Allan's Announcements

By Allan 　https://blogs.4j.lane.edu/chinn/?p=11612

Greetings Holt Staff,

This week is National School Counselor Week, so I just want to give a shoutout to Mr. Max, who’s done a great job stepping up as our school counselor this year. I’d also like to give a shoutout to Ms. Darla, who’s generously continued to stay connected with Holt and helped with a variety of matters, so thank you for not dropping us like a hot potato. Both of you are amazing and your work is much appreciated.

Twelve items of note for this week:

• February Fire Drill, Tuesday @1:10 – This Tuesday at 1:10 will be the February Fire Drill. Linked here is the Building Evacuation Map and the Fire Drill Line Map. If it raining, we’ll try again next week.

• Bertha Holt Birthday Assembly, FRIDAY! – See the linked Assembly Agenda for details. The Zoom begins at 7:40, winners announced at 7:50, assembly REALLY begins at 7:55, and will end at 8:10.

• Friday PD Cancelled – Downtown emailed principals they do not have ELA info ready for this Friday and have to reschedule. Be sure to complete the Teacher PD Survey if you haven’t already. If you have already completed it, enjoy your extra hour of of prep!

And if you’re interested, Expeditionary Learning (EL) and Wit & Wisdom are the two curriculums that are being considered.

• Classified Staff Meeting Friday 2/18 – Teacher PD this day will be async, so I’ve added the February Classified Staff Meeting to the calendar for this date. We can talk recess, PBIS, and start planning for the Gaga Ball Pit rollout (probably after spring break).

• School Nurse Update – Hailee Ritter is our new school nurse and will be here on Mondays, Wednesday, and Friday mornings.

• Dismissal Car Traffic Policing – Drivers are starting to slack again of following pause parking rules at dismissal, not pulling forward, getting out of their car, or blocking traffic in some other manner. It’s not an expectation staff police the pause parking line, but it’s much appreciated if you can remind parents to keep it moving.

• Staff Gear Order Form – Ashley already emailed folks, but (UPDATED) order at the NEW ONLINE STORE for a Holt Staff t-shirt or hoodie.

• District Admin Updates – See the linked emails for details, but Brooke Wagner is the new Assistant Superintendent for Instruction, taking Jose Salgado’s spot after he resigned in December. Filling Brooke’s Assistant Superintendent for Administrative Services position temporarily is former Albany superintendent Melissa Goff. Lastly, Morgan Christensen is temporarily taking over Title IX Coordinator, which Dawn Strong was previously doing along with her COVID duties for HR.

• TECH TIP: Adding 4J Calendar in Zimbra – If you want to add the district calendar (which has Zoom links for all their public meetings) to your own Zimbra Calendar, you can do that by Click your Calendar tab > Click the gear icon at the top of your list of calendars > click Find Shares > Check the box next to 4J Calendar and then click Add.

• HANDBOOK HIGHLIGHT: Copy Room & Copying – This week’s highlight from the Holt Staff Handbook is on Copy Room & Copying (note that the “Parent Help” section is not happening right now):

Copy Room & Copying
Agreements:

• Save big copy jobs (grade level projects or multi-page packets) for days other than Monday mornings.
• Please continue to use the copy machines wisely, sparingly, and in accordance with copyright laws. Use both sides of each piece of paper, along with half sheets, whenever possible.
• For copies over 100, please use the Riso.
• Students are not allowed in the IMC
• Cardstock must be loaded in the “free” side feeder only
• White paper: Drawers 1 & 2
• Colored paper: drawer 3
• Oversized paper: drawer 4
• Please do not put construction paper in the copier, use the Riso instead.
• Baskets are located in each copy room for copies that are left on machines
• Staff should make an effort to scan/thumb through what they grab off the copiers to avoid mistakenly taking copies belonging to other staff members
• The wrapping paper the copy paper comes in is NOT recyclable. There is a waxy coating on the inside.
• If white-out is used, it must be COMPLETELY dry before using on the copier. White correction tape is preferred to avoid residue being left on the glass
• Color copies can only be printed by the office. General guidelines are for a few pages, not whole class sets. If you need color copies printed, please send your document to Katie or Melanie with your request. This will require lead time to allow the staff to have time to print
• If the copier jams, do not walk away!! It is staff responsibility to fix the machine. Do not leave it for the next person. If you cannot solve the problem, notify the office immediately and put a sign on the copier
• If a code appears, let the office staff know.
• Norms are posted in the copy rooms.

Supplies:

• Supplies in the cupboards are for teacher use only, not classroom supplies
• If supplies need to be reordered, use the white board in the large IMC to list what is needed. Add your name for reference. Office staff check periodically to see what needs to be ordered. This would be only for supplies needed in the IMC rooms, not classrooms
• Exception: Pencils located under the sink are also for student use.

Training:

• It is the teacher’s responsibility to train their student teacher, practicum students, or parent volunteers on proper use of the machines and procedures
• Office staff should be asked if help is needed
• Replacement of staples or toner must be done by office staff

Clean up:

• Staff should clean up any papers or other materials used to complete a project
• Staff should replace die cut letters and shapes to their locations

Parent Help:

• PAHS have created a mailbox in the workroom where staff can place a work order
• Staff should fill out the form indicating what they need done
• Lead time is required
• Staff may also select to have their own classroom volunteers use the copy room and resources. Volunteers need to be trained by teachers on all copy machines and procedures

• Look Beyond the Struggle to Celebrate Black Achievement – In addition to recognizing the civil rights movement, teachers can use Black History Month to call attention to the achievements of Black Americans in other areas. See this Edutopia Article for ideas on who to celebrate outside of the civil rights movement.

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the next two weeks:

February 7 (M)
3rd Grade Staff Room Duty
Winter Benchmark Testing Continues
National School Counselor Week
4:00-5:00, Allan to All Admin Meeting (Zoom)

February 8 (T)
International Clash Day (sorry, one of my all-time favorite bands)
1:10, Fire Drill
2:45-3:25, PBIS Team Meeting (Kelsey’s Room)
6:00-7:00, Conscious Discipline Parent Nights (Zoom)

February 9 (W)
9:00-11:00, Allan to Elem Principals’ Meeting (Zoom)
2:40-3:25, 1st Grade Data Team
5:30-7:30, 4J/EEA Negotiation Session (Zoom)

February 10 (H)
5:00-6:00, Site Council Meeting (Zoom)
6:00-7:00, PAHS Meeting (Zoom)

February 11 (F)
7:40-8:10, Friendship Day & Holt Celebration Assembly (Zoom)
1:30-2:20, 2nd Grade Data Team
1:30-2:25, Friday PD: Complete the PD Survey
2:25-3:25, KG Data Team

February 14 (M)
4th Grade Staff Room Duty
Winter Benchmark Testing Continues
4:00-5:00, All Admin Meeting (Zoom)

February 15 (T)
2:45-3:25, Staff Meeting (Library)

February 16 (W)
9:00-10:00, Allan to Elem Principals’ Meeting (Zoom)
2:30-4:00, Mobile Food Pantry (Cal Young)
2:40-3:25, 4th Grade Data Team
7:00-10:00, School Board Meeting (Zoom)

February 17 (H)
Regular Day

February 18 (F)
Winter Benchmark Testing Closes
SJ Visits Her Class!
1:30-2:20, 5th Grade Data Team
1:30-2:25, Classified Staff Meeting (Library)
1:30-2:25, Friday PD – High Leverage Strategies
2:25-3:25, 3rd Grade Data Team

February 21 (M)
No School – Presidents Day

FYI – Someone let me know last week there’s only 86 kid days school until summer. :)

Allan