June 7, 2021

By Allan  


Hello Friends,

We’re almost to the finish line!

Nineteen items of note for this week:

• Report Card Updates – Principals should get an update on Monday about how report cards will be send home, but what we do know:

Report Card Blog Updated Soon – Brooke is sending me updated info to put on the Elementary Report Card Blog so watch that site for new info, but it currently has a number of nuts-and-bolts resources that are still useful.

Parent Reports Coming Thursday – 4J Data folks told me easyCBM data will be uploaded to the Parent Reports Wednesday, so I’ll print these Thursday for teachers.

Specialists Reports Due Friday – Specialists (PE, Music, Title) should have reports ready by Friday for classroom teachers to stuff envelopes on Grading Day. SPED reports will be emailed to families.

Grading from Home – Teachers should let me know if you’re planning to work from home, but be sure to plan ahead if you need to collaborate with any colleagues on grading.

• School Supplies for 2021-2022 – Teachers should take note in Melanie’s Email regarding school supplies downtown is purchasing for next school year and to let Melanie or I know ASAP if there are supplies you’ll want that are not on the list. If enough schools ask for certain items (such as folders, which are not on the list), then they will consider adding those items.

• Olympic Field Day – Spirit Day! – Not this week, but next week is the final Holt Spirit Day of the Year, it’ll be Olympic Field Day on June 14th (Cohort A) and June 15th (Cohort B). Wear active clothing and athletic shoes for this day of fun! Teachers will assign a color (Red, Blue, Green, or Yellow) for each student to wear for field day and show school spirit by wearing their assigned team color! Go, Bolts!


• Wednesday PD/PLC Time (Learning for All) – Shared earlier, principals have not been told what we’re supposed to present this Wednesday, except that the topic 4J’s new “Learning for All” policy, which has all incoming students (kinders and move-ins) with a CLC placement on their IEP now going to their neighborhood schools. This will be a major shift for schools without a CLC, but it’s not going to be much of a shift for Holt except that no new kids will be bused from other schools to our CLCs (current student in the Holt CLC can stay or go to their neighborhood school). Since this is happening during the Sheldon Graduate Car Parade and a number of staff are hoping to give a nice send off to former Holt students, I’ll plan to simply share out the information for people to review on your own.

• SSO Journeys Book Return, WEDNESDAY – In-person hybrid students will return their Journeys books this week (Cohort A Monday and Cohort B Thursday) and SSO students will return their books on Wednesday between 8:00-2:00. We’ll lay out a books on a table in the office vestibule for kids to pick a FREE Book through the window. If you’re available to help at any time, please add your name to the SSO Supply Collection Sign-Up.

• 2nd Grade iPad Return, June 18- Families may keep their borrowed student iPads over the summer, with the exception of 2nd graders who will get a different device in 3rd grade, so we will collect their device on Friday, June 18th from 8:00-2:00 If you’re able to help with device collection, please add your name to the iPad Collection Sign-Up.

A few teachers and parents outside fo 2nd grade have asked if they too can return their iPad and I’ve told them, yes. Not to play telephone, but I heard from someone who heard from someone that all grades are going to return devices, but who knows if that’s true.

• Staffing Updates – Our 6.5-hour Kinder EA, 4-hour EA, 3-hour EA, and Office Assistant positions all close this week. The Library/Title EA position should go up this week. I’m tentatively scheduled interviews Wednesday and Thursday. I’ll know which interview will be which days and times once I see how much overlap there is between the candidate lists.

• Summer Technology Checkout Form – If you are taking home any school devices (laptop, iPad, doc cam, or other devices) for the summer, please complete the 4J: Technology Equipment Checkout Contract 2020-21. I also put the link on the Holt Staff Dashboard.

• BEST at Holt Next Year BEST was originally planned to rollout at Holt this school year, so I’m not sure how much Dan shared with folks, but it’s an after school enrichment program that targets students needing additional academic support and students who safe and stable place to be after school. Most programs serve about 50-80 students and typically run until 5:30 or 6:00, five days a week, proving students with a dinner. BEST sometimes partners with YMCA and run a majority of the program in the gym, cafeteria, and a few classrooms (usually SPED or Title or other areas already set up for small groups). I’ll share more details once I connect with the 4J BEST Afterschool Coordinator.

• Masks & Vaccination Verification – NOT TOO LATE! – A few people asked if it was too late to submit for the vaccine verification so you don’t have to wear a mask when kids aren’t around, and it is not too late. HR updating the verified list daily. HR doesn’t want the link posted publicly, so search your Zimbra for “Face mask requirements Vaccination verification for staff” from Health Services on May 27th to find the link (or ask me to forward it to you.

• Desk Update – Desks are finally getting ordered. School Speciality was being super slow and I was starting to think this wasn’t going to happen, but we’ve placed our order for 260 single desks. Since we have to receive them before June 30th, we had to take what they had in stock and it ended up being a slightly different Single Desk Model that’s a couple inches wider than the demo model we have now. Also, the only wire book baskets they had on hand only had 2-inches height, so I went with the taller enclosed book boxes. The desk height is adjustable and the range is 22”-30”.

• State Update for School in Fall – An ODE News Release from last week stated that students will attend school full-time, five days per week in the fall, but since vaccines will not be ready for all students by then that some health and safety measures will remain in place. The specifics of those measures aren’t spelled out, but my guess is we’ll be wearing masks, maybe continuing to cohort grade levels for contact tracing purposes (not A/B day cohorting), and that the 6-foot rule will go away.

• Staff Summer Reading Picks – LAST CALL! – Send me your summer reading picks and maybe a short description if you want and I’ll share them in next week’s announcements. Share your recommendations with your fellow Holt Bolts! Another book sitting on my nightstand is Devolution: A Firsthand Account of the Rainier Sasquatch Massacre by Max Brooks (son of Mel Brooks), who’s other zombie themed books, The Zombie Survival Guide and World War Z, were a fun mix of mock-nonfiction and genuinely original and clever zombie scenarios, so I’m hoping this new book about Bigfoot rides that same fine line between parody and seriousness.

• REPEAT: 2021 James Brown Award Nominations – Use the Google Form to nominate a staff member you think deserves to be the 2021 award recipient. See last week’s announcements for details.

• REPEAT: Last Week Plan – This is the schedule for the last week of school:

June 14 (M) – Cohort A attends in-person, regular hours
June 15 (T) – Cohort B attends in-person, regular hours
June 16 (W) – Regular Online Wednesday
June 17 (H) – 7:55-10:10, K-4 Async/5th A & B attend in-person
June 18 (F) – 2nd Grade iPad Return, 8:00-2:00

Field Day will be Monday (Cohort A) and Tuesday (Cohort B). Linked here is the Field Day Details. We’ll discuss the plan Wednesday’s Staff Meeting, but I did have some questions about the K/1 and 2/3 times overlapping with the recess and also the K/1 lunch time. I’m thinking we will close the field during field day activities and potentially part of hard play area if we need that for field day. For lunches, I’m thinking we can maybe get classes a heartier snack or maybe schedule two snack times and then eat actual lunch after Field Day, but let me know if teams have a better idea.

4/5 – 8:10-9:10
2/3 – 9:25- 10:25
K/1 – 10:50 – 11:50

Let me know if you have any questions.

• REPEAT: 2021-2022 Class Lists, DUE FRIDAY – Teams should finish their 2021-2022 Class Lists by this Friday. Then next week past teachers, specialists, and other staff can check lists for any potentially bad combinations or other concerns.

• Two Summer Reading Programs – If teachers want to use them we’ll leave out bookmarks for Menchie’s Summer Reading Program that were dropped off last Friday. Kids just fill out bookmark after they read a book and once they have read 10 books (or 10 hours), they can get a FREE 5 ounces of free frozen yogurt. Another is the Barnes & Noble Summer Reading Journal program, where kids also records books they’ve read and can turn in for a free book once they’ve filled up their journal.

• 4 Ways to Take a Real Break This Summer – Some teachers turn downtime into a professional learning opportunity, but unplugging from work has a lot of value. See this Edutopia Article for details on the value of truly unplugging, but here are the bullet points:

1. Read what brings you joy instead of educational research books
2. Seek out a new avenue for seasonal work instead of teaching summer camp or school
3. Develop a hobby instead of focusing on PD
4. Look forward to your break instead of reflecting back on your school year

• Schedule of Upcoming Events – See the Holt Staff Calendar for future events, but here are the events of note for the rest of the school year:

June 7 (M)
SPED/Office/Library- Staff Room Duty
Cohort A Return Reading Books (Journeys)
8:30, Allan Meeting with BEST Afterschool Coordinator
2:00-3:30, Allan to Elem. Principals’ Meeting (Zoom)

June 8 (T)
easyCBM Testing Window Closes

June 9 (W)
8:00-2:00, School Materials Collection (Front Office)
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
12:30, Lunch Bunch w/Ms. Darla (Zoom)

June 10 (H)
Last Day for Dynamos
Cohort B Return Reading Books (Journeys)
6:00-7:00, PAHS Meeting (Zoom)
6:30, Sheldon High School Graduation

June 11 (F)
No School – Grading Day
9:00-12:00, State Testing – EOA and Make-Up Testing (Locations TBA)
9:00-10:00, Allan to Physical Distancing Monthly Meeting (Zoom)

June 14 (M)
Field Day Olympics 2021! – SPIRIT DAY
ELD/Speech/Title/Counselor- Staff Room Duty
Hybrid Cohort A – Last In-Person Day
8:10-9:10, Field Day, 4/5
9:25-10:25, Field Day 2/3
10:50-11:50, Field Day K/1
12:45, Kona Ice – Holt Shave Ice Fundraiser! (Hard Play)
1:30-3:30, Allan to Elem. Principals’ Meeting (Zoom)

June 15 (T)
Field Day Olympics 2021! – SPIRIT DAY
Hybrid Cohort B – Last In-Person Day
8:10-9:10, Field Day, 4/5
9:25-10:25, Field Day 2/3
10:50-11:50, Field Day K/1

June 16 (W)
Regular Online Wednesday
9:00-9:45, Virtual Coffee w/the Principal (Zoom)
12:30, Lunch Bunch w/Ms. Darla (Zoom)
10:00-1:30, EA Interviews (Tentative)
1:40-2:40, Staff Meeting – If Needed (Library & Zoom)

June 17 (H)
Last Day for Students – Early Release
Last Day for 192-Day (most) Classified Staff
7:55-10:10, K-4 Async Only (Hybrid & SSO)
7:55-10:10, 5th Grade Hybrid Cohort A & B Attend In-Person
11:30, Last Day BBQ Celebration (School Garden)
1:00-4:00, EA Interviews (Tentative)
4:30, Monroe 8th Grade Drive Thru Graduation

June 18 (F)
Last Day for Licensed Staff
8:00-2:00, 2nd Grade iPad Return (Main Entrance)

June 23 (W)
Migrant Ed Sets-Up

June 25 (F)
Last Day for Secretaries

June 30 (W)
Last Day for Elementary Principals

July 28 (W)
Elementary Principals Report Back

July 30 (F)
Migrant Ed Packs-Up

August 16 (M)
Elementary Secretaries Report Back

August 30 (M)
Licensed Staff Report Back

September 2 (H)
Classified Staff Report Back


Just two week left and try not to feel like is the chair blow.   ↓↓↓↓↓↓↓↓↓