News and Information – April, 2013

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This and That!

Welcome back from Spring Break! I hope you were able to relax and rejuvenate with family and friends.  As we head into the final months of school, please let me know how I can be of assistance to ensure your year ends strong! As you review the information below, do not hesitate to contact any member of the Title Team (Bee, Linda and Penny) with questions or concerns; we are here to support you!

Electronic Student Profile: As a gentle reminder, student profile sheets (from Quickbase) should be printed and included in student folders/binders before leaving for summer break.

Great, 3-minute, Inspiration Video on the Importance of Reading to Your Children: This Youtube video is entitled, Father, Daughter Stay True to Reading Promise and would be perfect to share during a parent meeting, curriculum night, Literacy Night, or even sharing with your staff. Check it out! I may even share it during an upcoming Coordinator PD!

2013-2014 SY Budgets: Title budget allocations will be given to principals the afternoon of 4/12, along with staffing allocations. There is a very short, two week, turn around for staffing plans. Within this window, I will need to review and approve your Title budgets before staffing plans are submitted to HR. Bee has set aside some meeting time, the week of April 15, for budget meetings with principals. These meetings may be in person or over the phone; the meeting dates are below. PRINCIPALS if, for some reason, the below times do not fit your schedule, please let Bee know and she will work to find a more convenient time.

April 15th, 11:00-1:00
April 18th, 8:00-11:30
April 19th, 10:30-3:30

To assist in developing budgets, principals will receive some important information regarding guidance for Title I Coordinator responsibilities, minimum requirements for Title I Coordinators and some information regarding supplanting vs. supplementing. Please ask your principal for this information if you’d like to learn more. Also, please call ANY TIME with budget questions; I am here to help and want to assist in any way I can!

Below, please find a series of Summer School documents. Elementary Summer School runs from July 8-August 1. A new twist in the Summer School offering is a date change for the middle school program. NEW THIS YEAR, the middle school Summer Academy will run from August 5-August 28. Please be sure and let parents know of this date change as it no longer coincides with the elementary program.

SS Referral Process (this includes each school’s # of slots): Referral_Process 2013
SS Registration Form (coordinator includes esis #/parent completes remainder); DUE to Linda by 5/17: and SPANISH HERE Elem English SS Registration 2013
SS Incoming Data/Information Form (coordinator to complete); DUE to Linda by 5/17:
4J_Elem_Incoming Data 2013
SS Letter to Parents4J_Elem_SS_Parent Ltr (SPAN) 2013 and 4J_Elem_SS_Parent Ltr 2013

Note: Wes will send confirmation letters to parents!

CIP Letter for Parent Invitations: Attached, please find a copy of the Continuous Improvement Plan invitation letter to parents. The CIP meeting is scheduled for May 7, from 12:00-1:00, in the Ed Center Auditorium. Please invite one or two parents of students receiving Title services. LUNCH will be provided; perhaps this will be a selling point for attendance! CIP Invite Ltr 2013

Inventories: As a gentle reminder, Inventories are due no later than June 13 (before you leave for summer). Be sure and include any new apps that may have been purchased with Title funds; this is an easy one to forget! In addition, visa statements, receipts and/or PO’s associated with Title I purchases must be included with your inventory and a copy sent to Linda Hovey. Linda welcomes receipts any time ~ you do not need to wait until the end of the year to get these to Linda. Finally, if you’d like an electronic version of your inventory, Linda is happy to send you one; just let her know!

Due on May 13 are two documents related to professional development. As a reminder, please print a copy and send it to Penny. Be sure and include the name of your school at the top of the documents; thanks!
1) Professional Development questions pertaining to the 2012-2013 school year. The questions are attached for:
TAS: PD Question TAS 2012-2013
SWP: PD QuestionsSWP 2012-2013
2) A copy of your school’s professional development plan/activities for the current year. This is likely developed by Site Council and/or your principal.

Family Engineering and Parent Involvement:As a reminder, Mia Jackson will be hosting a 4-hour training, using the Family Engineering book as the framework for our time together. The training will run from 1:00-5:00 on May 13, immediately following the CIP meeting. Extended contract (at a rate of $34.50 per hour) will be offered for time spent beyond your regular hours. Each coordinator will receive a book. We will also have a drawing for the schools interested in hosting a demo, facilitated by Mia!! PRINCIPALS ARE INVITED, AND ENCOURAGED, TO JOIN THE TRAINING! You are also welcome to invite a parent (or 2) you feel could help lead/facilitate an event at your school. Please let Bee know if you plan on inviting a parent!

IMPORTANT: Parent/Family Involvement Input from Site Council: With spring just upon us, it’s time to begin gathering input from parents regarding Title services at your school. Attached, please find a set of questions for Site Council and the Eugene 4j Parent Involvement Policy. Coordinators and/or principals, please share the district policy AND bring these questions to an upcoming Site Council meeting and record feedback on the form.  Please return completed forms to Bee no later than Friday, May 10.
District Title I Parent Involvement Policy (English)
District Title I Parent Involvement Policy (Spanish)
Title I Site Council Parent Involvement Q’s Spring 2013

IMPORTANT: Parent/Family Involvement Survey: On April 1, an electronic Parent Involvement survey will be opened to your families. In TAS, surveys should be given to those families whose child is receiving Title services. In SWP, all families should be surveyed. The survey window closes May 10. Please do your very best to ensure as many families as possible take the survey; we truly value their input as we continually strive to improve. Attached are the questions that will be included in the survey; you will notice some changes. While our preference is that you conduct surveys, electronically, we realize this may limit access for some families. If this is the case, feel free to provide a hard copy to those families w/o Internet access. These copies should be returned to the Instruction Department, care of Bee, by May 10 as well. Annual Title I Parent Survey (spring 2013).

Here is a sample letter you are welcome to use when notifying your families of the survey. Feel free to customize to fit your individual school! Parent Invol Survey Ltr ENGL_SPAN

Survey Links:
English: Parent Involvement Survey ENGLISH
Spanish: Parent Involvement Survey SPANISH

PRINCIPALS ~ please mark the date to join your Extended Learning w/Technology Team, on May 7th, to view presentations on the learning/work teachers have been doing regarding the use of technology to support student learning in math and reading. We have focused primarily on ipod touch applications, google doc forms, and the use of Edmodo in the classroom. Presentations will run from 8:30 until approximately 10:00 and will be held in the auditorium.  Coordinators ~ attached, please find the expectations for developing your presentation. A reminder and expectations have been sent to the Extended Learning group, via Edmodo, as well. Ext Learning Presentation Expect. 12-13

Program Review Document: Completion of this document has been broken down into two parts in an attempt to make the work a bit more manageable. The first four sections of this document is due on April 15.  Be sure and include your Site Council in this process; you will want to speak to your administrator about getting on the SC agenda in the months ahead. Due to the enormity of the document, you may want to consider dividing the work over two SC meetings. Please find the documents below and on the 4j website.
Annual Title I Schoolwide Program Review 2013
Annual Title I Targeted Program Review 2013

10 Characteristics of a Highly Effective Learning Environment: This short article contains a list of 10 characteristics present in highly effective classrooms that can both validate current practice and serve as a reminder of those activities that increase classroom effectiveness. It’s worth checking out!

Deadlines on the Horizon for Compliance Documents:
NOTE ~ deadlines are aligned with Principal/Coordinator meetings
4/15:    Budget allocation for the 2013-2014 school year (I’ve moved this deadline out a month. Still, this may change, depending on when budget allocations are distributed)
4/15:    Program Review, sections 1, 2, 3 and 4 (I realized using letters rather than numbers caused some confusion; sorry)
4/15:    Budget allocations for the 2012-2013 school year
5/13:    Professional Development Questions for the 2012-2013 school year (see attached questions, above)
5/13:    Professional Development School and Title I Plan for the 2012-2013 school year
5/17:    Summer school registrations (send to Linda)
5/17:    Summer school information/data forms (send to Linda)
6/13:    Program Review, sections E-P (also referred to as sections 5-16) and your Inventory Sheets

Mark your Calendars:
4/15: Principal/Coordinators meeting; 2:00-3:30
5/7:  Extended Learning w/Technology PD; 8:00-11:15 for everyone; 8:00-1:00 for Coordinators. PLEASE INVITE YOUR ADMINISTRATOR TO JOIN US!
5/10:   Completed Parent Involvement Questions, from Site Council, due to Bee
5/10:    Parent Involvement Survey window closes and hard copies due to Bee
5/13: District CIP; 12:00-1:00 in auditorium – lunch is provided; INVITE YOUR PARENTS TO JOIN US!!!
5/13: Family Engineering & Parent Involvement Training; 1:00-5:00 (this is in lieu of the regularly scheduled Principal/Coordinators meeting). Principals and 1-2 parent reps are also invited; please let Bee know if parents will be joining us.

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