ODDS and ENDS…

As I look back on this year, it’s been quite a whirlwind filled with new learning, exciting challenges and the forming of new relationships. You have welcomed me into your Title family and I can’t express how much I have enjoyed the time we’ve spent working together toward a common goal; raising the achievement of our most struggling learners! You are an amazing group of professionals whose dedication, talent and desire to continually learn more are incredible; thank you for teaching me so much this year! I look forward to my final school visit of the year. Please find the schedule attached ~ if you notice any “opps” or you need to make an adjustment, please let Bee know right away! May_Visitations 2013

Family Engineering and Parent Involvement Training: As a reminder, you are welcome to invite 1-2 parents you’d like trained and who you feel would be able to help facilitate a family event at your school. Principals are also invited and encouraged to attend the training on May 13; 1:oo-5:00.

Year-End Procedures for Title Tech Equipment (Extended Learning w/Technology): More details regarding the handling and use of the Title purchased tech equipment will be shared on 5/7 during our Extended Learning w/Technology PD. Still, I wanted to share a bit of information as I know you are beginning to plan for the end of the year.

• Equipment should be collected, reconciled against the inventory and securely stored by the Title Coordinator, no later than June 5, 2013.
• Monica will verify reconciled inventories when upgrading laptop operating systems and installing Meraki on iPods

NOTE: The equipment must be recorded on the Title I Inventory and should be monitored by the Title I Coordinator, at least annually.

Retirements: I would like to recognize and congratulate the following Coordinators on their, soon-to-be, retirement! Cindy (Holt), Priscilla (McCornack), Debbie (YG/Corridor) and Karen (Spring Creek). In celebration of this momentous occasion, we will enjoy some cake and fond memories during our PD on May 7.

Mentor/Mentees: Over the course of this past year, 11 Coordinators have participated in this program; 5 experienced coordinators were teamed with six fairly new coordinators. They have been time to meet both before/after school and for more extended periods of time. Meetings were designed to allow time for the mentor to answer questions, share advice/guidance, provide support/encouragement, help problem solve, etc. We will be holding our final meeting at The North Bank, at 3:30, on May 22! Mentors, please bring your log to this meeting OR email it to me prior.

Collaborative Practice Lesson Study Group: Four Coordinators were able to take advantage of an invitation to engage in a collaborative practice lesson study project, of their choosing, with at least one colleague; we have a total of seven participants! They have been given time to meet and collaborate over the past several months to engage in examining their practice to become even more effective educators. Wednesday, May 29, we will sharing our work and learning from one another! Participants, please ensure this meeting is included on your calendars ~ remind your partners as well.

Extended Learning w/Technology Project Presentations on May 7: Presentations will take place during our regularly scheduled PD, on May 7. Presentations are scheduled to run from 9:00-10:30, or so; please note this is a close estimate. PRINCIPALS ~ we hope you are able to join our PD during this window to see a glimpse of ways in which teachers are integrating technology into their reading/math intervention strategies. Presentations will take place in the Parr Room (Spring Creek, Awbrey Park, Holt, Camas and O’Hara), Mozart Room (Howard, Kelly, ATA, YG/Corridor and Family) and the Auditorium (Willa-g, River Road, Chavez, Twin Oaks and McCornack). A sign will be posted outside the auditorium to guide principals to the correct location when they arrive. Coordinators, REMEMBER to bring 3-5 photos of your project/students in action. Photos should be taken on your iPod touch and/or iPad. Please remind your teaching partners to brings photos, too.

Title I Coordinator’s PD on May 7: So that you can fully participate in our Give One/Get One activity, please plan on bringing one of your best/favorite reading strategies to share. If you have a handout to share, making five copies would be great!

AGENDAS for Upcoming Meetings:
May 7 (Ext. Learning w/Technology followed by Coordinator’s PD): Ext. Learning_Title Coord PD 050713A
May 13 (Family Engineering Training in lieu of Principal/Coord’s meeting): Princ_Title Coord Mtg 051313A

Information on Upcoming Compliance Documents ~ Please note who should be receiving the remaining compliance documents as it varies between Penny, Linda and Bee. 

End-of-Year Report: This report is due no later than June 7. The End-of-Year report, or NCLB CDPR Students and Programs, is scheduled to open on May 9. Bee will download and distribute to your school as appropriate. The questions will be broken out by Targeted, Schoolwide and Private. Please email to Bee no later than June 7. Bee will compile the reports and submit to ODE by the deadline.

Inventories: Please ensure inventories are updated and current and that Linda has copies of all your receipts. Linda is happy to provide you with purchasing reports from Lawson if you need a little reminder; just let her know! Updated inventories sheets WITH THE CURRENT YEAR’S DATE should be emailed to Linda by June 10.

Semi-Annual Certifications: Bee will email these out to principals (cc’d to coordinators) in mid-May, with a due date of June 7. Semi-annuals should be returned to Bee.

Electronic Student Profiles: Don’t forget, student profiles must be printed and included in each child’s folder/binder prior to leaving for summer.

Professional Development Questions:  These documents are due to Penny by 5/13.
1) Professional Development questions pertaining to the 2012-2013 school year. The questions are attached for:
TAS: PD Question TAS 2012-2013
SWP: PD QuestionsSWP 2012-2013
2) A copy of your school’s professional development plan/activities for the current year. This is likely developed by Site Council and/or your principal.

Program Review: I know you have all begun work on this monstrosity! Keep plugging along and let me know if you have any questions! Your program review is due to Penny by 6/10.

Links Related to Math CCSS: These helpful links (and descriptions) were included in one of Sara’s recent newsletters (thanks, Sara!); you are encouraged share them with your colleagues!  Including a snippet regarding the content of the link is always helpful (see link details below)

www.illustrativemathematics.org: This site is an excellent resource when a teacher is looking for an activity to support demonstration of a standard or concept.  All teachers need to do is find the standard and there are a number of ideas and activities provided.  The activities are typically easy to set up and the majority of them support developing student understanding through inquiry.

www.smarterbalanced.org: This site is simply the website for the upcoming Smarter Balanced assessments.  They provide ongoing updates about how the pilot assessments are going, etc.

www.k-5mathteachingresources.com: THIS SITE ROCKS!  IF you don’t share anything but one, share this one.  It utilizes Pinterest and has a format similar to Edmodo.  Here is their description:

“Welcome to K-5 Math Teaching Resources!
This site provides an extensive collection of free resources, math games, and hands-on math activities aligned with the Common Core State Standards for Mathematics. Our math printables are suitable for use in math centers, small group or whole class settings. Instructions for each activity are presented in large print on a task card in child-friendly language to enable students to work on tasks independently after a brief introduction to the task. All files are in PDF format and can be accessed using Adobe Reader. 

Also available are Math Journal Tasks (K-5), Math Vocabulary Resources (Gds. 2-5) and Math Projects (Gds. 3-5) for teachers looking for ways to support students’ math writing skills while developing key concepts and skills. See our E-Books page for more information on these resources.”

www.insidemathematics.org: Another great choice!  This site provides teachers with a host of resources including video examples, tours and tools for instruction. They are also in the process of aligning everything they have to the CCSS.

www.teachingchannel.org: You may have used this one already.  This is a great resource if teachers need specific lesson examples or if you want to use some of the LeL and Saphier techniques to practice (this could be done during a staff meeting and/or PD day, too).

Enjoy exploring!

Deadlines on the Horizon for Compliance Documents: Please note who should be receiving the remaining compliance documents as it varies between Penny, Linda and Bee.
5/7:     Semi Annual Certifications (due to Bee)
5/10:   Completed Parent Involvement Questions, from Site Council (due to Bee)
5/13:    Professional Development Questions for the 12-13 school year (see questions, above) (due to Penny)
5/13:    Professional Development School and Title I Plan for the 2012-2013 school year (due to Penny)
5/17:    Summer school registrations (due to Linda)
5/24:    Summer school information/data forms (due to Linda; NOTE date change to reflect the assessment window)
6/10:    Program Review, sections E-P (also referred to as sections 5-16); (due to Penny)
6/10:    Inventory Sheets and accompanying receipts (due to Linda)
6/10:    ODE End-of-Year Report (due to Bee)

Mark your Calendars:
5/7:  Extended Learning w/Technology PD; 8:00-11:15 for everyone; 8:00-1:00 for Coordinators. PLEASE INVITE YOUR ADMINISTRATOR TO JOIN US from 9:00-10:30!
5/7:     Semi Annual Certification (due to Bee)
5/10:   Completed Parent Involvement Questions, from Site Council (due to Bee)
5/10:    Parent Involvement Survey window closes and hard copies (due to Bee)
5/13:    District CIP; 12:00-1:00 in auditorium – lunch is provided
5/13:    Family Engineering & Parent Involvement Training; 1:00-5:00 (this is in lieu of the regularly scheduled Principal/Coordinators meeting). Principals and 1-2 parent reps are also invited; please let Bee know if parents will be joining us.
5/22:   Mentor/Mentee meeting at The North Bank; 3:30
5/29:   Collaborative Practice, Lesson Study Group ~ final meeting to share work; 3:30 at Ed Center

This and That!

Welcome back from Spring Break! I hope you were able to relax and rejuvenate with family and friends.  As we head into the final months of school, please let me know how I can be of assistance to ensure your year ends strong! As you review the information below, do not hesitate to contact any member of the Title Team (Bee, Linda and Penny) with questions or concerns; we are here to support you!

Electronic Student Profile: As a gentle reminder, student profile sheets (from Quickbase) should be printed and included in student folders/binders before leaving for summer break.

Great, 3-minute, Inspiration Video on the Importance of Reading to Your Children: This Youtube video is entitled, Father, Daughter Stay True to Reading Promise and would be perfect to share during a parent meeting, curriculum night, Literacy Night, or even sharing with your staff. Check it out! I may even share it during an upcoming Coordinator PD!

2013-2014 SY Budgets: Title budget allocations will be given to principals the afternoon of 4/12, along with staffing allocations. There is a very short, two week, turn around for staffing plans. Within this window, I will need to review and approve your Title budgets before staffing plans are submitted to HR. Bee has set aside some meeting time, the week of April 15, for budget meetings with principals. These meetings may be in person or over the phone; the meeting dates are below. PRINCIPALS if, for some reason, the below times do not fit your schedule, please let Bee know and she will work to find a more convenient time.

April 15th, 11:00-1:00
April 18th, 8:00-11:30
April 19th, 10:30-3:30

To assist in developing budgets, principals will receive some important information regarding guidance for Title I Coordinator responsibilities, minimum requirements for Title I Coordinators and some information regarding supplanting vs. supplementing. Please ask your principal for this information if you’d like to learn more. Also, please call ANY TIME with budget questions; I am here to help and want to assist in any way I can!

Below, please find a series of Summer School documents. Elementary Summer School runs from July 8-August 1. A new twist in the Summer School offering is a date change for the middle school program. NEW THIS YEAR, the middle school Summer Academy will run from August 5-August 28. Please be sure and let parents know of this date change as it no longer coincides with the elementary program.

SS Referral Process (this includes each school’s # of slots): Referral_Process 2013
SS Registration Form (coordinator includes esis #/parent completes remainder); DUE to Linda by 5/17: and SPANISH HERE Elem English SS Registration 2013
SS Incoming Data/Information Form (coordinator to complete); DUE to Linda by 5/17:
4J_Elem_Incoming Data 2013
SS Letter to Parents: 4J_Elem_SS_Parent Ltr (SPAN) 2013 and 4J_Elem_SS_Parent Ltr 2013

Note: Wes will send confirmation letters to parents!

CIP Letter for Parent Invitations: Attached, please find a copy of the Continuous Improvement Plan invitation letter to parents. The CIP meeting is scheduled for May 7, from 12:00-1:00, in the Ed Center Auditorium. Please invite one or two parents of students receiving Title services. LUNCH will be provided; perhaps this will be a selling point for attendance! CIP Invite Ltr 2013

Inventories: As a gentle reminder, Inventories are due no later than June 13 (before you leave for summer). Be sure and include any new apps that may have been purchased with Title funds; this is an easy one to forget! In addition, visa statements, receipts and/or PO’s associated with Title I purchases must be included with your inventory and a copy sent to Linda Hovey. Linda welcomes receipts any time ~ you do not need to wait until the end of the year to get these to Linda. Finally, if you’d like an electronic version of your inventory, Linda is happy to send you one; just let her know!

Due on May 13 are two documents related to professional development. As a reminder, please print a copy and send it to Penny. Be sure and include the name of your school at the top of the documents; thanks!
1) Professional Development questions pertaining to the 2012-2013 school year. The questions are attached for:
TAS: PD Question TAS 2012-2013
SWP: PD QuestionsSWP 2012-2013
2) A copy of your school’s professional development plan/activities for the current year. This is likely developed by Site Council and/or your principal.

Family Engineering and Parent Involvement:As a reminder, Mia Jackson will be hosting a 4-hour training, using the Family Engineering book as the framework for our time together. The training will run from 1:00-5:00 on May 13, immediately following the CIP meeting. Extended contract (at a rate of $34.50 per hour) will be offered for time spent beyond your regular hours. Each coordinator will receive a book. We will also have a drawing for the schools interested in hosting a demo, facilitated by Mia!! PRINCIPALS ARE INVITED, AND ENCOURAGED, TO JOIN THE TRAINING! You are also welcome to invite a parent (or 2) you feel could help lead/facilitate an event at your school. Please let Bee know if you plan on inviting a parent!

IMPORTANT: Parent/Family Involvement Input from Site Council: With spring just upon us, it’s time to begin gathering input from parents regarding Title services at your school. Attached, please find a set of questions for Site Council and the Eugene 4j Parent Involvement Policy. Coordinators and/or principals, please share the district policy AND bring these questions to an upcoming Site Council meeting and record feedback on the form.  Please return completed forms to Bee no later than Friday, May 10.
District Title I Parent Involvement Policy (English)
District Title I Parent Involvement Policy (Spanish)
Title I Site Council Parent Involvement Q’s Spring 2013

IMPORTANT: Parent/Family Involvement Survey: On April 1, an electronic Parent Involvement survey will be opened to your families. In TAS, surveys should be given to those families whose child is receiving Title services. In SWP, all families should be surveyed. The survey window closes May 10. Please do your very best to ensure as many families as possible take the survey; we truly value their input as we continually strive to improve. Attached are the questions that will be included in the survey; you will notice some changes. While our preference is that you conduct surveys, electronically, we realize this may limit access for some families. If this is the case, feel free to provide a hard copy to those families w/o Internet access. These copies should be returned to the Instruction Department, care of Bee, by May 10 as well. Annual Title I Parent Survey (spring 2013).

Here is a sample letter you are welcome to use when notifying your families of the survey. Feel free to customize to fit your individual school! Parent Invol Survey Ltr ENGL_SPAN

Survey Links:
English: Parent Involvement Survey ENGLISH
Spanish: Parent Involvement Survey SPANISH

PRINCIPALS ~ please mark the date to join your Extended Learning w/Technology Team, on May 7th, to view presentations on the learning/work teachers have been doing regarding the use of technology to support student learning in math and reading. We have focused primarily on ipod touch applications, google doc forms, and the use of Edmodo in the classroom. Presentations will run from 8:30 until approximately 10:00 and will be held in the auditorium.  Coordinators ~ attached, please find the expectations for developing your presentation. A reminder and expectations have been sent to the Extended Learning group, via Edmodo, as well. Ext Learning Presentation Expect. 12-13

Program Review Document: Completion of this document has been broken down into two parts in an attempt to make the work a bit more manageable. The first four sections of this document is due on April 15.  Be sure and include your Site Council in this process; you will want to speak to your administrator about getting on the SC agenda in the months ahead. Due to the enormity of the document, you may want to consider dividing the work over two SC meetings. Please find the documents below and on the 4j website.
Annual Title I Schoolwide Program Review 2013
Annual Title I Targeted Program Review 2013

10 Characteristics of a Highly Effective Learning Environment: This short article contains a list of 10 characteristics present in highly effective classrooms that can both validate current practice and serve as a reminder of those activities that increase classroom effectiveness. It’s worth checking out!

Deadlines on the Horizon for Compliance Documents:
NOTE ~ deadlines are aligned with Principal/Coordinator meetings
4/15:    Budget allocation for the 2013-2014 school year (I’ve moved this deadline out a month. Still, this may change, depending on when budget allocations are distributed)
4/15:    Program Review, sections 1, 2, 3 and 4 (I realized using letters rather than numbers caused some confusion; sorry)
4/15:    Budget allocations for the 2012-2013 school year
5/13:    Professional Development Questions for the 2012-2013 school year (see attached questions, above)
5/13:    Professional Development School and Title I Plan for the 2012-2013 school year
5/17:    Summer school registrations (send to Linda)
5/17:    Summer school information/data forms (send to Linda)
6/13:    Program Review, sections E-P (also referred to as sections 5-16) and your Inventory Sheets

Mark your Calendars:
4/15: Principal/Coordinators meeting; 2:00-3:30
5/7:  Extended Learning w/Technology PD; 8:00-11:15 for everyone; 8:00-1:00 for Coordinators. PLEASE INVITE YOUR ADMINISTRATOR TO JOIN US!
5/10:   Completed Parent Involvement Questions, from Site Council, due to Bee
5/10:    Parent Involvement Survey window closes and hard copies due to Bee
5/13: District CIP; 12:00-1:00 in auditorium – lunch is provided; INVITE YOUR PARENTS TO JOIN US!!!
5/13: Family Engineering & Parent Involvement Training; 1:00-5:00 (this is in lieu of the regularly scheduled Principal/Coordinators meeting). Principals and 1-2 parent reps are also invited; please let Bee know if parents will be joining us.

What’s New?

As always, I thoroughly enjoyed my visits with you during my Title travels in January. These visits provide me with an opportunity to connect with each of you, learn more about your successes, provide guidance, and offer my support/”pats on the back”. Keep up the terrific work you are doing to serve our most needy students; thank you!

Basal Alignment Project: Twenty-six new lessons have been added to the Basal Alignment Project library. The updated folders include HMH Collections, HMH Medallion/Reading, HMH Nation’s Choice, HMH StoryTown, HMH Trophies, MH Open Court, MH Treasures, and MH (CA) Treasures. More to come! As a reminder, you can locate the Basal Alignment Project by logging in to Edmodo. If you haven’t joined the BAP group, click on “join group” on the left side of the home page. A box will appear asking for a code. The code is: etuyrm

OAKS Information:
The testing window will open after spring break and will remain open until May 22.

Following the first administration of the test:

• Students who MEET will not be tested again unless parents have requested it (written request)
• Students who DO NOT MEET will be able to attempt the test again without parent permission

Growth Scores:

• For students who MEET on the first attempt, the growth score will be calculated from the 1st score & date
• If students DO NOT MEET on the first attempt and DO MEET on the second attempt, the growth score will be banked from the score that meets (and date)

Program Review Document: While work on this document may be a month away, I thought you would appreciate receiving the document sooner rather than later. This document can also be found on the 4j website. Completion of this document has been broken down into two parts in an attempt to make the work a bit more manageable. Be sure and include your Site Council in this process; you will want to speak to your administrator about getting on the SC agenda in the months ahead. Due to the enormity of the document, you may want to consider dividing the work over two SC meetings. Please find the documents below:

Annual Title I Schoolwide Program Review 2013
Annual Title I Targeted Program Review 2013

Agendas for Upcoming Meetings:
Title I Principal/Coordinator Meeting on 2/4 (2:00-3:30 in the auditorium):
Princ_Title Coord Mtg 020413A

The topic for the principal/coordinator’s meeting will be “Understanding Poverty and People Living in Poverty”. The presentation is based on the work of Dr. Donna Beegle, a national expert on poverty. The presentation will focus on the role of educators in addressing the poverty related issues that affect students and families. The presentation will be facilitated by Mary Walston, a certified poverty coach of the Communication Across Barriers organization. Attached is a video clip of an interview with Donna on Face to Face public television. The clip is 60 minutes, but even viewing a portion of the clip is very eye-opening. Face to Face with Donna Beegle

Extended Learning with Technology/Title I Coordinators Meeting on 2/12 (8:00 am in the auditorium): Ext. Learning_Title Coord PD 021213A

Websites for Instructional Resources Pertaining to Literacy and Math:
What Works Clearinghouse (click on practice guides). This site will provide valuable information on instructional strategies ~ don’t be overwhelmed at the size of the document; scroll down until you find the pages related to instructional strategies.

Florida Center for Reading Research (go to the instructional materials link on the right hand side). This site has lots of literacy lesson plans, including directions and worksheets.

A Marilyn Burns recommended read…I was at a recent conference at which Marilyn Burns was a keynote speaker. During her presentation she recommended the book, Classroom Discussions: Using Math Talk to Help Students Learn by Suzanne H. Chaplin. Here is an excerpt, from goodreads.com, describing the book:

“This exciting resource provides a unique look into the significant role of classroom discussions in mathematics teaching in grades 1 through 6. Five discussion strategies are introduced to help teachers strengthen students’ thinking and learning and help them build connections among mathematical ideas. A valuable outline is provided to help teachers get started using talk in the classroom, plan lessons, and deal with challenges. Two case studies are also included for further insight into how teachers can use talk effectively.”

LearnZillion: This site has online lessons for the CCSS in ELA and math. It can serve as a resource to help teachers better understand the standards: LearnZillion

Attached, please find a document containing LOTS of resources for Comprehension and Vocabulary!! Comprehension_Vocab Resource Sites

A Nugget: Adults can hold 5-9 “chunks” of information in our working memory before we are on overload. Students can hold 3-7 chunks and very young students can hold 1-3 chunks. Consider this when planning lessons and/or adult presentation!

FRIENDLY REMINDERS

All electronic student profiles should be current and up-to-date by the close of the month. As a reminder, Matt will be running a summary report that will allow us to review progress toward completion of the profiles, along with specifics regarding the type of information that is included in the profiles. I have complete confidence that each of you will have your profiles complete. Remember, we are experimenting with NOT printing profiles mid-year! We will assess the effectiveness of this new system to determine its continuation in the future.

Fraction Nation, FASTT Math, and Go Solve: If you need/want support with the networking or technical end of these programs, please contact Monica Thompson; thompson_mo@4j.lane.edu. Monica provides Title I TSS support on Tuesday and Thursday.

Deadlines on the Horizon for Compliance Documents:
NOTE ~ deadlines are aligned with Principal/Coordinator meetings

2/4:      Semi-annual certification and attestations
3/11:    Budget allocation for the 2013-2014 school year (this may change, depending on when budget allocations are distributed)
4/15:    Program Review, sections A, B, C and D
4/15:    Budget allocations for the 2012-2013 school year
5/13:    Professional Development Questions for the 2012-2013 school year
5/13:    Professional Development School and Title I Plan for the 2012-2013 school year
5/13:    Summer school registrations
5/13:    Summer school data forms
6/13:    Program Review, sections E-P Inventory Sheets

MARK YOUR CALENDARS:
2/4:    Principal/Coordinators meeting; 2:00-3:30
2/12:  Extended Learning w/Technology PD; 8:15-11:15 for everyone; 8:15-1:00 for Coordinators NOTE DATE CHANGE FROM 2/28. Please remind your teacher partners of this change!
3/11:   Principal/Coordinator CANCELLED
4/15: Principal/Coordinators meeting; 2:00-3:30
5/7:  Extended Learning w/Technology PD; 8:00-11:15 for everyone; 8:00-1:00 for Coordinators. PLEASE INVITE YOUR ADMINISTRATOR TO JOIN US!
5/13: District CIP; 12:00-1:00 in auditorium
5/13: Principal/Coordinators meeting; 1:00-2:30 NOTE TIME DIFFERENCE from other meetings