make Groups
1:20-2:30, PBIS Meeting (Rae’s Room)
2:30-3:30, Early Release PD – Behavior Framework (Volunteer’s Classroom)
5:00-10:00, EWEB Power Outage

September 24 (M)
Title 1 Groups Begin
Half-Day PLC

⁃ 5th – 8:40-9:40
⁃ 2nd – 10:00-11:00
⁃ 1st – 11:30-12:30

2:40-3:30, Site Council (Conference Room)

September 25 (T)
9:00-12:00, Allan to All-Admin/Elem Principals’ Meeting (Ed Center)
Half-Day PLC

⁃ KG – 11:10-12:10
⁃ 3rd – 12:15-1:15
⁃ 4th – 1:25-2:25

2:40-3:30, IPBS Meeting (Erin’s Room, RM22)

September 26 (W)
BEST After School Program Starts
2:40-3:30, Student Care Team Meeting (Conference Room)

September 27 (H)
8:25, Fire Drill
2:40-3:30, Mission Statement Wordsmithing (Conference Room)
4:30-6:00, 4J Math Teacher Leaders Using Library

September 28 (F)
Vision Screening (back-up date)
7:30-9:00, Allan to 4JMAPS Meeting
10:30-12:40, August/September Birthday Lunches with the Principal (Community Room)
2:30-3:30, Early Release PD (TalentEd, SafeSchools, 4J Policy time)

Have a fab week, everyone!

Allan

September 3, 2018

 

Hi Everyone,

This weekend I put up our #whyiteach speech bubbles, and not to get too sappy, I felt so proud of our staff as I read each reason why each of us are here working with kids. Howard has an incredibly caring, thoughtful, and inspiring staff and I couldn’t be more happy to have everyone here on our team. I actually stopped in the middle of putting them up to type this. You all are AMAZING human beings!

Thirty-three items of note for this week:

• Updated 2017-2018 Master Schedule – A few more tweaks to the schedule and anyone effected already knows, but linked here (XLS and PDF) and also on the Howard Google Team Drive is the updated master schedule.

• Recess Schedule, 5-minutes shorter Fridays – Speaking of schedules, remember that with the new district Common School Schedule, we elected to do a 5-minute shorter recess on Fridays, so teachers need to remember to pick-up your class five minutes earlier at the end of both morning and lunch recess on Fridays.

• PE & Music Start Date – Siera and Michelle have said they are ready to start seeing classes the first day of school, but they also understand if teachers want to wait a few days before starting. Please let them know if you WILL NOT be going to specialist times this week.

• Missed Specialist Time Note – The Joint Contract Administration Committee (JCAC) will be addressing this in late September, but in the short term we will make-up PE/Music classes interrupted by events like assemblies/drills that are planned, using some of our open spots built into the schedule.

• Friday Early Release PD Meeting – Principals were recently told that on the early release Fridays (1:10 dismissal) schools have flexibility to decide if we want to do the protected one-hour of uninterrupted prep first (1:30-2:30) followed by the early release PD (2:30-3:30) or we can flip-flop the two. I’ve made a quick two-question Early Release Google Survey for teachers to state their preference. Our first meeting is this Friday and principals have not been give direction on what to present at this meeting, so at this point it will be a quick one-item agenda to decide if we want to meet each Friday at 1:30 or 2:30.

• Second Step Items – To editorialize for a moment, I’m hoping the adoption of Second Step, along with this year’s focus on the Behavior Framework and the prior rollout of the Caring School Community curriculum, signals a pendulum swing back towards valuing taking the time to build positive students relationships. Know that it’s always okay take time out of the “regular” curriculum to address the social emotional needs of students. But two items of note:

• Need More Posters? – Classroom teachers, let me know by the end of the week if you’d like me to order you any additional Second Step posters. One poster was sent with each kit and downtown sent principals an email that they are doing a one-time purchase of these posters, so let me know if you want one.

• Scans of Story Cards and Lessons – The Second Step website has the story card photos, videos, and songs that go with each lesson, but do not have the lessons themselves. The 5th grade team added scans of each lesson to the Google Team Drive to better facilitate sharing of the curriculum. If your grade level would like the same, give me your story cards and notebook and I’ll add them as well. To see 5th grades lesson, go to Howard Drive > Curriculum/Instruction > Social Emotional Learning (SEL) > Second Step > 5th Grade Scans

• Howard Staff Handbook Review – Linked here is the updated Howard Staff Handbook. All staff must review the handbook and sign & return the acknowledgement form to the office by Friday, September 28th. Both of these can also be found on the Howard Team Drive > MISC > Handbooks I’ll place hard copies of the acknowledgement form in mailbox on Tuesday. For Howard veterans, I made a few PBIS updates to match our current practices and a few other minor tweaks, but it’s mostly the same as in the past. Let me know if you have any questions.

On a related note, the District Back-to-School Policy Memo is still being finalized, so watch for that coming soon.

• easyCBM Benchmarking & Title 1 Updates – Four updates for teachers.

1.) Testing starts Monday, September 10th and goes through Friday, September 14th. Please get as much done as possible that week so Title staff can get the diagnostic testing completed the following week to form groups. I’ll be working with EAs on Friday, Sept. 21st to create the initial groups.
2.) Your easyCBM papers with labels will be in your mailbox early this week.
3. Try to finish math testing first so we can target BEST invitations to go our Friday, Sept. 14th.
3.) For KG and 1st only, keep track of whether or not kinders and 1st graders know their initial sounds, which we do using the phoneme segmenting assessment.
4.) If everything goes as planned, Title groups will start September 24.

• PBIS Rules Review – The PBIS team met and came up with a start of the year teaching plan, so PBIS Team Members can let me know if I’m not capturing any of this correctly.

Before the first recess on Wednesday, teachers should use the Playground Rules 18-19 Google Slide Show to review rules. In the days following, teachers should use the attached Quick Minute – Recess Rules Round-Up, where you’ll talk more in-depth about one piece of playground equipment each day, September 6th through 18th. The slideshow can be found at Howard Drive > Meetings/Teams > PBIS > 2018-2019 > Playground Rules 18-19

AdditionallyTeachers should also review our PBIS Rules for common school areas (i.e. restrooms, cafeteria, hallways, arrival/dismissal, etc.) sometime this first week, working off of the Howard PBIS Matrix, the PBIS Start of Year Lessons (taken from the staff handbook), or the Google Slides PBIS Back to School Refresher.

And a Google reminder, you’ll need to log into Google using your full 4J email username (i.e. chinn@4j.lane.edu) and 4J email password to connect to the Howard Team Drive.

• No More Clip-Up/Clip-Down Charts – Speaking of PBIS, downtown has officially forbade Clip-Up/Clip-Down Charts. I don’t remember seeing many of these in our school anymore, but let me know if you have any questions on this.

• Principal Visits to Classrooms – I’d like to again visit every classroom sometime during the first few weeks of school to greet students. I’ll read a favorite story to your class and chat with the kids a bit. Teachers, please let me know a good 10 minutes block of time I can come and visit. Thank you!

• School Bus PBIS & Positive Slips – Bus drivers have their own version of a PBIS positive slip, which teachers should honor just the same as our PBIS positive Beep, Beeps for weekly class drawing, which will start the first full week of class. FYI, linked here is an email describing the procedures of the Transportation PBIS Program.

• Tech Subscriptions – As a reminder to staff, Howard has paid subscriptions to the following online resources. Students can link to these by going to the Howard Website and clicking their grade-level’s “Links for Learners.” If there are any links your grade level would like added or removed, just let me know and I’ll get it updated.

BrainPOP, BrainPOP Jr., and BrainPOP Espanol – Animated Educational Site for Kids; Science, Social Studies, English, Math, Arts & Music, Health, and Technology.USER: howardschool PASS: roadrunners

Dreambox – 4J purchased a K-5 subscription to the adaptive math program Dreambox, which has a unique link on the Links for Learners. Log-in with your 4J email and username to set up your classroom.

SpellingCity – We have paid subscription for grades 3-5. Let me or your TLT reps know if you need assistance setting this up.

RAZ-Kids – An online guided reading program with interactive ebooks, downloadable books, and reading quizzes.

TumbleBooks – The link on our Links for Learners take you to our subscription website.

World Book Online – World Book Online Reference Center includes World Book Encyclopedia in English and Spanish and is available to 4J staff and students and their families. A district-supplied username and password are required for home access. Building TSS’ should be able to provide these for you. UPDATE: 4J cancelled their subscription

FastMath & FractionNation – Adaptive math software program for students in Grades 4-8.

• Class Buddies – Teachers, if you haven’t already, let me know who you Buddy Classroom will be for this school year.

• Staff Parking Areas (not the front row) – Starting this week, I’d like staff to go back to using designated staff parking areas, which is anywhere in the parking lot except for the front row of parking spaces, which I’d like to reserve for families. With 93 adults working in our building this year and 94 parking spots it’s a pretty tight fit.

• No Scents, Fragrances, Perfumes – Please do not wear any scents, body sprays, perfumes, or such at school. We have a number of students and staff with allegories who can have serious potentially life-threatening allergic reactions.

• Classroom Newsletters – I’d love to have copies (email is best) of classroom newsletters when teachers send/email them home to families. This helps me get school events on the building calendar, keeps me up to date on what’s happening or going to happen in classes when families ask, and it also lets me know details of any class activities that I might be able to get the local media to come out and cover. I love promoting our school!

• Google Permission Forms – If you have students who do not have permission to use Google apps such as Google Classroom, linked here is the 4J Google Permission Form (English and Spanish). The forms can also be found online at the 4J Instructional Technology Resources & Links webpage.

• Voicemail Set-Up – Teachers, if you changed rooms this year or are new to Howard, please take time to set-up your voicemail by using the linked Quick Start Voice Mail User Guide. If you have questions, please contact Peggy at 4jdesktop@4j.lane.edu or call (541) 790-7777.

• Custodial Storage – Crystal has made some space in the custodial storage area is people have supplied needing storing, but two notes before you drop anything off. One, store things only on an open shelf, not on the workbench or other areas. And two, do not leave boxes or anything on the floor, so we can maintain clear walkways.

• Morning Announcements Start Monday, 9/10 – I won’t do morning announcements the first three days of school, but we will start regular morning announcements the first full week of school on Monday, September 10th with a couple 5th graders who were trained up at the end of last school year.

• Enrollment Updates – If you’re curious what our enrollment looks like, we’re below our projection by about 30something students, but district-wide elementary schools are about 580 students below projection and no elementary schools are above projection, so it’s a rather anomalous year for low enrollment. Our K-5 projection was originally for 474 students, but I convinced downtown to up our projection closer to our end-of-year enrollment of 500 students and to add another teacher. As of Friday we have 465 students fully enrolled (along with a few packets still out). Grade level totals currently are KG (53), 1st (70), 2nd (89), 3rd (73), 4th (86), and 5th (89).

• REPEAT: Meet Your Teacher – During Meet Your Teacher on Tuesday, September 4th at 1:00, I’d like to repeat what we did last year, having all non-classroom staff available to direct families, passing out school maps with highlighters to help guide families, and also passing out a flyer about the first day of school and parking lot procedures. We’ll also give staff a complete set of class lists to be used this day and also on the first day of school.

• REPEAT: First Days of School – Our first and second day of school routine has worked well the past two years, so we’ll once again want all-hand-on-deck to help at 7:25 on Wednesday, September 5th and Thursday, September 6th. Here’s the plan for the first and second morning with students:

First Day

• Students will come in at 7:25 and get grab-and-go breakfasts. The wall separating the cafeteria and gym will be open.
• Classroom teachers, also at 7:25 when the doors open, will be in the cafeteria, gym, and courtyard to meet students. Each teacher will have tall t-square signs with teacher name and room number (except for kindergarten, who’s doing something different this year). 1st – 4th grade will meet in the Gym. KG and 5th will meet in the cafeteria &courtyard.
• Non-classroom staff, also starting at 7:25, will be at the front entrance, the gym, and the cafeteria to help guide students and families. All staff will be given class lists to help guide students as well as a handful of building maps to pass out.
• After the first bell at 7:50 rings, Allan will make a brief announcement from the stage and then dismiss classes to go to their classrooms. Non-classroom staff will have assigned areas to help with student flow and for students arriving late. Staff will be stationed at the front entrance, cafeteria & gym, the hallway corners of the library, and one person in each wing (upstairs and downstairs).

Second Day
• Starting this day, students will follow our normal routine, but non-classroom staff should still to be available one more day 7:25-7:50 to help students with that routine of breakfast, 1st – 5th to the playground, and lining up right before the 7:50 bell (I’ll put out the T-square classrooms signs to help students know where to line up). After the 7:50 bell rings, non-classroom staff should again take their same places as the day before to help guide any lost students or families.

Staff helping should hold onto their class lists and maps from Meet Your Teacher and the first day to help guide families on the second day. Linked here is the First & Second Day Map & Directions for where people will be stationed. Anyone who can’t flex their hours to come in earlier these two days, please let me know so I can adjust where people are stationed.

• REPEAT: Technology CTL Reps K/1 and 4/5 – To support teachers with the transition to all iPads, the Technology Department has developed a 2-year PD plan. The first step in the plan is enlisting CTL reps similar to reading, math, and science. Schools will select three Technology Teacher Leaders (K/1, 2/3, and 4/5) who will attend district meetings/trainings to bring information and PD back to their schools. I had one volunteer for the 2/3 position, but let me know if you’re interested in being the K/1 or 4/5 rep. See the linked

• REPEAT: K-3 Smarty Ants Pilot Opportunity – Here’s a very cool opportunity! Susan Penrod asked if any Howard K-2 (and possibly 3rd grade) teachers are interested in piloting an online foundational reading program to accelerate students towards mastery (similar to DreamBox) called Smarty Ants. Although intended for K-2, they said it may also be useful for below grade level 3rd graders. Susan would provide a training on how to use the program later in September or October, but this sounds like a great independent reading activity for students during Reading Tier II or Tier III times. Let me know by the end of the week if you’re interested/willing to be part of the pilot.

• REPEAT: Artist in Residence Survey – Howard is again getting two artists in residence this year, thanks to The Eugene Rotary, EEF, and ArtSpark. This year they are requiring one artist to be first semester and one second semester. Classroom teachers, please complete the linked Artist in Residence Google Form and that way I can bring a proposal ahead of time to the September Staff Meeting for a decision. Please look at the Lane Arts Artist in Residence webpages for details on each artist and let me know if you have any questions. Survey responses due the Friday, Sept. 14th.

• Support Howard with eScrip, SmileAmazon, Fred Meyer Rewards! – An easy way you all can support Howard is by signing up for eScrip, Smile Amazon, and Fred Meyer Rewards. With eScrip, you link you debit and/or credit cards and when you make purchases around town at places like Market of Choice, Sizzle Pie, El Tapatio, or Dickey’s Barbecue Pit, it supports Howard. eScrip also supports purchases through a number on online retailers including Best Busy, Target, and Amazon if you first go through escrip.com. And speaking of Amazon, if you link your Amazon account to the “Howard Elementary School Parent Teacher Organization” through Smile Amazon, a small percentage of you Amazon purchases support Howard. Fred Meyer also has their own rewards program that Howard is a part of. Sign up for the Fred Meyer Community Rewards program by linking your Fred Meyer Rewards Card to Howard Elementary School. You can search for us by our name or by our non-profit number #88934.

• Insurance Stuff – Two insurance relating items:

• OEBB Mandatory Open Enrollment – You’ve likely gotten multiple cards and emails, but OEBB will end all current medical, vision, and dental plans effective September 30, 2018 unless you enroll before the deadline on September 15th. See the 4J Employee Benefits webpage to enroll. With the Sept. 15th deadline, it might be wise to do it now before you get caught up in the start of the school year craziness.

• Almost Free Sunglasses! – Here’s something fun I just learned about. Most of the vision insurance plans provide a glasses frame allowance each year, covering up to $70 once every 12 months that can be applied towards non-prescription sunglasses if you go through VSP. I wasn’t quite clear if there was a $20 deductible.

• Lane 4-H Offers New Educational Resource (chicken egg incubators!) – Lane County 4-H are opening the Embryology program that brings a chicken egg incubator and fertile chicken eggs into the classroom to be hatched! It provides a hands on learning opportunity, and has been adapted for all age ranges (K – 12). See the flyer for details and if you’re interested. I will cover the $45 fee. Just let me know if you want to sign up.

• Free Clay & Ceramics Courses at Georgie’s – Georgie’s Ceramics and Clay is offering free classes Sept. 22, Oct. 27, and Nov. 17 from 10am-4pm, with a free lunch provided. We have our own kiln here at Howard that staff can use if you’re trained, so if you’re interested in getting trained, see the linked flyer. They offer both basic and advanced classes.

• Northwest Community Credit Union Mini Grants – The goal of Project Community is to help educators create learning experiences for kids that might not otherwise be funded by school budgets. Educators submit their funding needs/wishes (up to $1,500) to NWCU through a competitive, submission process. Submissions are being accepted now through October 8, 2018 with winners awarded in December. Grants can be for supplies (e.g.,calculators, dissection specimens, art materials, basic school supplies, etc.), books & materials ((e.g., books for classroom libraries or to support curriculum, funding for field trips, etc.), technology (e.g., iPads, Chromebooks, Boogie Board e-writers, headphones for listening centers, etc.), and more. Follow this link to submit your grant to the NWCU Mini Grant Program.

• Math Workshop Resource – At last Friday’s PD, I attended a session on Math Workstations that shared a video from Dr. Nicki Newton, an education consultant who works with schools and districts around the country on elementary math curriculum, where she had some great advice on how to set-up math stations at the start of the school year.

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events of note for the rest of the year:

September 3 (M)
Labor Day – No School
Possible EWEB Work – Limited Power to Building

September 4 (T)
9:00-10:00, Homework Committee Meeting (Conference Room)
10:00, Q&A Session for New Staff – Optional (Conference Room)
1:00-2:00, Meet Your Teacher & PTO Welcome Back Event

September 5 (W)
Classes Begin
PBIS Monthly Theme – Safety
7:30-8:00, Cup of Joe with the PTO (Front of School)

September 6 (H)
Regular Day

September 7 (F)
Bianca’s Last Day
10:15, Allan Reading to Lupe’s Class
2:30-3:30, Early Release PD (Volunteer’s Classroom)
4:00, KG Class Lists Posted

September 10 (M)
easyCBM Benchmark Testing Beings
Operation School Bell Forms Available

September 11 (T)
8:30-12:00, Allan to All-Admin and Elementary Principals’ Meeting (Ed Center)
2:40-3:30, IPBS Meeting (Erin’s Room, RM22)

September 12 (W)
2:40-3:30, PBIS Meeting (Rae Room, RM1)

September 13 (H)
4:00-5:00, Parenting Now Presentation (Library)

September 14 (F)
easyCBM Benchmark Testing Ends
2:00-3:00, Medication Training by Nurse Robin
2:30-3:30, Early Release PD (Volunteer’s Classroom)

Have a great first week back and enjoy the Photo Safari pictures from last week below!

Allan

Photo Safari!

Team Charissa

 

Team Davina

Team Imelda

Team Jenefer

Team Racheal

Team Tyler

August 27, 2018

Greetings Roadrunners,

My giant candy dish will be full on Monday and I’m excited to see everyone this week!

Here’s the first regular edition of my weekly staff announcements, which I generally send out Sunday mornings and hope staff read by Tuesday night each week. I know my announcements can get long, but my intention is to only send one all-staff email each week, instead of firing off lots of emails throughout the week. They also get long because I try to cover of a lot of business items in an attempt to avoid the classic meeting-that-should-have-been-an-email scenario. And to help staff get though all of this efficiently, I try to make the heading for each item fairly descriptive so you can decide if that item is relevant to you or not. Here we go!

A record breaking 32 items of note for this week:

• Staffing Updates – For our Title 1 EA vacancy, we’ve hired Martha Murdock, who has previously worked as a BEST EA at Spring Creek and was with the KITS program here at Howard this summer. We also now have a new School Psychologist, Cassidy Toth who is new to 4J, but who we are very glad to have on-board. Please welcome Martha and Cassidy to the STELLAR Howard Team! For your reference, linked here is an updated 2018-2019 Staff List and linked here is an updated 2018-2019 Howard Map with names and room numbers.

• Updated 2017-2018 Master Schedule – Linked here and on the Howard Google Team Drive is a slightly updated 2018-2019 Master Schedule (PDF and XLS). Folk affected already know, but just so everyone else is in the loop.

• Classroom Schedules & Classroom Buddy Info to Lori – Speaking of schedules, as teachers solidify your daily schedules, remember to give Lori a copy. Also be sure to let her know who your Buddy classroom is. The master schedule has most of this information, but it doesn’t always reflect Classroom Buddy times, Library times, or other regularly scheduled activities outside of the classroom, which helps the office know where classes are when we need to locate students or staff.

• Howard Library News! – Below are library updates from our fabulous librarian, Julie Hopkins:

Hope everyone had a fun and relaxing summer, I was busy being a Mom and wife with a couple of small vacay’s and reading OBOB books :)

I will have my schedule available for library sign up at the circulation desk in the library starting on Monday August 27th. Please stop by or feel free to send me an email. I will finalized the library class schedule times, once all of our amazing teachers have submitted their requests. It would be wonderful if I could hear from everyone by Friday, August 31st at the latest.

Library classes will begin the first full week of school

• Sept 10th – 14th – 1st week of library. library/story cove expectations as well as surrounding areas.
• 17th – 21st – check out procedures and shelf expectations grades 3-5 will check out starting this week
• 24th – 28th – expectations, additional check out information 1 -2 grade will check out starting this week

I would like to please ask, that students continue to walk around the library and not use it a short cut, unless they are with an adult or have special permission. This includes mornings and after school, also. This helps in so many ways, thank you.

Looking forward to a great school year!

Julie Hopkins

• K-3 Smarty Ants Pilot Opportunity – Here’s a very cool opportunity! Susan Penrod asked if any Howard K-2 (and possibly 3rd grade) teachers are interested in piloting Smarty Ants, an online foundational reading program to accelerate students towards mastery (similar to DreamBox). Although intended for K-2, they said it may also be useful for below grade level 3rd graders. Susan would provide a training on how to use the program later in September or October, but this sounds like a great independent reading activity for students during Reading Tier II or Tier III times. Let me know by the end of the week if you’re interested and/or willing to be part of this pilot.

• Meet Your Teacher – During Meet Your Teacher on Tuesday, September 4th at 1:00, I’d like to repeat what we did last year, having all non-classroom staff available to direct families, passing out school maps with highlighters to help guide families, and also passing out a flyer about the first day of school and parking lot procedures. We’ll also give staff a complete set of class lists to be used this day and also on the first day of school.

• First Days of School Plan – Our first and second day of school routine has worked well the past two years, so we’ll once again want all-hand-on-deck to help at 7:25 on Wednesday, September 5th and Thursday, September 6th. Here’s the plan for the first and second morning with students:

First Day
• Students will come in at 7:25 and get grab-and-go breakfasts. The wall separating the cafeteria and gym will be open.
• Classroom teachers, also at 7:25 when the doors open, will be in the cafeteria, gym, and courtyard to meet students. Each teacher will have tall t-square signs with teacher name and room number (except for kindergarten, who’s doing something different this year). 1st – 4th grade will meet in the Gym. KG and 5th will meet in the cafeteria &courtyard.
• Non-classroom staff, also starting at 7:25, will be at the front entrance, the gym, and the cafeteria to help guide students and families. All staff will be given class lists to help guide students as well as a handful of building maps to pass out.
• After the first bell at 7:50 rings, Allan will make a brief announcement from the stage and then dismiss classes to go to their classrooms. Non-classroom staff will have assigned areas to help with student flow and for students arriving late. Staff will be stationed at the front entrance, cafeteria & gym, the hallway corners of the library, and one person in each wing (upstairs and downstairs).

Second Day
• Starting this day, students will follow our normal routine, but non-classroom staff should still to be available one more day 7:25-7:50 to help students with that routine of breakfast, 1st – 5th to the playground, and lining up right before the 7:50 bell (I’ll put out the T-square classrooms signs to help students know where to line up). After the 7:50 bell rings, non-classroom staff should again take their same places as the day before to help guide any lost students or families.

Staff helping should hold onto their class lists and maps from Meet Your Teacher and the first day to help guide families on the second day. Linked here is the First & Second Day Map & Directions for where people will be stationed. Anyone who can’t flex their hours to come in earlier these two days, please let me know so I can adjust where people are stationed.

• Kinderzone! – 4J is aligning kindergarten start-of-the-year procedures across the district. For the first three days of school, all schools will have kindergarten students see all teachers and on Friday kinder teams will create class lists after having had time to get to know all students, which will then be posted outside the office on Friday, Sept. 7. Linked here is the letter that will be sent out to kindergarten families (English and Spanish)

• Power Outage Labor Day Weekend – EWEB needs to de-energize the main electrical service to the Howard building to complete their connections for their micro-grid install. This has been scheduled for Saturday, September 1st through Monday, September 3rd. Their plan is to complete work at their earliest opportunity this weekend, potentially complete by Sunday evening. However, they want Monday as a floater day just in case something comes up. The building back-up generator will be running during this time so there will be minimal lighting and only the red emergency outlets (mostly located in the office) will work. If you’re working over the weekend you should be able to make copies, but know that the internet will be down, so you won’t be able to print files from your laptop (unless you’re use a UBS drive with the copier). Also be aware if you have a mini-fridge in your classroom not to leave food in there that will spoil. And believe it or not, they were originally going to cut the power Friday morning, but I convinced them that was a bad idea (“Teachers wouldn’t mind a day off, right?” I believe is what was originally proposed to me.)

• Classified & Licensed Goals and Self Assessment – All staff, both classified and licensed, need to complete a self assessment before the end of September. Licensed staff need to complete their self assessment in TalentEd. Classified staff need to complete the Classified Employee Self Assessment form (PDF or DOC), but if you completed an end-of-year self assessment last school year, you do not need to do another one this fall, so really only new classified staff members need to complete the form and return it to me (or let me know if you completed the form at a prior school and I will contact that administrator).

• Monthly PBIS Focus: Safety – The September PBIS monthly focus is Safety, which all classroom teachers should take time review with students. Remember that you can use the PBIS/CSC Cheat Sheet, which matches our PBIS monthly themes with Caring School Community class meeting lessons. This is a nice way to tie the PBIS and CSC together!

• Artist in Residence Survey – Howard is again getting two artists in residence this year, thanks to The Eugene Rotary, EEF, and ArtSpark. This year they are requiring one artist to be first semester and one second semester. Classroom teachers, please complete the linked Artist in Residence Google Form and that way I can bring a proposal ahead of time to the September Staff Meeting for a decision. Please look at the Lane Arts Artist in Residence webpages for details on each artist and let me know if you have any questions. Survey responses due the Friday, Sept. 14th.

• PBIS Rules Review – The PBIS Team will be meeting later this week to decide how we want to do our rules review with students. The past two years all classrooms used the Recess Rules Slide Show (PDF and Google Slides) before the first recess. For your reference, inked here are last year’s PBIS Teacher Checklist, the PBIS Back-to-School Rules, and the PBIS Rules Matrix. Stay tuned for this year’s plan.

• Optional Tech Trainings Head-Count (AMX @2:00, iPads @3:00) – Let me know if you think you will be attending either of these trainings, so Peggy and Misty can get an idea of how many people will be coming. At 2:00 in the STEAM Room, Peggy Vega, our Technology Support Specialist, will review how to use the classroom AMX System (cord set-up, connecting laptops for video/sound, whiteboard interactivity, voice amplification, ENZO, etc.). At 3:00 in the STEAM Room, Misty Jackson from the Tech Department will review how to use the new full-size iPads with keyboard cases we are getting for 3rd-5th grade, although much of this information will also apply to the iPad Minis at grade K-2.

• UPDATED: In-Service Week Schedule – Most of this is the same, but we now have more details from downtown about Friday’s PD activities, which are included below.

August 28 (T) – Teachers report back and this is a protected planning day. I’ll have some breakfast goodies, coffee, and drinks in the Staff Room at 8:30 to welcome folks back and meet new staff members.

August 29 (W) – Classified staff report back this day and we’ll start the day with everyone in the cafeteria. Breakfast burritos will be available 7:30-8:00 for folks who placed orders and the all-staff Back-to-School Staff Meeting will begin at 8:00. We’ll go over some standard business items and will then move into our three main topics of the day. The first is an overview of the 4J Behavior Framework, which will apply to all staff and will be a year-long topic for licensed staff on Fridays. The next two topics are more teacher focused and will be around the Professional Learning Community (PLC) and the newly adopted social emotional curriculum, Second Step, which classified staff are welcome to, but not required to, stay for.

Later in the day at 2:00, Peggy (our Tech Support Specialist) will offer an optional training on how to use the classroom AMX System (cord set-up, connecting laptops for video/sound, whiteboard interactivity, voice amplification, ENZO, etc.). Any staff unfamiliar with these systems should attend and anyone else who’d like a refresher are welcome to join.

Following that tech training at 3:00, will be an optional iPad training on how to use the new full-size iPads with keyboard cases we are getting for 3rd-5th grade (see item below for more detail on that), which will be led by Misty Jackson.

August 30 (H) – The district Back-to-School Event at South Eugene High School is this morning, 8:30-10:30. Attendance is encouraged, but optional. Following that, there will be multiple required trainings for some licensed and classified staff (primarily specialists, such as PE, Music, Library, Counselors, Kindergarten, etc.), so look for emails from the folks running those sessions for details. I’ll share more information once I receive it.

UPDATED: August 31 (F) – All licensed classroom, Title 1, and SPED staff will attend a district Math/LearnZillion training from 8:00-11:45. See the linked August 31 Math PD Flyer for details, but here’s the short version. Doors open at 7:30 for sign-in and socializing, with a hard-start at 8:00 (so come early and carpooling is encouraged). Lunch and travel time will be 11:30-12:45. The second half of the day, 12:45-4:00, will be back here at Howard, in the cafeteria, for BOTH classified and licensed staff and is a continuation of the Behavior Framework, focusing on PBIS Tier 1 universal practices to support and improve student behavior. The first three modules are “Classroom Management 1 – Arrange Orderly Physical Environment,” “Classroom Management 2 – Define, Teach, Acknowledge Rules and Expectations,” and “Classroom Management 3 – Define, Teach Classroom Routines.” Part-time classified staff should adjust their hours this day in order to attend the PBIS training in the afternoon.

Some Math PD FAQs…

• What do I need to bring with me? Lots of resources will be shared digitally so please bring your computer fully charged!
• What time do we need to be there? Where do I go? We’ll start promptly at 8:00 so make sure you leave time to park and walk in. Breakfast snacks and coffee are available so grab that before you settle in. But remember we start at 8:00! The schedule is right here… (refer to schedule)
• I can’t log into LearnZillion still. Email 4jdesktop@4j.lane.edu or write your name, school, and grade on a sticky then put it on the parking lot at the training. Jaimee will check on it!
• I have a ton to do in my room. Why are we here? The sessions were designed based on teacher feedback from last year. Some options that have a more planning focus are “From Unit 0 to Unit 1” and Workshop 101. We get very few opportunities to share ideas and resources with peers.
• Any other questions… Wow – that’s a great question. Please make sure you get it down on a parking lot or into the follow-up feedback survey. Jaimee & the MTLs are great at responding!

September 3 (M) – Labor Day, No School

September 4 (T) – I have a placeholder Staff Meeting from 8:00-10:00 scheduled this day if anything comes up that can’t wait until our first regular staff meeting. At 10:00, I’ve scheduled a Q&A Session for new staff members to meet with me in the office to answer any questions you might have. I can get busy durning in-service week and may not always be easy to find, so I’ve set this time aside to be available for new folks. Also, “Meet Your Teacher” will be from 1:00-2:00, when families can come see their classrooms, drop off supplies, and meet staff.

September 5 (W) – The big show begins! See the above items regarding first day procedures.

• REPEAT: Breakfast Burrito Orders Due 8/27 – Wednesday, August 29th, from 7:30-8:00 will be our All-Staff Breakfast Burrito Gathering in the cafeteria before the Staff Meeting at 8:00. If you’d like a burrito, please complete linked Breakfast Burrito Order Google Form by Monday, August 27th at 9:00. You’ll need to log onto your 4J Google Account to complete the form. At the meeting I’ll also bring some donuts and bagels and other breakfast goodies if burritos aren’t your thing.

• New Staff Items of Note – I’m still waiting for the district back-to-school policy memo before I send out the updated Howard Staff Handbook, but below are eight items of note for new staff, which also may also be good reminders for returning staff:

• Seesaw App – Howard has more teachers using Seesaw than any other school in 4J and we own a site license, so it is available to all teachers. If you’re not currently using it, I’d encourage you to give it a try. Teachers sign-up for free on the Seesaw website. Parents download the free app and get access to your class from a secure code you share. From there, students can upload videos, audio, photos (approved first by the teacher), and and families then get a personalized window into their child’s school day! Teachers also have a fast easy communication tool to your families, where you can quickly push out a message to all families, where it shows up on their phone like a text instead of an email, getting their attention right away.

• Friday Folders/School-Home Communication – We have a building-wide an agreement that all classrooms will send home information the same day (Fridays) in the cleverly named Friday Folders. This makes communication easier for families and for people needing to send home school wide information.

• How to Hang Things on Walls – If you want to hang anything on the walls or other surfaces, be sure to use either tape (but not duct tape, which leaves sticky residue), sticky tack, command hooks, or most anything that doesn’t poke a hole in the wall or will leave behind imperfections when they’re removed. If you have something heavy you want to hang, like a picture frame, let our lead custodian, Crystal, know and she’ll install a district approved wall-hanger.

• Building Google Calendar – At the bottom of my weekly announcements is a two week calendar and also a link to the Howard Building Google Calendar for the entire school year. If you use Google Calendars yourself, you can add the Howard Building Calendar to your own list of Google Calendars by clicking the calendar link in my blog and then clicking the +Google Calendar icon located at the bottom right of the calendar webpage. This will add the building calendar to your list of Google Calendars if you’re logged onto your Google account (whether that’s your personal account or your 4J Google account). You can also add this calendar to most any calendar app you might use. Let me or our TSS, Peggy, know if you would like any help with this.

• Student Username/Passwords and Other TeacherVUE Reports – If teachers need a reminder how to find your students’ usernames and passwords, linked here is a quicksheet on Printing Reports in TeacherVUE. There are several reports teachers can generate from TeacherVUE. For example: To see which students have permission restrictions. A list of student user names and passwords for testing. To print a class list, student/parent directory, health conditions, emergency contacts etc. To print labels to send mail home.

• Can it be Recycled? – As people are setting up their spaces and clearing things out, remember keep in mind changes to what can be recycled.

The following items will continue to be accepted in commingled recycling bins:

• Newspaper, ads and inserts, direct mail, magazines, and catalogues
• Flattened cardboard boxes
• Cereal, cracker, and shoe boxes (not refrigerated or frozen boxes!)
• Office paper
• Paperboard/cardboard egg-cartons
• Steel and aluminum cans (no lids)
• Certain plastic bottles and jugs will still be accepted: soda bottles, water bottles, milk jugs, and juice bottles (no lids)

Items that will no longer be accepted:

• Plastic tubs
• Any plastic item that isn’t a bottle or jug
• Aseptic containers (such as for milk cartons, or shelf stable soy milk)
• Shredded paper
• Plastic bags, take-out food containers, plant pots, and lids of any kind should never be placed in commingled recycling bins

Any items that are not clearly recyclable should be put in the trash—when in doubt, throw it out! See the Sanipac Waste Wizard to know exactly what is accepted and what it not.

• Putting in Tickets for Technology Help – As a reminder to staff, if you ever need assistance with anything technology related, you should send an email to 4jdesktop@4j.lane.edu or call x7777, but do not email Peggy directly. The reasons staff staff are asked to put in tickets are numerous, including but are not limited to:

• To get an accurate accounting of the workload for your schools
• To obtain statistics on the overall workload for all TSS
• To justify the existence of site-based TSS
• To get statistics on the type of requests coming in, so they can target training and other resources.
• To see historical data for devices and problems
• Because TSS assignments can change at any time
• To better allocate TSS staffing.

This is important because a low number of tickets could indicate that a school doesn’t need as much tech support time as it is currently getting. In looking at current data, they believe this is because the staff at some schools may be emailing or talking directly to the TSS instead of putting in a ticket.

• Class Name Plate Template – Teachers, feel free to use the linked generic Classroom Name Plate Template if you want something to go outside your classroom door with minimal effort, but also feel free to design your own Pinterest-like sign.

• BEST Updates – ODE approved 4Js BEST Grant application, so BEST will once again return to Howard (Spring Creek’s program was moved to McCornack) and is funded for the next three years. We’re still hiring for a coordinator, but Bryan will return as the Academic Coordinator, which should give us some program continuity since he coordinatored the program for a majority of last year. BEST is scheduled to start on Wednesday, September 26th and if you’re interested, linked here the the BEST Calendar for the school year.

• easyCBM Release Days (K-1 Only) – Downtown is limiting which grade levels can access sub days to conduct easyCBM benchmark testing to only kindergarten and 1st grade. The logic of this is that these are the grade levels that have multiple tests that require 1:1 testing.

• Homework Policy Update – At the end of last school year the homework committee meet and we came up with the following guiding beliefs for our building-wide homework policy for this school year:

• All classes will send a weekly reading and/or math log of some sort. Teacher are welcome to come up with their own method of collecting this information, but we’ll make available some half-sheet templates teachers can use.
• Teachers may send games or other activities home for students to optionally do with their families.
• Classes may send worksheets home with all students, but may not have an expectation that students return the work.

The main thing we DO NOT want is for students in one class to be getting something significantly different from another class or grade level. I have a letter regarding homework that I will send home with the September School Newsletter so families know this is a building-wide practice. I’ll send the letter first to the committee members to make sure it accurately captures what we decided.

• Howard Google Team Drive View-Only – I’ve changed staff access on the Howard Google Team Drive to “View Only,” which still allows you to view and to also download files to your desktop or Google Drive. I’ve learned this past year from being on a number of district admin Google Team Drives that it’s pretty easy for people to accidentally delete or change files without realizing it, so learning from those mistake, I’ve modified everyone’s access to view only. If you need edit/upload access, let me know and I’ll give it to you, or if you just want to add a file, send it to me and I can add it. Also, let me know if you are having trouble accessing the Team Drive.

• Second Step Pacing Guide – I’ll have additional information about Second Step, the new social emotional learning (SEL) and bully-proofing curriculum to supplement the Caring School Community program (formerly Caring for Kids), but linked here and also on the Howard Google Team Drive is the Second Step Year-Long Pacing Guide.

• NCU Practicum Student Placements – HR sent principals information on practicum students needs needing fall placements. There are students from NCU and Western. If you’re interested, let me know and I’ll forward your name to HR.

• New SPED Referral Process – SSD is going to be implementing a new referral system for both School Psychologist and SLP’s this fall. Due to the shortage of psychologist and consultants and a need to tighten up process for us all, they are implementing a new process that can be run by data teams to ensure efficient and proper referral of students for evaluation. They would like to encourage the use of equitable practices and data based decision making when we are moving towards evaluation, and this new process will help SSD staff in being able to deliver just that. It is imperative that all schools are following these new procedures and using the new form so the psychs and the SLP’s are able to lead and direct our team when it is time to move forward with an evaluation. Linked here is the new 4J Special Education Referral Process. SSD will be going over this at a principals’ meeting next month, so I will have more information regarding the new process then.

• GoFundMe Not Allowed for Class Fundraising – Secretaries were told that staff are not allowed to use GoFundMe to fundraise for school activities since the money goes directly to the staff member and there is not the accountability piece compared with DonorsChoose.org where items are sent directly to the school. However, EEF has started a new Fundraising Partnership Program for parent groups and schools, one part of which is hosting online fundraisers on Network for Good (NFG). If you’re interested, see the above link.

• New Math Website TumbleMath – Misty Jackson shared with principals a new resource that is available for free until November 30th. The company that produces TumbleBooks now has TumbleMath. It includes lesson plans and quizzes that are aligned to common core standards. The linked email provides details for accessing the free trial.

• Teacher Appreciation with the Ducks! – The UO is holding two teacher appreciation football games on 9/8 and 9/15. Tickets will be discounted to $36 per seat for all school staff (both classified and licensed) as well as anyone you want to bring. Just visit the UO Ticket Order website and type in the promo code “2018TEACH’ to redeem your discount. See the flyer for details.

▪ Dry Marker Recycling – A former Howard teacher, Carol Pitetti, let me know about a free program I hadn’t heard of, ColorCycle by Crayola, who will recycle all brands of markers (including dry erase markers & highlighter) that have dried out, so I’ve signed-up our school and will put a box in the downstairs workroom for people to fill with any dead markers. Once it’s full I’ll slap on a label and send it off to Crayola at no cost to us!

• District Admin Updates – Joyce Smith-Johnson will be leaving Holt to join the SSD team as an administrator at the Fox Hollow campus. Dan Sterling (who I went to principal school with) will be the new principal at Holt, returning to our 4J staff after working as an administrator at Portland Public Schools, Lake Oswego School District, and most recently at Centennial Elementary in Springfield. Denisa Taylor is the new principal at Twin Oaks, coming from Chávez, where she has been principal for the past eleven years. Deirdre Pearson is the new Chávez principal, having worked as an administrator in Ashland and most recently in Bandon, where she served as both middle school principal and special education director.

• Setting the Tone for September – The latest issue of ASCD Express has some nice article on starting the year right. Students should love being in school. Students should feel safe and valued. Students should know we expect the best from them. These may be some of your hopes for students’ first impressions of you and your classroom. How do you establish these individual or schoolwide values in the first weeks of school? What helps you set the tone—from relationships to routines to policies—and sustain these values all year long?Articles include “What to Do in Week One,” “Four Core Organization Tips for Any Elementary Educator,” and “Stories Are All We Are.”

• Relationships Matter More Than Rules – I shared this last year, but I really liked the thesis of this Edutopia article on the importance of building positive relationships and creating positive community within the classroom at the start of the school year. Meaningful relationships matter for learning. The rules and policies you enforce are important for keeping a well-managed class, but rather than emphasizing control over your students, developing community and connection is a surefire ingredient for a good school year for all. Try the strategies in the above linked article to begin forging strong relationships.

• Schedule of Upcoming Events – See the Google Calendar for future events, but here are the events of note for the rest of the year:

August 28 (M)
8:00, Allan to New Employee Welcome to 4J Breakfast (Ed Center)
9:00, Breakfast Burrito Orders Due!
3:30, Allan to IEP Meeting (Ed Center)

August 28 (T)
Licensed Staff Report Back
8:30, Welcome Back Breakfast Gathering (Staff Room)

August 29 (W)
Classified Staff Report Back
7:30-8:00, Welcome Back Breakfast Burrito Gathering (Cafeteria)
8:00-12:30, Back-to-School Staff Meeting (Cafeteria)
1:00, PBIS Team Meeting (Rae’s Room, RM1)
2:00, Optional Classroom Tech/AMX Review w/Peggy (STEAM Room, RM16)
3:00, Optional iPad Training w/Misty (STEAM Room, RM16)

August 30 (H)
7:30-8:30, District Staff Back-to-School Breakfast & Social (SEHS Lawn)
8:30-10:30, District Staff Back-to-School Event & Speeches (SEHS Auditorium)
10:30, Specialist Staff Inservices (Various Locations)
12:30-1:30, Recess Supervisors Meeting (Title 1 Room, RM26)

August 31 (F)
8:00-11:30, K-2 Math/LearnZillion PD (Holt)
8:00-11:30, 3-5, Title, SPED Math/LearnZillion PD (Chavez)
12:00, 1st-5th Class Lists Posted
12:45-4:00, Classified & Licensed PBIS Behavior Modules Training (Cafeteria)
2:00-3:30, Preschool Promise Parent Orientation (Preschool, RM12)

September 1 (SA)
EWEB Work – Limited Power to Building

September 2 (SU)
EWEB Work – Limited Power to Building

September 3 (M)
Labor Day – No School
Possible EWEB Work – Limited Power to Building

September 4 (T)
8:00-10:00, Potential Staff Meeting (Cafeteria)
10:00, Q&A Session for New Staff – Optional (Conference Room)
1:00-2:00, Meet Your Teacher & PTO Welcome Back Event

September 5 (W)
Classes Begin
PBIS Monthly Theme – Safety
7:30-8:00, Cup of Joe with the PTO (Front of School)

September 6 (H)
Regular Day

September 7 (F)
Bianca’s Last Day
1:25, Recess Supervisors Meeting (Title 1 Room, RM26)
2:30-3:30, Early Release PD (Volunteer’s Classroom)
4:00, KG Class Lists Posted

See you soon!

Allan