Google Chrome

Read&Write for Google Chrome

And also the iPad R&W app instructions (scroll down)

For the second year now, the Eugene School District has purchased this Chrome extension for all staff and students.    Students can also access this extension from home. 

Feel free to let parents know about this tool!!

read&write icon

image read and write

Take a look at this short video to see what the tool can do for students:

Here’s a youtube video demonstrating how to use the Read&Write app on iPads.

In the Eugene School District, we have purchased the extension, so staff and students do not have to download it. When signed into Google Chrome, look for the purple puzzle piece icon-top right. That is Read&Write.
Below are instructions for accessing the extension on a computer.
You can also watch this YouTube video that we made:

  1. Open Chrome from the dock    If it is not in the dock, look in applications.
  2. Sometimes you will see this screen. Sign in with your full 4J email address, including . (If you don’t see this screen, go to step 4.)instructions-20-jpeg
  3.   Put in your username and password. You only need first part of email address. instructions-21-jpeg
  4. If you do not see the sign in screen as shown in step 1, you can make this come up by first clicking on the person icon-top right.Or, a student may have forgotten to sign out so click on their name in the top right to get this:                                 grab 5
  5. IMPORTANT: If you try to now sign in by clicking on “Sign in to Chrome” (shown in blue) it occasionally will not work.   If it does work, you may see this first screen, (click on sign in) then the second screen (sign in with your entire 4j address)
  6. If it won’t let you in, try this:                                                                                                   From here, on older computers, click on switch person.                                         grab 4                                                                                           On newer computers you may see this screen. Click on Manage People.                                                
  7. This box comes up. Hover your mouse in the blue or grey  field to find the dots or down arrow icon (upper right corner) Click on it, then Remove this person 
    google-person-jpeg  screen-shot-2016-11-29-at-2-32-09-pm
  8. Then Remove this person again  directions-6-jpeg                                       Now you should see the sign-in screen.
  9. Follow steps 1-3 to sign in
  10. After signing in, you will then see a window that asks you to “LINK DATA” –click on link data                                                                                                                  grab 1  
  11. Click on OK, GOT IT  image011
  12. You are now in Google Chrome and should have access to Read&Write both in websites and Google Drive. You should see this at the top right. My name at the top means that I am signed into Chrome. The blue “K” means that I am signed into Google Drive. The purple puzzle piece means that I have access to Read&Write. image014
  13. Almost there! The first time a student or staff signs in, they will have to allow access to Read&Write. One time only. Open a new tab and go to a website. Click on the purple puzzle piece and this permission window should open up. Click the blue allow button that comes up.


Students need to SIGN OUT of Chrome when they are finished working! Otherwise, the next student will have access to their work.  Follow instructions 4-7 as also shown below. Click on your name .





Simplified instructions for students. Contact me and I will send you a copy of these to print off. 


 Training resources: videos and professional development

Professional Development opportunities:

Sort through the topics that are most applicable to your technology. In 4J, start with Google Chrome, then go to Read&Write for Mac(a standalone version that may be appropriate for some students who are not using Google), then iPad training if your school uses iPads.  See below:

read and write training jpeg

Computer version of Read&Write training videos:

This is a new feature:

Another new feature-screen masking:


Read&Write for iPad app videos:



These are 2 Read&Write YouTube channels/playlists with additional videos:

Quick reference guide:

Read&Write quick reference:

PDF and EPUB reference:

Word prediction and speech input in PDFs:




Read&Write for iPad – app instructions

  • how to set up your iPad-getting started
  • using the R&W keyboard
  • settings
  • using the tools in the web browser

These videos will show you how the tool works:

Read&Write for iPad is an alternative keyboard for your iPad. It offers several friendly tools to help if you’re writing emails, creating documents or entering and editing any kind of text.  It is a free app that our 4J students have access to. Sometime soon, more features will be available within the app.

Use Read&Write for iPad for everyday typing, just like you’d use your iPad’s normal keyboard. Reading and writing text is made quicker, easier and more accurate with these features:

  • Speech with dual color highlighting
  • Speak as you type
  • Word Prediction as you type
  • Spell Checker
  • Dictionary
  • Picture Dictionary

Installing Read&Write for iPad also adds a Web Toolbar to your Safari browser, giving you a helping hand with reading web pages or filling in online forms.

Starting Read&Write for your iPad

Click the link below to watch a quick video on setting up R&W on your iPad

The first time you run Read&Write, you will be shown a setup wizard. This gives information on how to activate the keyboard and access the Web toolbar. Launching Read&Write subsequently will take you straight to the Settings screen. (see more about specific settings at end of these instructions)



From the Settings screen you can alter how Read&Write for iPad works. Below is what you will see. It has these options chosen as the default. I like to turn on one more button: SPEAK SELECTION. This way, students will be able to hear the words read aloud in the word prediction window, before choosing them by double-tapping on the word. A great tool for struggling spellers.

NOTE: to activate Read&Write, you must put in a username and password. You can put in the 4J student or staff email/password, but we have come up with a generic username/password. Please contact me if you need this information.

A few more steps and the iPad will be set up and ready to use.

image 20

Installing the Read&Write for iPad Keyboard

To activate the Read&Write for iPad keyboard go to Settings   then General and then Keyboard.  Tap on Keyboards and then select Add New Keyboard.  Select Read&Write.  Now select Read&Write Keyboard – and switch on Allow Full Access.

                                                       Using the Keyboard

With the keyboard installed and selected, you’ll have access to it in any application where you need to type:


Simply use Read&Write for iPad to type text like your normal keyboard. Find the installed keyboard by tapping  on the globe icon   icon-simple-globe    to switch from your standard keyboard to the Read&Write keyboard.



When you start to type, word suggestions will be predicted in the top bar:

image 3

If you want to use any of these predicted words, just tap once on the word you want.  Your chosen word will be put into the text, and the words displayed will change to the next set of predictions.

To find a definition for a suggested word long press on it.

CHALLENGED READERS:  If Speak Suggestion is switched on in Settings, the suggestion will be read aloud when you tap on it.  To insert the word double tap on it.

If Swipe to Insert is switched on in Settings swipe the word up to insert it into the text. Swipe the word down to see a definition for the word.

NOTE:  if you ever get out of the keyboard mode, simply press on the image18 icon to return to your keyboard.


To hear text read back to you, place the cursor in the text where you want to start reading and then click on the   image04         icon.

The keyboard will disappear and a speech panel will appear with the first sentence from the text like this:


The sentence will be read aloud to you and each word will be highlighted.  If Continuous Reading is switched on in the Settings, it will continue to read the text until it is finished, or until you click on the   image06       icon to stop it reading, or you click on the   image07       icon to return to the keyboard.


Speak as you type

If you have Speak as I Type switched on in the Settings for Read&Write for iPad, you’ll hear each word and sentence read aloud as you type.


Spell Check

To use the spell check, place the cursor in the sentence and click on the  image08     icon and then click on the   image10     icon.  The spelling panel will appear like this:



Any spelling mistakes will be highlighted.  For the first mistake a list of suggestions will appear on the right hand side.  You can single tap one of these to correct the mistake.  The spelling mistake will be replaced in the spelling panel with the suggestion you have chosen.  The spelling will move to the next error in the sentence.  Click on the   image12    icon to have the corrections put into your text and return to the keyboard.




To use the dictionary place the cursor anywhere in the word you wish to look up. Next, click on the   image08     icon and then the   image15   icon.  A panel will appear like this:

image 16

To hear the definition read aloud, tap and hold on the word that you think is correct, and tap on the  image04    icon.  To return to the keyboard click on the   image18  icon.


To adjust how Read&Write for iPad works you can access the Settings panel from the    image19  icon on your iPad Home Screen.

image 20

Highlight Vowels

Toggle this option to see vowels highlighted on the keyboard in the theme colour:



Use Open Dyslexic font

Toggle this setting to change the keyboard font to Open Dyslexic:



Change Color Theme

You can choose from five color themes (purple, pink, teal, orange or green) for the keyboard.


Speak As I Type

Toggle this setting to switch Speak As I Type on or off.  Speak As I Type reads each Word and Sentence aloud as you type them.


Continuous Reading

Turn this setting on to have speech automatically continue after each sentence.


Speak Suggestion

With this setting toggled on, a single tap on the suggested word will speak that word.  A double tap will then insert the word into the document.


Swipe To Insert

With this setting toggled on, you can swipe the suggestion into the document rather than double tapping it. With this setting on, you swipe down to display a definition for the suggestion.  With it switched off, a long press on the suggestion will show the definition.


                                                Existing Read&Write Account

Link Google ID

Use this button to link the application to your Google Account, enabling all of the premium features.


Enter Serial

Use this button to enter a qualifying Read&Write serial number which will enable all of the premium features.

Premium Access:

If you’ve downloaded Read&Write for iPad from the Apple App Store and don’t have a serial number or Google Account, you can enable premium features by using the Buy button.

Setup Wizard

This button will take you back through the Setup wizard, allowing you to view the keyboard setup video.


Web Toolbar on iPad

The Web Toolbar will be available after installing Read&Write for iPad.  It offers these features when you’re viewing web pages with the Safari browser:

  • Speech with dual colour highlighting
  • Dictionary (Premium version only)
  • Picture Dictionary (Premium version only)
  • Translation


Accessing the Web Toolbar

In Safari tap on the sharing  image24    icon.  Scroll through the black and white icons in the sharing popup window and tap on the Read&Write   image19   icon. If the Read&Write icon does not appear in the list, tap on More, and then toggle Read&Write on in the list provided. You can drag the items in this list to change the order they appear in the Share menu.

This will add the Read&Write Web Toolbar into your current web page.  You will need to be do this each time you visit a new web page.

The Web Toolbar looks like this:

image 26

Tap to Speak

When the toolbar first loads into the web page, the Tap to Speak button will be enabled. This lets you tap on any text in the page: it will be read aloud and highlighted.

Alternatively when this button is unchecked on the toolbar, the other features become available.  Now if you wish to hear text spoken, select the text on screen and then tap the Play icon.


Select a single word in a web page and tap the Dictionary icon to see the Dictionary window display a definition for the word. For example:



Picture Dictionary

Select a single word in a web page and tap the Picture Dictionary icon to see the Picture Dictionary window display images for the word.  For example:


Select a single word in a web page and tap the Translation icon to see a Translation window display a French or Spanish translation (depending on your location) for the word.


Converting physical pages of text  (handouts, worksheets,books) into an audio format for struggling readers
If a student has pages of text that he/she cannot read easily, there are options:
First, find out if the teacher has PDFs of these worksheets already (in the long run, it is much quicker to have teachers send PDFs directly to students)
Scan the pages with a scanner that has OCR capabilities (optical character recognition), send the converted documents to the student’s email directly or to your staff email. If you send them to yourself, open them in your Google Drive, then share them with the student within Drive. That way, you always have the documents for future use instead of weeding through old emails with attachments.


Many options at this point:
*     The student can open the document into the Voice Dream Reader app on their iPhone/Pad or Android device (in this app you can change font, colors, speed, bookmark sections, etc..excellent voices which you can upgrade for a few dollars if you wish-you see the text, hear it read aloud, and follow along with highlighting)
*     The student can use built-in text-to-speech on either a mac or an iOS device.
              Mac (select text-control R to read in our district)  if you have Read&Write use the reading tools read&write icon
              iPad/phone (first check to see if these accessibility features are turned on: go to settings, general, accessibility, speech – turn on: Speak Selection, Speak Screen, Highlight Content-speed settings are here as well)  Then, to read text on an iOS device, press and hold a word until it turns blue and either choose Select All or drag the blue dots to select portions of text. Then choose SPEAK. This requires dexterity and patience.
Another option to read text on an iPad/Phone is to put two fingers on the top of your screen (all the way to the top) and pull the two fingers down to reveal a screen reader. This is the speak screen feature.  It has speed settings, fast-forward, back button, pause, play, and exit (X).   It will automatically start reading  everything on the screen. IMPORTANT: If you get out of the app, it will keep reading, so if you want to stop the voice, you need to X  out of it. NOTE:  Also, the toolbar will hide/minimize if it is not touched for a few seconds. Tap to bring it back.
speak screen jpeg


Taking the PDFs that are in Google Drive and making them into audio files using Read&Write for Google Chrome

read&write icon

Some students do not want to purchase the Voice Dream Reader app, or deal with the PDF on a small screen, but prefer to simply listen to an MP3 file of the text instead. Some students don’t have access to iOS devices or computers, but may have an MP3 player. You can convert the document to audio as an alternative.

When in Chrome  and Google Drive  on your computer,  right click (Control click) on the PDF.

Then OPEN WITH: choose Google Docs.  This may take out  pictures but leave the text, which is all that you need.

You will now have access to the Read&Write toolbar that you need, which you don’t have if you just open the PDF in Drive (in this, you get a different toolbar)
Hit command A (select all)
Click on the Speechmaker icon (headset with player icon)     grab speechmaker jpeg
Watch the icon-you will see a blue line meaning it is loading  grab speech maker blue line pdf
Your MP3 icon/title will then show up at the bottom left of the screengrab speechmaker 3 PDF
Click on the title there and it will automatically open in iTunes  grab itunes pdf
To put this new file into your Google Drive in Chrome, open your  Drive, click on NEW, then FILE UPLOAD
Find your audio file and click on it
You can now share it with the student
To listen to the audio file on an iPhone/Pad, open your Google Drive to find the audio file and tap on it. It will start reading aloud. You will have a play/pause button, fast forward, and rewind.
To listen to the audio file on a computer, just click on it and it will start playing.
Because you are using your Google account, the file will be available on any computer, including home
NOTE: If a student wants to have options like fast forward, he/she can then open the file into Music Player for Google Drive under OPEN, then OPEN WITH
The first time you do this, you need to download that extension. You can make playlists there too. This is for a computer.
grab music player PDF