Field Trips

Please note that procedures have changed for field trips. The timeline and process is firm.

4J Field Trip Quick Reference Guide (must be signed into your 4J Google Account to access)
This reference guide is your number one resource. It includes all the information you’ll need with links to documents and forms required for all field trips.

4J Travel and Field Trips Website

Step 1: Complete a field trip request form

Timeline: 30 days for a day trip, 45 days for an in-state overnight trip, 90 days for an out-of-state trip or outdoor school.

Step 2: Administrator review and approval

Once the administrator has approved your request, please begin planning your trip.

  • Bus request
    • Please contact Mary ASAP to schedule buses and discuss costs
  • Field trip permission slip
    • Staff are REQUIRED to use the 4j permission slip. Please DO NOT create your own. 
    • Day Trips Permission Slip – English / Spanish
    • Overnight Trips Permission Slip – English / Spanish 
  • Parent notification – overnight trips require a parent meeting
  • Collect fees if needed
  • Volunteers – please review the Quick Reference Guide for information on volunteers
    • Volunteers must have a background check on file BEFORE the trip.
  • Medication and Health Needs
  • Emergency Contact reports

Step 3: HR review and approval

Step 4: Notification of approval to requesting staff at least 1 week prior to the trip