https://blogs.4j.lane.edu/chinn/?p=12627
Hello Holt Staff,
Congratulations to Robbie and Holt’s OBOB Team who made it to the state tournament at this past Saturday’s Regional OBOB Competition! Holt, along with Buena Vista, Charlemagne, and one other out-of-district school. Way to go, Bolts!
Twenty items of note for this week:
• 23-24 Staffing Allocation Updates – Tthe school board should approve the grant funds for SSC, ESC, Library, Family Resource Coordinator, and SIA EA this Wednesday, so I should hopefully have allocations this Thursday or Friday and will email an update. No word one way or the other regarding additional SPED EA staffing. The remaining timeline for staffing is:
Mar. 8-15 Ask for volunteers to change grade levels
Mar. 17 Notify staff of moves if no volunteers
Mar. 20 Announce staffing moves
Mar. 20 Submit Staffing Plan to HR• REPEAT: Spirit Day – Sheldon Pride Day, TUESDAY – Tuesday, March 14th is Sheldon Pride Pay. Encourage your students to show their pride for our region high school by wearing green or Sheldon HS gear!
• K-2 Family Math Games Night, TUESDAY – This Tuesday from 5:30-7:00 is Family Math Game Night for K-2 families. The schedule is as follows; 5:30-6:10 Math games in classrooms, 6:15-6:30 Overview of math goals, 6:30-7:00 Dinner & raffle in the cafeteria.
• REPEAT: Fire Drill, WEDNESDAY @8:05 – This Wednesday at 8:05 will be our March Fire Drill. Linked here are the Building Evacuation Map and the Fire Drill Lines Map. If we are rained out, we’ll try again next Friday.
• REPEAT: Team Meetings, WEDNESDAY – The first two Wednesdays of the month on non-Staff Meeting weeks are dedicated Team Meeting times. Teams should:
• Meet in their wing so specialists can connect if needed
• Take care of any needed team business
• Complete the Team Meeting Minutes Form (make a copy) and email it to holt_staf@4j.lane.eduThe Team Meeting Minutes Form can also be found on the Holt Staff Dashboard.
• REPEAT: Holt Night Out Fundraiser – Killer Burger, THURSDAY- This Thursday is a Holt Night Out Fundraiser at Killer Burger at Oakway Center! Remind your students to just mention Holt when ordering and Killer Burger will donate a percentage of their family’s purchase to Holt! Take out and dine in only.
• REPEAT Staff Workload Relief Day, 3/17 – This Friday is a Staff Workload Relief Day. Licensed staff are allowed to work from home this day as long as you are available to team members and have notified me ahead of time.
• UPDATE: Classified Staff Meeting, FRIDAY @9:00 – We did not have a February Classified Meeting, but we will meet this Friday at 9:00 in the library. And by WE, I mean Kim will facilitate the meeting because, despite the elementary principal pleading to move our PD to the afternoon so we can meet with classified staff in the morning, downtown is sticking with an inconvenient morning meeting time for principals. Anyhow, we’ll use this time to review individual student plans, like we did earlier in the year, and to also make sure we’re in alignment on recess and school rule expectations. Let me know if you have any additional agenda items for the meeting.
• REPEAT: Erin’s Law & Second Step Child Safety Unit, Lesson #5 – All classroom teachers should use the Second Step Child Protection Unit for meeting the state Erin’s Law requirements. For each grade level, there are six lessons to be covered at three points in the school year, with Lessons 1-4 in the fall, lesson 5 right before spring break, and lesson 6 right before the summer break. 4J purchased only one kit per grade level, but linked here are Child Protection Unit Scans of the teacher guides if that makes things easier.
• April 3rd PD/Planning Day – A few people have asked, but no detailed plans have been shared by downtown yet, though the 4J PD Calendar says Lang Arts Adoption (4.0 hours) Building Based PD (1.5 hours). Stay tuned! UPDATE: Here’s the t.
• 4J TOSA Contacts – Better late than never. Principals have asked for this since August and (finally) linked here is the 4J TOSA Contacts webpage. This does not include the non-Instruction Dept. TOSAs, mentors, equity coordinators, therapists, behavior consultants, mental health specialists, coaches, etc., which principals continue to ask for.
• Send Extra FFVP Snack Home Daily – If you have any leftover snacks from the Fresh Fruit and Vegetable Program, they should be sent home with kids at the end of the day. It’s totally fine for one kid to take a dozen apples or the entire bag or whatever the snack of the day was, but we are not supposed to accumulate snacks over multiple days and should avoid wasting them and throwing them out.
• Responding to Racial Harassment and Bias Events – At a recent town hall meeting with our communities of color, concerns were elevated that our schools were not following our policies and ARs related to harassment and bias events. The main thing staff needs to be aware of is to immediately report any incidents of racial harassment to me as soon as you become aware of them. From there, I will take action and decide on steps based on the 4J Universal Response Protocol we are to use for major incidents of racial harassment.
• Oregon DHS Reporting Link – As a reminder, staff can now find the Dataport link and Oregon DHS documentation, process, and forms on the 4J website under Staff > MORE STAFF LINKS > in the “Policies, Rules, Forms” section > Instruction and Forms for Reporting to DHS. See image below. This link can also be found on the Holt Staff Dashboard. Do note that you cannot view Dataport unless you are connected to the 4J Network at school or logged on with a 4J VPN from home.
• School Calendar for 2023-2024 – I noticed on the next School Board Meeting Agenda is the item “Approve the Academic Calendar for 2023-2024.” No calendar is linked there yet, but I bet it will be soon if you want a preview of what will likely be our calendar for next school year.
• REPEAT: ACE Award Nominations Open – Nominations are due by March 31st. Linked here is the ACE Awards Webpage and the ACE Awards Nomination Form.
• REPEAT: Lost & Found Donated at Spring Break – Remind your class between now and spring break as you pass by the Lost & Found that we are donating anything left behind the last day before spring break.
• District Admin Updates – Chavez principal Deirdre Pearson took a job in Medford School District and Charlemagne principal Joe Hadley is leaving 4J at the end of the year. Also, North Eugene principal Trinity Welch-Radabaugh is stepping away from her role, but will continue working in 4J in a role to be shared at a later time. See this email for details.
• Digital Learning Day, March 15 – District Librarian Amy Page shared a very cool Digital Learning Day Choice Board teachers could use, which has loads of online activities that range from Art to coding to Digital Comic Creating to Music to Robotics to Digital Citizenship. This may be a page to bookmark if you ever find yourself with some time to fill.
• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:
March 13 (M)
Artist in Residence Continues
Library Week #1 Classes
Office/PE/Music Staff Room Duty
8:00, Morning Announcements (Zoom)March 14 (T)
PI Day
Sheldon Pride Day
9:00-12:00, 4th Grade Symphony Field Trip (Holt Center)
10:15-11:45, Allan Covering Music Classes
2:45-3:45, PBIS/SEL/Equity Meeting (Kelsey’s Room)
5:30-7:00, K-2 Math Games Night (Classroom & Cafeteria)March 15 (W)
8:05, Fire Drill
8:50-10:45, Book Nook, During AM Recesses (Cafeteria)
2:45, Grade Level Team Meetings
7:00-9:00, School Board Meeting (Zoom)March 16 (H)
Holt Night Out – Killer Burger
2:45-3:30, Leadership Team Meeting (Library)March 17 (F)
St Patrick’s Day
No School – Staff Workload Relief Day
8:00-11:30, Allan to Principal PDMarch 20 (M)
2022 Electronics Recycling Competition Holt Drop-Off (Front Office)
Artist in Residence Continues
Library Week #2 Classes
Title Staff Room Duty
Staffing Plans Due to HR
8:00, Morning Announcements (Zoom)
8:10-9:10, 5th Human Growth & Development (2 Classes)
9:25-10 :25, 5th Human Growth & Development (2 Classes)
3:45-5:15, Allan to Elem Principals Meeting (Ed Center)March 21 (T)
8:10-9:10, 5th Human Growth & Development (2 Classes)
9:25-10 :25, 5th Human Growth & Development (2 Classes)
2:45-3:45, Staff Meeting (Library)
5:00-7:00, Feed Hope Spring Food Packing (Library)March 22 (W)
8:50-10:45, Book Nook, During AM Recesses (Cafeteria)
8:10-9:10, 5th Human Growth & Development (2 Classes)
9:25-10 :25, 5th Human Growth & Development (2 Classes)
5:30-6:30, 22-23 Kindergarten Orientation (Library & Zoom)March 23 (H)
8:10-9:10, 5th Human Growth & Development (2 Classes)
9:25-10 :25, 5th Human Growth & Development (2 Classes)
10:00-1:30, 4th Grade School Garden Project (Garden)
2:45-3:45, IPBS Meeting (Kelsey’s Room)
5:45-7:15, Conscious Discipline Parent Education Series (Library)March 24 (F)
Holt Spirit Day – Sports Day
8:05-8:40, School Spirit Assembly (Gym)
1:30-2:30, Friday PD – Staff ChoiceMarch 27-31
No School – Spring BreakApril 3 (M)
No School — PD/Planning Day
10 days until spring break (9 if you don’t include the workload relief day)!
Allan
