SEL

June 13, 2022

 

Hello Holt Staff,

We’re almost at the finish line! 

Twenty-four items of note for this final week:

• Two Staffing Updates – Two staffing updates:

• 4-hour Title EA Updates – HR has filled our two 4-hour EA vacancies. Lori Tingue, who was a Title 1 EA at Holt last year before taking a temporary 2nd grade classroom position at Gilham this year, is filling one, and Lisa Neeley, a Title 1 EA from Family School, is filling the other. Please welcome Lori and Lisa to Holt, though both are applying for teaching positions, so we may have vacancies to fill later on.

• Want to be the Holt Summer School Admin Intern? – Downtown can’t find any assistant principals interested in doing the second part the summer SEAL program, so they changed the job to a licensed position, so teachers or any licensed employees can apply. I’ll be principal the first two weeks to get things started, July 12 – 22, also working with this person, and after that they would be in charge though August 12th (though I actually report back to work the following Wednesday, so there’s only two days where I’m not there). If any of your are interested in some extra summer mad money, feel free to find me and here’s the Job Posting.

• SEAL Room Assignments – SEAL officially need 12 classrooms and the Music Room, and KITS needs two kinder classrooms. I’ve come up with the following Summer School Classroom Map, which doesn’t require us to move desks and chair to match the different sized students and also allows Holt teachers teaching summer school to remain in their classrooms. However, I am open to discussion, so let me know if you have other ideas or if you can twist the arm of a colleague to volunteer their room.

• General Summer Cleaning Schedule – I’ve only gotten general details that the summer deep cleaning will happen before summer school and a quick refresh clean will happen after summer programs. I’ll add details to the calendar once I know of any off-limits days. I’ve heard the hold up is the carpet cleaner vehicles are being fixed up in Portland right now and they don’t know for sure when they’ll be ready to start.

• 22-23 Master Schedule Coming Soon – The schedule is still being worked on, but we should have a draft ready to share out with staff before the end of the week. Stay tuned!

• REPEAT: Schedule Your Gaga Ball Rules Lesson – If you haven’t already, let me know a good 10-minute block to go over the Gaga Ball Rules Slideshow with your class sometime before Field Day.

• REPEAT: Erin’s Law & Second Step Child Safety Unit, THIS WEEK – If you haven’t already, teach lesson 6 of the Second Step Child Protection unit this week. Linked here are Child Protection Unit Scans of the teacher guides.

• UPDATED – REMINDER: Field Day Details – See the linked Schedule for Field Day for details and the Field Day Map for the layout of the event, which Alex emailed out earlier. UPDATE: There are no PE or Music classes this day. 

There will be 8 minute rotations. Teachers, see the schedule where you will start and be sure to have your students divided into 4 color groups before field day:

• Red
• Blue
• Green
• Yellow

• Keep or Send Home Reusable School Supplies – Since 4J paid for school supplies, we can keep any reusable or unused school supplies, but it’s also okay to send stuff home with kids. Do note we’re not ordering more book bins or pencil boxes replacements, so hold onto those if you want them for next year.

• End of Year BBQ Sign-Up – Don’t forget to sign up for the Staff End of Year BBQ happening this Friday.

• Return School Radios to Office FRIDAY – All school radios should be returned to the front office on Friday, so Facilities can do their yearly maintenance.

• REMINDER: Consumable Ordering – Teachers should place orders for Math and Science Consumables you (or your replacement if you are leaving your grade or classroom) this week:

2022-2023 Math Consumables Order (Due Wednesday)Jamie’s Email

2022-2023 Science Kit Consumables Restocking (Due Friday)Jamie’s Email

• REPEAT: Report Cards Go Home Friday – Report cards are to be send home with students this Friday. If any students are absent, you can bring their report card and belongings to the office.

• Technology Checkout Contract 2022-23 – If you are taking home your school laptop, iPad, or other equipment over the summer, complete the linked 4J Technology Equipment Checkout Contract 2022-23.

• REPEAT: End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of an area before you start your summer and need both mine and Ryan’s sign-off. Let me know if you have any questions.

 

• REPEAT: ELA Materials Packing Directions – Linked here is the list of ELA Materials to Keep or Discard, as well as Eric Anderson’s Email.

• Teachers will get 6 boxes per classroom.
• Most Journeys and Being A Writer materials: Box and attach this Label Template on each box.
• Leveled Readers: Box separately and use the Leveled Reader Label Template ere.
• Trade books and big books: Keep them for 4J use. If your building does not want them, please send them to Bailey Hill using this label.

• REPEAT: Diverse Classroom Libraries Inventory – Teachers (or Title staff if you connect with Jenny) will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• UPDATE: June 20th, Juneteenth Expectations – This HR Email sent to staff explains how Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not work this day OR you can take June 20th off and work on Tuesday, June 21st instead.

 

• 22-23 Arrival Plan – For anyone who missed it at the Staff Meeting or in the minutes, the morning arrival plan for next year (assuming we are no longer cohorting) will have students eating breakfast back in the cafeteria. 7:25, buses arrive and students are supervised in the cafeteria. 7:35, students are release to line up at the same grade level entrances we used this year and K/1 going out to hard play (they like to run). Students arriving late who want breakfast can go to the cafeteria until 7:50, when the first bell rings for students to go to class, with all doors closing at the tardy bell at 7:55.

• Fall PD Plan – If you’re wondering what the PD plan is for when teacher report back early, so are principals. I asked about this at a principals’ meeting a couple weeks ago and still haven’t gotten an answer what the plan is yet.

• No “Huggy Wuggy” Talk – I’m old and uncool and did not know about this, but if you hear kids talking about Huggy Wuggy, it’s a fairly scary and inappropriate character from a horror survivor video game, so tell kids that’s not something to talk about at school.

• EOA School Choice Process for Next Year – The back and forth between online and brick-and-mortar has been frustrating to say the least, but next year downtown has made the decision to treat EOA as it’s own school and that parents will have to go through the regular school choice process, which will hopefully cut back on the back and forth we’ve seen this year.

• Fox Hollow Redesign – SSD’s Fox Hollow program is being redesigned to be more of a temporary placement and not as much of a permanent placement. Linked here is the Fox Hollow 2.0 Redesign Slideshow that was presented ot principals last week if you are interested.

• FREE Summer Camps – I’ll share this in the Quick News but feel free to share this list of FREE 2022 Summer Camps with kids and families.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6
8:00, Allan Teaching Gaga Ball Rules (Ayres)
8:15, Allan Teaching Gaga Ball Rules (Barton)
8:30, Allan Teaching Gaga Ball Rules (Gori)

June 14 (T)
8:00, Allan Teaching Gaga Ball Rules (Vaughan)
8:15, Allan Teaching Gaga Ball Rules (Seno)
8:50, Allan Teaching Gaga Ball Rules (Reich)
9:50, Allan Teaching Gaga Ball Rules (Lovato)
11:45, Allan Teaching Gaga Ball Rules (Harmon)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
10:30-10:50, Kinder Lunch Outside (Bike Cage Area)
1:15-2:15, Kinder Bubble Party (Hard Play)
1:30, Allan to BEST Meeting (Office)

June 17 (F)
Summertime Tie-Dye Day
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:15-10:30, 4th & 5th Grade Recess
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)

June 21 (T)
8:00-4:00, Allan to I Love U Guys Training (Ed Center)

June 26 (SU)
4:00-8:00, “Holt Night” at the Ems!

August 26 (F)
Licensed Staff Report Back

August 29 (M)
Classified Staff Report Back

Have a fabulous summer, everyone!

Allan

 

 

 

STAFF SUMMER READING PICKS

 

JENNY

The Overstory by Richard Powers – It was recommended by two different friends, who don’t know each other, so it must be good!

 

 

MANDRA

Memphis by Tara M. Stringfellow

The Kite Runner by Khaled Husseini

The Inheritance of Loss by Kiran Desai

 

 

ALLAN

Shogun by James Clavell – I loved the Richard Chamberlain 1980s TV mini-series, but am curious to read to the book

V.C. Andrews’ Flowers in the Attic – A horror staple I never read, though I did see the terrible movie version, but feel I should read it since it’s such a pop culture icon of horror. 

Consumed by David Cronenberg – David Cronenberg has made some of the most seriously weird movies you’ll ever watch (The Fly, Dead Ringers, Videodrome, Scanners, etc.), so when he’s not limited by budgets or special effects, I’m curious what kind of story he’ll tell. 

Chaos: Charles Manson, the CIA, and the Secret History of the Sixties by Tom O’Neill – I’m not usually a true crime kind of guy, but this is supposed to be THE definitive book on Manson, so I have to read this. 

Mark Harris Books on films of the 50s, 60s, and 70s – I heard Quentin Tarantino talk about Mark Harris as a terrific writer on the behind the scenes history of Hollywood, which piqued my interest, so I bought a few of his books. I’m planning to start with Pictures at a Revolution: Five Movies and the Birth of the New Hollywood.

June 6, 2022

 

Howdy Bolts,

We’ve almost made it!

Twenty-three items of note for this week:

• Staffing Updates – Three staffing updates:

• Ryan Moving to Washington – Our fabulous Lead Custodian, Ryan Brown, is moving to Washington at the end of the month, which sadly means we are now on the lookout for hiring a new lead. Wish Ryan well on his new adventures!

Facilities will post the position soon, but custodial jobs have been very hard to fill this year, so over the summer we’ll likely have a lead custodian from another building fill in during SEAL and KITS. If you know any good custodians out there, please encourage them to join our awesome school!

• New 2nd Grade Teacher, Myah Rahbourn – We had a strong pool of candidates for our remaining 2nd grade opening and have hired Myah Rabourn. Myah student taught this year with Ashley, but before that was an EA in Lebanon School District and at the end of last year taught 3rd grade on an emergency license. Watch for Myah subbing at Holt this week and welcome her to the team!

• Job Posting Updates – Our Human Services Coordinator position and possibly our 4-hour Title 1 EA position will go up this week. We have two 4-hour opening and HR is likely bumping someone into at least one of these positions. They emailed me one person was bumping into one of the openings, but when I sent that person a “Welcome to Holt” email they told me HR offered her a job at Howard instead of Holt. I emailed HR about this, but haven’t heard back, so at this point I’m not sure if we have one or two openings. If you know anyone good out there though, please encourage them to apply.

• REMINDER: PE/Music On-Time Pick-Up – With PE and Music out on the field, make sure you’re out there on time to pick up your class, so that Alex and Ashley get their breaks.

• ELA Adoption: Wit & Wisdom – Staff were emailed that Wit & Wisdom was officially adopted last week by the school board. Due to delays in the pilot process and delays in obtaining school board approval, we will not have materials until August. However, staff do have digital access if you go the Wit &Wisdom Teacher Review Site and use the password: elafororegon

Scroll down to access a 10-minute “Welcome to the ELA Review Page” video.

Additionally, there is a Wit & Wisdom Introduction Slide Show teachers may want to check out, which goes over what models you will teach, as well as links for further exploration.

• ELA Materials Open House TUESDAY & FRIDAY – If you want to preview materials now, there is an open house this week. Here are the details:

Tuesday, June 7, 2:30-5:00
Friday, June 10, 9:00-4:00

Bailey Hill Instructional Center
2295 Four Oaks Grange Rd.
(off of W 18th, west of Churchill)

• REPEAT: Erin’s Law & Second Step Child Safety Unit, THIS WEEK & NEXT – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are the Child Protection Unit Scans of the teacher guides if that makes things easier.

• Earthquake/Fire Drill, TUESDAY @1:10 – We’ll conduct an Earthquake/Fire Drill this Tuesday at 1:10. I’ll get on the PA an announce the earthquake drill, reviewing Drop, Cover, Hold, and will launch the drill by saying EARTHQUAKE! EARTHQUAKE! EARTHQUAKE! We’ll pull the alarm to signal when to evacuate the building. There are many resources for teaching Drop, Cover, Hold at The Great Oregon Shakeout. Linked here is a copy of the Building Evacuation Map and the Fire Drill Line-Up Map.

• Allan Job Shadow TUESDAY – Beth Kruzki is going to job shadow me on Tuesday. Beth will be the SEAL/KITS principal for the second part of this summer. I’ll be principal for the first couple weeks of summer school to get things going and Beth will take over for the remainder of the program, although I report back a couple weeks later on July 27, so I’ll be around most of the program anyhow. Beth wanted to job shadow me to get a sense of how things look at elementary (she has mostly secondary admin and online admin experience).

• REMINDER: James Brown Award Nominations, DUE WEDNESDAY – See Ashely’s Email for details, but complete your nomination for the 2022 James Brown Award by Wednesday at 9:00pm. Here are the past James Brown winners:

2018 – Jincy and Heidi
2019 – Lisa Goff
2020 – Jenny Potter
2021 – Kelsey Hicks

• REPEAT: Kona Ice, WEDNESDAY at 1:45 – Kona Ice is coming to Holt THIS WEDNESDAY. Bus riders who bring money can be dismissed at 1:45 if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Supervision of students will be provided.

 

• REPEAT: FRIDAY Report Card Grading Day Expectations – This Friday is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating time.

• REPEAT: Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, like normal, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• REPEAT: Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running, and I’d like to teach kids the rules ahead of time. Let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show with your class sometime before Field Day on Wednesday, June 15th. The closer to Field Day the better, but email a time that works well for you.

• EA Help Boxing Materials this FRIDAY & Next Week – Title 1 EAs will be available this Friday and next week to help box up ELA Materials (Journeys & Being A Writer) and also to inventory the SIA Diverse Book Library Kits. Just let Jenny know and she will send someone your way.

• ELA Materials Packing Directions – Linked here is the Full ELA Materials List to Keep or Discard, as well as Eric Anderson’s Email.

• Teachers will get 6 boxes per classroom.
• Most Journeys and Being A Writer materials: Box and attach this Label Template on each box.
• Leveled Readers: Box separately and use the Leveled Reader Label Template ere.
• Trade books and big books: Keep them for 4J use. If your building does not want them, please send them to Bailey Hill using this label.

• REPEAT: Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• REPEAT: End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of an area before you start your summer and need both mine and Ryan’s sign-off. Let me know if you have any questions.

• REMINDER: 3/4/5 Climate Survey  – If you missed the deadline, the survey is still open for 3/4/5 teachers to have students complete the student climate survey. See the email I sent earlier for details, but first show the video and then have students complete the survey.

English version: http://www.surveymonkey.com/r/4jelementaryclimate2022
Spanish version: http://www.surveymonkey.com/r/ambienteprimaria4j2022

• REPEAT: June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• REPEAT: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• 2022 Direction Service Summer Directory – The 2022 Direction Services Resources for Youth and Families is an annual resource containing recreation, respite, support, and service opportunities that families of children with disabilities can access. I’ll share this in the Quick News, but wanted to share with staff as well.

• District Admin Updates – Paula Nolan, current EOA principal, will be the new principal at Spencer Butte Middle School, replacing Peter Tromba who is moving back east. Also, Andrea Belz, Director of Financial Services, Holly Langan, Director of Support Services, and Christine Nesbit, 4J General Counsel, are all leaving 4J at the end of the school year. See this email for full details.

• Is Silent Ball the Best Classroom Management Tool You Never Knew Existed? – I used to play this game all the time when I taught 2nd and 3rd grade, except I called it “Quiet Ball” and this was back in olden times before GoNoodle or even projectors. This WeAreTeachers Article shares why it’s a great tool to have in your classroom-management toolbox.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:00, Allan Teaching Gaga Ball Rules (Ayres)
9:50, Allan Teaching Gaga Ball Rules (Heinrich)
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
Beth Kruzki Job Shadowing Allan
8:00, Allan Teaching Gaga Ball Rules (Parks)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:00-1:00, Allan to KG Transition Meeting (Zoom)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
9:00PM, James Brown Award Nominations Due

June 9 (H)
Last Day for Title 1 & ELD Groups
11:00-12:00, 5th Math Advancement Test (Location TBA)
2:45, Allan to SPED Planning Meeting (Kelsey’s Room)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School – Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
9:50, Allan Teaching Gaga Ball Rules (Lovato)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:15-10:30, 4th & 5th Grade Recess
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

August 26 (F)
Licensed Staff Report Back

August 29 (M)
Classified Staff Report Back

8 1/2 days to go!

Allan

 

May 30, 2022

Greetings Bolts,

That was fun seeing folks on Friday at Roadhouse and at Top Gun: Maverick. My capsule review of the film is that it was the perfect mix of nostalgia (buzzing the tower, Danger Zone, shirtless beach sports, etc.) and an entertaining original story that was able to stand on its own. No deep subtext. Just a fun summer popcorn flick. 3 1/2 starts out of 5. 

Twenty-five items of note for this week:

• Safety Reminders (Doors & Visitors) – For those not at Friday’s Staff Meeting, a few key safety reminders:

• Doors – All exterior doors are to remain locked at all times. Do not prop doors open. Also remember that this time of year the doors don’t always properly close on their own due to pressure differentials, so make sure they are fully latched shut behind you.

• Visitors – All visitors need to go through the main office entrance. Do not let anyone in through a side door, even if they are a 4J employee.

• TUESDAY Staff Meeting – Not exactly a standard Staff Meeting, but as shared earlier, we will meet in the library this Tuesday at 2:45 for sending and receiving grade level teams to discuss students of note (not enough time to discuss all students).

• 2nd Grade Interviews, WEDNESDAY (Avoid Staff Room) – We’re holding interviews for our 2nd grade classroom this Wednesday at 2:40 in the Staff Room. Please avoid the Staff Room after school that afternoon if possible. If you’d like to join Lesli, Kim, Jenna, Ashley R., and Lisa Z. when we interview, just let me know and I’ll share applications and interview materials.

• Bricks & Minifigs Fundraiser, THURSDAY – I forgot to put this in the Quick News last week if you can share this with kids, but Bricks & Minifigs is doing a fundraiser for Holt this Thursday. Just bring the flyer, which I’ll include in Monday’s Quick News, and Holt get’s 20% of all sales!

 

• FRIDAY PD Cancelled – Double Prep – To make up for the missed hour of weekly prep next week on the Grading Day, there is no meeting this Friday, which will instead be a “Double Prep” Friday.

• End of Year Checklist – Linked here is the End of Year Checklist 2021-2022. This needs to be completed by all staff in charge of a school area before you start your summer and needs both mine and Ryan’s sign-off. It’s the same as last year with the following exceptions:

• ELA Materials Boxed-Up – Downtown is sending all classroom teachers six boxes to pack up ELA materials (Journeys and Being a Writer). Teachers can keep any books or pieces you want to keep for future use. Classified staff can help with packing on the June 10th, Grading Day. Leave the boxes outside your classroom for Warehouse Staff to pick-up in August.

• Diverse Classroom Libraries Inventory – Teachers will inventory the SIA Diverse Classroom Library Book Sets. There are two processes depending whether you are teaching the same grade next year or if you are moving grade levels or schools.

If not moving: Inventory books, cross any missing books off of the inventory list, keep books in your room.

If moving: Inventory books, cross any missing books off of the inventory list, leave bins in classroom, and write the bin barcode number on the End of Year Checklist 2021-2022.

• Friends/Family Allowed to Help End of Year Packing – For the last week of school, when students are not in session, downtown is allowing friends and family of staff members to be “essential visitors” to help with end of year packing. The only requirement is they check-in at the Raptor Kiosk in the office (if  you’re packing on a weekday) and limit their movement throughout the building.

• Report Card Grading Day Expectations – Friday, June 10th is a regular work day for both classified and licensed staff. For licensed staff, HR allows teachers to work from home if you notify your administrator (me) in advance, but be sure to plan ahead if you need to collaborate with any colleagues this day. Also, be sure to use this time for grading and not use it to run errands around town. Teachers are highly visible members of the community, so keep in mind public perception. HR has said that if working off-site on grading days is abused, we will not be allowed to continue the practice. For classified staff, this is a good day to cash in any accumulated trade time you’ve built up, but remember you need to notify me before you begin accumulating trade time.

• Report Card Printing & Envelope Stuffing – Since grading day is before the last day of school, 4J elementary schools are going back to normal report card procedures, where teachers print report cards and stuff envelopes, which will be sent home with students the last day of school. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• CORRECTION: Kona Ice, June 15th 8TH at 1:45 – Kona Ice is coming to Holt the SECOND TO last week of school and this time, as we discussed at a Staff Meeting a few months ago, bus riders who bring money will be dismissed early if they brought money for shave ice, so they have time to buy and eat their shave ice before getting onto the bus. Kona Ice will be here Wednesday, June 15th 8TH at 1:45, so teachers can send out at that time, where they will be supervised.

• UDPATE: “Grab & Go” Sack Lunch DELIVERY – To simplify some scheduling issues and I think also to make it easier on teachers, Deb agreed to deliver Grab & Go Lunches to each wing at 10:45 the last day of school instead of the schedule I shared last week. 

• June 20th, Juneteenth Expectations – HR was supposed to send something out, but principals got the succinct graphic below. Monday, June 20th is the last regular workday for licensed staff, but it is also a new Federal Holiday, so staff have the option to work extra days prior to Juneteenth and not working this day or you can take June 20th off and work on Tuesday, June 21st instead.

 

• End-of-Cycle Goals Reflection;- I’m hoping to finish everyone’s observations over the next two weeks, but one final step probationary licensed staff need to complete in TalentEd is the End-of-Cycle Goals Reflection. You do not need to write a novel. A few sentences reflecting on how you did towards your goals is fine, but please complete these before the end of the school year. Let me know if you have any questions.

• YMCA/BEST iPads Stay at School – Starting this week, students who attend YMCA/BEST can begin leaving their iPads in class and no longer need to take them home each night.

• Schedule Your Gaga Ball Rules Lesson – Gaga Ball is going to be one of our Field Day stations, which I’ll be running. I’d like to teach kids the rules ahead of time, so let me know a good 10-minute block to go over the Gaga Ball Rules Slide Show ahead of June 15th.. The closer to Field Day the better, but email me a time that works well for you.

• Summer SEAL Update – Downtown emailed principals and Title 1 Coordinators an update on SEAL, which included a count of the current number of students enrolled by grade level and region. Looking at these low numbers, it doesn’t seem likely we’ll use many classrooms. We’ll also host at least two middle school classes and one classroom for KITS. I’ll keep staff posted on how many classrooms are needed, but I estimate it’ll be no more than 8-9 classrooms at most. Stay tuned!

• 22-23 Classroom Map – Semi related to the above, linked here is the 22-23 Classroom Map we came up with a couple months ago. I’d actually forgotten some of our shifts, so I figured others may want a reminder as well. I’ve also updated the map with some of our new hires.

 

• REMINDER: Science Kit Restocking – If you need additional materials for your science kit, be sure to complete the Science Kit Restock Order Form before the end of the school year.

• ELA Updates (Adoption, SIA Kits, PD Options) – The district ELA TOSA’s shared the linked ELA Update Slide Show with principals last week. They are going to email teachers additional details, but here it is is you’re curious.

• Wellness Policy Reminders – Nutrition Services emailed principals a reminder about food at end-of-year parties. For quick resources and answers, see the 4J Wellness Policy, including guidelines for snacks and parties. Note that families can provide special foods, but make sure they are commercially prepared and are not served at the same time as school meals. Kitchen staff need at least two weeks advance notice if students will not eat school breakfast or lunch. Shellfish or nut products are discouraged.

• REPEAT: Erin’s Law & Second Step Child Safety Unit – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. Teach lesson 6 right before summer break, within the last two weeks of school. Each grade level has their own kit, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• Safety & Lagging Skill Planning Resources – 4J Behavioral Safety Assessment Coordinator, Sheri Hoyland, emailed principals a reminder about the 4J Safety & Lagging Skills Planning webpage, which lists safety interventions and educational components for a student’s safety plan. I’m not sure staff were aware of this page or the larger Student Wellness & Safety Resources website, which has some useful resources and tips for creating plans for students with unsafe behaviors. 

• REPEAT: Summer Reading Staff Picks! – Email or let me know in person any summer book recommendations you have for colleagues and I’ll post everyone’s picks in my final weekly announcements of the year. Another book I’m considering reading this summer is Consumed by weirdo horror movie filmmaker David Cronenberg (The Fly, Dead Ringers, Scanners, Videodrome). Let me know your summer reading picks!

• HANDBOOK HIGHLIGHT: Staff Mailboxes – This week’s highlight from the Holt Staff Handbook, is on Staff Mailboxes:

Housekeeping:

• Students should pick up scraps, books, pencils, etc. off the floor before being dismissed each afternoon.
• Similarly, chairs should be stacked each afternoon and all trash cans should be placed outside your door.
• No stickers should be placed on desks, chairs, books, cubbies, etc.
• Student work habits often reflect their surroundings. Maintaining a neat and tidy classroom serves as a positive model for children to emulate.
• While seemingly unimportant, housekeeping details can make a difference in school appearance and students’ respect and attitude toward learning.
• Trash cans should be placed outside the room each night.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

May 30 (M)
No School – Memorial Day

May 13 (T)
Kinder Staff Room Duty
3/4/5 Climate Survey DEADLINE
8:45-9:25, 4th Grade OSAS
1:50-2:05, K/5 Buddy Recess
2:45-3:25, Staff Meeting (Library)
6:00-7:30, Parent PD: Teen Substance Use & Coping (Churchill)

June 1 (W)
Monthly Walk+Roll to School Day
8:45-9:25, 4th Grade OSAS
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
1:35-1:50, 1/3 Buddy Recess, Barton/Gori/Talley, Longoria
1:50-2:05, 1/3 Buddy Recess, Cobb/Benevides
2:40-5:00, 2nd Grade Interviews (Staff Room)
7:00, School Board Meeting (Zoom)

June 2 (H)
8:45-9:25, 4th Grade OSAS
1:50-2:05, 2/4 Buddy Recess
2:45-3:25, Allan to IEP Meeting (Zoom)
6:30-7:30, 4J Math Education Parent Information Session (Zoom)

June 3 (F)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD Cancelled – Double Prep

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:45-9:25, 4th Grade OSAS
3:45-4:45, Allan to All Admin Meeting (Zoom)

June 7 (T)
11:00-12:00, 5th Math Advancement Test (Location TBA)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade
1:45-3:15, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)

June 9 (H)
11:00-12:00, 5th Math Advancement Test (Location TBA)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School — Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)
7:00-9:00, Sheldon HS Graduation (Hult Center)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:45, Grab-n-Go Lunches Delivered to Wings
11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Juneteenth
Last day for licensed staff
8:00-4:00, Allan to I Love U Guys Training (Ed Center)
4:00-5:00, Allan to All Admin Meeting (Zoom)

 

12 1/2 days to go!

Allan

 

May 23, 2022

 

Howdy All,

It’s out last 5-day week of the year!

Sixteen items of note for this week:

• Staffing Updates – Four staffing updates:

• 2nd Grade Hire, Michael Dempsey – We hired Michael Dempsey for one of our two 2nd grade opening. Michael is an experienced teacher who’s taught since 2004, starting our teaching high needs primary grade students in the Bronx, New York to teaching at the Hong Kong International School (check out their website to see a SERIOUSLY swank school!) and currently at the Ruamrudee International School in Thailand.

• SPED Hire, Emily Henson – For our full-time SPED teaching position, Emily Henson will join Kelsey and Whitney Oliver (our 0.5 SPED teacher) next year. Emily is coming to us from Utah where she’s taught in a self contained classroom at an autism charter school.

• School Nurse Resignation – And another one bites the dust. Our new school nurse lasted a week before she resigned. Student Health Services is working to hire a replacement, but this is a problem across the district right now, which you can read about on this SSD Email to principals last week.

• CORRECTION (date fixed) 2nd Grade Job Posted (Closes Tuesday) – If you know anyone good, please encourage them to apply for our 2nd Grade Job Posting. The job closes Tuesday. If HR gets me candidates quickly, I’ll plan to hold interviews next week on Wednesday, June 1st, 2:40-5:00. Let me know if any of you (both licensed or classified staff) would like to volunteer your time to help find us a newest staff member!

• Holt Spirit Day – Superhero Day, FRIDAY! – Get your superhero outfits, shirts, or gear ready for this Friday’s Superhero Day! Get kids pumped and don’t forget to log onto the Virtual Assembly at 7:40.

• Friday PD, Class List Input Session – We will meet in the cafeteria this Friday at 1:30, where specialists, prior year teachers, receiving teachers, and other staff will review the draft 2022-23 Class List Placement Form to provide input. Specialists may want to look at the lists ahead of time since you’ll be looking at all of the class lists.

It was suggested we have a schedule, though I’m also fine if we want to keep it looser and staff can just float between teams, which was my original plan. If folks want something more structured, below is my initial thinking, but input is welcome.

1:30-1:35, Review Process

PE/Muisc specialists meet with:
1:35-1:40, KG
1:40-1:45, 1st
1:45-1:50, 2nd
1:50-1:55, 3rd
1:55-2:00, 4th

Interventionists (SPED, Title, ELD) meet with:
1:35-1:40, 4th
1:40-1:45, KG
1:45-1:50, 1st
1:50-1:55, 2nd
1:55-2:00, 3rd

Sending & Receiving Teams will meet:
2:00-2:10, K-1, 2-3, 4-5
2:10-2:20, 1-2, 3-4
*Prior year teachers can also float to other grade levels at this time

2:20-2:25, Wrap-Up, Next Steps, Others

• Friday @4:00 and Top Gun: Maverick! – A reminder the Sunshine Committee has scheduled a Friday at 4;00 this Friday at the Original Roadhouse in Springfield, followed by Top Gun: Maverick across the parking lot at Cinemark 17. Bring your family and order your tickets now!

• REMINDER: 3/4/5 Climate Survey DUE May 31 – A reminder for 3/4/5 teachers to have students complete the student climate survey by the end of the month. See the email I sent earlier for details, but first show the video and then have students complete the survey.

English version: http://www.surveymonkey.com/r/4jelementaryclimate2022
Spanish version: http://www.surveymonkey.com/r/ambienteprimaria4j2022

• Erin’s Law & Second Step Child Safety Unit – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons, which are to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break (within the last two weeks of school). Each grade level has their own kit, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• Report Cards – Grading day is Friday, June 10th and report cards will be sent home with students the last day of school, Friday, June 17th. Melanie will do the “Update Attendance” procedure in Synergy the Thursday before grading day, so wait until grading day to print report cards.

• iPad Inventory & Collection – Four iPad related updates:

• BEST Student iPads Stay at School – Students attending BEST/YMCA should keep iPads at school, just like everyone else. The plan for next year will be for BEST to have their own set of iPads.

• Email Melanie if any iPads are missing – If there are any students who have not brought back their iPad email Melanie. 

• Email Melanie Charger/Cord Info (if you have it) – We know that most teachers did not track who returned their iPad charger and cord, but if you happen to have that info, please email it to Melanie. If you don’t have that info, don’t worry about it.

• Inventory Last Week of School – Melanie is planning to begin inventorying iPads the last week of school, so it would be helpful if teachers can have iPads stored in a COW Cart or all in one location.

• Summer Reading Staff Picks! – Since summer is almost here, it’s time for me to put together my annual end-of-the-school-year Summer Reading Staff Picks! Email me or let me know in person what your summer reading list looks like and I’ll post everyone’s picks in my final weekly announcements of the year. I love hearing what other are planning to read and have found some good books this way. For my picks, I’m going old school and thinking I want to read couple 70s pulp classics I never read before, James Clavell’s Shogun and V.C. Andrews’ Flowers In The Attic. Let me know what you’re reading to join the fun!

• HANDBOOK HIGHLIGHT: Staff Mailboxes – This week’s highlight from the Holt Staff Handbook, is on Bicycles, Inline Skates, and Skateboards:

Bicycles, Inline Skates, and Skateboards:

According to Oregon helmet law, any child under the age of 16 must wear a helmet when riding a skateboard, scooter, skates, or a bicycle in a public place. Once on campus, bikes, skates, scooters, or skateboards should be walked to the storage area (classroom keys will open the lock), bicycle racks, or the skateboard/scooter rack. School is not responsible for lost or damaged items.

• District Admin Updates – Linked here is an email with a few district admin updates. Spring Creek principal Sebastian Bolden will be the new Director of Middle School Education. This is a new position and a bit of a restructure. Currently there are two elementary directors and one secondary director for middle and high. Prior to that, there were two directors of K-8 and one director of high schools. Now each level will have their own director or directors. The other admin updates were secondary assistant principals if you’re interested.

• Virtual Public Works Week! – The city isn’t doing an in-person Public Works Day this year, buy they are offering a Virtual Public Works Week instead. If you’d like to show your class, they created a series of eight videos, targeted towards children and from a child’s view. They feature a local kid talking with staff about different public works services.

• Barnes & Noble Summer Reading Program – Sure it’s a marketing ploy, but kids can earn a free book by picking any book to read, completing the linked reading journal (English or Spanish), listing the book title and their favorite part, and after eight books, redeem their journal for a free book at Barns & Noble. See the linked website for more details.

• COVID-19 Free Test Kits – In case you missed it, every home in the U.S. is eligible to order a 3rd round of free at-home tests, 8 kids the time. Order yours here: https://special.usps.com/testkits

• Future-Proofing Students – When they’re adults, more than half of today’s students will work in jobs that don’t yet exist, says author/psychologist Michele Borba in this Educational Leadership article. Her research has identified seven skillsets that are vital to success in this ever-changing world. “These strengths are not fixed nor based on scores, IQs, or ZIP codes,” says Borba, “but teachable abilities that can be woven into daily lessons and help prepare kids for life.” See this ASCD Article for details on the strengths, each with several associated abilities:

• Self-confidence: Self-awareness, strength awareness, finding purpose
• Empathy: Emotional literacy, perspective taking, empathic concern • Self-control: Attentive focus, self-management, healthy decision-making • Integrity: Moral awareness, moral identity, ethical thinking
• Curiosity: Curious mindset, creative problem-solving, divergent thinking
• Perseverance: Growth mindset, goal setting, learning from failure
• Optimism: Optimistic thinking, assertive communication, hope

“Our moral obligation,” Borba concludes, “is to equip this generation with the content and abilities they will need to handle an unpredictable future and thrive. Doing so may be our most important educational task.”

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

May 23 (M)
Office/Library/Music Staff Room Duty
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
4:30-6:00, Allan to Conscious Discipline PD (Zoom)
7:00, 5th Grade Graduation Parent Planning Meeting (Zoom)

May 24 (T)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
2:45-3:25, Leadership Team Meeting (Debbi’s Room)

May 25 (W)
Towel Day
8:45-9:25, 4th Grade OSAS
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:05-9:50, 3rd Grade OSAS
12:45-2:25, Storyteller, 4th Grade

May 26 (H)
8:45-9:25, 4th Grade OSAS
9:05-9:50, 3rd Grade OSAS
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:45-3:25, IPBS Team Meeting (Kelsey’s Room)
4:30-6:00, 4J Annual Retirement Celebration (ATA)

May 27 (F)
Holt Spirit Day – Superhero Day!
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
7:40-8:10, Spirit Day – Virtual Assembly (Zoom)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD – Class List Calibration (Cafeteria)
4:00, Friday at 4:00 (Original Roadhouse)
5:00, Staff Social, “Top Gun: Maverick” (Cinemark 17)

May 30 (M)
No School – Memorial Day

May 13 (T)
Kinder Staff Room Duty
3/4/5 Climate Survey DEADLINE
8:45-9:25, 4th Grade OSAS
2:45-3:25, Staff Meeting (Library)

June 1 (W)
Monthly Walk+Roll to School Day
8:45-9:25, 4th Grade OSAS
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-5:00, 2nd Grade Interviews
7:00, School Board Meeting (Zoom)

June 2 (H)
8:45-9:25, 4th Grade OSAS
2:45-3:25, Allan to IEP Meeting (Zoom)

June 3 (F)
8:45-9:25, 4th Grade OSAS
1:30-2:25, Friday PD Cancelled – Double Prep

June 5 (SU)
3:00-7:00, Barbara Kitterman Retirement Celebration!

June 6 (M)
1st Grade Staff Room Duty
Erin’s Law Lesson #6
8:45-9:25, 4th Grade OSAS

June 7 (T)
11:00-12:00, 5th Math Advancement Test (Location TBA)
1:10, Earthquake/Fire Drill
2:45-3:25, Staff Meeting (Library)

June 8 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
11:00-12:00, 5th Math Advancement Test (Location TBA)
12:45-2:25, Storyteller, 4th Grade

June 9 (H)
11:00-12:00, 5th Math Advancement Test (Location TBA)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

June 10 (F)
No School — Grading Day

June 13 (M)
2nd Grade Staff Room Duty
Erin’s Law Lesson #6

June 14 (T)
2:45-3:25, PBIS Meeting (Kelsey’s Room)

June 15 (W)
8:45-10:15, Field Day, Grades 3-5 (Field)
9:00-10:00, Allan Skipping Elem Principals’ Meeting (Zoom)
12:00-1:30, Field Day, Grades K-2 (Field)

June 16 (H)
1:30, Allan to BEST Meeting (Office)
2:45-3:25, Leadership Team Meeting (if needed)

June 17 (F)
Last Day for Students
Last Day for 192 & 196 Day Classified Employees
Spring Benchmark Testing Closes
8:30-10:00, 5th Grade Breakfast & Celebration (Cafeteria)
10:00, Grab-n-Go Lunches (Cafeteria)

10:00 Kindergarten
10:10 1st grade
10:20 2nd grade
10:30 3rd grade
10:40 4th grade
10:50 5th grade

11:10, Early Dismissal
Staff Social – End of Year BBQ

June 20 (M)
Last day for licensed staff

17 1/2 kid days left!

Allan

April 18, 2022

 

Greetings Bolts,

Hope you all had a good semi-three-day weekend.

Twenty items of note for this week:

• Staffing Updates – Two staffing updates:

• Darrin Update – I know lots of folks are concerned and have been asking about Darrin. He’s asked us not to share too much, but we can share that he will be out the rest of the school year for medical reasons, but that he’s getting better daily and plans to come back in the fall. HR is having us put in for subs for the remainder of the school year.

• School Nurse Update – Martin McCarthy, RN has agreed to stay with Holt to support the current illness outbreak as well as providing nursing coverage. We will continue to have Hallie Ritter, LPN continue to be the one to provide on-site nursing services. SSD has already hired a new RN who starts early May and they’ve asked Maxim for another LPN who could help cover for absences, so we will have more staffing options soon.

• Job Expo Update – I was not notified of any changes from round one of last week’s Job Expo, so as of Saturday night, we still have 1.5 FTE special education teaching positions vacant for next year and no other staffing changes.

• REPEAT: Volunteer Appreciation Week, THIS WEEK – This week is Volunteer Appreciation Week. See the linked Sunshine Committee Volunteer Appreciation Doc for details and sign up on the Treat Table Spreadsheet to celebrate our volunteers and student teachers, bringing teats each day this week!

• REPEAT: Fire Drill, TUESDAY @1:10 – As long as the weather cooperates, this Tuesday at 1:10 will be our April Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

• Friday PD – Watch for a separate email regarding this Friday’s PD, which will focus on the ACT area of High Leverage Instructional Strategies.

• Allan Out April 25th – Not this week, but Monday next I’m attending a COSA Conference and will be out of the building, but I’ve asked the Monroe principal, Sun Saeteurn, to be on call if anything out of the ordinary comes up.

• 2022–23 School Calendar Dates Pending Approval – If you didn’t catch it in the 4J Family Email shared with staff, the 22-23 School Calendar for next school year is posted online. Key dates include:

• First Day of School (Except Grades 7 & 8): Wed., September 7
• Winter Break: Mon., Dec. 19–Mon., Jan. 2 + Tue., Jan. 3 (staff work day)
• Spring Break: Mon., March 27–Fri., March 31 + Mon., April 3 (staff work day)
• Last Day: Thu., June 15 (or later if weather makeup days are needed)

• FRIDAY PD Follow-Up – As a follow-up to Friday’s PD, here are links to the:

Second Step Training Modules
Second Step K-5 Pacing Guide
Kelso’s Choice Slide Show
Printable Pocket-Sized Kelso’s Wheel
SB 13 Update for K-5 Slides and Zoom Recording (Passcode: iK56V=S2)
LETRS Introduction Slides and Zoom Recording (Passcode: iK56V=S2)
LETRS Sign-up Form
ELD Adoption FAQ, answering questions from the February ELA Update Video

Lastly, please enjoy the cringy Kelso’s Choice music video.

• SSD Learning For All PD – Related to the above, linked here is the SSD Slide Show shared with licensed SSD staff last Friday, as well as a Recording of the Zoom (access code: 8Uyz9i?Q)and the questions/comments from the chat.

• Kindness Rocks! – See the Kindness Rocks Email for details, but show your kids the Student Council Bertha Holt Kindness Rock Project Video to get the excited.

– Grade level rocks are outside Ashley’s room (B5).
– Paint them anytime. Could be a Buddy Activity!
– Give finished rocks and leftover paints & pens to Ashley by May 11th

https://youtu.be/5DD0CWX7sCk

• Bruce Hale Author Visit, May 11th – Also mentioned at Friday PD, we will have an optional Virtual Author Visit from Bruce Hale, author the the Bruce the Shark series among others. If you want to introduce your kids to Bruce Hale before the visit, here are some Fun Actives & Curriculum Tie Ins with the author visit and also s a collection of Bruce Hale Videos on Writing from his website.

• Fiddle Pictures? – Did anyone get good pictures or videos of Kelly fiddling with your class? If you did, can you email them to me?

• iPad Cords & Charger Order Cancelled – Tech Department got wind of our order, so we do not have our off-the-books extra chargers and cords coming. However, the Tech Department is planning to order additional cables and chargers, so hopefully we’ll get those soon. For now, continue to put in tickets to 4jdesktop@4j.lane.edu if you need additional chargers so you stay on this list, but eventually, COWs will have a full set of chargers.

• Nut Products at Snack Time – I finally got an answer about how to handle nuts and allergies during snack time. Downtown said teachers should have a nut free space for students that require it. Also wipe down before and after any food break. You can say that a room is nut free, especially in a room where there is a significant medical need. You have to look at medical plans so the messaging will be different for different classrooms. Medical staff should weigh in for students with sensitivities to nut products.

• Summer Job Opportunities w/KITS – KITS emailed that they are looking for KITS Site Supervisors, KITS Lead Educators, and KITS Parent Group Facilitators. Job posting close this Sunday, but if you missed that deadline, let me know and I can reach out to the KITS Coordinator on your behalf.

• Self-Harm Community Event – 4J is hosting a Self-Harm: Suicidal/Non-Suicidal Self Injury Community Event on April 25 from 6-7:30pm in the Sheldon Auditorium to learn what to do when your child exhibits signs of cutting, what it means, and where to seek help.

• April is National Poetry Month – This month is National Poetry Month. If you looking for any classroom resources, you can start at Reading Rockets, Read Write Think, or Edutopia.

• District Admin Updates – Coming from Springfield, David Hulbert has been hired at the new principal for Edison starting next school year. Also, Peter Tromba, principal of Spencer Butte Middle School, has accepted a high school principal position in Asheville, North Carolina. See this email for details.

• HANDBOOK HIGHLIGHT: Class Placements – This week’s highlight from the Holt Staff Handbook, is on Class Placements. This topic is going to be revisited at the next Leadership Team Meeting and brought to rest of the staff if we want to tweak or change any parts of this process:

Class Placements
Procedure:
• Each spring our staff works to place students currently in Grades K-4 into balanced classes. Staff uses an electronic matrix to configure classes for the following fall. Point values were assigned to various attributes in an attempt to equalize the classes given a variety of factors. Our Grade 5 teachers work to complete transition paperwork for our middle school. All placements go to the front office and administration at the conclusion of this process. The administrator(s) then review the lists, verifying that there aren’t extenuating variables which need to be considered.
• Kindergarten teachers, along with Administration, meet following the first full week of school in September to configure the classes for the school year.
• Administration makes the final decision on all classroom placements, considering the needs of the teachers, educational assistants, students, parents, and school.

Moving students
Prior to school start and during the year:
• Classroom placements are an administrative decision. We do the best to include teacher feedback in all decisions. Requests for classroom changes by families will not be considered until the second full week of school. All requests should be directed to the building administrators. No classroom changes will be considered until Friday of the second full week of school. If a change can be made it will be made the following Monday. Any changes made after the initial two week request are an administrative decision. Medical and Emergency moves are determined as needed.

Parents:
• Parents MAY NOT make requests for classroom/teachers through you. If parents have information about their student they feel is important for placement for the following grade, the office has a form that is due at the end of May for them to use. Those forms will be given out by office staff to teachers when placement time comes, to the grade level. Please disregard any emails or notes you may have received from parents regarding placements.

Staff Responsibilities:
• Please remember to use neutral comments like “wears glasses”, “seat close to teacher”, or “see me for more information” in the comment section of the grid. Back of the cards are now left blank
• Some students will be assigned to classes based on need (ELD, SPED). These decisions are made by staff in those areas and administration.
• Card comments: please remember anything written on a student card is public record. Please keep comments helpful, but neutral. If you feel you have specific information that a teacher needs to know about a student, mark the “see teacher” field
• Class lists are created using the “green” and “blue” cards, as well as an electronic matrix. As you build each class, it is helpful to keep in mind these characteristics and details:

⁃ SPED- CLC, LC, 504,
⁃ Behavior challenges, CICO, and IEPs
⁃ Academic skills, Title, should be in Title but not enough room
⁃ Speech
⁃ Gender
⁃ Parent volunteers
⁃ Personality conflicts between students
⁃ Parental needs (how frequently does parent contact teacher)
⁃ TAG
⁃ Medical issues

• When your team has finished creating classes:

⁃ Make a master list (ideally alphabetical by last name) of each class created, wrap it around the cards and secure it with a rubber band. These go to Melanie asap.
⁃ NO information about class placements may be shared with families- not even that they have been created.

• A New Resource for Free Digital Field Trips – This Edutopia Article share how the Museums for Digital Learning was developed in partnership with teachers and provides curated material on a variety of subjects. They have resource kits and ebooks sourced from museums across the country. It has materials for kids at all grade levels. Create a free account and check it out!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 18 (M)
Volunteer Appreciation Week
3rd Grade Staff Room Duty
3:00, Allan to IEP Meeting (Zoom)
3:00-5:30, Allan to All Admin Meeting (Zoom)

April 19 (T)
11:30-12:20, 5th Grade OSAS – Science
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)
5:30, 22-23 Kindergarten Orientation (Zoom)

April 20 (W)
Oingo Boingo Day
8:15-9:00, Allan to Retention Meeting (Office)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:30-12:20, 5th Grade OSAS – Science
12:45-2:25, Storyteller, 4th Grade
3:00-4:00, Allan to IEP Meeting (Zoom)
4:00-6:30, School Board Work Session (Zoom)
7:00-9:00, School Board Meeting (Zoom)

April 21 (H)
11:30-12:20, 5th Grade OSAS – Science
5:00-6:00, Site Council Meeting (Zoom)

April 22 (F)
Earth Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:25, Friday PD

April 25 (M)
4th Grade Staff Room Duty
Allan at COSA Conference
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)

April 26 (T)
Allan Potentially Testifying at Custody Hearing
9:15-5:30, 5th Grade to Outdoor School (Camp Lutherwood)
2:45-3:25, IPBS Meeting (Kelsey’s Room)

April 27 (W)
8:00, Allan to Truancy Hearing (Zoom)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:15-1:45, 5th Grade to Outdoor School (Camp Lutherwood)
12:45-2:25, Storyteller, 4th Grade

April 28 (H)
Max Out, but with Sub Covering
K/1 Hearing Screening
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
2:15-3:00, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
2:45-3:25, Leadership Team Meeting (Debbi’s Room)
4:00-7:00, Allan to Job Expo (Zoom)

April 28 (F)
Max Out, but with Sub Covering
Holt Spirit Day, Wacky Wear Day
K/1 Hearing Screening
7:40-8:10, Spirit Day Virtual Assembly (Zoom)
1:30-2:25, Friday PD
1:30-2:20, 4th Grade Data Team Meeting
4:00, Friday at 4:00 @Public House

Lots of rain in the forecast this week. Fingers crossed it’s not during school hours!

Allan

 

April 11, 2022

Hello Everyone,

Although we have many deserving staff members, I wanted to congratulate our Holt ACE Award Nominees; Elizabeth Cobb, Kelsey Hicks, Ashley Reich, Desiree Talley, and Lisa Zluticky. Thank you for making us look good!

Fifteen items of note for this week:

• Staffing Updates – Two staffing updates

• REPEAT: Holt SPED Openings for Job Expo – Spread the word that Holt is the place to be to your teacher friends! Let’s find someone good for our 1.0 and 0.5 SPED jobs for next year!

• School Nurse Update – I’ve honestly lost count of how many school nurses we’ve had this year, but our latest nurse, Awbree Cardwell, has taken another job outside of 4J, but Hallie Ritter is coming back to fill in until SSD can hire another school nurse for us and Martin McCarthy is taking over duties on our suspected Norovirus outbreak. Welcome back, Hallie!

• Caesar the Llama Visit, THURSDAY @12:45– You may have seen this llama on some educator friends’ social media around 4J, but we finally nailed down the owner of Caesar the Llama for a visit at Holt. Cesar will come at 12:45 and will visit each wing for classrooms to come out to pet, visit, and take photos with Cesar. I’m thinking the schedule will be as below, but let me know if you see any issues:

12:45-1:15, D-Wing
1:15-1:40 C Wing
1:40-2:00, B Wing
2:00-2:20, A Wing

• Friday PD/Planning Day – Downtown still doesn’t know the time for the district PD portion of the day or if they do know they haven’t told principals, so watch for a separate email with my guess at what the schedule for this Friday will be. We’ll focus on Second Step, Kelso’s Choice, and I’ll also hold a separate Classified Staff Meeting following the all-staff meeting.

• Kindness Rocks! – I’ll add this to Friday’s agenda, but we received a Kindness Mini Grant for the Kindness Rocks! Holt Rock Project 2022. Participation will be optional since this grant was written before our staff agreement regarding grants that impact the entire staff, but coming out of the Holt Student Council, the idea is to create our very own painted rock garden with messages of kindness. Students will decorate their very own rock with kind words or colorful images. See the above linked file for additional details and we can talk logistics on Friday.

• CPR/AED/First Aid Training Available Friday – If you’d rather attend a CPR/AED/First Aid Training at Edison (the swing school location next to Market of Choice) this Friday, 9:00-2:30, which had 14 last minute cancellations, let me know ASAP before those slots get filled. The training is free of charge. See this email for details.

• 4J Login Change, DUE FRIDAY – Be sure to follow up on 4J Technology’s emails about claiming your 4J account with the new RapidIdentity system. Linked here are the directions. You’ll need to use your 4J email and password to view the file. I’ll add this to the end of the agenda for Friday’s PD so walk anyone through this who may need help. I know it’s tripped up a few people.

• Volunteer Appreciation Week, NEXT WEEK – Not this week but next week is Volunteer Appreciation Week. See the above linked file from the Sunshine Committee for details and sign up on the Treat Table Google Doc to celebrate our volunteers and student teachers!

• Fire Drill, 4/19 @1:10– Not this week, but next week on Tuesday, April 19th at 1:10 will be our April Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

• Earth Day is April 22nd – Not this week, but next week is Earth Day, which is annually observed around the world on April 22nd. If you’d like ideas for this day, linked here are Edutopia Resources, Education World, the EPA Website, and Tana’s Earth Day Email from last year.

• Suspected Norovirus Updates – It’s still called a “suspected” outbreak until someone ill gets a stool sample tested, but since it quacks like a duck, and acts like a duck… so Lane County Public Health (LCPH) and 4J are treating it as if it were confirmed Norovirus. I shared these updates at the end of our Friday PD Meeting, but to update everyone here is an email summary and here are the highlights:

• Drinking Fountains Closed Again – Any drinking fountains that were uncapped and flushed have to be closed again.

• Additional Cleaning Measures – The short version is custodial staff are doing the types of nightly deep cleaning we did last spring, using electrostatic disinfection nightly, using a stronger disinfectant in restrooms, and replacing and re-testing the sanitizer solution used to wipe down cafeteria tables.

• PE/Music Restroom Re-Opened – LCPH said we can re-open these restrooms as long as common touch points are cleaned twice a day, which Ryan started doing on Friday.

• Student Lunch Service Changes – Student cannot reach into common areas for food, so the mild cooler closed and will be passed out by staff, extra fruit & veggies cannot be out and additional food will be added to trays instead, eating utensils will be provided on trays instead of in a bin, and the “No Thank You” bin is closed.

• COVID Updates – Two COVID related updates:

• Badging In Still? YES! – I asked downtown if we still need to bad since we’re no longer contact tracing and the answer was, yes, we still need to badge in.

• Volunteer Message to Families – Downtown is sending the following message to families about volunteers being allowed in schools again, so heads-up you may have parents reaching out to you:

Volunteers are essential!

In non-pandemic circumstances, thousands of parents and community members volunteer to support 4J schools each year. While visitors and volunteers in schools are limited due to the pandemic, dedicated volunteers are providing a variety of essential supports this school year.

Volunteers are serving in 4J schools to support essential needs for health and safety and critical instructional supports such as small group instruction. Volunteers also are needed to help outdoors with landscape maintenance.

Each school has identified different needs and volunteer opportunities. If you would like to volunteer to provide essential supports, please ask your school about available volunteer opportunities. Volunteers who may have contact with students or may go into a school building must be fully vaccinated and complete a background check process.

• Outdoor School Staff Volunteers – 5th Grade is going on day trips for outdoors school this year (overnight was cancelled when Coyote Outdoor School couldn’t hire enough staff), but we are looking for any interested staff members to help chaperone on Monday, April 25th. Subs are being offered by downtown to help with outdoor school.

• Mental Health Events and Training Opportunities – There are several upcoming events and training opportunities around grief, mental health, and suicide.

• Applied Suicide Intervention Skills Training (ASIST) April 12 & 13ASIST is a 2-day, in-person, April 12-13th, advanced training appropriate for people responsible for suicide interventions, safety planning and follow-up care within their school or organization. This training is offered by Lane County Public Health and Lane Education Service District.

• Community Resilience Forum, April 14th – Community members are invited to join a conversation about how we navigate losses and strategies for supporting each other. Spanish and ASL interpreters will be available on site. The event will be recorded and can be viewed the following day on preventionlane.org. Child care will also be available.

• Question, Persuade, Refer (QPR)– QPR is a 1.5 hour virtual training for anyone interested in learning more about suicide prevention and how they can play a part in helping others in distress. QPR workshops are facilitated by members of the Suicide Prevention Coalition of Lane County and are appropriate for all audiences. We’re always adding new dates which you can find by going to the Services tab on suicidepreventlane.org.

• Youth Mental Health First Aid Two-Part Course – Youth Mental Health First Aid (YMHFA) is a 6 hour virtual training for anyone who would like to learn more about mental health issues among youth and how they can provide support and navigation of services. YMHFA is offered by the Oregon Family Support Network in cooperation with LCPH and is open to all people who live in Lane County. There is an April 27th and June 16th training.

• Assessing and Managing Suicide Risk (AMSR), June 22 – AMSR provides participants with the core competencies to screen, assess, safety plan and manage the care of people at risk of suicide. No previous training is required, however AMSR provides advanced skills for professionals who have already taken QPR or ASIST. Click flyer or website to learn more about AMSR content and objectives.

• Strategies for Managing Challenging Student Behaviors – Student misbehavior has been particularly agonizing for teachers this year, but this Edutopia Article covers proactive steps educators can take to remedy it, including:

• Taking a closer look
• Displaying curiosity and humility
• Building Connections
⁃ Survey students with academic and nonacademic questions
⁃ Observe more, talk less
⁃ Partner with students
⁃ Compliment students
⁃ Support students
⁃ Elevate students
⁃ Collaborate for students on their behalf
• Celebrating Success

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

April 11 (M)
Artist in Residence Final Week
2nd Grade Staff Room Duty
4:00-5:00, Optional SEAL Program Info Meeting (Zoom)

April 12 (T)
Allan Potentially Testifying at Custody Hearing
2:45-3:25, PBIS Meeting (Kelsey’s Room)

April 13 (W)
8:00, Allan to Truancy Hearing (Zoom)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
12:45-2:25, Storyteller, 4th Grade
2:40-3:30, 5th Grade Data Team

April 14 (H)
9:10-10:10, 4th Grade School Garden Project Lessons (Garden)
10:40-11:40, 4th Grade School Garden Project Lessons (Garden)
12:20-12:25, Caesar the Llama Visit
12:45-1:45, 4th Grade School Garden Project Lessons (Garden)
12:30-2:25 Cesar the Llama Visit
4:00-7:00, Allan to Job Expo (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

April 15 (F)
No School — Planning/Professional Development
8:00-1:30, Staff Meeting (Cafeteria)
1:30-2:20, 3rd Grade Data Team Meeting
2:25-3:15, 4th Grade Data Team Meeting

April 18 (M)
Volunteer Appreciation Week
3rd Grade Staff Room Duty
3:00, Allan to IEP Meeting (Zoom)
4:00, Allan to All Admin Meeting (Zoom)

April 19 (T)
11:30-12:20, 5th Grade OSAS – Science
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)
5:30, 22-23 Kindergarten Orientation (Zoom)

April 20 (W)
Oingo Boingo Day
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
11:30-12:20, 5th Grade OSAS – Science
12:45-2:25, Storyteller, 4th Grade
3:00-4:00, Allan to IEP Meeting (Zoom)
7:00-9:00, School Board Meeting (Zoom)

April 21 (H)
11:30-12:20, 5th Grade OSAS – Science
5:00-6:00, Site Council Meeting (Zoom)

April 22 (F)
Earth Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
1:30-2:25, Friday PD

And if you’re a snow-watcher like me, stay turned for that unexpected blizzard Sunday night!

Allan

March 14, 2022

 

Howdy Bolts,

My crystal ball tells me we will see “interesting” behaviors this week. Between spring break and masks becoming optional, I think it’ll be important staff do A LOT of pre-teaching of behavior expectations this week and not count on “They should know this by now.”

Seventeen items of note for this week:

• Staff Allocation Updates – We’re still waiting for Student Service Department (SSD, i.e. special education classified and licensed staffing) allocations, but we did get our English Language Development (ELD) allocations, whis is the same as this year (0.8 FTE) and we also got our SIA (Student Investment Act) 1st grade EA allocation, which is 3 hours per 1st grade classroom, which downtown projected us for three 1st grade classrooms, meaning 9 hours.

• REPEAT: Fire Drill, TUESDAY @1:10 – Tuesday at 1:10 is our March Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map.

• REPEAT: Lockdown Instruction Before Fire Drill – Related to the above, downtown is requiring schools to review Lockdown and Evacuation Drills with students. ALICE is no longer being used in 4J and it’s replacement is not in place yet, so in the meantime, teachers should simply do a short review with students off of the 4J Safety Poster (below), which says the following for each drill:

STUDENTS
Move away from sight
Maintain silence
Do not open the door

ADULTS
Recover student form the hallway if possible
Lock the classroom door
Turn out the lights
Move away from sight
Maintain silence
Do not open the door
Prepare to evade or defend

EVACUATE! (A location may be specified)

STUDENTS
Leave stuff behind if required to
If possible, bring your phone
Follow instructions

ADULTS
Lead students to evacuation location
Account for students and adults
Notify if missing, extra or injured students or adults.

 

• TIME UPDATED: Staff Social, Bowling at Emerald Lanes, THURSDAY! – Don’t forget we have a staff social this Thursday at 4:00 at Emerald Lanes! Come visit with work friends, have some beverages, show off your bowling skills (or non-skills if you’re like me, but I can show off my rad bowling shirts). See you there!

• COVID Updates – Five COVID related updates:

• Drinking Fountains & Legionaries Disease – I mentioned at Friday’s Meeting that we’re now allowed to use drinking foundation again. However, do not let students use the classroom drinking fountains until they have been flushed for a full 5-minutes (a good job for a kid). Since that water has sat stagnant for over a year, we don’t want anyone getting Legionaries Disease.

• Mask Up in Nursed Office & Isolations Room – The state has determined that school health rooms and isolation rooms are healthcare settings. This means if staff are interacting with students closely or for a sustained period of time, masks will be required for staff in the health room. If the interaction is brief or contact is not close, masks are only strongly advised. Masks should be offered to students that will be in the health room for a sustained amount of time. If students are symptomatic or sick, they will be required to wear a mask. Examples;

• A student comes into the health room briefly for scheduled medication–no masks required for staff or student.
• A student comes into health room for injury or illness that requires some observation or close contact (observation after a head bump or inhaler use)–Staff required to mask, mask offered to student.
• A student comes into health room not feeling well or is symptomatic–masks required for both student and staff. Student should be moved to isolation space until picked up to go home.

• Rapid Tests if Symptoms at School – Although we’re not doing test-to-stay for close contacts any longer, we can still administer rapid tests for any student or staff who start exhibiting symptoms while at school.

• Teaching Kids to Respect Others’ Mask Choices – If teachers haven’t already, be sure to take some time during your Monday Morning Meeting time to remind students to respect individual choices when it comes to masking or not. If you want a canned slide show about this, the Adams principal shared this Student Masking Slide Show.

• COVID Flowchart – This is more for front office staff, but if you’re interested, linked here is the latest COVID Flowchart for when a student tests positive, shows signs of illness, or is exposed to COVID.

• iPads Staying at School – Starting Monday, most students will leave their iPads at school. Only BEST/YMCA kids will take them home, but please remind those students iPads at dismissal are to be in backpacks and not walking and iPad-ing at the same time.

• Holt Bolt, Thursday, May 18th – PAHS settled on Thursday, May 18th as the date for this year’s Holt Bolt. It’s on the calendar and that’s the date we’ll stick with unless something unexpected comes up.

• Check Lost & Found – Remind kids to check the Lost & Found this week. Anything left at the end of the day Thursday will be bagged and donated.

• Artist in Residence Schedule – Linked here is the Fiddle Artist in Residence Schedule (PDF or XLSX). I believe Lesli has checked in with grade level teams, but let us know if you have any questions. The residency title is The Art of Fiddling and the Mystique of Louisiana and Kelly Thibodeaux is the musician leading the lesson in the Music Room. Regular Music classes will be in classrooms during three week residency.

• ACTION REQUIRED: Claim You 4J Account4J Technology Emailed staff a RapidIdentity Quicksheet how to update your password and account security. The short version is go to this link and follow the directions.

• REPEAT: Erin’s Law, Lesson #5 BEFORE SPRING BREAK – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons, which are to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break. 4J purchased only one kit per grade level, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

• REPEAT: ACE Award Nominations Open – Nominate a teachers or licensed specialists, administrator or supervisor, classified staff, or volunteer. Nominations are due by March 31st. See the 4J ACE Awards webpage for more info.

• REPEAT: March 18th Expectations – Teachers may work from the building or in another location. If teachers are not going to be in the building they need to let me know. Downtown has not given this flexibility to classified staff, but classified folks can utilize trade time this day to shorten your work day. I’ve scheduled a Classified Staff Meeting at 9:00 for this day, so let me know if you have any agenda items you’d like discussed.

• HANDBOOK HIGHLIGHT: Recesses – This week’s highlight from the Holt Staff Handbook, is on Recesses:

Recess
• Students are walked by teachers from the building to the asphalt/red curb at the beginning of recess. Students are released once EAs signal readiness. Please be on time, so that students receive a full recess.
• Students are picked up from recess on time. It would be very much appreciated if teachers would please review with students and reward them for staying on their spot in line (on the asphalt) and not move around once line up has begun. A significant percentage of physical aggression issues occur after the recess whistle has blown as kids are lining up.
• Recess supervisors will blow the whistle in soft play a minute prior to the 2 minute warning bell.This gives kids time to walk back from soft play to hard play and line up. The warning bell is a time for hard play students to return equipment and line up.
• Student Classroom Volunteers during recess:There will be NO VOLUNTEERS allowed in the classroom during any of these recess periods. If students approach a teacher about volunteering, the teacher needs to send them back to the appropriate place they need to be at that time. The only exception to this is if volunteering in another room is a part of a designed student support plan.
• Students Inside at Recess: Students are not to be in classrooms during recess. District policy is that students are to be out of the building during recess times. An occasional opportunity (not daily or weekly), is permitted, but students must be SUPERVISED. Students cannot be left alone in classrooms. A reminder also that students cannot be kept from recess for behavioral reasons or work completion.
• All classes need to have an assigned line for the end of recess times. Please work with the teachers/grades to assign class to lines. Consider flow, entrance to buildings etc when determining lines. A copy should be given to the office so that supervision staff can be informed.
Recess Supervisor PBIS Guidelines
PLAYGROUND GUIDELINES – General Rules for all

• ODE Continuing Care and Connection Next School Year – An ODE Announcement to administrators that school districts are next year to continue to focus on care and connection. More info will be coming from ODE, but note they have quite a few resources on the ODE Care and Connection webpage.

• NASA Artemis I, Send Your Name to Space – Artemis I will be the first in a series of increasingly complex missions to build a long-term human presence at the Moon for decades to come. NASA is offering people a chance to have your name included on a flash drive that will fly aboard the space craft to the moon. I thought kids would find this fun and it also might spark an interest in space and science studies if any of you are doing that this spring. I got my NASA Boarding Pass!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

March 14 (M)
Melanie Out, Katie Covering
Office/Library/Music Staff Room Duty
Erin’s Law Lesson #5
National Pi Day
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
4:00-5:00, Allan to All Admin Meeting (Zoom)
6:00-7:00, 5th Grade Outdoor School Family Information Night (Zoom)

March 15 (T)
8:20, 5th Philosophy with Paul Bodin
9:00, Allan to Truancy Hearing (Zoom)
9:20, 5th Philosophy with Paul Bodin
1:10, Fire Drill
2:45-3:25, Staff Meeting (Library)

March 16 (W)
Staffing Plans Due to HR
8:20, 5th Philosophy with Paul Bodin
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
5:30, School Board Meeting (Zoom)

March 17 (H)
St Patrick’s Day
Dental Clinic (sealants) – Time/Location TBA
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
2:45-3:25, Leadership Meeting (Debbi’s Room)
5:00, Staff Bowling! (Emerald Lanes)

March 18 (F)
No School — Staff Work Day
9:00, Classified Staff Meeting (Library)
10:00, Optional Classified Staff PD (Zoom)

March 19 –  27
No School — Spring Break

March 28 (M)
Classes Resume
Artist in Residence Begins
Kinder Staff Room Duty
6:00-8:00, Allan to 4J Equity Action Team Meeting (Zoom)

March 29 (T)
Regular Day

March 30 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
5:30, School Board Work Session (Zoom)
6:00-8:00, Allan to 4J Equity Action Team Meeting (Zoom)

March 31 (H)
6:00-7:00, Mental Health Parent Night: Suicide Prevention & Awareness (Zoom)

April 1 (F)
Holt Spirit Day, Sports Day
April Fools’ Day!
1:30-2:25, Friday PD – OSAS Test Security Training (Cafeteria)

Just four kid days until spring break!

Allan

 

February 28, 2022

 

Hi Everyone,

Fifteen items of note for this week:

• Staffing Updates – Three Staffing Updates

• CLC Job Postings and Interviews – Our two CLC vacancies are now posted on the 4J Jobs website and will close on Tuesday. If HR can get me candidate names in a timely manner, my hope is to hold interviews for the CLC Teaching position Monday, March 7th and the CLC EA position Wednesday, March 9th after school if any of you would like to volunteer your time to help with interviews. Let me know if you are interested and I will get you applications and interview questions.

• School Nurse Update – Holt has a new RN who was hired last week, Awbree Cardwell. She will be at Holt and Monroe. She’ll have the same hours as Hailee and will be on-site in the morning on Mondays, Wednesday, and Fridays. Nurse Cathy is going to start training her this week. And if you’re keeping score on the Holt Same Name Game, we now have Aubree & Awbrey, Ashley & Ashley, Debbie & Deb, Jackie & Jacque, Jeff & Geoff, Katie, Katherine & Kathy, Kelly & Kelly, Lisa, Lisa & Lisa, Liz & Elizabeth, and Robin & Robin.

• REPEAT: 22/23 Staffing Survey – To help me with next year’s staffing plan, if you haven’t already, I’d like staff to complete the linked 2022-2023 Staffing Survey. All answers will be kept confidential and let me know if you have any questions.

• Friday PD – Watch for a separate email regarding this Friday’s PD, which will focus on the ACT area of Social Emotional Learning and Self Care.

• Classified Appreciation Week is Coming! – A reminder for licensed staff, shared earlier in the Sunshine Newsletter, next week on March 7th is our Classified Appreciation Week “Potato Bar” Luncheon. This day we celebrate all our amazing classified staff, and everyone is welcome!

K – grated cheddar, butter, sour cream, Greek yogurt
1 – baked potatoes (70) 50 regular/20 sweet potato
2 – desserts
3 – chopped green onions, diced tomatoes, steamed/roasted broccoli, guacamole, salsa, sliced olives,
4 – salads and/or slaws
5 – fruit platter or fruit salad
Specialists – chili (in crock pot), black beans (in crock pot), chopped bacon or bacon bits or diced ham

• REPEAT: BMX Virtual Assembly, MONDAY@8:30 & 1:15 – This Monday is our very cool BMX Virtual Assembly from Guinness World Record Holder, Matt Wilhelm. Zoom links are on the Holt Staff Calendar and times for the assembly are:

Grades K-2: 8:30-9:15
Grades 3-5: 1:15-2:00

See Last Week’s Announcements and Ashley’s Email for prior shared info.

• Sluggo’s Home Run Reading Challenge Kick-Off Assembly, March 7th – Tuesday, March 8th (Grades K-2: 8:30-9:15 and Grades 3-5: 1:15-2:00) is our virtual Kick-Off Assembly for Sluggo’s Home Run Reading Challenge. See Last Week’s Announcements or the Ems’ Email for details on how kids can earn 2 FREE tickets to an Ems Game. Attendance is optional for this assembly, but it can be fun for kids.

• COVID Updates – In COVID news…

• Mask Rules Updates (No Change) – You may have read the ODE and CLC announcements regarding new mask guidelines, but everything in 4J is status quo for now. March 19th (a staff work day) is when school district have the option to lift indoor mask rules. On a related note, I asked at a recent principal meeting if they were considering changing the mask requirement for when student are not around (like how it was last spring) and was told that’s a local rule and it is something they are looking at.

• Close Contact Sport at Recess OKAY – It was asked at a principals’ meeting last week if kids can now play close contact sports, such as soccer and basketball, and the answer was this IS allowed now.

• Working w/Minor COVID Symptoms if you had COVID? – It was also asked if a staff member who has had COVID in the last 90 days can come to school with minor cold symptoms (i.e. sore throat, cough, etc.). The answer was, yes, with minor cold symptoms, but they should not be at work if they look contagious. Staff need to be fever free for 24 hours and free from diarrhea/vomiting for 48 hours.

• Erin’s Law & Second Step Child Safety Unit, Lesson #5 – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons, which are to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before summer break. 4J purchased only one kit per grade level, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.

UPDATE: DATE IS TBA • 4J OSAS Testing Window & Training Reminder – Principals and Data Coordinators were emailed the 4J OSAS testing window for 3rd, 4th, and 5th grade, which is April 11 – June 3. Gloria will give the annual test security training next week on Friday, March 11th at 1:30. EAs who will be in 3/4/5 classrooms or SPED classrooms when testing occurs should attend as well and can bank trade time for coming to this training.

• REPEAT: Read Across America, March 2nd – NEA’s Read Across America is this Wednesday. This year’s theme is: Celebrating a Nation of Diverse Readers. For some ideas and resources, check out NEA (National Education Association), The Book Wrangler’s Month Long Reading Calendar (Google Slides linked to books on Epic!), and Reading Rockets.

• Electronics Recycling Competition 2022 – Holt has won this in the past, but the 2022 Electronic Recycling Competition is coming in April. I’ll start advertising the event in the Quick News and on social media, but staff can also feel free to talk it up to kids as well. Here’s the blurb I’ll use:

 

2022 Electronics Recycling Competition!

Have any old electronics collecting dust? If it has a plug or takes batteries, and wether it’s working or not, just drop them off at at NextStep (245 Jackson St.) during March and April (making sure you tell them it’s for Holt) or drop them off at at Holt’s main entrance the week of April 4th and 8th.

Cell phones, monitors, computers, phones, cables, etc. we’ll take it all!

The school with the most “e-waste” collected wins a $500 gift certificate and a Next Step Robot made by a local artist. Holt won this competition in the past, so let’s see if we can win again!

 

• GagaBall Pit Update – Our Gaga Ball Pit it here, but it’s a permanent installation and not a portable pit, so I need to get approval from the Facilities Department before we can put it in, so it may be a while before we have GagaBall up and running. Stay tuned!

• District Admin Updates – Morgan Christensen, principal at Kennedy MS earlier this year, will continue as the Title IX Coordinator through the end of the year. Jennifer Hebard, assistant principal at at Kennedy MS, will become interim principal through the end of the year. Scott Marsh, principal at Edison, is moving to serve as the interim assistant principal at Kennedy MS for the rest of the year. etired admins will cover Edison for the remainder of the school year. See the linked email for full details. R

• HANDBOOK HIGHLIGHT: Animals/Pets – This week’s highlight from the Holt Staff Handbook, is on Animals/Pets:

Animals/Pets

• Animals are not allowed inside the school, nor in or around arrival and dismissal areas.
• The only exception are registered service animals. All service animals must be approved by the front office.

• Women’s History Month – March is Women’s History Month. Jacque found a cool Women’s History is Epic “Wall of Fame” Slide Show for 23 school days in March from Book Wrangler, which contains direct links to Epic! books on each of the woman highlighted. Book Wrangler also has printable posters and bookmarks. Other resources to check out include:

National Education Association (NEA)
We Are Teachers
Edutopia
WomensHistoryMonth.gov

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

February 28 (M)
ELD/Speech/Title/Counselor Staff Room Duty
8:20, 5th Philosophy with Paul Bodin
8:30-9:15, K- 2 Virtual Assembly – Matt Wilhelm BMX Show (Zoom)
9:20, 5th Philosophy with Paul Bodin
1:15-2:00, 3-5 Virtual Assembly – Matt Wilhelm BMX Show (Zoom)

March 1 (T)
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
2:45-3:25, Staff Meeting (Cafeteria or Library)

March 2 (W)
NEA’s Read Across America
Monthly Walk+Roll to School Day
8:20, 5th Philosophy with Paul Bodin
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
7:00, School Board Meeting (Zoom)

March 3 (H)
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin

March 4 (F)
1:10-2:00, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
1:30-2:25, Friday PD – ACT SEL/Self-Care (Async)

March 7 (M)
Classified Employee Appreciation Week
SPED/PE Staff Room Duty
Erin’s Law Lesson #5
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
2:45, CLC Teacher Interviews (Tentative)

March 8 (T)
8:20, 5th Philosophy with Paul Bodin
8:30-9:15, K- 2 Assembly – Sluggo’s Home Run Reading Challenge (Zoom)
9:20, 5th Philosophy with Paul Bodin
1:15-2:00, 3-5 Assembly – Sluggo’s Home Run Reading Challenge (Zoom)
2:45-3:25, PBIS Team Meeting (Volunteer’s Classroom)
6:00-7:00, Parent Education Series – Conscious Discipline (Zoom)

March 9 (W)
8:20, 5th Philosophy with Paul Bodin
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
9:20, 5th Philosophy with Paul Bodin
2:45, CLC EA Interviews (Tentative)

March 10 (H)
8:20, 5th Philosophy with Paul Bodin
9:20, 5th Philosophy with Paul Bodin
5:00-6:00, Site Council (Zoom)
6:00-7:00, PAHS (Parents at Holt School) Meeting (Zoom)

March 11 (F)
1:30-2:25, Friday PD – Staffing & OSAS Test Security Training (Cafeteria)

14 kid days until spring break!

Allan

 

January 31. 2022

 

Howdy All,

Thought I’d pass along a compliment from my sub who mentioned how helpful and welcoming of a staff we have here at Holt. Glad to finally get to come back!

Fourteen items of note for this week:

• Staffing Updates – Two staffing updates:

• School Nurse Update – Lisa West, our school nurse, has taken another job outside of 4J. Her last day was last week and I’m still waiting for an update from SSD as to who will be her replacement.

• 22-23 Staffing Timeline – HR is behind on getting staffing information out for next year. Right now their goal is to have it out to principals the last week of February.

• Friday PD: SEL/Morning Meetings – This Friday’s PD will be an SEL focus on Morning Meetings. Licensed staff will meet in the cafeteria at 1:30. The following Friday PD will be an update on the 22-23 ELA Adoption, which will include an optional drop-in Zoom Q&A session by the Adoption Team Leaders.

• Classified Absence Reminder – If you’re absent and even if you don’t need a sub, you need to record all absences in the Absence Management System (formerly AESOP). If you have questions how to enter an absence, visit the website 4J Absence Management Quicksheets and Support.

• CORRECTION: Visitor/Volunteer Process – I made a mistake and left out a step for anyone wanting to use volunteers. The Volunteer Approval Process, in addition to volunteers completing the volunteer back ground check, principals also have to fill out a submit volunteer names to HR for approval along with a liability waiver form. Apologies to Elizabeth and Robbie who had volunteers try to come last week, but HR put a stop to it when they saw them sign-in through the Raptor sing-in system. So if you want visitors and/or volunteers, give me the following:

• Volunteer Name
• Volunteer Tasks (what they’ll be doing)
• A Signed Volunteer Liability Waiver

• Bertha Holt Celebration, Gift of Hope Project, Coming in February! – As part of an ongoing tradition, the students of Holt are raising money to support an international family using the Gifts of Hope Catalog through the Holt International Organization. See the linked draft Gifts of Hope Project Flyer for details, but the short version is we are asking student to find a way to earn $1 that they contribute. These will go home with students and we will announce the gifts chosen on the Ultimate Cozy Pajama Day Assembly on Feb. 25th.

• EAs and Staff Meetings – If any EAs would like to attend Staff Meetings that occurs beyond your normal work day, let me know and we can make an agreements about banking trade time to use on a non-student day.

• Walk+Roll to School Day, WEDNESDAY – The first Wednesday of each month is Walk & Roll Day, so please encourage your students to walk, bike, carpool, or ride the bus to school. If students live a long way from school, they can try parking a ten minute walk from school and walking the rest of the way. The goal is to reduce traffic and pollution around our school and to promote physical activity for our students.

 

 

• Save the Date for OSAS PD, Friday, March 11 – Gloria emailed earlier, but SAVE THE DATE for the required Oregon Statewide Assessment System (OSAS) security training on Friday, March 11th at 1:30 (location TBD). because there will not be the usual opportunities for make up trainings in other buildings. EAs who will be in 3/4/5 classrooms or SPED classrooms when testing occurs need to attend as well.

• Staff Meeting Location Survey: DEADLINE EXTENDED – Were up to 23 votes and it’s still a dead heat between switching Staff Meetings to Zoom or remaining in-person. We’ll decide at Tuesday’s Staff Meeting, which will be the last time we’ll be able to meet in the cafeteria. Fill out the Staff Meeting Location Survey by Monday to tip the scales one way or the other.

• REMINDER: Teacher PD Survey – Teachers were already given time for this, but if you haven’t already be sure to complete the linked 4J Teacher Curriculum Trainings Survey.

• REPEAT: EEF Grants DUE FRIDAY – EEF is accepting grants for round two of the school year. See the EEF Email or EEF Website for details. Unlike in the past, staff may directly submit grants without first going through Site Council. This year, after the Feb. 2 deadline, all submitted grants will then go to Site Council for rank ordering.

• HANDBOOK HIGHLIGHT: Leaving the building during work day – This week’s highlight from the Holt Staff Handbook, is on “Leaving the building during work day”:

Leaving the building during work day:

• For safety reasons, all staff must notify the office when leaving the premises. Should there be an emergency during the absence, it is important a staff member’s whereabouts is known. Likewise, staff must let the office know when returning to the building.
• All itinerant, or district personnel, visiting Holt MUST sign in/out while on campus.

• Using Morning Messages to Start the Day in Distance Learning – The morning message is a popular way to help elementary students transition into school—and it can be adapted for home learning. See this Edutopia Article for details.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

January 31 (M)
2nd Grade Staff Room Duty
Report Cards Sent Home
Winter Benchmark Testing Continues
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

February 1 (T)
Black History Month
2:45-3:25, Staff Meeting (Cafeteria)
5:30-7:30, 4J/EEA Negotiations (Zoom)

February 2 (W)
Monthly Walk+Roll to School Day
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
4:15-5:15, Optional Morning Meeting PD (Zoom)
7:00-10:00, School Board Meeting (Zoom)

February 3 (H)
5:00-7:30, 4J/EEA Negotiations (Zoom)

February 4 (F)
1:30-2:25, Friday PD – PBIS / SEL PD

February 5 (SA)
1:00-2:30, Superintendent Selection Community Forums (Zoom)

February 7 (M)
3rd Grade Staff Room Duty
Winter Benchmark Testing Continues
National School Counselor Week
4:00-5:00, Allan to All Admin Meeting (Zoom)

February 8 (T)
International Clash Day (sorry, one of my all-time favorite bands)
1:10, Fire Drill
2:45-3:25, PBIS Team Meeting (Kelsey’s Room)
6:00-7:00, Conscious Discipline Parent Nights (Zoom)

February 9 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, 1st Grade Data Team

February 10 (H)
5:00-6:00, Site Council Meeting (Zoom)
6:00-7:00, PAHS Meeting (Zoom)

February 11 (F)
Friendship Day & Holt Celebration Assembly
1:30-2:20, 2nd Grade Data Team
1:30-2:25, Friday PD: ELA Adoption Update

Have a fab week, everyone!

Allan

 

January 24, 2022

Hi Everyone,

Sorry for being out last week. In normal times, I would have just come to work, but since my vaccinated middle schooler tested positive and since I had primary COVID symptoms (sore throat, congestion, minor fatigue), I figured I needed to follow the rules and stay home from work. In the end, I never tested positive and burned a few regular ol’ sick days.

Twenty-one items of note for this week:

• Staffing Update – Please welcome (back) Margaret Maddy as our newest 2.5 hour Title 1 EA. You may recognize Margaret because she previously worked at Holt in the kitchen. Welcome to the team, Margaret!

• COVID Updates – In COVID news…

• Contact Tracing Resumes – The state is now requiring schools to contact trace for all UNMASKED situations (breakfast, snack and lunch), but not recesses. This means the pause on contact tracing is over.

I asked if this meant specialists (PE, Music, SPED, Title, ELD, etc.) no longer needed to maintain seating charts, since those are always masked situations, but was told they should continue to maintain seating charts just in case rules change or if any unusual situations come up. See this 4J Communication for additional info on changes in contact tracing, isolation ,and quarantine.

As a reminder, the best way to avoid close contacts is to keep breakfast and snack in the classroom to less than 15 minutes total or create two different seating charts for breakfast and snack.

• KN95 Masks Available – Downtown is giving all schools KN95 Masks and is ordering more. One mask is good for 5 days and can last good longer if cleaned and disinfected. Come by the office if you want one.

• Staff Notifications – Teachers will get a notification from the district if a student in your class tests positive AND was in school during their infectious period. If a student developed symptoms over the weekend and was not infectious while at school, there would be no notification. However, I will continue to notify teachers of positive students so you have the quarantine dates for sending out assignments.

• Temporary Paid Leave (TPL) – If staff test positive for COVID, you will qualify to TPL. Staff Sick Leave into AESOP and after 4J Staff Contact Tracer Dawn Strong contacts you, she will authorize TPL. Also, staff caring for a child who is positive and if the staff member is not fully vaccinated (booster), they would qualify for TPL because they are now a close contact. If you are booster, however, you’d have to use sick days for child care. (I know. I know. Not my rule there.)

• January Virtual Assembly, THURSDAY @7:40 – The January Virtual Winter Wonderland Assembly is this Thursday. See the above linked agenda for details, but log on early at 7:40 and the festivities will begin at 7:50. Zoom links are on the Staff Zimbra Calendar.

• Science Assembly, THURSDAY @8:30 & 1:15– Ashley emailed details earlier, but this Thursday will be a very cool Extreme Science Assembly. See the link for some videos you might show your kids ahead of time to get them excited! Zoom links are on the Holt Staff Calendar.

Grades K-2: 8:30-9:15
Grades 3-5: 1:15-2:00

 

• REPEAT: Holt Winter Wonderland BINGO Night, THURSDAY – Get your student’s pumped! Not this week, but next week on Thursday, January 27th is a Holt Virtual Event and this time it’s Winter Wonderland BINGO Night!

• Asynchronous EA Learning – FRIDAY – SPED and Title EA were emailed info about Asynchronous EA Learning happen din this Friday, which may have missed a number of building EAs. More details and session descriptions are coming this week, but newer staff are encouraged to attend specific foundational sessions that they have not been able to join previously. These sessions will be highlighted with guidance.

• Report Card Info & Reminders – Three items of note:

• Print on Friday – Report cards cannot be printed until Friday morning. Melanie will send out an email after she’s updated the attendance.

• Parent Reports – The 4J Parent Reports (easyCBM, OSAS, attendance) need to go home and will not be available to print until Thursday. Gloria will get them to staff as soon as she can that day.

• Friday Teacher Work Day Expectations – Although teachers need to come in to print report cards, downtown emailed principals the official expectations for Friday’s Teacher Work Day, which is:

The staff work day is a regular work day. Teachers are allowed to work from home if they notify their administrator in advance. However, teachers should plan ahead if they need to collaborate with any colleagues on grading or student issues. Please be aware that teachers are highly visible members of the community, so keep in mind public perception of how this day is used.

• Staff Meeting Location Survey DUE FRIDAY – With only 13 votes it’s a dead heat between switching Staff Meetings to Zoom or remaining in-person. Please fill out the linked Future Staff Meeting Location Survey by the end of the week.

• Student Semester Changes – Last Thursday, I emailed the list of students switching pathways. If teachers haven’t already, do the following as soon as possible:

1. Decide who is taking the new students.
2. Notify the office who is taking the new students (so we can put them into your Synergy).
3. Send new families a Welcome Email by Tuesday, which can simply be your fall welcome email.

We had 12 students returning to in-person and 11 students moving online. Here’s the grade level breakdown.

Returning
KG – 2
1st – 3
2nd – 3
3rd – 1
4th – 1
5th – 2

Leaving
KG – 1
1st – 2
2nd – 0
3rd – 0
4th – 5
5th – 2

I’ve emailed returning families the following Welcome Back – Quick News.

• Bertha Holt Celebration, Gift of Hope Project, Coming in February! – As part of an ongoing tradition, the student of Holt are raising money to support an international family using the Gifts of Hope Catalog through the Holt International Organization. See the linked Gifts of Hope Project Flyer, but we are asking student to find a way to earn $1 that they contribute. These will go home at the semester change and the deadline to return funds raided is Thursday, Feb. 10th. We will announce the gifts chosen on Feb. 11th, Friendship Day at Holt.

• Classroom Buddy Activity – At the request of Student Council, the PBIS Team emailed teachers a Classroom Buddy Activity we’ll do for the Feb. 11th Friendship Day. See the above email for details and classroom buddy assignments, but be sure to following the timeline:

• Complete All About Me activity AFTER the start of the new term (Monday 1/31) and with enough time to meet and exchange with your buddy teacher.
• Meet with your buddy teacher to match kids up and then exchange papers.
• On Friendship day (Friday 2/11) hand the papers out to your class so they can “get to know” their buddies. Make sure you explain what classroom buddies are because it has been awhile and some kids might not have been here when we did them last.

 

 

• Parent Education Series – Jenny and Max are leading a parenting titled “School to Heart to Home – Conscious Discipline Parent Nights” starting next month. Please help promote this event. I’ve created a Facebook Event and Jenny made a Program Flyer (English & Spanish).

 

Parent Education Series
School to Heart to Home – Conscious Discipline Parent Nights

Let’s face it, being a parent is a hard job! It has been even harder since the beginning of the pandemic. At times, our emotions get in the way of our ability to access our own parenting brilliance. Wouldn’t it be nice to respond to conflict with rational thinking and problem-solving? Join us as we learn to regulate our emotions and stop reacting out of impulse or tradition, so we can help our kids regulate their emotions and reactions.

Come learn, connect, and explore parenting with Conscious Discipline

This series, led by 4J staff on Zoom, is based on the School to Heart to Home parenting education curriculum from Conscious Discipline.

Tuesday, February 8 at 6:00p-7:00pm – Brain States: A new way of understanding yourself and your children
Tuesday, March 8 at 6:00-7:00pm – Composure: Being the person you want your children to become
Date TBA – Assertiveness: Setting limits respectfully
Date TBA – Encouragement: Noticing, accepting and connecting with children

Dinner! Make & Take Materials! Free!

Following each session, attendees will receive:

• a gift card to a local restaurant (to replace the meal we’d provide if able to meet in person)
• printed material related to content covered.
• a copy of Easy to Love, Difficult to Discipline, a parenting book that covers much of the content we will discuss.

RSVP here:

Registration Form Or email Jenny Potter potter_je@4j.lane.edu Limited to 25 families!

Once you’ve registered, we will send you a link.

For more information about Conscious Discipline, visit the Conscious Discipline Website or this short Conscious Discipline Video.

• REPEAT: Fire Drill, TUESDAY @1:10 – This Tuesday at 1:10 will be the January Fire Drill. Linked here is the Building Evacuation Map and the • REMINDER: Teacher PD Survey – During last week’s cancelled Staff Meeting, I asked teachers to use the time to complete the linked Optional Teacher Curriculum Trainings Survey (which was revised the following day on 1/19). Be sure to complete the survey by the end of the week if you did not do so already.

• REPEAT: Final School Choice Tour TUESDAY – The last school choice tour of the year is this Tuesday at 12:30, but wanted staff to know I’m planning a Zoom tour of the school at the end of my presentation, so you may see me walking around hallways and classes Zooming with my iPad or laptop.

• EEF Grants Due Feb. 4 – EEF is now accepting grants for round two of the school year. See the EEF Email or EEF Website for details. Unlike in the past, staff may directly submit grants without first going through Site Council. This year, after the Feb. 2 deadline, all submitted grants will then go to Site Council for rank ordering.

• Optional Morning Meeting PD (Virtual) WEDNESDAY or 2/2 – Jan. 26th and Feb. 2nd 4:15 to 5:15 pm, SDS staff will present how you might help to meet the Social Emotional Learning needs of your students while developing a better sense of community, belonging and classroom culture. RSVP using this Google Form as soon as possible. SPOTS for this session are limited to 50 participants. Extended Contract will be provided.

 

• HANDBOOK HIGHLIGHT: Medications – This week’s highlight from the Holt Staff Handbook is on Medications:

Medications:

• It is the policy of the Eugene 4j School District to cooperate with parents to dispense medication that has been prescribed by a physician during the school day. Confidentiality should be practiced regarding individual student medication.
• All medication should be kept locked in the office and must be in the original container issued by a registered pharmacist. Parents must sign an authorization form granting the school permission to administer medication.
• Students are only allowed to carry inhalers if there is an authorization form in the office to do so. This is very rare at the elementary level. Otherwise, students should not have medication with them, including over the counter medications. Cough drops are not permitted in class and should be immediately sent to the office.

• Black History Month Resources – February is Black History Month, so I wanted to pass along this list as a starting point for resources. There are, of course, many other resources available; Rethinking Schools, the Zinn Education Project, and Facing History and Ourselves to name a few.

Info on BHM origins:
• Awesome Video: How Black History Went From a Week to a Month
• Article: Black History Themes
• Article: The Man Behind Black History Month

On Teaching:
How to Be an Anti-Racist White Educator
What Anti-Racist Teachers Do Differently

Black Youth Leaders and Activists:
• Past: Youth in the Civil Rights Movement
• Present: Young Black Activists, Young Black Leaders and Creators Making History Today, Amanda Gorman

Black History Month 2021
For 2021, the BHM theme is The Black Family: Representation, Identity, and Diversity. There’s obviously such a wealth of resources to work with here, but these are a few books related to this theme:
• Read-aloud: Me and Mama
• Sony Animation: Hair Love
• Read-aloud (there are a bunch of other great ones on this YouTube channel): We March

Lesson plans, etc.:
Virtual History Journeys
PBS Learning Resources

Keep in mind that black history and teaching the story of historically of marginalized groups should be a year round-activity and not just a sidebar or novelty to the American history typically taught in U.S. schools. It should be viewed as a central part of the American story.

• MegaMillions Lotto Pool – Time to dream big! The MegaMillions Jackpot for Tuesday’s drawing will be $396 Million. If you want to join the pool, get me $2 (cash or Venmo) by 3:00pm on Tuesday!

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

January 24 (M)
1st Grade Staff Room Duty
Winter Benchmark Testing Continues

January 25 (T)
12:30-1:10, School Choice Presentation & Tour (Zoom)
1:10, Fire Drill
2:45-3:25, Leadership Team Meeting (Library)
7:00-8:30, Superintendent Selection Community Forums (Zoom)

January 26 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
4:15-5:15, Optional Morning Meeting PD (Zoom)

January 27 (H)
Holt Spirit Day, Winter Wonderland!
7:40-8:10, Winter Wonderland Virtual Assembly (Zoom)
8:30-9:15, K- 2 “Extreme Science” Virtual Assembly (Zoom)
1:30-2:15, 3-5 “Extreme Science” Virtual Assembly (Zoom)
2:45-3:25, IPBS Meeting (Library)
6:30, Holt Winter Wonderland BINGO Night! (Zoom)

January 28 (F)
No School – Staff Work Day
7:30-8:30, Allan to 4JMAPS Meeting (Zoom)
9:00, Allan to SSD Meeting (C1)

January 31 (M)
2nd Grade Staff Room Duty
Report Cards Sent Home
Winter Benchmark Testing Continues
4:30-6:30, Allan to Conscious Discipline PD (Zoom)

February 1 (T)
Black History Month
2:45-3:25, Staff Meeting (Cafeteria)
5:30-7:30, 4J/EEA Negotiations (Zoom)

February 2 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
4:15-5:15, Optional Morning Meeting PD (Zoom)
7:00-10:00, School Board Meeting (Zoom)

February 3 (H)
5:00-7:30, 4J/EEA Negotiations (Zoom)

February 4 (F)
1:30-2:25, Friday PD – PBIS / SEL PD

February 5 (SA)
1:00-2:30, Superintendent Selection Community Forums (Zoom)

Have a good week, everyone!

Allan